CITY OF COOPER JUNE 8, 2020-5:00PM  CITY COUNCIL MEETING-REGULAR VIA ZOOM  COUNCIL MEMBERS PRESENT: DARREN BRADDY; MAYOR, DAVID PHILLIPS, ALLEN FOSTER, AMANDA L'ESPERANCE, DONNATHOMASON, AND WILLIE "BEAR" WILKINS  CITY ATTORNEY: JAY GARRETT OTHERS PRESENT: EMILY HOWSE  ZOOM ATTENDEES:. JIM BUTLER, JOE ADAMS, TEFFANY KAVANAUGH, DIANE STEGALL AND  SHELB! THOMASON AGENDA! ITEM #1 AGENDA ITEM #2  Mayor Darren Braddy called the meeting to order and Darren also voiced the prayer.  Donna Thomason made the motion to approve the May 11, 2020 minutes as written. Amanda  L'Esperance seconded. Allen Foster abstained. Vote carried.  AGENDA ITEM #3  Teffany Kavanaugh, with MCClanahan and Holmes CPA's, was a Zoom attendee to present the 2019 annual audit. Teffany stated that the council had approved to change the audit system from Accrual to Modified Cash Basis beginning in 2019. Teffany stated that the Independent Auditors Report was to state opinions oft the financial statements. In the opinion of MCClanahan and Holmes CPA's, the audit was a clean audit. Teffany proceeded to review each fund. She stated that the reason the audit took so long was due to the fact of having to add the Frankie McKinney Foundation to the books. The Frankie McKinney Foundation began when Miss Frankie McKinney willed % of her remaining estate to the City of Cooper in a will dated March 14, 1979. Miss Frankie McKinney named board members to oversee the gift that was to be kept separate from all other city accounts. The City Council of the City of Cooper would approve succeeding board members. The proceeds from the will would only be used to bring lecturers and artists to the City of Cooper. The council has always followed the direction oft the will except for booking into city assets, therefore it was booked this year. Teffany stated that overall, all statements presented fairly. She also stated that due to the small size of the city, the two findings for concern were that the city did not prepare the financial statements themselves and the: segregation of duties. Teffany stated that this due to the financial constraints of a small city. Teffany stated that the council needed to oversee all operations and be involved on a daily Allen Foster made the motion to approve the 2019 Annual Audit that was prepared by MCClanahan and Holmes CPA's. Donna Thomason seconded. Vote unanimous.  basis. Overall, the audit was clean.  1    AGENDA ITEM #4  The item of an interlocal agreement with Ark-Tex Council of Governments (ATCOG) for 911 addressing within the city was at hand. Mayor Braddy stated that ATCOG presently gave 911 addresses within the county and the City gave city addresses. Mayor Darren Braddy stated that ATCOG had better resources to allocate 911 addressing within the city when new structures were built. Entering into this agreement would bear no cost to the city. It was the consensus of Allen Foster made the motion to approve the interlocal agreement with ATCOG for 911 addressing within the City of Cooper with no cost toi the city. David Phillips seconded. Vote  the council to enter into this cost-free agreement with. ATCOG.  unanimous. AGENDA ITEM #5  The item of aj joint election with Delta County for the November 3, 2020 General Election was at hand. Due to the COVID-19 Pandemic and the request of the Governor Gregg Abbott, the City of Cooper and Cooper Independent School District (CISD) had to postpone the May 2, 2020 election until November 3, 2020. The Governor mandated that due to this change all postponed elections be held on a uniform date, which would be the General Election. It was strongly suggested toj joint with the county. Mayor Braddy, City Secretary, Emily Howse, Delta County Clerk, lane Jones and CISD Secretary, Misty Bates thoroughly reviewed all options on this matter. All were in agreement that joining with Delta County was the best option. Donna Thomason made the motion to approve the one-time joint election agreement for the City, CISD, and Delta County for the November 3, 2020 General Election. Willie "Bear" Wilkins  seconded. Vote unanimous. AGENDA ITEM: #6  Resolution # 01-06-20 authorizing the submission of an application to continue being a reservation