Powlett TEX A S  CITY COUNCIL SPECIAL MEETING MINUTES  Our Vision: A well-planned lakeside community of quality neighborhoods, distinctive amenities, diverse  employment, and cultural charm. Rowlett: THE place to live, work and play.  Monday, October 7, 2024  6:00 P.M.  Municipal Building = 4000 Main  Present: Mayor Margolis, Mayor Pro Tem Winget, Deputy Mayor Pro Tem Shinder, Councilmember Reaves, Councilmember Bowers, Councilmember Britton and  Councilmember Schupp  1.  CALL TO ORDER FOR WORK SESSION  Mayor Margolis called the meeting to order at 6:00 p.m.  2.  EXECUTIVE SESSION  There were no Executive Session items.  RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY OR APPROPRIATE  ACTION ON CLOSEDIEXECUTIVE SESSION MATTERS  3.  WORK SESSION  Two individuals spoke during the Work Session. 1. Shelby Coleman, Rowlett - Item 3A 2. Chery! Smith, Rowlett - Item 3A  3A. Discuss and review the draft Downtown Strategic Plan with the consultant group, Olsson Studio.  Olsson Studio's representatives Ken Boone, Principle-n-Charge, and Vivian Fung, Project Manager presented this item. The studio collaborated closely with city staff, stakeholders, and the public to create a comprehensive downtown strategic plan for Rowlett. This plan outlines a vision for the future growth and revitalization of downtown, developed through an extensive process of community engagement, stakeholder input, and careful analysis of current and projected conditions. It provides recommendations on key areas such as land use, districting, development, mobility, placemaking, and more. The plan is accompanied by a detailed action plan, outlining the next steps for implementation. The process involved discovery, engagement and communication, idea generation, planning and refinement, and strategic positioning for execution. Key topics addressed included the community's values and goals, future land use, downtown districts, Members of Council addressed the heart of the downtown area, the zoning overlay, the vital  economic development, mobility, connectivity, and public spaces. intersection at the railroad tracks, and the retail projection forecasts.  City of Rowlett  10678    3B. Update the City Council on the Boards and Commissions training as described in the Boards and  Commissions Handbook update of 2024.  Councimember Bowers requested input from the Council on topics toi include int the annual training for the boards and commissions members who will be appointed in December 2024. Topic suggestions included the Texas Open Meetings Act, the Public Information Act, Roberts Rules of Order, and an information Question and Answer section. An agenda will be brought back to the City Council by the end of November or the first meeting in December for consideration.  3C. Discuss and review the proposed 2024-25 Rowlett Legislative Agenda.  Mayor Margolis stated the government sub-committee discussed the city's priorities for the current legislative session, which includes expansion of the North Texas Municipal Water District membership, revise cost methodology for DART, limitation of institutional home purchases, hotel occupancy tax rebate, limited housing finance corporations' authority, and critical infrastructure security. The city opposes the preemption of short-term rental regulations, eroding local property tax decision making, political party affiliation declarations, and restrictions on advocacy and  communication.  Council recessed at 7:28 p.m. and reconvened into the regular session at 7:41 p.m. councimembers and counci-appointed board and commission members. This item followed the conclusion of the regular session.  3D. Discuss and deliberate on adoption of policies governing use of social media platforms by city  Deputy Mayor Pro Tem Shinder recommended adopting two distinct policies. The first, a TikTok Policy as iti is time-sensitive, state mandated, and applies to all users of the city's network, including both city employees and city officials. The second, a Social Media Use Policy, designed for elected officials, advisory board and commission members to ensure compliance with both federal and state laws. She expressed concerns about the clarity of the restrictions on the Councils' ability to communicate on social media, with the intent to keep the City, the city officials and individual board Concerns were mentioned regarding the posting on public or private groups, how it prevents speaking with citizens on groups, walking quorums, being overly restrictive, and possibly infringing on an individual's constitutional rights. Ai member oft the Council pointed out that a communication  members safe without stifing the freedom of speech.  policy does exist.  Deputy Mayor Pro Tem Shinder asked for this item to be postponed to a future date. DISCUSS CONSENT AGENDA ITEMS FOR REGULAR SESSION.  4. 5.  ADJOURNMENT OF WORK SESSION  Mayor Margolis adjourned the work session at 8:44 p.m. CONVENE INTO REGULAR SESSION  City of Rowlett  10679    6.  CALL TO ORDER FOR REGULAR SESSION Mayor Margolis called the meeting to order at 7:41 p.m.  INVOCATION Amazing Grace.  The invocation was led by Pastor Thomas Oyebisi, The Redeemed Christian Church of God  PLEDGES OF ALLEGIANCE  The Pledges of Allegiance were led by the City Council.  