CITY OF ZAVALLA SPECIAL CALLED MEETING JANUARY7, 2020  The Zavalla City Council met in special session on January 7, 2020 at 6:00 p.m. at the Old Zavalla City Hall/Police Station located at 838 E. Main Street, Zavalla,  Texas 75980.  Mayor Guzman called the meeting to order, established a quorum, welcome the Council present was Mayor Guzman, Tom Ross, Denita Ross, Pam Hooks, Stacey Marshall and Randall Dykes. Employees present was Daryl Cheney, Chris Wade  guest.  and Waunesa Herrington. Guest present was Amy Landon. Pledge of allegiance to the American Flag and the Texas Flag.  Tom Ross gave the invocation.  Amy asked if she could use the projector for the Community Center she was organizing. Because it was not on the agenda the Council could not make a decision, but it would be on the next Regular Called Meeting.  Next order of business: Discuss and possibly approve hiring an Engineer for the violation at the Sewer Plant. Daryl explained how TCEQ had a 75%/90 rule. Ifthe Sewer Plant hits over the 75% rule. You have to get an Engineer Study. TCEQ claims it was consistent. The problem was all the rain that Zavalla received last year, all at one time. Mr. Earl recommend Perkins Engineering Firm; City of Lufkin and the City of Jasper uses them. They have worked with TCEQ before dealing with this type of violation. Pam made the motion to hire the Engineering Firm,  Tom second, motion passed.  Next order of business: Discuss and possibly amend sections of the Employee Denita handed out a document of things she wanted to acknowledge that was not being followed and what she would like to change. Denita stated that this was her opinion and that each City Council Members should have an opinion of their  Policy Handbook.  1    own. The Council discuss and the document that Denita handed out. The  changes they wanted to make are:  Pg 84.2 Compensatory Time-change to- At no time will an individual carry over 40 hours. Anything over 40 hours will be lost. MUST BE TAKEN ASAP (as soona as P84.4 Needs to be amended to word as in the Regulary Meeing on 1-12- 2015(pg2) Water Department gets a 2-hour minimum call out time. Ifthe call takes longer than 2 hours, they will earn time and half for time spent over 2  convenient after being earned).  hours.  Pg8 4.5 A- yes B- yes D -yes C-No, any unused vacation will be lost.  Pg9 4.5E- fau the beneficiary any unpaid pay, BUTN NO unused vacation time. Pg9 4.6.2-2nd paragraph- No they can use Vacation or Comp time if they need it. Pg10 5.1 General Pay Program- sick time, comp time or vacation time will not be Pg11-5.7-Group Health and Life Insurance needs to be changed as voted on in the Regular Scheduled Meeting July 9, 2019, City pays the same amount at this time, employees pay the additional charges, motion made by Stacy, Randall 2nd. Amount the City pays needs for insurance needs to be put in the Policy Handbook. Pg12 -6 6.2- Length of probation- if extend City Council will also be notified. Pg12-6.3 Benefits During Probation -change to- Vacation cannot be taken till after No Holiday Pay during probation period. (for any employee- full or part time) 1. 1-5 years of service - earns forty (40) hours of vacation (1 week) 2. 6-9 years of service -earns eighty (80) hours of vacation (2 weeks) 3. 10 plus years- earns one hundred sixty (160) hours of vacation (4 weeks) All employees that are currently hire will be grandfathered in. All new employees  included in overtime pay.  12-month period (anniversary date).  Pg26-8.4 Vacation - Full time regular employees  will start with the new policy handbook. Pg. 26-8.4- Vacation 2nd paragraph Anniversary Date (12 Months)  2. Employee are not eligible to use any vacation time until their 1-year  3. Vacation must be used during the year it is earned. Any unused vacation time left on the books WILL NOT be paid upon separation, retirement or death of  employee. In other words USE ITC OR LOSE IT!  Pg 26 8.8 Sick Time  2    Number 5 needs to be taken out completely.  Randall made the motion to accept the changes, Tom second, motion passed.  Meeting Adjourn  Carlos Guzman Mayor  Waupanunghn Waunesa Herrington City Secretary  INA  3    CITY OF ZAVALLA JANUARY: 14, 2020  REGULAR CALLED MEETING OF THE COUNCIL  The Zavalla City Council meti in regular session on January 14, 2020 at 6:00 p.m. at the Old Zavalla City Hall/Police Station located at 838 E. Main Street, Zavalla, Texas 75980. Mayor Pro-Tem Denita Ross called the meeting to order, established a quorum, welcome the Council present was Mayor Pro-Tem Denita Ross, Pam Hooks, Stacey Marshall and Randall Dykes. Mayor Carlos Guzman and Tom Ross was absent. Employees present was Chief Chris Wade, Jamie Denby and Waunesa Herrington. Guest present was. J. P. Hopkins, Amy Landon  guest.  and Eunice Ditterline. J.P. Hopkins gave the invocation  Pledge allegiance to the American Flag and Texas Flag  No One Spoke under Open Forum  Went into executive session at 6:05p.m. and reconvene at 6:10p.m.  Chris Wade gave the Zavalla Volunteer Fire Department Report. The Zavalla Volunteer Fire Department is having a Public Speaking on. January 25, 2020 at the Zavalla Elementary Cafeteria. Anyone that wants to can bake some for the Public Speaking.  Next order of Business: Open Bids on Blue Tractor. Bids were Bid #1 $352.92 and Bid# 107.77. Stacey made the motion to accept bid#1 for $352.92. Randall second, motion carried.  Next order of Business: Discuss progress on RV Ordinance. Tabled  Next order of Business: Order May 2020 Election. Randall made the motion to order the General May Election to be held on May 2, 2020, Denita second, motion passed.  Next order of Business: Discuss and possibly approve the 2019 Amended Budget. Randall made Next order of Business: Discuss and possibly approve doing a call-out for the monthly disconnect list. Stacy made the motion to do a Call Out at noon on the 20th of each month for  the motion to table, Stacey second, motion carried.  anyone who is on the disconnect list. Denita second, motion passed.  1    Next order of Business: Discuss and possibly approve letting Water Customers have more than 2extensions a year. Randall made the motion to let Water Customers have 12 extension a year Next order of Business: Discuss and possibly approve for Amy Landon to use the City's projector for the Community Center. Pam made the motion not to let Amy us the City's projector, Denita Next order of Business: Discuss and possibly approve possible changes that need to made to the Employee Policy Handbook. Denita made a motion to table, Randall second, motion passed. The Council decided to have a Special Called Meeting regarding the Policy Handbook on. January Next order of Business: Discuss and possibly approve January 2020 bills. Randall made the Next order of Business: Discuss and possibly approve December 2019 minutes. Denita made the motion to approve, need to change Carlos Guzman to Denita Ross, Randall second, motion  ifthey need them, Stacy second, motion carried.  second, motion carried.  21, 2020.  motion to pay the bills, Denita second, motion carried.  carried. STAFF REPORTS  Chief Chris Wade gave his report and said everything is going well. Said he would be going to Chief School at the end oft the month, Asked the Council if they had any questions. Waunesa stated she would be going to the Election Law Seminar at the end of the month. Sign- up for Council and Mayor starts tomorrow. The City hired Christy Dilday and. Justus Marshall  and they will be at the next City Council sO the Council can meet them.  COUNCIL REPORTS  Randall stated that him and Pam have been on the Council for a long time. He thinks the City Stacy stated she appreciated all thej jobs the employees do. That goes for all departments, she Denita stated they had the trail of lights. They did it 4 nights and raised $266.00. She thinks  has the best Police Department the City has ever had since Bobby Epperly.  thinks we will get to a happy medium. Pam said Thank You to the employeés. everyone is doing a good job. MAYOR REPORT Nothing Meeting Adjourned  2    Denita Ross Mayor Pro-Tem  Da Rosa  Waunesa Herrington City Secretary  Wamalenmgho  INA  3    CITYOFZAVALLA REGULAR CALLED MEETING FEBRUARY11, 2020  The Zavalla City Council met in regular session on February 11, 2020 at 6:00 p.m. at the Old Zavalla City Mayor Carlos Guzman called the meeting to order, established a quorum, welcome the guest. Council present was Mayor Guzman, Pam Hooks, Denita Ross and Stacey Marshall. Tom Ross and Randall Dykes were absent. Employees present was Waunesa Herrington, Chief Chris Wade, Daryl  Hall/Police Station located at 838 E. Main Street, Zavalla, Texas 75980.  Cheney, Christy Dilday, Justus Marshall and Evan Wayman.  J.AP. Hopkins gave the invocation  Everyone pledges allegiance to the American Flag and the Texas Flag  OPEN FORUM  J.P. Hopkins spoke under open forum stating he would like for the roads to bet fix. You can't put a patch ona patch. Mr. Hopkins stated you might can get Brookshire Brothers to fix. Johnson Street. He said he would talk to Bobby Cheshire if the City wanted him to.He thinks it is time to fix the roads. Eunice Ditterline spoke under open forum stating she isopposed to fixing the roads. She thinks you need to fix the ditches first. She stated that Pickard and Campus the base is mush. There are ponds in the ditches along the roads. There are no ditches on Pickard Road. The ditches are not cleaned out and Chris Wade gave the Zavalla Volunteer Fire Department Report. Everything is going well. They made Next order of business: Open Bids on Merry-Go-Round. Bid #1 Daryl Cheney for $100.00 Bid #2 Stacey Marshall for $50.00. Bid#3 Carolyn Guzman for $50.00. Denita made the motion to accept Bid #1, Stacey Next order of business: Discuss and possibly approve hiring 21 to 3 part time Police Officers. Guzman wanted to go into Executive Session under 551,074 Texas Government Code. Went Mayor into executive session at 6:10 p.m. and reconvene at 6:25 p.m. Stacey made the motion to hire 21 to 3 Police Next order of business: Discuss and possibly approve 2020 National Night Out. Pam made the motion to do National Night Out on the second Tuesday of October, Denita second, motion passed. Next order of business: Discuss and possibly approve 2019 Racial Profile. Pam made the motion to Nest order of business: Discuss and possible approve going out for bids toi install 300 foot Sewer Lines on Oak Street. Stacey asked whyi is the Citygoing out for bids on this. Can't ofWater Water and Department do this. Pam sated you have already went out for bids. Pam said SO every time the we need  need to be.  some money at the Political Speaking they had.  second, motion passed.  Officers instead oft the one full time officer. Denita second, motion passed.  accept, Stacey second, motion passed.  