CITY OF ZAVALLA AGENDA FOR THE REGULAR SCHEDULED MEETING JANUARY: 8, 2024  The Zavalla City Council will conduct its regular scheduled meeting on Monday, January 8, 2024 at 6:001 p.m. at  the Zavalla City Hall at 242 E. Main Street, Zavalla, Texas 75980.  ORDER OF BUSINESS  Call meeting to order. Establish a quorum. Welcome Guest. Invocation. Public Comment Session:  1. Discuss and possibly approve December 11, 2023 minutes. Bob Thurber with KSA1 to present the request.  2. Discuss and possibly approve KSA construction changè order request for the GLOI Road Construction Project. 4. Discuss and possibly approve implementing sewer charges based on water usage. (*Same rate as water) 5. Discuss and possibly approve paying hourly employees 1.5 per hour for overtime instead of Comp Time. Discuss and possibly approve appointment of Mayor Pro Tem for the next three months. 7. Discuss and possibly approve accepting the resignation oft the City Secretary and opening applications fora  3. Discuss and possibly approve scheduling: a date for the budget review workshop.  replacement. 8. Discuss and possiblyapprove December bills. 9. Department Head Updates EXECUTIVE SESSION  The City Council reserves the rightt to adjourn into executive session at: any time during the meeting to discuss any of matters listed below under the authorized: article oft the meeting act. Texas Government Code! 551.01  a. 551.71 Private consultation with the City's Attorney b. 551.75 Deliberate about Real Property ore employee. d. 551.82 Economic Development  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal ofa a public officer  Icertify that the above notice was posted tot thel bulletin board on the! 5th day of. January 2024, at 3:30pm  Buendab Brenda Cox Mayor    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX REGULAR SESSION MEETING ON. JANUARY 08, 2024, AT 6:00 PM., IN THE CITY HALL  COUNCIL PRESENT: Mayor Brenda Cox, Jeff Mann, Nigel Boyles, Richard Brunk, Cindy Bailey and Angie  Thompson.  COUNCIL ABSENT: Everyone present.  STAFF PRESENT: Tom Bailey, Cody Day, Joy' Yarbrough,lames Denby, Larry Castellow: and Leslie Wills GUESTS PRESENT: Debbie Denby, Sue Morrell, Kristie Bailey, JP Hopkins, Jeremy Chaney, Loyce Lawrence, CALL TO ORDER: Mayor Brenda Cox called the meeting to order at 6:00 p.m. on Monday. January 08, 2024, at the New City Hall located at 242 E. Main Street, Zavalla, Texas 75980. Mayor Brenda Cox established. a  Carolyn Guzman, Mark Bailey, Loretta Brunk, Sharon Cagle and Charlotte Boyles.  quorum and welcomed the guests. JPI Hopkins gave the invocation.  OPEN FORUM: Charlotte Boyles addressed the council about her concerns for raising the: sewer rates and the financial strain it would have on many residents. Sue Morrell wanted thank the City Secretary for her FIRSTITEM ON THE AGENDA: Consideration and possible approval of December 11, 2023, meeting minutes. Council members reviewed the minutes. Jeff Mann made the motion to approve the meeting minutes for December 11, 2023, Angela Thompson second the motion, unanimous approval and the motion SECOND ITEM ON THE AGENDA: Consideration and possible approval of KSA construction change order request for the GLO Road Construction Project. Mayor Coxi introduced Bob Thurber, Engineer for KSA and asked him to explain the change order request. Bob explained that they have encountered more replacement of culverts than originally quoted and some of the infrastructure as well. They are reducing the construction of Barge Road by 1000 ft to offset the difference while maintaining $115,000 in their contingency fund for any other unforeseen expenses. Hei feels they are normal discoveries with construction and they are still on track. Nigel made the motion to approve change order request #2, Jeff THIRD ITEM ON THE AGENDA: Consideration and possible approval of scheduling a date for the budget review workshop. Mayor Cox shared that we have three months of data and are able to review the budget. After offering several date options for the workshop, it was decided to be on Thursday, January 18. Angie made a motion to approve January: 18, 2024 with. Jeff seconding the motion. The motion passed FOURTH ITEM ON THE AGENDA: 4. Consideration and possible approval of implementing sewer charges based on water usage. ("Same rate as water) Mayor Cox explained that the 3% water rate increase that was passed two years ago has just went into effect with 3 more increases for the five year plan to come. Tom explained with the rising costs of all parts and goods that we will be losing moneyi if the rates aren't increased. Tom also explained the many failing tanks and infrastructure that is in need of immediate repair.  service to the city and that she will be missed.  passed.  second the motion. The motion was unanimously approved.  unanimously.  