MINUTES - REGULAR SESSION TOM BEAN CITY COUNCIL 201 S. Britton St., Tom Bean, TX 75489 6:00 p.m. Monday, September 9, 2024 https:/www.tombeantx.,ov  On Monday, September 9, 2024, the Tom Bean City Council met in a Regular Session.  1. CALLTO ORDER  Mayor Thomas called the meeting to order at 6:00 p.m. 2. INVOCATION- Invocation by Mayor Pro-Tem Dawson Nitcholas.  3. PLEDGE OF ALLEGIANCE 4. ROLLCALL  Ricky Thomas (Mayor) - present Dawson Nitcholas (Mayor Pro-Tem) - present Brittany Melton - present  Mike Upchurch - present Aaron Marshall - present Sam Ellis = not present  StaffPresent: Sarah Dusenberry, Zach Smith, Jeremy Dunn, Tammy Phillips, Jarrett Tate,  Jason Lankford  Citizens Present: Sherry Howard, Jason Melton, Gary Pearson  5. Citizen Comments: This item is available for citizens to speak for upt to five (5) minutes on any subject of which the City ofTom Bean has authority. However, no discussion or action, by law, may be taken on the topic unless and until properly posted on a future agenda. The council may direct the mayor to resolve or request the matter tol be placed on a future agenda. Completed speaker's request forms must be submitted to the City  Secretary at thel beginning oft the Council meeting.  REGULAR AGENDA - (NON-C CONSENT)  6.1 Presentation of Citizen of the Month award from Mayor Ricky Thomas to Jason Melton  REPORTS -( (DISCUSSION ONLY)  7. Report from Police Department- ChiefZach Smith  Potential full-time officer in interview process. A handheld radar has been ordered for use on residential streets. The mobile unit for the fleet truck has arrived and the truck should be patrol ready in 6-8 weeks. 3 Reserve Officer applications have been received. Considering trading 2 used department firearms for 1 new firearm. Corporal Jeremy Dunn has been sworn in. Suggested wellness checks/physicals for city employees to potentially decrease insurance 36 calls for the month, averaging more than 1 per day. New truck is in service and has  premiums after speaking with other local departments. 8. Report from Fire Department- ChiefJason Lankford  1IPage    already been on several major calls. Plans are in the works for the Push In ceremony. Potential buyer coming to look at our truck that is for sale this week. 9. Report from Public Works- Acting Director. Jarrett Tate  Completed required monthly hydrant flushing of27,500 gallons @ 161 locations. All monthly water testing samples were submitted and passed. Monthly Net/DMR report submitted to EPA and passed. Update on the North Well pump replacement, TML covered $37,131.29 of the repair through an insurance claim with thei remaining $11,145.00 paid for with grant funds. Water leaks at 206 N Eubanks St. and 409 Keener Rd. repaired. The EPA has issued a new: regulatory requirement to remove all lead exposure in water lines to residences and businesses. We are working on a detailed inventory ofa all water connections in our system. This inventory must be completed by October 16, 2024.Ac copy ofthe EPA requirements has been posted on the City website and bulletin board for citizen review. The west clarifieris shut down due to corrosion. We: requested a quote from Cyrious Metal Works, and iti is $13,890.00. Would like Council approval to use grant funds toi replace the clarifier pan. We spoke with Mitchell Fielding and the new: access road on Ball St. has been completed with a new 2-inch water line to the plant with a shut off valve at the entrance ofthe plant. AI new 6- inch water line has been completed running down E. Ball St. between S. Eubanks St. and S. Shaw St. Mr. Fielding has his contractors working on installing the solar panel on the WWTP gate. 161 new: stop sign vinyl decals have been ordered to replace faded stop signs in town. Working to clean up tree branches encroaching on streets. Fuel costs are $522.26 for the  month.  10. Report from the Mayor- Mayor Ricky' Thomas  Beanstock planning is going very well. We have over 25 vendors so far, including 903  Brewers.  CONSENT. AGENDA  (All consent agenda items are consideredi routinel by City Council and willl be enacted by one motion. There will ber no separate discussion of these items unless a Councilmember requests ani item ber removed and considered  separately.)  11.To approve the Minutes oft the Regular Session meeting held August 12, 2024.  Motion: Upon a motion made by Melton and seconded by Nitcholas, the council voted four (4) and none (0) opposed to approving the Minutes of the Regular Session meeting held  August 12, 2024. The: motion carried.  