1    something dug. Is the City going to have to hire someone to do it? Daryl stated his guys don't haver the experience to lay the pipe. Ify you don't lay itj just right the sewer won't move correctly. Denita told Daryl he needed toi take to train them to work the equipment. Pam stated the boys are doing a great) job. Denita said that is not what she said. Daryl needs to train them: Carlos asked Daryl, wouldn't he have to bet the one to hook the connections upi fort the water and sewer. Stacey made the motion not to hire someone to lay the water and sewer pipe, Denita second. Pam was against it. Motion passed. Next order of business: Discuss and possibly approve selling safety deposit boxes located in vault. Stacey made the motion for Waunesa to check into what the City ofz Zavalla could get for the safety Next order of business: Discuss and possibly approve Résolution for. Juvenile Case Manager Grant, Next order of business: Discuss and possibly approve Résolution for NIBRAS Grant. Pam made the Next order of business: Discuss and possibly approve amending 2020 Water Budget. Denita made the motion to take $31,000 out of savings $11,000 to go for Engineer for the Sewer Plant and the $20,000 take care of the insurance claim. When the City receives the money from the insurance claim put that $20,000 back into the Savings Account. Stacey second, Pam was against, motion passed. Next order of business: Discuss and possibly approve on paying Wanda Drilling for fixing the Water Well after Water Well got struck by lightning. Denita made the motion to take $31,000 out of savings $11,0001 to go for the Engineer for the Sewer Plant and $20,000 to take care oft the insurance claim. When the receives the money from the insurance claim put that $20,000 back into Savings. Stacey Next order of business: Discuss and possibly approve changing the Generator Note from just paying the interest to paying a note. Denita made the motion to change the Generator note to making monthly payments on the $14,000 and there will be a balloon note that FEMA will cover. Stacey second, Pam was Next order of business: Discuss and possibly approve putting Gene Mc Donald's old water account on the bad debt list. Denita made the motion to put it on the bad debt list, Stacey second, motion passed. Next order of business: Discuss and possibly approve going out for bids to contract for the City street ditches to be mowed. Denita made the motion to table, Stacey: second, motion passed. Next order of business: Discuss and possibly approve February 2020 bills. Denita made the motion to Next order of business: Discuss and possibly approve January 7, 2020 minutes. Stacey made the motion Next order of business: Discuss and possibly approve January 14, 2020 minutes. Denita made the  deposits boxes, Denita second, motion passed.  Denita made the motion to approve, Stacey second, motion passed.  motion to approve, Stacey, motion passed.  second, Pam was against.  against, motion passed.  pay the bills, Pam second, motion passed. to approve, Denita second, motion passed. motion to approve, Stacey second, motion passed.  2    Next order of business: Discuss and possibly approve. January 21, 2020 minutes. Denita made the  motion to approve, Stacey second, motion passed.  STAFF REPORTS  Chief Chris Wade read his report for the month. The Police Department is still shorthanded. We hope we have resolved that issued tonight. Chris asked the Council if they had any questions. Daryl stated the City had good news the City received their waiver for the Sewer Plant. Good for the permit on the Well for now. Will have to resubmit the permit for the Sewer next year will it is due. Daryl said hopefully he will be able to figures out the problem between the wells. Waunesa mention the Election coming up. There is a requirement now where whoever is over the  Election has to post voters names on the City's Website.  COUNCIL REPORTS everyone's opinion.  Stacy stated she appreciated everybody. She just likes to discuss things and would like to have Denita she appreciated everyone. She wants Daryl to get those guys trained.  Pam asked why the red light was on located at Marshall Street, what did it mean? Pam wanted to thank the boys for all the hard work they do. Glad to have Christy in the office and she heard good things  about her. MAYOR REPORT Meeting Adjourn  Mayor Guzman thank everyone for their hard work.  /  Carlos Guzman Mayor  aumsenngfe Waunesa Herrington City Secretary  3    CITY OF ZAVALLA REGUALRY CALLED MEETING MARCH 10, 2020  The Zavalla City Council met in regular session on March 10, 2020 at 6:00 p.m. at the Old Zavalla City Mayor Guzman called the meeting to order, established a quorum, and welcome the guest. Council present was Mayor Guzman, Pam Hooks, Tom Ross, Stacey Marshall and Randall Dykes. Denita Ross was absent. Employees present was Waunesa Herrington, Chief Chris Wade, Aimee Coutier and Christie Dilday. Guest present were Loyce Lawrence, Joy Yarbrough, J.P, Hopkins, Doyle Bryan and  Hall/Police Station located at 838 E. Main Street, Zavalla, Texas 75980.  Eunice Ditterline. Tom Ross gave the invocation. No one spoke under Open Forum  Chris Wade gave the Zavalla Volunteer Fire Department Report. Chris said everything is going. Theya are going to have a Crawfish Boil the first Saturday in April, (April 4,2020). They had a pasture fire; it is too Next order of business: Discuss RV Ordinance. Tom made the motion to rable, Randall second, motion Next order of business: Discuss and possibly approve election contract between City of Zavalla and Next order of business: Discuss and possibly approve going out for bids to mow City ditches. Tom said we need to make the decision to bid everything out. Tom made the motion not to go out for bids, Next order of business: Discuss and possible approve buying equipment. - mow and clean City ditches. Carlos said they were talking about buying a bush hog. Tom said we alreasy have a bat wing mower. Don't have the equipment to clean ditches yet. Tom said the City needs to buy a tail gate for the dump trailer. Tom made the motion to only buy a tail gate for the dump traiier, Randall second, Stacy, Tom Next order of business: Discuss and possibly approve February 11, 2020 minutes. Pam made the motion  dry to burn. They were walking in mud fighting a fire.  carried.  Zavalla ISD. Randall made the motion, Tom second, motion carried.  Randall second, motion passed.  and Randall voted for, Pam abstained. to accept, Randall second, motion carried.  -   EXECUTIVE SESSION  Went into executive session at 6:06p.m.and reconvene at 6:12 p.m. accept the: settlement, Randall second, motion carried.  Next order of business: Discuss and possibly approve R & M: Settlement. Tom made the motion to Next order of business; Discuss and possibly approve clean 63 and First Street. Mr. Bryan that lives on Second Street says he is concerned with water standing on First Street. There isTV'S in the drainage  e  e    .  ditches. Mr. Bryan said the workers are. jut throwing asphalt in the hoie and not making it level. He would like something done. Tom said we don't have the equipment or manpower. Mr. Bryan said there isa water leaki in fronti in front of the Winkle's house and it has been there for 3 months. Mayor Guzman said he would get Daryl tol look into it. Pam said the problem is that people don't want to do anything, Next order of business: Discuss and possibly approve March 2020 bills. Tom made the motion to pay the  but they need to ber made to do it. bills, Randall second, motion passed.  STAFF REPORTS  Chief Chris Wade read his report and said everything was going smooth. Officer Dunkin started last week and Officer Holle was starting Friday. He has not hired the third Part Time Officer yet. The Police Department is going to have to update their radios soon. The quote for the upgrade is around $31,000. Aimee stated the Court did warrant round up last Thursday and collected àround $1300.00 Waunesa said she had submitted the NIBRIS Grant and the. Juvenile Case Manager Grant for next year.  Christie-Nothing She stated that Sales Taxi is up. COUNCIL REPORTS Randall said watch out for the COVID 19  Stacy wanted to know when the Water Department was going to run the water and sewer pipe to. Joe Pam asked the Council why they wanted to be on the Council. She stated she questioned about the Red Light on Marshall for 61 months and she never got an answer. So, she called TCEQ. Everyone thinks she is mad. But after 61 months she just wanted an answer. There is nothing wrong in wanting to know.  Hudson. Tom said next Friday and that he was going to help. Tom stated is going to give the guy some training ont the equipment.  MAYOR REPORT  Mayor Guzman had nothing to report, everything is going well.  Carlés-Buzman Mayor  N  Waunesa City Secretary  Waunlanoylo  Herrington    & Yo  y    CITY OF ZAVALLA REGULAR CALLED MEETING MAY 12, 2020  The Zavalla City council met in regular session on May 12, 2020 at 6:00 p.m. at New Zavalla City Hall located at 242 E. Main Street, Zavalla, Texas 75980. Mayor Pro-Tem Denita Ross called the meeting to order, established a quorum,  and welcome the guest.  Council present was Mayor Pro-Tem Denita Ross, Pam Hooks, Tom Ross, Randall Dykes and Stacey Marshall. Mayor Carlos Guzman was not present. Employee present was Chief Chris Wade. Guest present was Tonya Dykes, Joy Yarbrough,  Dawn Garig, Jana Cole and Lisa Seale. Tom Ross gave the invocation. Randall asked what was done. Denita stated she didn't have anything. Tom said there isn'tanything. onTuesday 19th of May @ 6 p.m.  Next order of business: Discuss and possibly approve RV Ordinance.  Denita suggests to set up a special call meeting to address RV Ordinance  Next order of business: Discuss and possibly approve buying a tractor for the City. Pam made the motion to buy the tractor. Tom made the motion to table and Randall second. Motion carried. No opposed. Add this item to the special call  meeting Tuesday May 19, 2020.  STAFF REPORTS  Chief Chris Wade gave his activity report for the March and April. This were less than normal due to COVID-19. The Police Department has Two Part Time Positions open. Bo Dunkin was leaving the department. Chris has talked to Reserve Billy Barrick about possible part time position. The Police Department had been slammed on Facebook. Chris pulled the state since he went to work for the City of Zavalla. There have been 55 drug warrants. Some of the complaints of burglaries is outside the City Limits. Chris stated he had an open-door policy- The Fire Department is having a Crawfish Boil on May 23, 2020 at the School.  anyone can come to his office and he stated his office hours. They are also having the Fireworks Show on. July 3, 2020.  1    Question? How many positions is in the Police Department? One full time Officer Question? Lady has two properties that have been broken into. Chief Wade and Citizen discuss. She asked what she could do for the City to help. a. Neighborhood Watch- its Citizen driven not police, but can assist. Mr.JP b. Isthere a grant the Police Department can get to help educate, etc. C. Chris stated just be eyes and ears in the Community and report.  and 4 part-time Officer.  Hopkins has sign on his truck.  d. Can Police educate the Citizens?  COUNCIL REPORTS Pam-nothing  Tom- Thanked Chris, making some headway.  Stacy has some questions but no one here to ask. Stacey. stated City Hall is closed 2 hours out of the day and switching out people. Thinks all employees should be back at City Hall. Just using the drive thru and keep 6f feet apart. Work 8 hours a day. Time to go back to work. Did water/sewer get done? Tom said sewer has not, but water has. It's been 3 months. Do we need to hire other people to do it and not pay someone full time to not do it? Leak on North 1St street? Citizen came Denita agrees with Stacey. Things are not being done. Tome works on Saturday with the water department and. there is a lot of babysitting. Next Tuesday will be Next order of business: Discuss and possibly approve February 2020 minutes. Its should have been March not February. This item will have to be put on next Next order of business: Discuss and possibly approve May 2020 bills. Denita made the motion to pay all bills except Check #9637, 9016 and 9680. Tom second,  to the last meeting. Is it fixed? Randall agrees with Stacey.  patching roads.  month's agenda. motion passed. Meeting  p.m.  Carlos Guzman Mayor    Wauoaupter  Waunesa Herrington City Secretary  2    9  CITY OF ZAVALLA SPECIAL CALLED MEETING MAY21, 2020  n    The Zavalla City Council will conduct a Special Called Meeting on May 21, 2020 at 6:00 p.m. at the Old City Hall/Police Station located at 838 E. Main Street, Zavalla, Texas 75980. Everyone must stay 61 feet apart and wear at face mask. Everyonestemperature will be taken at  the door and they will Satanize their hands before they can enter.  ORDER OF BUSINESS  1. Call meeting to order 2. Establish a quorum 3. Welcome the guest 4. Invocation  5. Discuss and possibly approve RV Ordinance 6. Discuss and possibly approve buying tractor or equipment 7. Discuss and possibly approve Check #9680, 9698 and 9048.  