7.  PRESENTATIONS  7A. Presentation of Proclamation recognizing National Code Compliance Month.  Mayor Pro Tem Winget presented a proclamation to Janet Tucker, Neighborhood Services  Manager and Cori Reaume, Director of Community Development.  7B. Presentation of Proclamation recognizing October 20-26, 2024 as National Friends of Libraries  Week.  Councimember Bowers and Laura Tschoerner, Library Services Director, presented a proclamation to the Friends of the Rowlett Library members Kathy Hammond, Betty Engen, Mark  Engen, Jerry Hickman, Virginia Pollard and Stanley Pollard.  7C. Presentation of Proclamation of remembrance for the victims of the October 7, 2023 attacks in  Israel.  Deputy Mayor Pro Tem Shinder and Councimember Reaves presented this proclamation of  remembrance, along with all members of the City Council.  7D. Update from the City Council and Management: Financial Position, Major Projects, Operational  Issues, Upcoming Dates of Interest and Items of Community Interest. Councimember Schupp presented the following announcements:  City Secretary's Office Rowlett citizens are encouraged to participate in their municipal government through service on various City boards and commissions. Applications will be accepted Community Development - Ourt test traps havei identified several positive results for West Nile Virus, which has resulted in spraying within the affected zones. It's important to note that we do have a "no spray" list for residents with health concerns. Any resident can send an email to  through November 14. Applications are available online at www.rowlettlx.gov.  eatseNvcEsOroMet.on tol be added to the list.  City of Rowlett  10680    Economic and Community Engagement - Join us Saturday, October 12, from 4-7 PM for Celebrate DiverseCity. This family friendly even takes place on the Downtown Rowlett Green celebrating heritage cultures with food, music, and dance. The Fall Market on Main continues every Thursday through November 14, excluding October 31, from 5:30-8:30pm at the Downtown Green. Explore unique handcrafted goods, local vendors, and delicious food, all while enjoying a vibrant community atmosphere. Fall Lunch on the Lawn began today and continues every Monday in October from 11 a.m. - 2 p.m. on the Downtown Rowlett Green. Enjoy food trucks and the *allegedly* cooler Fall temps! The Senior Advisory Board's Senior Health Seminar is tomorrow, Tuesday, October 8th at the Rowlett Community Centre. Join us at 1:00 p.m. to learn about brain health and reducing the risk of Alzheimer's. The Park Advisory Board invites you to join the October Wellness Hike, this Saturday, October 12th at Twin Star Park. Trunk or Treat will take place Saturday, October 261 from 5:00 p.m. to 8:00 p.m. at Pecan Grove Park. Getready for an evening of spooky fun, withsomething for everyone to enjoy. All participants are encouraged to dress up in their favorite Halloween costumes to add to the festive atmosphere. In addition to the trunks, there will also be plenty of food trucks and bounce houses for the kiddos. For more info on all of our upcoming events and  activities, visit the Community Engagement page on Rowlett.com Councimember Reaves provided the following announcements:  Library- The Library hosts a Savvy Seniors program on Thursdays at 1 p.m. providing assistance for navigating legal, medical, and financial decisions as a senior citizen. A dyslexia workshop for parents is at the library on Saturday, October 12 at 11 am where certified diagnostician, Monica Wood, empowers parents to understand dyslexia. The library is still recruiting members for its LEGO League robotics team which competes in January. Kids from 9 to 13 can engage in research, problem solving, coding and engineering. Visit Rowlet.com/Library for more information about all the programs and resources available at your local library. The Arts and Humanities Commission is seeking trombone players to participate in Trombone Thanksgiving on' Wednesday, Police - The Police Department will once again be participating in the National Prescription Drug Take Back Day on October 26, 224 from 10AM to 2 PM at Fire Station 1 at 3900 Miller Road. The National Prescription Drug Take Back Day aims to provide a safe, convenient, and responsible Public Works Republic Services has nowi fully taken over trash and recycling collection ink Rowlett. Please remember your trash day remains the same. Be sure to use your new Republic carts for all services. If your FCC cart hasn't been collected yet, leave it at its regular pick-up location until it's retrieved. The asphalt rehabilitation project on Chiesa Road began on September 23, 2024. The project is expected to be completed by October 30, 2024. The rehabilitation covers the stretch of Councimember Reaves also introduced the Featured Pet = Jewel. She's a gem that is ready to Councimember Britton acknowledged Keep Rowlett Beautiful and all the citizens that participated  November 27. Visit Rowlet.om/Prombone for more information.  means of disposing of prescription drugs.  Chiesa Road from Miller Road to Dalrock Road. capture your heart with her snuggling skills. in the Tri-City Cleanup last weekend.  