2IPage    EXECUTIVE SESSION  The council went into executive session at 6:23 p.m. 13. Executive Session as authorized by:  Texas Government Code Sec. 551.071, Consultation with Attorney on ai matter in which the duty oft the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct ofthe State Bar ofTexas clearly conflicts with this chapter (Open Meetings Act); Texas Government Code Section 551.074. Personnel Matters: evaluation, reassignment, duties, discipline, or dismissal ofaj public officer or employee: or (2) tol hear a -City Secretary, ChiefofPolice, Public Works Director, Court Clerk, Water Clerk, Police  complaint or charge against an officer or employee.  Officers, Water Operators  RECONVENE  The council reconvened into regular session at 6:53 p.m.  14. Reconvene into regular session and consider action, ifany, on matters discussed in Executive  Session.  Motion: Upon ai motion made. Melton and seconded by Nitcholas, the council voted four  (4) and none (0) opposed to take no action on. Executive Session items  PUBLICHEARING 2024-2025 FISCAL YEAR BUDGET  The public hearing regarding the 2024-2025 Fiscal Year Budget opened at 6:54 p.m. and  closed at 6:561 p.m.  NEW BUSINESS  15. Discuss and take action, if any, regarding the agreement for Fire Protection Services between the City ofTom Bean and the Tom Bean Volunteer Fire Department for a yearly fee of  $20,000.00.  Motion: Upon ai motion made by Melton and seconded by Nitcholas, the council voted four (4) and none (0) opposed to approve the agreement forl Fire Protection Services between the City ofTom Bean and the Tom Bean Volunteer Fire Department for aj yearly fee of  $20,000.00.  3Page    16. Discuss and take action, ifa any, on approving the quote from Texas Mutual for Tom Bean Volunteer Fire Department Workman's Compensation insurance for 2024-2025. Motion: Upon a motion made by Nitcholas and seconded by Melton, the council voted four (4) and none (0) opposed to approve the quote from Texas Mutual for Tom Bean Volunteer 17. Discuss and take action, if any, on approving the Tom Bean Volunteer Fire Department Motion: Upon a motion made by Melton and seconded by Nitcholas, the council voted four (4) and none (0) opposed to take no action on the Tom Bean Volunteer Fire Department 18. Discuss and take action, ifa any, regarding the contract for Emergency Medical Services between the City ofTom Bean and the City of Whitewright for a) yearly fee of $25,000.00. Motion: Upon a motion made by Nitcholas and seconded by Marshall, the council voted four (4) and none (0) opposed on approving the contract for Emergency Medical Services between the City ofTom Bean and the City of Whitewright for a yearly fee of$25,000.00. 19. Budget Workshop- Discuss and take action on the 2024-2025 Fiscal Year Budget. Motion: Upon a motion made by Melton and seconded by Marshall, the council voted four (4) and none (0) opposed on approving the 2024-2025 Fiscal Year Budget. 20. Discuss and take action, ifany, on approving Ordinance No. 2024-03 for the 2024-2025 Motion: Upon a motion made by Nitcholas and seconded by Upchurch, the council voted four (4) and none (0) opposed on approving Ordinance No. 2024-03 for the 2024-2025 21. Discuss and take action, ifany, on approving bid(s) for Public Works vehicle(s). Motion: Upon a motion made by Nitcholas and seconded by Upchurch, the council voted four (4) and none (0) opposed on approving a bid for Public Works vehicles. 22. Discuss and take action, ifany, on approving clarifier pan purchase for the Waste Treatment Motion: Upon a motion made by Nitcholas and seconded by Melton, the council voted four (4) and none (0) opposed on approving clarifier pan purchase for the Waste Treatment 23. Discuss and take action, if any, on approving Cyber Coverage with TMLIRP. (4) and none (0) opposed on approving Cyber Coverage with TMLIRP.  Fire Department Workman's Compensation insurance for 2024-2025.  2024-2025 Fiscal Year Budget.  2024-2025 Fiscal Year Budget.  Fiscal Year Budget.  Fiscal Year Budget.  Plant.  Plant.  Motion: Upon a motion made by Melton and seconded by Upchurch, the council voted four  4IPage    24. Discuss and take action, if any, on approving nomination for candidates for TMLIRP Board Motion: Upon a motion made by Melton and seconded by Nitcholas, the council voted four (4) and none (0) opposed to take no action on approving nomination for candidates for TMLIRP  ofTrustees Election.  Board ofTrustees Election.  COUNCIL COMMENTS  Upchurch stated that we have a great city staffa and Police Chief, and it is a pleasure to work with them. Melton expressed agreement with Upchurch. Nitcholas stated that he appreciates  the staff. Marshall agreed with his fellow councilmembers.  ADJOURNMENT  Motion: Upon ai motion made by Upchurch and seconded by Marshall the Council voted four (4) for and none (0) opposed to adjourning the Regular Session of the Tom Bean City Council at  8:40 p.m. on Monday, September 9, 2024. The motion carried. These minutes were approved on the 14th day of October 2024.  APPROVED: AR  ATTEST:  Svalfpanudony Sarah Dusenberry, City Secretary  Ricky Thomas, Mayor  5Page