EXECUTIVES SESSION  The City Council reserves the right to adjourn into executive session at anytime during the meeting to discuss any of matters listed below under the authorized article of the meeting act.  Texas Government Code 551.01  a. 551.71 Private consultation with the City's Attorney b. 551.75 Deliberate about Real Property dismissal of a public officer or employee d. 551.82 Economic Development  551.074 Deliberate the appointment, evaluation, reassignment, duties, discipline or  Icertifyt that the above notice wasposted to the bulletin board on the 1gtaayo of May at  437  Carlos Guzman Mayor    CITY OF ZAVALLA TUESDAYJUNE 9, 2020  REGULAR SCHEDULED MEETING OF THE CITY COUNCIL  The City ofZavalla met forar regular scheduled meeting on Tuesday, June 9, 2020 at p.m. at the old city Council present were: Mayor, Carlos Guzman, Councilmembers; Pam Hooks, Randall Dykes, Denita Staff present were: Waunesa Herrington, Aimee Cloutier, Chris Wade, and Daryl Cheney. Guest present were: Joe Hudson, Joy Yarbrough, Shannon Yarbrough, Jess Huff, Ray Vann, Eunice Mayor Guzman called the meeting to order at 6:00 p.m., established a quorum, welcomed the guest, and Open Forum: Joe Hudson spoke under open forum. He stated he owns the property at 168 Oak Street, a property off George Street. He has put at temporary portable building on the property and is making improvements. He said that power was hooked up to the property in February 2020 and the Zavalla Water Department installed a water line on the property in March 2020. He wants sewer to be hooked up. He stated he has been speaking with Daryl Cheney, the Public Works Director for two months and Mr. Cheney has yet to give him ai time frame for the sewer being installed. Mr. Hudson explained the water line that was previously installed is a temporary line because the meter box is on top of the ground. He would like to know what is going on because he needs the sewer hooked up and would like the council to be made aware of! his situation. Councilmember, Pam Hooks asked Mr. Hudson how long itl has been Zavalla Volunteer Fire Department Report: Fire Chief, Chris Wade gave the fire report. He also told the council that there is going to be a fish fry fundraiser on June 20, 2020 and they are also havinga fireworks display on July 4, 2020 that was sponsored and donated by Carlos and Carolyn Guzman. First Order of] Business: Discuss and take action to select a grant administrator for the 2021-2022 TxCDBG Community Development Fund: Mr. Ray Vann with Raymond K. Vann and Associates stood up and explained what the grant was about and what needed to be done to apply for the grant. Councilman Tom Ross made the motion to accept and appoint Raymond K. Vann and Associates as the grant administrator oft the grant, Stacy Marshall seconded the motion, all in favor, motion carried and Second Order of Business: Discuss and possibly approve to issue request for proposals (RFP) for administrative service and request for qualification (RFQ) for engineering services related to the Community Development Block Grant-Mitigation (CDBG-MIT) grant programs administered by the Texas General Land Office (GLO): City Secretary, Waunesa Herrington explained the grant and that is a one percent match. She went on to explain that the grant is for hazard mitigation to prevent future floods. Ray Vann with Raymond K. Vann and. Associates stood up to explain what the grant was because Mr. Ricky Payne with Grant Works did not attend. Councilman Tom Ross made the motion to apply for  hall building located at 8381 East Main Street, Zavalla, Texas 75980  Ross, Tom Ross, and Stacy Marshall.  Ditterline, and Donna Harris.  cited both thel Pledge Allegiance to the American and' Texan flags.  since he asked Daryl about the sewer: and he said January 2020.  passed.  1    the grant and request proposals for administration services and request for qualifications related to the block grant, Denita Ross seconded the motion, Pam Hooks and Stacy Marshall abstained from the vote, and Randall Dykes with the motion. The motion carried, was approved, and passed. Third Order of Business: Discuss RV Ordinance: City Secretary Waunesa Herrington said she spoke with Jason Robinson with TCEQ and Harold Hunter with the USDA. Mr. Robinson said we could apply for FMT assistance and TCEQ would send someone to the city to help create an ordinance. Councilmember Pam Hooks said she spoke with Texas Municipal League (TML) and they recommended that the City go through its city attorney. Councilwoman Denita Ross told the other members she had passed out an ordinance that she wrote, and thought was acceptable. She explained she got the rate from the City of Zavalla's ordinance number ninety-seven that is current. Councilmember Stacy Marshall stated that even if we do have to go through the attorney, the council: members needed something to go Fourth Order of Business: Discuss and Possibly Approve Buying a Tractor and/ or Equipment: Public Works Director Daryl Cheney passed out bids on tractors to the council members. Mr. Cheney said the reason the tractors are: so bigi is because he wants to get a grinder later and the bid also includes a 16- foot bush hog, front end loader, and 4-wheel drive. Councilwoman Pam Hooks made the motion to buy the Massey and Ferguson tractor they had a bid for. Councilwoman Stacy Marshall asked Daryl ifit was necessary to have all the extras like a cab, cup holder, ac, heat. Mayor Guzman told Mr. Cheney to explain to the council why he wanted these extra accessories and what the price difference would be without them. Councilwoman Pam Hooks said it is probably good thing tol have the cab for safety precautions. Daryl told the council that everything int the bid pretty much came standard. Councilman Tom Ross and Chief ofPolice Chris Wade agreed. Councilwoman Pam Hooks once again made the motion to buy the Massey and Ferguson tractor that was included in the bid, Randall Dykes seconded the motion, Tom Ross opposed the motion, Denita Ross and Stacy Marshall abstained from the vote. Motion  off.  was passed and approved with the vote being 2-1.  Fifth Order of Business: Discuss and possibly approve checks 9680, 9048, and 9698. Tom made the motion to approve check 9680, Randall second, motion carried. The Council did not mind paying extra on the Tahoe, they. just wanted to bei informed. Tom made the motion to approve check 9698, Randall second, motion carried. Tom question how high the mileage check was and no one was here last month to explain. Waunesa explain how Aimee had been out and that she had to go to Lufkin more than usual. Tom made the motion to approve check 9048, Randall second and motion carried. Tom told Daryl that with two City work trucks, he needed to use a City work truck, that he did not need to use Sixth Order of Business: Discuss and Possibly Approve Paying off the' Tahoe: Councilwoman Denita Ross stated the check numbers on the agenda were not correct. Check number 9680 was aj payment toward the Tahoe note. Mrs. Ross stated the reason the check for the Tahoe was stopped was because Mayor Guzman did not consult with any oft the council members before paying the note. Councilman Tom Ross made the motion to pass and approve check numbers 9048,9695, and 9680. Randall seconded the motion, alli in favor, motion passed and approved. Mr. Tom Ross told Mr. Daryl Cheney that there is  his personal truck, it could be a liability.  two city trucks and he does not like him using his personal truck.  2    Seventh Order of Business: Discuss and possibly approve paying off the Tahoe: Councilwoman Denita Ross made the motion to pay the remaining balance of the Tahoe, Tom Ross seconded the motion, Eighth Order of Business: Discuss and possibly approve remodeling counter at New City Hall: City Secretary read and explained the policy regarding the mandated Court Operating Plan. Mrs. Herrington told the council she received one bid from Chris (Lisa Rice's husband) and the bid goes hand in hand with the E-Grant she is applying for on June 15, 2020. Mrs. Herrington told the council ift there was a balance left over that needed to be paid that the Court's security fund would pay it. Councilwoman Denita Ross made the motion to remodel the counter at thel New City Hall, Randall Dykes seconded the motion, Tom Ross voted yay for the motion, and Stacy Marshall abstained from the vote. The motion was carried, Nineth Order of Business: Discuss and possibly approve. Resolution for E-Grant for Covid 19: Councilman Tom Ross voted to approve the resolution for the E-Grant regarding Covid-19, Randall Tenth Order of Business: Discuss and possibly approve. Hazard Pay Policy: Councilman Tom Ross made the motion to approve the Hazard Pay policy with the contingency that the E-Grant pertaining Covid-19 is still active and to stop the Hazard pay when the State stops theirs. Randall Dykes seconded Eleventh Order of Business: Discuss and possibly approve HACH contract: Public Works Director Daryl Cheney explained what the contract was about to the councilmembers. Councilwoman Pam Hooks made the motion to approve the HACH contract. Randall Dykes seconded the motion, all councilmembers Twelfth Order of Business: Discuss and possibly approve March 2020 minutes: Councilman Tom Ross made the motion to approve the March 2020: minutes, Randall Dykes seconded the motion, all Thirteenth Order of] Business: Discuss and possibly approve May 2020 minutes: Councilman Randall Dykes made the motion to approve the May 2020 minutes with corrections to check numbers, Tom Ross seconded the motion, all councilmembers ini favor oft the motion, passed and approved. Fourteenth Order of Business: Discuss and possibly approve paying off County for road work in 2017: City Secretary Waunesa Herrington told the council that $7,000.00 was owed after paying this month's bills. Councilman Tom Ross made the motion to continue paying the county monthly, Randall Dykes seconded the motion, all councilmembers in favor, motion passed and approved. Fifteenth Order of] Business: Discuss and possibly take action on past due water bills: City Secretary Waunesa Herrington explained to the council that there were two customers that have al high-water bill. One has a water leak and Mr. Cheney has already been out to show here where to turn the water off on their side. The customer said she nor her husband were able to turn the water off. Waunesa said they have not turned the water off because Mayor Guzman said not to turn any water off during the Covid-19 pandemic. Councilwoman Denita Ross said the balance of past due water bills is over $19,000.00 and it would not look good to have those on the books if we are trying to borrow money from the bank. Tom  all in favor, motion passed and approved.  passed, and approved.  Dykes seconded the motion, all in favor, motion passed and approved.  the motion, all council members in favor oft the motion, passed.  in favor ofthe motion, passed and approved.  councilmembers in favor for the motion, passed and approved.  3    Ross said to turn them offi ifthey are past due. Councilman Tom Ross made the motion to turn off anyone that has aj past due water bill that has not made arrangements pending on checking with TML to make sure: iti is legal. Randall Dykes seconded the motion. All councilmembers ini favor of the motion. Motion Sixteenth Order of] Business: Discuss and possibly take action on taking money out of the CD to pay generator loan off: Councilman Tom Ross made the motion to cash in the CD to pay loan off] BUT when the City gets payment from the grant, to buy another CD. Randall Dykes seconded the motion, Stacy Marshall and Denita Ross for the motion, Pam Hooks against. Motion passed and approved with the vote Seventeenth Order of] Business: Discuss and possibly take action on City Employee's Health Insurance: City Secretary Waunesa Herrington explained the premiums for the health insurance offered toe employees was going up $40.00 a person per month. Councilwoman Pam Hooks made the motion for the city to pay for the health insurance, Randall Dykes seconded the motion, all members oft the council  passed and approved.  