participant ini the TDHCA HOME Program was on the table for discussion. Mayor stated that the current contract had ended and a new application needed to be submitted to continue with this program. He stated that several participants have reaped the benefits oft this program and several more were eligible. David Phillips made the motion for City Attorney. Jay Garrett to read resolution #01-06-20 by caption. Donna Thomason seconded. Allen Foster  abstained. Vote carried.. Jay read:  RESOLUTION #01-06-20  Al RESOLUTION OF THE CITY OF COOPER, TEXAS, AUTHORIZING THE SUBMISSION OF AN APPLICATION TO BECOME. A RESERVATION SYSTEM: PARTICIPANT FOR HOME FUNDSTO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS; GRANTING AUTHORITY TO MAYOR' TOI EXECUTE ANY AND ALL OTHER INSTRUMENTS REQUISITE! IN IMPLEMENTING SAID RESOLUTION, AND AUTHORIZING THE CITY SECRETARY TO AUTHENTICATE THE MAYOR'SSIGNATURETO. ANY AND ALL OTHER NSTRUMENISRIQUSITE INI IMPLEMENTING SAID  RESOLUTION.  2    David Phillips made the motion to approve Resolution #01-06-20 authorizing the submission of an application to become a reservation system participant for HOME Funds to the Texas Department of Housing and Community Affairs. Willie "Bear" Wilkins seconded. Allen Foster  abstained. Vote carried. AGENDA ITEM #7  Mayor Darren Braddy presented to the counci! that several citizens had contacted him concerning the need to place Slow Child at Play signs on E. Kaufman. The citizens stated that, duei to road repairs that were complete, people were speeding. It was the consensus ofthe council to allow placement of the signs. One at the intersection ofs.W.1stand E. Kaufman and Allen Foster made the motion to allow City Attorney, Jay Garrett, to prepare the Slow Child at Play ordinance to be approved at the next council meeting. Donna Thomason seconded. Vote  one at the intersection of S.E. 10th and E. Kaufman.  unanimous. AGENDA ITEM #8  Mayor Darren Braddy presented to the council that several citizens had contacted him concerning the need to place Slow Child at Play signs on South Lake Street. It was the consensus of the council to allow the placement of the signs. One at the intersection of W. Kaufman and South Lake Street and one at the intersection of Tyler and South Lake Street. Donna Thomason made the motion to allow City Attorney, Jay Garrett, to prepare the Slow Child at Play ordinance to be approved at the next council meeting. Amanda L'Esperance  seconded. Vote unanimous. AGENDAITEM #9  Mayor Darren Braddy presented to the council that several citizens had contacted him concerning the need to place a stop sign at the intersection of N.W. 11th Street and' W. Wilson. Mayor Braddy stated that the sign needed to face west on W. Wilson. Willie "Bear" Witkins made the motion to allow City Attorney, Jay Garrett, to prepare the stop sign ordinance to be approved at the next meeting. David Phillips seconded. Vote unanimous. Mayor Darren Braddy presented to the council a letter that was prepared by Dennis Sawyer stating his proposed time frame of compliance on the dilapidated structure at 851 W. Bonham. This property was tagged for demolition on December 11, 2018. Mr. Sawyer was asking the council for more time to become compliant. It was the consensus of the council not to allow any more time due to the fact that Mr. Sawyer had already had almost two years to comply. Mayor Braddy stated that Sanitation Solutions would not be able to demolish any more structures until after January 2021, therefore Mr. Sawyer would have more time to comply. Allen Foster made the motion to allow Mr. Sawyer more time tol bring the dilapidated structure  AGENDA ITEM #10  up to code. David Phillips seconded. Vote unanimous.  3      AGENDA ITEM #11  Mayor Braddy reported to the council that pot holes were being repaired, equipment was being  repaired, community efforts to promote unity were in progress.  AGENDA ITEM #12 AGENDA ITEM #13 AGENDA ITEM #14 TIME: 5:53 PM APPROVED:  Monthly budget reports were reviewed. Monthly accounts payable were reviewed.  Allen Foster made the motion to adjourn. David Phillips seconded. Vote unanimous.  ATTEST: B  AoB.s  DARREN BRADDY, MAYOR CITY OF COOPER  EMILY HOWVSE CITYSECRETARY  4