Without additional funds, he is unable to do any repairs.    Nigel made the motion to table the motion to allow more time for the last increase to show results before implementing another increase. Angie second the motion. Jeff and Richard opposed with Mayor Cox breaking  the tie and voting to table the motion. The motion was tabled.  FIFTH ITEM ON THE AGENDA: Consideration and possible approval of paying hourly employees 1.5 per hour for overtime instead of comp time. Mayor Cox shared that comp time for the water department continues to accumulate. She suggested paying the hourly workers time and al half each pay period versus comp time. Richard made the point that the city's funds are already suffering and could not withstand this added expense. Jeff asked if all overtime was being approved beforehand by the Mayor. In some cases they were not. Chief Denby made the point if Lt. Castellow's shift were to end at midnight and he makes an arrest at 11:55pm that he as an officer would need to complete the arrest that could take up to 3 additional hours for transport and booking. A phone call at this hour is not possible. The council agreed there are circumstances like this that would be exempt from approval. Richard made the motion to leave it at comp time and let the motion die.  Cindy second the motion. Unanimous votes to let the motion die.  SIXTH ITEM ON THE AGENDA: Consideration and possible approval of the appointment of Mayor Pro Tem for the next three months.Mayor Cox shared that Angie Thompson requested a turn with her term ending soon, she would not have a chance to serve. Nigel made a motion for Angie to serve as Mayor Pro Tem with Cindysecondng the motion.Jeff: and Angie voted yes with Richard voting no. The motion passed, SEVENTH ITEM ON" THE AGENDA: Consideration and possible approval of accepting the resignation of the City Secretary and opening applications forar replacement. Mayor Cox called for an executive session under code 551.074 to discuss. Time 7:15pm. The council returned at 7:33pm. Cindy made the motion to accept the City Secretary's resignation with. Jeff seconding the motion. Unanimous approval the motion passed. In executive session it was discussed to keep Sharon Cagle on to assist with quarterly reviews to assure the accounting portion stays on track with annual audits. Mayor Cox asked for a vote tol keep Sharon Cagle for quarterly audit reviews. Nigel made the motion to approve having Sharon perform quarterly reviews as a contract laborer with Cindy seconding the motion. Unanimous approval, the motion passed. EIGHTH ITEM ON THE AGENDA: Consideration and possible approval of December bills.Jeff made the motion to pay December bills with Angie seconding the motion. Unanimous approval, the motion passed.  STAFF UPDATES:  Chief Denby shared that the old Tahoe is in the shopi needing a few repairs sO they are down to one unit at the moment. 50 citations issued, 49 warnings, Oaccidents, 2 disorderly conduct citations, 2 criminal trespass warnings issued, 22 calls for domestic service with 3 alcohol & drug offenses for the month of December. The new CopSync software has been purchased with the private donation and the car mounts came int today. Policies and data are being installed in the program to custom fit the city. Training will begin once thisi is  completed and DPS submits approval. This could take 2-3 weeks.  Leslie shared that the books for 2020, 2021 & 2022 were taken to the CPA today and the financial information thatl TLLTemple grant required was also sent. Sharon will assist the CPA with any needs movingi forward.    Tom shared that he and Cody! have met all meter reading and flush requirements for the month of December. They patched holes on! N&S SFirst St, Pickard, George St and Ball Park Loop. They completed winterizing all wells. He said they also repaired the merry go round at the city park. There were 23 work orders issued for the month of Decembér of which 27 were resolved. They resolved four previous months work orders with Cody Day requested an executive session with the council to discuss his comp time according to code Tom Bailey requested an executive meeting to discusshis comp time according to code 551.074. Time 8:09  Decembers.  551.074. Time 7:33 resumed meeting at 8:09 pm.  resumed meeting at 8:40 pm.  ADJOURNMENT: Mayor Brenda Cox called the meeting adjourned at 8:41 p.m.  Minutes approved this 2/ day eéhruayana  dienci Poy Brenda Cox, Mayor ATTEST  Leslie Wills, City TEXAS STATE OF ANGELINA COUNTY CITY OF ZAVALLA  Flly    CITY OF ZAVALLA AGENDA FOR THE REGULAR SCHEDULED MEETING Wednesday, February21, 2024  The Zavalla City Council will conduct its regular scheduled meeting on' Wednesday, February 21, 2024,at6:00p.m. at  the ZavallaSub-Courthouse at 135' Warren: Street, Zavalla, Texas 75980.  