4-1.  vote yay for the motion. The motion was passed and approved.  Councilwoman Denita Ross asked to go into executive session regarding an employee.  Council convened to executive session at 7:35 p.m. Council reconvened from executive session at 7:40 p.m.  StaffReports:  Daryl Cheney, Public Works- Mr. Cheney said all the pumps at the sewer lift stations are getting weak. Hel had built al bypass and has a gas pump hooked up to the lift station. He also said he would be installing ar new pump at the lift station on Highway 1471 tomorrow (6/10/2020). Mayor Guzman asked Daryl about the lift station on Barge. Daryl stated it was suppose tol have two pumps, but at this time itl has one and it Chris Wade, ChiefofPolice- Chief Wade read his monthly report and said everything is going good at Zavalla PD. Mr. Wade stated that as oft tonight they were fully staffed. He has hired two part time officers one being named Brandon Morgan and the other being Gage Richey. Het told the council they should see abill soon coming ini regarding the Tahoe because he had to replace some batteries. Chief said there was a fatal accident recently and his department as well as other agencies were going to reconstruct the scene Aimee Cloutier, Deputy Court Clerk- Ms. Cloutier read her monthly court report and told the council that everything has been a little slow due to the virus. Aimee also told the council the reason they could not open the lobby at city hall was because the court operating plan had tol be approved by the regional judge first. Mayor Guzman told the council that Aimee was offered aj job at thel District Attorney's office but did not take thej position. He told her congratulations and that it was an honor to receive an offer like Waunesa Herrington, City Secretary- Mrs. Herrington told the council that she has been working on E-Grants and she wanted to say al big thank you to Carolyn Guzman for making the board outside of city  isl holding its own.  soon.  that.  hall and they looked very good.  4    Council Reports:  Pam Hooks- Mrs. Hooks thanked everyone for their support during her loss ofal loved one recently. Randall Dykes- Mr. Dykes said he and his neighbors are impressed with Mr. Steve Holle, a police officer Stacy Marshall- Mrs. Marshall wanted tol know why Mr. Hudson's sewer has not been installed. Daryl Cheney said it was because hel has been busy with sewer problems. Stacy asked him how long had he been busing with that. Daryl said about 3 weeks. Mayor Guzman asked Daryl ifhe could get Mr. Hudson seweri installed in 2 weeks. Daryl said he would try and get it done within two weeks. Stacy stated that this man has been waiting 61 months for his sewer to be installed. Stacy reminded Daryl shel had asked him ifh he needed help shooting the elevations that the City would get him some help. Daryl said he was fine. Stacy said she would like for Mr. Hudson sewer to be installed in 2 weeks. Mrs. Marshall stated this is the second time that someone has waited a long time to get their utilities installed. This is not the way you handle business and we can'tdo business this way. Marshall asked Daryl ift the phone system at the wells were working and Mr. Cheney informed her, they were. Stacy stated then it should free up some ofy your time. Stacy mentioned that shel had a note that there was a water leak on First Street back in February 2020. Daryl Cheney said the leak has been fixed and taken care of. Mrs. Marshall asked how much hand sanitizer did the City purchase. Waunesa explained that the first purchase was eight gallons and the Tom Ross- Mr. Ross told Daryl Cheney that he needed toj put more road material down the road leading to the fire department. He also told Mr. Cheney that he could leave ai few loads at the department and they could spread it. Mr. Ross also told Daryl "that he better not see a scratch on the new tractor or he would Denita Ross- Mrs. Ross asked what was going to happen with the money that was donated for the Easter Egg Hunt. Waunesa told her that she has not done anything with the money yet. Mrs. Ross said we should call everyone that donated to see ift they wanted it back or not or to keep it for next year's Easter Egg hunt. Mrs. Ross told Daryl that she would volunteer her husband, Tom Ross to come out and show the other boys in the water department how to operate the machinery. Denita told Carlos that when she was upat City Hall the other day she felt like, that he was offended that she was up there. Mayor Guzman told hert that he was not offended at all. Mrs. Ross also told the council that she wanted to get some bills paid because the city is about to have al high tractor note. Ross also stated that Chris and Daryl have done a  that works for Zavalla PD.  second purchase was al bunch ofindividual bottles ofl hand sanitizer.  come unglued".  good job and so has everyone else. Mayor Report:  Mayor Carlos Guzman: Mr. Guzman stated that there was a lady that lives in the Black Forest community. that has started a contracting business with Fed-Ex. He said she now owns 261 trucks and Final Order of Business: Discuss and possibly approve June 2020 bills: Councilman Tom Ross made the motion to pay June 20201 bills, Randall Dykes seconded the motion, all council members in favor of  wants to, congratulate her. the motion and passed.  Mayor Guzman adjourned the meeting at 8:10 p.m.  5    Minutes approved this 142 day of Julg 2020.  A  Carlos Guzman, Mayor  Wanm-MWagr Waunesa Herrington, City Secretary  6    The TX City ofZavalla Council met for a regular called meeting on Tuesday, July 14, 20201 located at 242 East) Main Street, Zavalla,  75980.  Mayor Guzman called the meeting to order at 6:00 p.m., established ac quorum, and welcomed the guest.  J.P. Hopkins gavet thei invocation.  Open Forum: Noi individuals signed upt to speak under open forum. First Order of Business: Discuss and possibly.approve to repair the force main line comingout oft FM2109: Mayor Guzman jumped to number 17 on the agenda because Daryl explained thati insidet the apron ofthel lift station is not working bet taken out oft the creek and by doing this, future on the highway side oft the pipe. He also thej pipe, Randall Dykes seconded the motion, alli Carlos asked ifa any oft the council had  hadt  thes sewer lift station on  Cheney tol hurry home. Mr. Cheney  paying for pumping trucks. Gavyn Henderson said he could fix properly andt they are going their multiple times a day as wella as said $31,000. Pam asked when they would be able in favor, motion passed. Stacy asked! how muchi it was going to cost and Daryl ity would take approximately. Mr. Henderson to start andl Mr. Henderson said about two weeks. Denita Ross asked how and hes said! he did. Stacy asked himi ifhe any questions before Daryl left. Pam asked ifhei installed the: sewer line for Mr. Hudson backt tol his AC. Stacy said ity was tol was going to be here for employee evaluations and he saidi no because he had to get  it and explained how he would repair the pipe and how it would repairs would be easier. He said they would have to exploratory dig on the way they could fix the problem. Pam] Hooks made the motion tot fix  explained another  pipe long  said abouta a week without any other problems.  going happen whether he was here or not.  Council convened into executive session att the request of Chief Wade. executive session at 6:06p.m. This item was not ont the agenda. Council reconvened from executive: session at 6:17p.m. Volunteer Fire Department Report: Fire Chief, Chris Wade gave the fire went great and they collected $654.00. He also saidt Second Order ofl Business: Discuss and possibly approve extending the got up and: spoke tot the council about what was cost. Mr. Allen said there would be delivery happening  Chief Wade and Lt. Denby as well ast the council entered  There was no action taken.  department report. Mr. Wades said the firework show electricity contract with Tim Allen: Mr. Tim. Allen electricity rates. Waunesa asked ifthere was an unhidden  there was aj plane crasht that occurred, and it resulted a life ofl loss.  witht the  there was al limitation charge with TXU. He charges which ist the same because it would be delivered by ONCOR. He also said small meters and drop meters without recommended that the city go with ant unlimited swing. He alsos said could 2021. Mrs. Ross also asked when these any extra expense. Denita asked when the contract was up, andl Mr. Allen told you add  toa accept the  rates woulds start, and councilman Tom Ross said  her) July  10-year contract with MPU, Randall, second the motion, alli in  July 2021. Tom Ross madet the motion Puntch to replace check 8694: City  favor, motion passed and approved.  Third Order of] Business: Discuss and possiblya approve issuing check 9740 Briana  Secretary, Waunesa explained Briana received as scholarship shel hadt to puta a stop payment on the check that was reissue the check, Randall seconded the motion, alli in Fourth Order of] Business: Discuss and possibly approve RV Ordinance: council packets that city attorney, Jimmy Cassels drew up. Pam askedi grandfathered in. Waunesa told her yes except thep permit we were going tol havet top pay. Jimmy Cassels again tot Council thatt the city pays an attomey tol bes scratched out, section 4 ordinance. Pam Hooks  back  to)  check in 2015 and somehow, they lost the check. Waunesa said was and why ity was not cashed. Pam made the motion to Waunesa said she putt the RV ordinance in the ift the ones that were already established were andt toilet facility and the emergency phone. She also askedi if take the things out that they do not want to be in. Mayor Guzman told Jimmyi ist tokeep us out oft trouble. Tom) Ross saids section 3 on the slapped  Herrington also asked! Ms. Puntch plenty oft timés where prèviously the check issued. Mrs. Herrington stated she earned the scholarship. Mrs.  favor, motion passed and approved.  permit because the council has already set the precedents att part this of the ordinance. Tom said he disagrees with them having to pay a parti int the ordinance. Stacy saids shel has ani issue with thes shower point. His other complaint that he disagrees withi ist the fencing Cassels for review. Randal said we do keep us outo oft trouble. The City can retype the ordinance and then sendi it back tol the $100,000.001 lawsuit over the ordinance thingsi and in this meeting every month that isi illegal and we do not need tol be permanent structures andt thati paragraph is f(fencing) andy paragraph ea and d. Denita Ross said the R.V.  witha Mr. a permit needs to park on ballpark loop! has  not anl RVI Park. She wants the section abouta aj  madet the motion tot tablet thei item, Randal seconded permanent structure to be left in ther new  thei motion, all in favor, motion passed.  1    Fifth Order of Business: Discuss and possibly approve a day fora a) Budget Workshop: Sixth Order of] Business: Discuss and possibly approve taking bids Guzman said that him and Pam were on the same Toms said we: should keep itf for now.  motion for the budget workshop to be August 4th, Toms seconded the motion, all in favor, motion Councilwoman, Denita Ross madet the  passed.  on Green John Deere Tractor and bush hog:Mayor  page abouts selling it. Denita said she thought they agreed to keep it fora a while.  Tom madet the motiont tol hold ont to the tractor and big bush hog, Pam seconded the motion, alli in favor, motion  passed.  Seventh Order of Business: Discuss and possibly approve taking motion toj put the bush! hog up for bid withouta ar minimum, Eighth Order of) Business: Discuss and possiblyapprove) Resolution to Councilwoman Pam Hooks made the motion to cancel the election, Nineth Order of Business: Discuss and possibly approve) Resolution to appoint) Zavalla'st tax rate for 2020 Tax Rate for thel Budget year 2021: Tenth Order of Business: Discuss and possibly approve purchasing Waunesa explained the module ist for automatic withdrawals favor, motion carried and passed and approved. Department: City Secretary Waunesa Herrington and! her inf favor, motion carried, passed, and approved.  