LIBERTY HILLEDC  LIBERTYI HILL EDC BOARD OF DIRECTORS MEETING Wednesday, September 18, 2024 5:00PM Municipal Courtroom/City Council Chamber 2801 Ranch Road 1869, Liberty Hill, TX 78642  MINUTES  Board Directors: Amy Gandy, President Robert Baughn Branden Maiorano, Vice President Mark Hutton Daniel Duckworth Tiffany Stillwell arrived at 5:12 p.m. Board Directors Absent: Ashley Vaughan, Secretary City Staff:  Christian Kurtz, Exec. Director Liberty Hill Economic Development Corporation  Yvonne Castillo; Economic Development Coordinator Elaine Simpson; City Secretary (Recording Secretary)  1. CALLTOORDER allegiance to the US and Texas flags. 2) PUBLIC COMMENTS  Director Gandy called the meeting to order at 5:00 PM. and gave the invocation and led the pledge of  Public comments are welcome by the LHEDC Board. Individuals who wish to. speak must complete a Public Comment Form and present the form to the City Secretary before the meeting is called to order. Individuals will be allowed to speak for up to three (3) minutes. Public Comments related toj posted agenda items may be submitted by email to sponelleAlisger before 3:00. PM the day oft the  meeting, for comments to be read at the 5:00 PM meeting by the City. Secretary.  No Comments.  Liberty Hill EDCI Meeting minutes  September 19, 2024  Page 1of5    3) TREASURER'S REPORT  Treasurer will provide a financial update for the corporation.  No Treasurer Report. 4) REPORTS  Atthis time, the Board of Directors will consider regular reports which do not require action. Regular. Reports could be reports from the Cross-Committee Communications Group or the Liberty. Hill Chamber ofCommerce. They may be written or presented at the meeting. Yvonne Castillo informed the board that the Chamber was not available this evening to give their report because they were at ai ribbon cutting. However, they were excited for the Gala this upcoming Thursday Christian Kurtz asked the board if they were getting enough information from him on the weekly reports. The board agreed that the report Christian was providing was great. Director Gandy asked Christian ifhe would like for the board to provide feedback to his report. Christian would like for the Elaine Simpson, City Secretary, informed the board that the Cross Committee Communications meeting was going to restart. The Vice-Chair oft the Planning and Zoning Commission, Karlyn Keller, will be the coordinator oft those meetings. Elaine asked the board who they would like to appoint to send to  on September 26th.  board to ask questions that way he can get those answers ahead oft time.  those meetings. 5) REGULAR AGENDA  a) Discussion, consideration and possible action on the Liberty Hill EDC Bylaws. (A. Vaughan) Ashley Vaughan was team leader of the bylaws but he was not available at the meeting sO Christian Kurtz filled in. Christian informed thel board that the document he provided was just a template and not ai final version. Christian let the board know there was no need for a' Treasurer because the City handles the EDC money. Christian went over the state law that no more than 3 City Council members can be on ab board. Right now, the bylaws have that no City Council members can be on the EDC board right now. Christan asked the board ift they wanted to leave that language in there. Director Gandy mentioned that Brandon Maiorano was appointed to be the EDC Financial Liaison and asked ifthat needs to be included. There was a discussion of City Council: members and staffs serving on the EDC board and what language should bei included in the bylaws. Director Duckworth expressed that he would like more time to review the bylaws and that he would like the EDC funds to be separate from the City. There was discussion on whether or not the City should manage the EDC funds. Director Duckworth asked ift there were separate accounts orj just separate line items. Christian responded that he will get an answer quickly. Director Duckworth requested that the EDC account be separate from the City. Director Gandy requested to see a bank statement. Director Baughn suggested this item be tabled to the next meeting. Director Baughn expressed that he liked the language in Article III, Section 8. In Article IV he liked the language he saw minus thel Board's concerns about funds and accounting. Director Baughn said the bylaws has his support outside of those two items. There was noi formal motion.  Liberty! Hill EDCI Meeting minutes  September 19, 2024  Page 20 of5    b) Discuss, consideration and possible action on possible marketing opportunity with the Austin  Business Journal. (C. Kurtz)  Christian Kurtz, Economic Development Corporation Director, presented the board with the ask oft the AVJ and what they are working on and asked the board if this is the best use of the money at this time. Sometimes the Chamber works with the City and EDC on this type of thing. Christian just wanted the board to know these opportunities were out there and they will come back around. Director Baughn expressed his frustrations on this issue and how it hurts the community given the City's capacity to service new development in the area. Director Baughn wants to know the City's capacity to service before approving an item like this. Director Baughn along with the board agreed we shouldn't: market an item that we can'tsell. Christian agreed the timing is not right at this time and the opportunity will come back around. Director Duckworth asked what the costs is, and Christian responded $10,000. Director Baughn requested a final engineering evaluation from the City and Christian responded that the Christian informed the board that he will be bringing the Headwater/Kim Group to the next meeting, and Director Duckworth asked how they are driving new opportunities. Christian agreed but we need to  City expects to see it in early October. they will talk about opportunities.  work with the City to do that and determine where does the City have gaps.  6) CONVENE TO EXECUTIVE SESSION  The LHEDC Board President will convene the EDC Board to Executive Session pursuant to Texas Government Code $551.071- Consultation with Legal Counsel and Texas Government Code $551.087- Economic Development Negotiations. No action will be taken in Executive Session. a) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss 'Project Whale' update.  b) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss 'Project Crayon'. c) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss 'Project Octane'. d) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss 'Project Redo/Vintage!. e) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss 'Project Rock n Roll.  Liberty Hill EDC Meeting minutes  September 19, 2024  Page e3of5    Elaine Simpson, City Secretary read the Texas Open Meetings Act exceptions into the record at 5:37  PM.  Director Gandy recessed the Open/Regular Meeting at 5:37PM. Director Gandy convened thel Executive /C Closed Meeting at 5:38 PM. Director Gandy adjourned the Executive. /Closed Meeting at 6:20 PM. Director Gandyr reconvened the Open Meeting/ /Regular Session at 6:21 PM. Director Gandy announced that no action took place during Executive Session.  Director Gandy announced there would not be motion (s) resulting from the Executive Session.  7) RECONVENE TO REGULAR SESSION  The LHEDC Board President will reconvene the EDC Board to Regular Session following Consultation with Legal Counsel pursuant to Texas Government Code $551.071 and' Texas Government Code $551.087 - Economic Development Negotiations. Council will entertain discussion related to the  matters outlined below.  a) Pursuant to' Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss Project Whale' update. b) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet inl Executive/Closed Session to discuss 'Project Crayon'. c) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss 'Project Octane'. d) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss 'Project Redo/Vintage'. e) Pursuant to Texas Government Code Section 551.087 (Economic Development discussions) the LHEDC Board will meet in Executive/Closed Session to discuss 'Project Rock n Roll.  Liberty! Hill EDCI Meeting minutes  September 19, 2024  Page 4 of5    8) ADJOURNMENT  The next Liberty Hill Economic Development Corporation meeting will be held on October 16, 2024. With no further business on the agenda, and no objections from the Board, Director Gandy  adjourned the meeting at 6:21 PM.  PASSED  I6o  AND. APPROVED on S ABSTENTIONS.  ofOctober, 2024 by the Liberty Hill Economic  Development Corporation Board ofl Director on vote of _AYES,  C NAYS, and  LHEDCE BoardP President  az  Board or City Secretary  h  Liberty Hill EDCI Meeting minutes  September 19, 2024  Page 5of5