ORDER OF BUSINESS  Call meeting to order. Establish a quorum. Welcome Guest. Invocation. Public Comment Session.  1. Discuss and possibly approve. January 8, 2024, meeting minutes. 2. Discuss and possibly approve. January 30, 2024, special called meeting minutes. 3. Discuss and possibly approve February 5, 2024, special called meeting minutes. 4. Discuss and possibly approve Resolution to call for May 2024 Election. 5. Discuss and possibly approve Racial Profiling Report. 6. Discuss and possibly approve Resolution to Appoint Judge. 7. Discuss and possibly approve to pay bilis for January 2024.  8. Discuss and possibly approve Everitt Griffith & Associates Inc (Engineer) To provide engineering service fort the Purpose of TCEQ Violations, Replacing Tanks @ Marshall. RFQ= request for qualifications from engineers.  9. Department Head Updates. EXECUTIVE SESSION  The City Council reserves the right to adjourn into executive session at anyt time during the meeting to discuss any of matters listed below under the authorized article of the meeting act. Texas Government Code! 551.01  a. 551.71 Private consultation with the City's Attorney b. 551.75 Deliberate about Real Property ore employee. d. 551.82 Economic Development  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or dismissal of a public officer  Icertify that the above notice was posted to the bulletin board on the 17th day of February 2024,at  _1:00P.M.  Brendlc Coy Brenda Cox Mayor    MINUTES OF THE GOVERNING BODY OF THE CITY OF ZAVALLA, TX. REGULAR SESSION MEETING ON February 21, 2024, AT 6:00 PM., AT THE  ZAVALLA Sub Courthouse  COUNCIL PRESENT: Mayor Brenda Cox, Richard Brunk, Jeff Mann, Nigel Boyles and Angie Thompson.  COUNCIL ABSENT: Cindy Bailey  STAFF PRESENT: Shannon Massey, Robert Denby, Larry Castellow  GUESTS PRESENT: Marjorie Mann, Eddie Aguilar, Sue Morrell, J.P. Hopkins, Charlene Walker, Kristy  Bailey, Adrian Gonzalez, Jermey Cheney  CALL TO ORDER: Mayor Brenda Cox called the meeting to order at 6:00 p.m. on Wednesday 21st, 2024 at the Zavalla Sub Courthouse at 135 Warren Street Zavalla, Texas 75980. Mayor Brenda Cox established a quorum  and welcomed the guests. JPI Hopkins gave the invocation. OPEN FORUM: None requested.  FIRST ITEM ON THE AGENDA: Discuss and possibly approve January 8th,2024 meeting minutes. Richard Brunk made a motion to accept, and Jeff Mann seconded the motion. The motion passed.  SECOND ITEM ON THE AGENDA: Discuss and possibly approve January 30, 2024 special called meeting minutes. Nigel Boyles made the motion to accept, and Richard Brunk second the motion. The motion passed. THIRD ITEM ON THE AGENDA: Discuss and possibly approve February 5th,2024 special called meeting minutes. Jeff Mann made the motion to accept and Richard Brunk second the motion. The motion passed. FOURTHI ITEM ON AGENDA: Discuss and possibly approve Resolution to call for May 4th Election. The meeting had been rescheduled due to Zavalla basketball playoffs and the accident that occurred on February 14th,2024. Richard Brunk made the motion to approve and Jeff Mann second the motion. The motion passed (la also mentioned thatl Iwould ask Cindy Bailey to come by and sign the form for changes made due to the deadline.) FIFTH ITEM ON AGENDA: Discuss and possibly approve Racial Profiling. Richard Brunk made the motion to  accept and Jeff Mann second the motion. The motion passed.    SIXTH ITEM ON THE AGENDA: Discuss and possibly approve Resolution to Appoint a Judge. Richard Brunk made the motion to approve appointing Judge Bruce Green as the continuing Judge and Jeff Mann second the SEVENTH ITEM ON AGENDA: Discuss and possibly approve possibly paying the bills for January. Richard Brunk made the motion to accept paying January bills and Jeff Mann second the motion. The motion passed. EIGHTH ITEM ON THE AGENDA: Discuss and possibly approve Everett Griffith & Associates Inc. for (Engineer) Any project through the city will require an Engineer on site, discussing the project and budget etc. Mr. Eddie Aguilar introduced himself and Mr Brunk asked about the wells being replaced. Ms. Cox mentioned we are still working on audits to get caught up and Mr. Aguilar mentioned that there is ai forgiveness program that we could submit too. Due to thet fact that any project the city has going on they must have an engineer on site. Also, for the TCEQ "violation" letter on replacing tanks at Marshall. Richard Brunk made the motion to accept the engineer and Jeff Mann second  motion. The motion passed.  the motion. The motion passed. Chief Denby gave his police report.  Adjournment- Mayor Brenda Cox adjourned the meeting at 6:25 p.m.  minutes approved 5'ayo of Apil 2024  dhendal'sy Brenda Cox, Mayor Attest By:  JdyL.Y  Water Complpneafpordinator: gpyhlaiugh  IN/  State Angelinsganvz City of Zavas  - 19