bids on small bush hog: Councilman Tom Ross madet the Randal seconded the motion, alli ini favor, motion passed.  Waunesa Herrington explained why this item was on the agenda and she would cancel General May) Election: City Secretary,  put on nexti month'sa agenda to call the election. Stacy seconded the motion, all ini favor, motion carried and Billie Paget to calculate the Cityof motion to approve resolution, Randal seconded the an ACH module for RVS in the Water Department to buy the. ACHI module, Randall seconded the motion, all in  passed.  was just a new rule they came out with to calculate tax rate. Tom made City the Secretary, Waunesal Herrington explained the resolution  motion, all in favor, motion passed.  wills save on city's postage. Councilwoman Pam made the motion coming out ofp people checking accounts to pay their water bill andi it  Eleventh Order ofBusiness: Discuss and possibly approve purchasing: a Workorder  module for RVSi in the Water  howi itv would work. Councilwoman Pam Hooks made the employee, Aimee Cloutier explained what the module would do and  motion to buy the Workorder module, Randall seconded the motion, all  Twelfth Order of Business: Discuss and possiblyapprove to authorize and application services related to the 2020 TXCDBG-FAST Herrington toldt the council that the fire dept can  solicitations of proposals for granta administration  whatt the grant was andi it required the city to apply for the grant program: City Secretary Waunesa Herrington explained there would be a $5,000 match which the fire dept would grant on behalf oft the volunteer fire department. She told the council and said the Zavalla Volunteer Firel Department would pay, Mrs. Herrington explained what could be purchased witht the Vans office explained he was here att the meeting only toi inform qualify for theg grant ifiti is processed under the City. Bill Hoppe with Ray the game because the grant was released at the first oft they them oft the process- oft the grant process. He said the city was latei in 1,2020 ifthe council approves to go out for this He yeara andt the application has tol bes submitted to the state by September Chris Wade what he thought, and! he: saidi it was grant. The also explained the steps to apply for the grant. Mayor Guzman asked because they need a tanker. Denita asked whol good. fire dept! had ai meeting andt they approved tos spend the $5,000.00 GRANT WORKS. Denita asked how many people helped she Waunesa hadt witht the generator grant. Waunesa explained tol her that was Councilman Randall Dykest madet the motiont to authorize tos solicit for the grant. Waunesa andl Billl Hoppe told hert three. under council reports its saysI Denita told Carlos that she approve. June 2020 minutes: Councilwoman Denita Ross said onj 5 said shef felt offended. Council woman Pam hooks was offended thats she was up there. Shes said that she did not say that pages and offended she changed itt to thats she felt offended. explained tol Mrs. Ross thati is what shes said and after Carlos said! he wasn't  own and bei responsible for the equipment and not the City. Mrs. grant  all in favor, passed and approved.  solicitation ofproposals for the grant, Tom Ross seconded the motion,  Thirteenth Order ofl Business: Discuss and possibly  motion, alli in favor motion passed.  Denita ross madet the motion to accept minutes with changes, Tom seconded the  Fourteenth Order of Business: Discuss and possibly approve. money regarding thei insurance from the water well. evaluation due tot the break in service  July 2020 bills: Councilwoman Pam Hooks asked about  Hooks asked about Rita Hurts payment, Chris Waunesa looked andi noticed: she didi not put that on the monthly the saidt they did but! haver not paidi ity (ity was required). Stacy asked ifv we paidi fora al battery for Tahoe have psychological  explained that the new officer that they hired! hadt tol aj  sheet, Pam  Denita asked whatt the checkf forl yet. Denita asked about the southside bond on the bills sheet,  last month and Waunesa Waunesa explained whati it was and System software was. Waunesa explained that  Rurai Pipe was for. Stacy asked what Utility Data  2    this is for the court and the courts technology fee pays for that. New system for going online. Denita said she set up a savings accountt top pay the City back from using the savings to help with items int the Water Department. thought Tom they made should the Fifteenth Order of] Business: Employee evaluation any any applicable disciplinaryaction willl be explained that thel Department heads needt to evaluate the employees undert them. The council convened taken:Mayor executive Guzman 7:20 p.m. The Council reconvened from executive session at 7:33p p.m. There was no action taken. to  motion top pay the bills, Randal secondedt the motion, all in favor, motion passed.  session at  Staff Réport:  Waunesa- Mrs. Herrington toldt the Council that the City received generator Shet toldt the Council the E-Grant has been submitted  and  grant money has applied fort the Cares Act grant.  good and getting everything ironed out in the office. ands shei is payingt the bills. Everything is going well, and the girls are doing  She read the food pantry report.  Chris Wade- Chris read offh hist report. Hes saide everything is going well and everyone is back to work.  Aimee- nothing Christie- nothing Council Report:  Waunesa spoke up and said for the council to looki in their packet about rules Council cannot discuss certain things that they have already been Stacy Marshall- Mrs. Marshall stated she has plenty to say buts she will  regarding the laws about what they can and how the  discussing inj past meetings because itisi illegal  Randall Dykes- Nothing  that sher must) pute everything ont the agenda city hallr needs tol be condemned. Shes said when should be forwarded tos something else. Tom Ross-1 Nothing Denita Ross-1 Nothing Mayor Report:  wait untilt the special called meeting. Waunesa told Stacy  Pam Hooks- Mrs. Hooks thanked everyone for what they arè doing. Shes said she would  liket to think about the future andt the old  people are out sick, they needed to figure out something and maybe phones  Carlos Guzman- Mayor Guzman thanked Chris, Waunesa, Jamie, Robert Denby and thanked the ladies.  Mayor Guzman adjourned the meeting at 7:42p.m.  aumslouhe  3    CITY OF ZAVALLA AUGUST 4, 2020  SPECIAL CALLED MEETING OF THE COUNCIL  The Zavalla City Council met in special session on August 4, 2020 at 6:00p.m. at New City Hall Mayor Carlos Guzman called the meeting to order, established a quorum, welcome the guest. Council present was Mayor Guzman, Pam Hooks, Denita Ross, Tom Ross and Stacey Marshall. Randall Dykes was absent. Employees present was Chief Chris Wade, Daryl Cheney and  located at: 242 E. Main Street.  Waunesa Herrington. Guest present was Ray Van. Mayor Guzman asked Ray Van to do the invocation.  Next order of business: Discuss and possibly approve Grant Administration Service for the 2020 TXCDBG-FAST Grant Program. Pam made the motion appoint Ray Vann & Associations to be the administrator over the 2020TXCDBG-FAST Grant Program, Tom second, motion passed. Next order of business: Discuss and possibly approve removing a tree/tree limb for a lady on Frist Street. Tom made the motion to remove the tree/tree limb, Pam second, motion carried. Next order of business: Employee evaluation and any applicable disciplinary action will be taken. Went into executive session at 6:15p.m. and reconvene at 6:35p.m. Stacey made the motion for Daryl Cheney to be given a verbal warning, Denita second, motion passed. Next order of business: 2021 Budget Workshop. No discussion, Council Member took the 2021  work: sheets home. Meeting Adjourn 6 Carlos Guzman Mayor  L  Waumser  lenogfan    CITY OF ZAVALLA TUESDAY, AUGUST 11, 2020  REGULAR SCHEDULED MEETIN OF THE CITY COUNCIL  The Council oft the City of2 Zavalla met for a regular scheduled meeting on Tuesday, August 11, 2020 at 6:00 p.m. at the City Hall building located at 242 East Main Street, Zavalla, Texas 75980. Council present were: Mayor Carlos Guzman, Council members; Denita Ross, Pam Hooks, Randall Dykes, and Tom Ross. Councilmember Stacy Marshall was absent from the meeting. Staff present were. Aimee Cloutier, Waunesa Herrington, Christie Dilday, Chris Wade, and James Denby. Guest present were. Raymond K. Vann, Bob Thurber, Jackson Kotz, and Charlotte Green.  Open Forum: There were no individuals to speak under open forum.  Zavalla Volunteer Fire Department Report: Fire Chief, Chris Wade gave the fire report for the month ofJuly 2020. He told the Council and guest present that the volunteer fire department was going to havea fish fry and garage sale on September 5, 2020. He stated that everything else in the department was going First Order of] Business: Discuss and consider designating an administration service provider for the 2020 Community Deyelopment-MIT Program application and project implementation administered through the Texas General Land Office: City Secretary, Waunesa Herrington explained to the Council that Raymond! K. Vann and Associates received thel highest administrator score and she just needed the Council to approve the resolution to accept Raymond K. Vann and Associates as the administrators for the grant. Mr. Raymond Vann stood up and reminded the Council what the grant was for. Councilmember Pam Hooks asked Waunesa how many administrators applied, and Mrs. Herrington told her four had applied. Councilmember. Denita Ross asked Mr. Vann how much the City had to match with this grant and Raymond reminded her one percent. Councilmember Tom Ross made the motion to accept Raymond K. Vann and Associates as the administrators oft the grant, Randall Dykes seconded the Second Order of Business: Discuss and consider designating an engineering service provider for the 2020 Community Deyelopment-MIT Program application and project implementation administered through the Texas General Land Office: City Secretary, Waunesa Herrington explained tot the Council that LJA Engineering received the highest score fort the engineering firms which they had four applicants. Councilmember Pam Hooks asked where the LJA Engineering was from. Waunesa stated they were from Beaumont Texas. Mr. Bob Thurber with KSA Engineering stood up and spoke the Council. He said he is taking full responsibility for notl having a up to date (not expired) SAMS number certificate in the packet they submitted and assured the Council that his engineering firm has an up to date number and everything was okay. Councilmember Pam Hooks made thei motion to use. KSA Engineering, Third Order ofl Business: Consider an agreement between the City ofZavalla and the Zavalla's Volunteer Fire Department related to 2020 TXCDBG-FAST (Fire, Ambulance, and Service Truck) funding: Raymond K. Vann explained tot the Council that this grant needs an agreement between the City  well.  motion, all ini favor, motion passed.  Randall Dykes seconded the motion, all ini favor, motion carried and passed.  