City of Rowlett  10681    Deputy Mayor Pro Tem Shinder announced the October gth Rockwall County Commissioner's Court work session, the Friends of Rescue. Animals will host ai free community cat spay and neuter event on October 10th att the Garland. Animal Shelter, andi the Spinnaker Point neighborhood willl hold their  National Night Out event on October 15th.  8.  CITIZENS' INPUT  One Online Input form was received. No one spoke during Citizens' Input. CONSENT AGENDA  9.  Items 9A and 9D were removed from the Consent. Agenda.  9A. Consider action approving the minutes.  Consider action to approve minutes from the following City Council meeting(s): September 16, 2024 City Council Work Session, September 17, 2024 City Council Meeting, September 18, 2024 City Council Special Meeting, September 24, 2024 City Council Special Meeting, and September 28,  2024 City Council Special Work Session.  This item was removed from the Consent Agenda to be considered individually.  A motion was made by Deputy Mayor Pro Tem Shinder, seconded by Councilmember Reaves to approve this item with the addition of wording to the September 24, 2024 City Council Special Meeting for Item 3A stating no action was taken. The motion passed with a  unanimous vote of those members present.  9B. Consider action approving a purchase order for the purchase and installation of traffic  detection control equipment.  Consider action to approve a resolution authorizing the purchase and installation of traffic detection control equipment from Consolidated Traffic Controls, Inc. through the HGAC Cooperative Contract #PE-05-21, for a price not to exceed $145,996.00; authorizing the City Manager or his designee to execute all necessary documents to effectuate said purchase; and providing an effective date.  This item was approved on the Consent Agenda as RES-085-24.  9C. Consider action approving an Interlocal Agreement for mosquito spraying.  Consider action to approve a resolution authorizing the City Manager to enter into an Interlocal Agreement (ILA) with Dallas County on behalf of the Dallas County Health and Human Services  Department (DCHHS) to provide Mosquito Ground Control Services for FY25. This item was approved on the Consent Agenda as RES-086-24.  9D. Consider action approving a contract for a sea wall and bank stabilization installation.  City ofF Rowlett  10682    Consider action to approve a resolution authorizing the Mayor to execute a contract with Sapphire Bay Land Development, LLC, in the amount of $214,850.00 for sea wall and bank stabilization  installation related to the construction of Fire Station #5 Sapphire Bay. This item was removed from the Consent Agenda to be considered individually.  A motion was made by Councilmember Britton, seconded by Deputy Mayor Pro Tem Shinder, to approve a resolution authorizing the Mayor to execute a contract with Sapphire Bay Land Development, LLC, in the amount of $221,833.00 for sea wall and bank stabilization installation related to the construction of Fire Station #5 Sapphire Bay. The motion passed with a unanimous vote of those members present. This item was approved  as RES-087-24. Passed the Consent Agenda  A motion was made by Mayor Pro Tem Winget, seconded by Councilmember Britton, including all the proceeding item(s) marked as having been approved on the Consent Agenda. The motion carried with a unanimous vote of those members present.  10. INDIVIDUAL CONSIDERATION  10A. Consider action to approve a resolution supporting the Rowlett Housing Finance Corporation's Application for Reservation with the Texas Bond Review Board for a private activity bond volume cap reservation of up to $4,000,000 of qualified mortgage revenue bonds and assign those bonds Peter D. Urrutia, Executive Director of the Rowlett Housing Finance Corporation, presented this item. He stated the Texas Department of Housing and Community Affairs has introduced a new program allowing local housing finance corporations to partner with them to issue private activity bonds for single-family, reduced-rate mortgages. The Rowlett Housing Finance Corporation (HFC) isi interested in utilizing this new financing structure, as it relieves them of the financial burden of securing and managing the issuance of private activity bonds. This application requires the approval oft the City Council; however, it has no risk tot the city, thel HFC and no financial obligations Ar motion was made by Councilmember Bowers, seconded by Councilmember Schupp, to approve the item as presented. The motion passed with a unanimous vote of those MEMBERS OF THE CITY COUNCIL MAYI REQUESTTOPICSTO BE PLACED ON AN AGENDA FOR A SUBSEQUENT MEETING. ANY DELIBERATION OR DECISION SHALL BE LIMITED TO A PROPOSAL TO PLACE TOPIC ON THE AGENDA FOR. A SUBSEQUENT MEETING. Councimember Britton, seconded by Councimember Bowers, requested an item to explore the potential of establishing an agreement between the City and Keep Rowlett Beautiful.  tot the Texas Department of Housing and Community Affairs.  from any entity.  members present. This item was approved as RES-088-24.  Item 3D followed this item.  City of Rowlett  10683    11. ADJOURNMENT  Mayor Margolis adjourned the meeting at 8:44 p.m.  BARRb Blake Margolis, Mayor Approved on: October 15, 2024  SayDledul Stacey Chadwick, Interim City Secretary  City of Rowlett  10684