1    and the Volunteer Firel Department that the truck received from the grant will go to the fire department and they will also maintain it. He stated the agreement would ensure the city would not be responsible for the truck. Councilmember Tom Ross made the motion to approve the agreement, Randall Dykes seconded Fourth Order of] Business: Consider al Resolution to apply for 2020 TxCDBG-FAST (Fire, Ambulance, and Service Truck) funding: Raymond Vann explained what the resolution says and means to the Council. Councilmember Tom Ross made the motion to approve the resolution, Randall Fifth Order of Business: Discuss and possible approve taking some type ofaction on Charlotte Green Account, Account number 598: Jackson Kotz, the son of Charlotte Green explained to the council that his mother Charlotte had a major leak and it was out of their control. He told the Council that Ms. Green was on a fixed income and they were not asking to break any rules but maybe adjust some of the cost. He explained that at tree grew bigger and busted the water line. Ms. Green told the Council that she has never been late paying her water bill and hardly ever uses the minimum 2000 gallons. City Secretary Waunesa Herrington asked the Council ift they would make an adjustment to a commercial rate and that it would drop the bill significantly. Councilmember Denita Ross stated that she mentioned a year ago that ordinances needed to be changed and this is one oft them. Councilmember Denita Ross made the motion to adjust the rate on Ms. Green's water bill from outside residential to a commercial rate dropping her bill down to $378.00. Randall Dykes seconded the motion, all in favor, motion carried and passed. Sixth Order of Business: Discuss and possibly decide what to do with Easy Street that is owned by the City of Zavalla and is located in the middle ofJana Cole's property: City Secretary told the Council that she told Ms. Cole not to come to thei meeting tonight because the City has not spoke with the City Attorney, Jimmy Cassels about the situation yet. Councilmember Denita Ross said she went and looked at the road and there was rock there. Mrs. Ross also said she is sorry that Ms. Cole put rock down on the road and ifMs. Cole takes the rock back, she willl be defacing City property. Councilmember Tom Ross made the motion to table this item so. Jana Cole could be here to explain the situation to the council, Seventh Order of Business: Discuss and possibly approve a resolution to call a General Election for November: 3, 2020: Councilmember Pam Hooks made the motion to approve the resolution to call the General Election, Randall Dykes seconded the motion, all ini favor, motion carried and passed. Eight Order of] Business: Discuss and possible approve hiring someone temporarily while Water Clerki is out on maternity leave: The council convened into executive session at 6:24 p.m. authorized under article 551.074 and reconvened from executive session at 6:28 p.m. Councilmember Tom Ross made the motion to bring someone in part time for 32 hours a week, Pam seconded the motion, all in Nineth Order of Business: Discuss RV Ordinance: City Secretary, Waunesa Herrington told the Council that since the last Council meeting, she attended a webinar over backflow prevention. She told the Council that she learned what the City would need to do regarding backflow preventions and the City did not have the authority to tell owners of RV parks that they had to have a back-flow prevention installed. Councilmember Pam Hooks told the other Councilmembers that she felt RV: parks needed to pay aj permit fee. Councilman Randal Dykes agreed with Mrs. Hooks. Councilwoman Denita Ross stated  the motion, all ini favor, motion carried and passed.  Dykes seconded the motion, all in favor, motion passed and approved.  Randall seconded the motion, alli in favor, motion carried and passed.  favor, motion carried and approved.  2    that they already had to put deposits up and Mrs. Hooks agreed but they only paid one deposit. Tom Ross told the Council he did not want it int there because it sets aj precedence and who are we (the council) going to attack next. City Secretary, Waunesal Herrington told the Council that if we did not raise water and sewer rates that they would not have a water system in the future. Denita Ross said she does not want to raise water: rates because you cannot drink the water. Tom asked why commercial rates were lower than other rates and Mrs. Herrington explained to him the rates were set by the Council and Mayor 20 years ago. Mayor Guzman asked employee. Aimee Cloutier what she was paying for water in Broaddus, Texas. Ms. Cloutier told him that she was paying $91 and some change for only 2,500 gallons of water. Tenth Order of] Business: Discuss and possibly approve August 2020 bills: Councilwoman Denita Ross asked if the pole saw was purchased and Waunesa assured heri it was. Councilwoman Pam Hooks asked ift the pole saw has been used and Waunesa and Mayor Guzman told her it has been used for two days. Councilwoman Denita Ross said they needed to go back to First Street because they did not get all the limbs and explained where they were located at. Mrs. Ross also asked what thel Real Graphics check was for and] Mrs. Herrington explained tol her that it was for the website, emails, and upkeep oft the three. Councilwoman Pam Hooks as what was wrong with the dump trailer and Mrs. Herrington explained what was wrong with it. Councilwoman Denita Ross made the motion to approve August 2020 bills, Tom Ross Eleventh and Final Order ofl Business: Discuss and possibly approve. July 14, 2020 minutes: Councilwoman Denita Ross asked for the minutes to be bigger in the future because she could not read them due to the writing being sO small. Councilman Tom Ross made the motion to approve July 14, 2020 minutes, Denita Ross seconded the motion, all in favor, motion carried and approved.  seconded the motion, alli in favor, motion carried and passed.  Staff Reports:  Aimee Cloutier, Court Clerk: Ms. Cloutier told the Council that she wanted to start up an Angel Tree for the elderly this year. She explained that this would be just like the Angel Tree for children but targeted for only elderly people or senior citizens. She asked fori it to put but on the agenda for the September 2020 meeting and ifit was approved, she asked ift the Zavalla City Hall could be closed down on Wednesday, December 23, 20201 to hand deliver the gifts. Ms. Cloutier explained that she would be especially busy in September and October 2020 due to Teen Court and already had around eight cases for the first Teen Chris Wade, ChiefofPolice: Chief Wade read his police department report stating they have not written any citations for the month of. July due tot the virus/pandemic. He told the Council that as ofright now, National Night Out is still on for Tuesday, October 6, 2020. He explained they would have police vehicles out and the Crime Stoppers Band would be there. Chief Wade told the Council that officer Brandon Morgan resigned as of today due tol his grandfather falling and breaking his hip. Mr. Morgan is going to move in and take care ofhis grandfather. ChiefWade explained to the Council that the police department Waunesa Herrington, City Secretary: Mrs. Herrington explained to the Council that she has been working on grants as well as the budget. She reminded the Council there was going to be aj public hearing overt the proposed budget on August 25, 2020. She also reminded the Council they had to approve and adopt the budget before they could approve the tax rate. Mrs. Herrington explained they received the modules for the RVS water system, and they are working to get those installed and into place.  CourtJury docket.  started enforcing traffic stops with specific regulations this week.  3    Christie Dilday, Water Clerk: Ms. Dilday did not have ai report.  Mayor Carlos Guzman thanked everyone for their hard work and Councilwoman Denita Ross did the  same.  Mayor Guzman adjourned the meeting at 7:10 p.m. Minutes are AV6 this 8  day of_ Seplember 2020.  Carlos Guzman, Mayor  WaunooL eninghe Waunesa Herrington, City Secréary  4    CITY OF ZAVALLA AUGUST 25, 2020  SPECIAL CALLED MEETING OF THE COUNCIL  The Zavalla City Council special called meeting on August 25, 2020 was cancelled because the Mayor could not establish a quorum.  Council present was Mayor Carlos Guzman, Stacey Marshall and Denita Ross. Employees present was Waunesa Herrington. There wasnoone  from the Public to protest the 2021 Proposed Budget.  The was no açtion taken. -  Carlos Mayor  Guzman  Wawshaupo Waunesa Herrington City Secretary    CITY OF ZAVALLA REGULAR SCHEDULED MEETING SEPTEMBER 8, 2020  The Zavalla City Council met in regular session on September 8, 2020 at 6:00 p.m. at New City Mayor Carlos Guzman called the meeting to order, established a quorum, and welcome the Council present were Mayor Carlos Guzman, Pam Hooks, Randall Dykes, Stacey Marshall, Tom Ross and Denita Ross. Employees present was Daryl Cheney, Chief Chris Wade, James Denby, and' Waunesa Herrington. Guest present was Carolyn Guzman, Lynnzee Lyons, Debbie Denby,  Hall, located at 242 E. Main Street, Zavalla, Texas 75980.  guest.  Keith Cole, Jana Cole and Robert Denby. James Denby gave the invocation No one spoke under open forum.  Chris Wade gave the Zavalla Volunteer Fire Department Report. Chris said everything is going good with the Fire Department. They made about $1,300 on their Garage Sale and Fish Fry on Next order of business: Discuss and possibly approve on transferring money to pay for fixing the Sewer at 147 and 2109. Randall made the motion to pay for fixing the Sewer at 147 and 2109, Next order of business: Discuss and possibly decide what to do with Easy Street that is owned by the City of Zavalla and located in the middle of. Jana Cole's property. Randall made the motion to wait until the City hears from the City Attorney on selling City Property, Denita  Labor Day Weekend.  Pam second, motion passed.  second, motion passed.  Next order of business: Discuss and possibly approve RV Ordinance. Denita made the motion to table, Randall second, motion passed. Randall and Pam want a RV Ordinance with permits Next order of business: Discuss and possibly take action on discontinuing COVID-19 hazard pay. Itv was discussed how some péople were no longer getting hazard pay. Tom made the motion to end paying the hazard pay at the end of September, Denita second, motion carried. Next order of business: Discuss and possibly approve August 4, 2020, August 11, 2020 and August 25, 2020 minutes. Tom made a motion to approve minutes with the changes to August  included. Denita said under section 3 paragraph. J was incorrect.  4, 2020, Randall second, motion carried.    Next order of business: Discuss and possibly approve September 2020 bills. Denita made the Next order of business: Discuss and possibly approve 2021 Budget. Tom made the motion to Next order of business; Discuss and possibly approve 2020 tax rate. Waunesa explained how what used to be called the effective tax rate is now called No New Revenue Tax Rate. The City ofZ Zavalla's No New Revenue Tax Rate is 0.45373 and the break down would be M&Oat 0.85373 and the 1& S would be 0.32000. Tom made the motion to approve, Randall second,  motion to pay the bills, Tom second, motion carried.  approve the budget, Randall second; motion passed. Stacey opposed.  motion passed. STAFF REPORTS  Waunesa Herrington/othing  Daryl said his guys were off fora a week, one is getting married and the other one has a new Chief Chris Wade gave his monthly report. National Night Out was: still a go, they would be doing Nachos this year. Truck is in the shop. The night of the hurricane everything went well. Everything is going well. He introduced Lynnzee Lyons as a new officer and that. Jacob was going At 7:00 p.m. Mayor Carlos Guzman stated the Council was going to executive session under  baby. Daryl said he had a full week that week oft taking care of things.  tol be a new reserve.  551.074, the Council reconvene at 7:05p.m. No action was taken.  Meeting Adjourn  Carlos Guzman Mayor  Wwaumeaw nungto  Waunesa Herrington City Secretary  INA    SPECIAL CALLED MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 20, 2020 AT 6:00 P.M.  Mayor Carlos Guzman called the meeting to order at exactly 6:00 p.m. established a quorum, and Council Present were: Mayor Guzman, Pam Hooks, Stacey Marshall, Tom Ross and Denita Guest Present were: Patrick Woos, Ernie Richardson, Janet Freeman, John Manuel, JPI Hopkins, Employees Present were: Waunesa Herrington, Aimee Cloutier, Lynzee Lyons, James Denby  welcomed the guest. J.P. Hopkins gave the invocation.  Ross. Randall Dykes was absent.  Ray Van, Joy Yarbrough, Brenda Cox, Lanita Ison, and Debbie Denby  Chris Wade, and Daryl Cheney Open Forum  Brenda Cox, a Zavalla resident brought to the City Council's attention that she was almost attacked by a pit bull on Johnson Street. She stated that she is going toj pursue that the dogs get off of the street. She told the Council that Chief Wade with Zavalla Police Department is aware Lanita Ison also spoke under open forum. She told the Council she is trying to get to the bottom of why her water bill is sol high. She stated that the workers in the water department is not reading the meters and her daughter saw them supposedly reading meters but never got out of the truck to read her meter. She said there are several people's meters in the community that their  of the situation and he did help her.  water meters are not being read. Zavalla Volunteer Fire Department Report  Fire Chief Chris Wade with the volunteer fire department said there was a raffle going on to support the fire department. He also stated the fire department was going to have aj pork butt fundraiser next month. He told the council that everything was going great with the department and there would also be a "Trail of Lights" in December at the Ross' residence. First Order of] Business: Discuss and possibly take action to terminate City of Zavalla's relation with the Linebarger Firm pertaining to tax collections and discuss and possibly approve a contingent fee contract with Perdue, Brandon, Fielder, Collins, and Mott, LLP pursuant to the Texas Tax Code, said contract being for the collection of delinquent taxes owed to the City of Zavalla. This agenda item being called for the purpose of considering the matters listed in Texas Government Code Section 2254.1036 (a)(1). Requisite notice of Ernie Richardson with the Perdue, Brandon, Fielder, Collins, and Mott Law firm got up to the Council. He explained his history, stating that he was a former tax assessor collector and had many years of experience. He also told the council that the Linebarger firm has not been in  these items is posted on this agenda in accordance with that section.:  to  speak    touch or contacted the City of Zavalla in at least seven years. Mr. Richardson also explained the history of the firm he represented and they represent Zavalla and Hudson ISD on tax collecting purposes. Patrick with Perdue..... ..Law firm stood up and spoke to the council as well stating that the City Council of Zavalla needed a collections report at least annually and not every seven years. He stated their firms' goal is to generate extra revenue for the City of Zavalla and they could also help calculate the tax rate and check to make sure the Angelina County tax accessor is doing it correctly. Janet Freeman, an area manager with the Linebarger firm and John, an attorney out the Lufkin office were at the council meeting to represent the Linebarger firm. John got up to speak and told the council he only found out about the potential firing of their firm at 12:40 p.m. He asked the council to table this item until next month sO each side could give an equally fair presentation. He stated that the tax collection business is all about numbers and handed the City Council documents and charts and explained to them what the numbers meant. Mr.. John with Linebarger also told the council that James Guest, will be the new tax attorney for this area and he is already the attorney for the Zavalla Municipal Court collections. Councilman Tom Ross made the motion to table this item, Pam Hooks seconded the motion, all ini favor, Second Order of] Business: Discuss and take appropriate action to approve a resolution to submit an application to the Texas General Land Office for Community Development Ray Vann with Ray Vann and Associates explained the grant and the grant process to the council. He explained to the council that this grant was for streets and drainage and the match will be 1%. Councilman Tom Ross made the motion to approve the resolution, Stacy Marshall Third Order of] Business: Discuss and take appropriate action to adopt a procurement Ray Vann with Ray Vann and Associates explained what the procurement policy was and why it was needed. Councilman Tom Ross made the motion to adopt the grant funds policy, Stacy Fourth Order of Business: Discuss and take appropriate action to adopt a grant funds Ray Vann with Vann and Associates explained the grant fund financial policy to the City Council. Councilman Tom Ross made the motion to adopt the grant funds financial policy, Stacy Fifth Order of] Business: Discuss and possibly approve taking some type of action on City Secretary Waunesa Herrington explained the situation to the City Council and asked if the council would charge this high usage as a "commercial rate" rather than a' "residential rate". Councilwoman Denita Ross made the motion to change the rate from residential to commercial,  motion carried and passed.  Block Grant Mitigation project:  seconded the motion, all in favor, motion carried and passed.  policy for use of federal funds:  seconded the motion, all in favor, motion carried and passed.  financial policy:  Marshall seconded the motion, all in favor, motion carried and passed.  Darlene Tucker's water bill account #615:  Tom Ross seconded the motion, all in favor, motion carried and passed.    Sixth Order of Business: Discuss and possibly take action on changing water rates on Mayor Guzman told the Council that the City Secretary, Waunesa Herrington, found out that the City has not went up on water rates since the year 2008. It was only raised one dollar then. Councilwoman Pam Hooks stated she thought there should have been a workshop regarding this situation first. Waunesa Herrington told the council that the sewer has never paid for itself and she wants to put money into a contingency plan/savings account for major repairs. Public Works Director, Daryl Cheney said the sewer ponds would take a month to clean out and the contractor hel has spoken to said it would cost around one million dollars for this job and the department needs to build for the future. Councilwoman Denita Ross asked what happened to the sewer pond last summer and Mr. Cheney explained that was just aj permit. Councilwoman Pam Hooks asked why everything had to be hired out and if they had to do: reports every day. Daryl told her they had to check certain things on a daily and weekly basis. Mayor Guzman mentioned to the council that they could raise the amount oft the sewer seven dollars and the water, five dollars. Councilman Tom Ross made the motion to set a workshop for October 29,2020 and table this item, Stacy Marshall seconded the motion, all ini favor, motion carried and passed. Mayor Guzman called the Council into executive session at 7:04 p.m. and convened at 7:10  Ordinance #97:  p.m.  Seventh Order of Business: Discuss and Possibly Approve RV Ordinance: Councilman Tom Ross stated that he was not for the permit fees in the ordinance and councilwoman Denita Ross agreed with Mr. Ross. Tom Ross made the motion to accept the ordinance but omit the permit fees for any business for 10 years. The motion died when City Secretary suggested to the Council to consult with the city attorney. Councilwoman Denita Ross made the motion to abolish the RV ordinance, Tom Ross seconded the motion, Stacey voted yay, and Pam Hooks abstained from the vote. The motion was carried and passed by the City Council. Eight Order of Business: Discuss and possibly take action on closing Customer Water Employee, Aimee Cloutier explained the process and why it would make everything easier and more trackable. Councilwoman Stacy Marshall made the motion to close the deposit account, Nineth Order of Business: Discuss and possibly take action on starting up a "Senior Angel Court Clerk Aimee Cloutier explained the program to the City Council and the audience attending the meeting. Councilwoman Pam Hooks approved the Senior Angel Tree program, Stacy Marshall seconded the motion, all in favor, motion carried and passed. Tenth Order of Business: Discuss and possibly take action on closing City Hall on Wednesday, December 23, 2020 sO Office Employees can deliver gifts to Senior Citizens  Deposit Account. (RVS will track this process)  Pam Hooks seconded the motion, all in favor, motion carried and passed.  Tree" program:  that was donated for the Senior Angel Tree program:    Councilwoman Pam Hooks made the motion to close City Hall on Wednesday, December 23, 2020, Stacy Marshall seconded the motion, all in favor, motion carried and passed. Eleventh Order of] Business: Discuss and possibly approve October 2020 bills:  City Secretary Waunesa Herrington explained to the City Council that there were some errors but they have already been fixed. Mrs. Herrington mentioned that Councilwoman Denita Ross did not sign one bill and had a question about it. Mrs. Ross asked Chief Wade about the radio purchase and didn't he say he was working on a grant for those. Mr. Wade told Mrs. Ross that was not the case and he was working on a grant for NIBRS. Chief Wade told her the radios are going to run around $30,000 with aj payment made every quarter. Denita Ross asked Daryl Cheney what the check for Pimsco was and Mr. Cheney explained that it was a repair for the mechanical side of the lift station. Councilman Tom Ross made the motion toj pay the October 2020 bills, Denita Ross seconded the. motion, all in favor, motion carried and passed. Final Order of Business: Discuss and possibly approve September 8, 2020 minutes: Councilman Tom Ross made the motion to approve September 8, 2020 council meeting minutes "as is", Stacy Marshall seconded the motion, all ini favor, motion carried and passed.  Mayor Guzman adjourned the meeting at 7:37 p.m.  Minutes approved this o day of November2020.  Carlos  -  Guzman, Mayor  Woumesr  unimph  Waunesa Herrington, City Secretary    REGULAR CALLED MEETING OF THE CITY COUNCIL  NOVEMBER 10, 2020  Mayor Guzman called the meeting to order at 6:00 p.m. established a quorum  and welcomed the guest. James Denby gave the invocation.  Council present were: Mayor Carlos Guzman, Pam Hooks, Randall Dykes, Stacey Marshall, Tom Ross and Denita Ross. New Elect. Joy Yarbrough was also present. Employees present were: Chris Wade, Evan Wayman, James Denby, Lynzee Lyons, Daryl Cheney and Waunesa Herrington. Guest present were: Carolyn Guzman, Loyce Lawrence, Anna Wayman, Shanna Yarbrough, Debbie Denby, Brenda Cox, Tommy Stanley, Jimmy Ray Lakey, Mattie Sanders, Sarah Sanders, and Eunice  Ditterline. OPEN FORUM  Brenda Cox welcome everyone. She stated that the last meeting she notice that a lot of the Council Members were not prepared. She noticed that a lot of the Council Member abstained on certain. She would like to see everyone vote on items not abstaining. This not voting will lead to the Mayor having to break a tie. Sarah Sanders said she got a call from Aimee stating that she had used 52, 000 gallons of water. There is no way that she has used that much water, she has not even been at home. She has read it twice since the Water Department read the meter for the water bill and it shows that she has used 17,000 gallons of water. She can not see how she has used that much water. If she had there would be a pond and the ground is not even wet. Mayor Guzman told her that the Council could not discuss it, because it was not on the agenda. Sarah stated I was told to come to City Council Meeting. Waunesa said she told Sarah to come and talk to the Council, because by the time that came to City Hall and mention her water bill the agenda had already been posted, but as least Sarah could tell the Council  about her water bill.  Chris Wade gave the Volunteer Fire Department Report. He said they were having a fund raiser of selling smoked pork butt. The Fire Department would be having the trail of lights like they had last year at the Ross's House. Chris asked for everyone to keep Chris Runnels from Huntington in their prayers, he was in  the hospital with the COVID.  1    First Order of Business: Canvass the 2020 City General Election. Waunesa told the totals that she had received from Elizabeth, which were Mayor Carlos Guzman received 306 votes, for Alderman Stacey Marshall received 138 votes, Joy Stanley Yarbrough received 140 votes, Randall Dykes received 121 votes, and Richard Brunk received 57 votes. Randall made the motion to accept the votes on the  canvass and Tom second, motion passed.  Next Order of Business: Swear Mayor and New Council Members in. Waunesa swore Mayor Carlos Guzman and Alderman Stacey Marshall and Joy Stanley  Yarbrough in.  Next Order of Business; Discuss and possibly approve changes to water rates on Ordinance #97. Mayor Guzman mention that the water rates have not been raised since 2008. The Water Department was looking at $7 for the Sewer and $5 for the water. Public Works Director Daryl Cheney told how the Chemical have went up and how high the water filters are. Every time you change the filters it cost $1500. Carylon Guzman asked how often do you changes the filters. Daryl stated it is on a as need bases. When the City had the big water leak, they had to change the filters an extra time. Stacey stated she thought the Council was going to have a Work Shop pertain to. Ordinance #97. Tom made the motion to table this item until the Council could have a work shop. Joy Yarbrough second, motion Next Order of Business: Discuss and possibly take action on setting up a payment plan to repay money back to the big CD. Denita would like to pay the big CD back for the money that was taken out. Tom made the motion to table until a work shop pertain to water rates was done, Denita second, motion passed. Next Order of Business: Discuss and possibly approve purchasing a NIBRS Program. Chief Chris Wade explained that NIBRS is required for the e-grants. The PD was told not to do it. Itis a program that reports Offense Report. Itis not mandated but if you want to continue with e-grants you must be in compliance by January 1, 2020. The total price of the program is $3950.00. They offered financing. Stacey asked did you have to have the software program. Tom asked what the yearly maintenance was on the software program. Chief Wade said the iti is $800 a year and the $3995 is a one-time fee. Pam made the motion to purchase the NIBRS, Stacey second, motion passed. Chief Wade asked how the  carried.  2    Council wanted to pay it. All at once or in three payments. The Council decided  they wanted it to be pay in three payments.  Next order of Business: Discuss and possibly approve hiring a Dog Catcher. Chief Wade stated that the City of Zavalla needs a dog catcher, he has been saying this all along. To be a dog catcher they have to be specially trained. Ify you hurt someone's dog the City could be liable. Chief Wade stated that he was concerned that with the City not having a dog catcher, someone could get attacked and then the City could be sued. Chief Wade said you can make a little money off making people register their dogs. Stacey stated we need to find a place in the Budget for ac dog catcher. Denita made a motion to table till next meeting, Tom second,  motion passed.  Next order of Business: Discuss and possible approve October 20, 2020 minutes. Next order of Business: Discuss and possibly approve November bills. Tom made  Tom made the motion to approve, Joy second, motion passed.  the motion to pay bills, Joy second, motion passed.  STAFF REPORTS  Waunesa told how that in the Water Department, some new customers were entered into the computer wrong. This will make the Water Sales in RVS be off for the year 2020 of $200. A $100 was deposited into the Water Account number 1715 that was not supposed to be deposited. The only way to get this money is to write a check to someone to cash. Waunesa stated she wanted to make sure this was noted in the minutes sO when the 2020 books would be audited there would be notes of this problem somewhere official. Waunesa said she got the ach draft set up in RVS. She wanted the Council to know that the City had 3 kids working under the workforce program and their names were Harley Jones, Alex Duguy, and Timothy Melton. The City of Zavalla had received approval for the Juvenile Case Manager E-Grant and the Hazard E-Grant. She was working on the CARES Act Grant it was due by November 13, 2020. She promised she would have itsubmitted by that date. The City of Zavalla got approval for a Water Grant of Chief Chris Wade read his monthly report. Chris said everything is going well. Officer Lynzee Lyons will be let loose at the end of December by herself. Chris stated they had only 2 tasers and he was looking into getting some new ones.  $275,000. Ray' Van would be overseeing that grant.  3    Daryl said they Water Department finally found the big water leak. It was in a creek on Hwy 63. Stacey asked how did you find it. Daryl stated they just kept walking the water lines. Daryl said that at the last meeting people complained about the meter readings. So, the next day after last month's meeting Waunesa did a list of different people for the Water Department to recheck and take a picture of the water meters. Everyone on the list checked out fine. Tom asked Daryl if he had checked out getting meters to go on the main line, sO when you have a big water leak you can tell what location to look for the leak. Daryl the City of Zavalla has SO many different sizes of water pipe on the main line, it would take about $15,000 to buy meters for the main line. Pam asked about buying a program that would read the water meters. Daryl said there is one you can do  with cell phones, but it would cost.  Mayor Guzman adjourned the meeting, Mayor Pro-Tem Denita Ross said that the  Council wasn'tfinished.  The Council went into executive session at 7:00 p.m. The Council reconvene at7:20 p.m. No action was taken.    Carlos Guzman Mayor  Wawpwnugh  4    CITY OF ZAVALLA  REGULAR SCHEDULED MEETING OF THE CITY COUNCIL  TUESDAY, DECEMBER 8, 2020  The Council oft the City of Zavalla met for ai regular scheduled meeting on Tuesday, December 8, 2020 at 6:00 Council present were: Mayor Pro-Tem Denita Ross, Stacy Marshall, and Joy Yarbrough. Mayor Carlos Guzman Staff present were: Aimee Cloutier, Waunesa Herrington, Chris Wade, James Denby, and Lynnze Lyons. Guest Present were: Debbie Denby, Eunice Ditterline, Shannon Yarbrough, and Ray Vann.  p.m. at the City Hall building located at 242 East Main Street, Zavalla, Texas 75980.  was absent as well as council members Pam Hooks and Tom Ross.  Mayor Pro-Tem Denita Ross called the meeting to order, established a quorum, and welcomed the guest. Ray Open Forum: Ray Vann gave the council an update on the grants the City has applied for. He stated the City has applied for three as of right now they are working on. The big grant (million-dollar grant) is still under review and will most likely be for ai few more months. He told the council the city's chances are good for receiving this grant. He went on to speak about the other grants. The first grant the city applied for was scored pretty low due to the clinic grant not being completed on time and the chances are low on getting the fire truck. On the third grant concerning the water, the city got funded even though the city scored low on this grant as well. He expressed his gratitude to the Counçil for Waunesa Herrington, City Secretary. He said he works with al lot of cities, and Mrs. Herrington is one of the few that is SO dedicated and he enjoys working with her. Zavalla Volunteer Fire Department Report: Fire Chief Chris Wade gave the report to the Council. He reminded the council and audience that the "Trail of Lights" was still going on at the Ross' residence. First Order of Business: Discuss and appoint a Mayor Pro-Tem for the Council: Councilwoman Stacy Marshall made the motion to leave Denita Ross as Mayor Pro-Tem, Joy Yarbrough seconded the motion, all in Second Order of Business: Discuss and possibly approve removing Randall Dykes as a signature on checking accounts and adding Joy Yarbrough: Mayor Pro-Tem Denita Ross made the motion to remove Randall Dykes and add Joy Yarbrough to the checking accounts, Stacy seconded the motion, all in favor, Third Order of Business: Discuss and possibly approve a donation of $2,000 from anonymous donor to help the Police Department pay for thel NIBRS program: Councilwoman Stacy Marshall made the motion to accept the $2,000 donation, Joy Yarbrough seconded the motion, all ini favor, motion carried and passed. Fourth Order of Business: Discuss and possibly take action on setting up a payment plan to pay $31,405.00 back to the big CD: Mayor Pro-Tem Denita Ross said she put this item on the agenda but when she was looking over last month's minutes, she noticed Tom Ross had already made the motion to wait until after January to discuss this item. Councilwoman Stacy Marshall made the motion to table the item, Denita Ross "ifth Order of Business: Discuss and possibly approve adjusting Erika Ponder and Donnie Sanders water oills for November bills: City Secretary Waunesa Herrington explained to the Council what was Erika and Donnie's water bills. She told the Council that Donnie Sander's meter has been replaced going and the on with  Vann gave the invocation.  favor, motion carried and passed.  motion carried and passed.  seconded the motion, all in favor, motion carried and passed.    reading is correct. Mayor Pro-Tem made the motion to make both customers pay the commercial rate, Joy Sixth Order of Business: Discuss and possibly approve December 2020 bills: City Secretary Waunesa Herrington explained to the Council that check# 9978 needs tol be voided and re-issued next month. The check needed to be made out to the Court Security fund and not the. Juvenile Case Manager fund. Stacy asked about service on generator and Waunesa explained that was a once-a-year bill. Stacy asked about the lawn mower bill. Waunesa stated the bill was for when the spindles were replaced according tol Daryl Cheney. Denita asked what the Zoom bill and the bill regarding a domain was. Waunesa explained. Councilwoman Stacy Marshall made the motion to approve. December 2020 bills, Denita Ross seconded the motion, all in favor, motion carried and Final Order of] Business: Discuss and possibly approve November 10, 2020 minutes: Councilwoman Marshall made the motion to approve November 10, 2020 minutes, Joy Yarbrough seconded the motion, all Stacy in  Yarbrough seconded the motion, all in favor, motion carried and passed.  passed.  favor, motion carried and passed.  Staff Reports:  Chief Chris Wade, Zavalla Police Department: Chief Wade read his report to the council. The Police Department issued 168 citations, had 69 calls for service, and made five arrest. He told the Council that the NIBRS program is being installed this week and the new computer has already been set up. He let the Council know that Officer Lyons will be on her own starting Saturday and she is complete with the FTO Wade told the Council there had been a minor accident on private property with one of the patrol program. vehicles and Aimee, Cloutier, Court Clerk- Aimee read her report to the council and let them know that all the senior Waunesa Herrington, City Secretary- Mrs. Herrington reminded the Council about the parade on December 12"h. She let them know that Delois Richardson volunteered and will be She also let them know there would not be any pictures with Santa after the parade passing this  Mr.  its currently at the body shop.  citizens have been adopted off of the Angel Tree.  out the fruit Saturday, this  year.  year.  Mayor Pro-Tem Denita Ross adjourned the meeting at 6:20 p.m.  December  Minutes are passed and apprered this 8 day of November  2020.  Carlos Guzman, Mayor  A  WawmL Nunngtov Waunesa Herrington, City Secretary