Regular Council Meeting  Minutes  Tuesday, September 17, 2024 at 6:30 PM 8301 Westview Drive, Houston, Texas 77055  1. CALL TO ORDER Mayor Buesinger called the meeting to order at 6:34 PM.  1.A. Invocation was given by Mayor Buesinger  1.B. Pledge of Allegiance 1.C. PRESENT  Mayor Bob Buesinger Council Member Mike Gordy Council Member Justin Crawford Mayor Pro Tem Andy Carey Council Member Mark Huber Council Member Kristi Cooper  Also Present Were: City Attorney Bailey (Olson & Olson), City Engineers Him, and Moylan (HDR Engineering), Spring Valley Captain Menchaca and Sergeant Spriggs, Deputy Chief Witt (VFD), City Secretary Stephens, and City Clerk Ray.  2. CITIZEN'S COMMENTS 3. REPORTS TO COUNCIL  None.  3.A. Spring Valley Police Report: In August, there were 1105 calls for service 931 were business checks, 4 were public relations, and 32 traffic stops that resulted in 48 violations. The previous evening between the hours of 1:30 AM there was a stolen vehicle. The car was found on the 8700 block of Hammerly. Further investigation showed that the vehicle's key fob was left in the car. Officer Menchaca reminded Council and the public to always secure their vehicles and  remove any visible belongings.  3.B. Fire Commissioner's Report: The fire medic position remains unfilled, though it is the only available position, and they hope to fill it soon. Two fire medics are currently out due to injury, and one dispatcher is on medical leave. The candidate A fire occurred on Kentwood, and the cause is under investigation. There wasa fatality involving a motorcyclist and a vehicle on Memorial Drive. In August, there were 9 incidents in Hilshire Village: 5 fire-related and 4 EMS calls, with an average response time of 5 minutes and 17 seconds. The roof project at the fire station is set to begin this week and is expected to take approximately 3. weeks to complete.  for the new administrator position will start on October 7th.  Page/1    Water Meter Vault at Hickory Shadows: As part of the City of Houston's CIP project two years ago, the compound meter at Hickory Shadows was replaced with a mag meter, which provides less resistance and pressure loss. A reevaluation of the meter vault found no issues except with the hatch. Engineer Him will contact the City of Houston to request that the hatch lid be locked for safety. He also recommends abandoning another meter that serviced the old City Hall location off Hwy I-10, after confirming that the irrigation is not metered. If the lines at Hickory Shadows are replaced, he suggests removing the 6" service line and replacing it Wirt Road Safety Project: Precinct 3 of Harris County will provide construction observation management oversight and the contractor for the work. The 70% package was submitted, and the City of Houston provided comments on September 12th. Engineer Him will coordinate with the Urban Forester to address additional comments concerning the trees. He noted that about six trees need to be removed, with significant concern for the larger, more mature trees in Hilshire Village. Paperwork has been submitted to the School of Woods to dedicate the easement. Once received, the 100% submittal will be sent for approval, and construction will Pine Chase Grove Water Meter: A public meeting was held on September 9th for stakeholders. The City of Houston will relocate the meter control panels to the rear near the brick wall, install corner bumpers for safety, lock the hatch, and paint the vaults. The previous erosion issue was due to the operator flushing from the backflow preventer when low disinfection residuals were detected. HDR now proposes a concrete splash pad to prevent further erosion and no longer recommends a steel plate to redirect water. After discussions with neighbors, a low- profile fence is requested instead of landscaping to conceal the backflow preventer. Landscaping is proposed between the vaults, with Engineer Him recommending landscaping on the fronts and sides while keeping the back exposed for access. He also suggested using rubber mulch between the vaults. Council Member Carey expressed concerns about the maintenance of the mulch. Council Member Gordy noted the absence of a current power source fori irrigation and requested exploration of solar energy options. An existing hose bib will not be relocated. Council Member Huber suggested artificial turf as a solution. Council Member Gordy also requested information on the grade outside the fence, to which Engineer  with a 1%2" or 2" line for the irrigation system.  begin upon approval.  Him responded that HDR would assess the elevation.  3.D. Building Official's Report: Secretary Stephens reported that a new home was completed as well as a swimming pool project within the last month. For the month of August, there were 24 permits issued, 54 inspections, 5 of which failed. She said that the number of applications for a standby generator has increased since Hurricane Beryl, and advised to check with the city before purchasing and scheduling a generator installation as there is a delay with CenterPoint releasing 3.E. Mayor Buesinger's Report: Mayor Buesinger said a briefing was held for the Cities of Harris County about the World Cup Soccer matches that will be coming to  gas permits.  Page]3    5.A. Public Hearing on the Proposed Annual Budget for the Fiscal Year Ending  2025.  The audience had no comments or questions.  6. DISCUSSION AND POSSIBLE ACTION  6.A. Discussion and possible approval of Ordinance Number 840-2024 amending Appendix *A" Fee Schedule of the Code of Ordinances of the City of Hilshire Village, Texas by deleting section 7.200 and replacing with a new section Motion made by Council Member Crawford, Seconded by Council Member Gordy. Voting Yea: Council Member Gordy, Council Member Crawford, Mayor Pro Tem  7.200 establishing new water and trash rates.  Carey, Council Member Huber, Council Member Cooper  The motion carried 5-0.  6.B. Discussion and possible approval of Ordinance Number 841-2024 adopting the City of Hilshire Village, Texas General Budget for the Fiscal Year Ending 2024 in accordance with Section 102.007(c) of the Local Government Code. This budget reflects an increase in revenue from property taxes over last year's budget by an amount of $34,222, which is a 1.89 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $41,286.  Motion made by Council Member Cooper, Seconded by Council Member Huber. Voting Yea: Council Member Gordy, Council Member Crawford, Mayor Pro Tem  Carey, Council Member Huber, Council Member Cooper  The motion carried 5-0.  6.C. Discussion and possible approval of a component of the tax rate in the  amount of $0.112531/100 for the purpose of paying the accruing interest and to provide a sinking fund for payment of the indebtedness of the City for the Motion made by Council Member Crawford, Seconded by Council Member Huber.  2024 tax year. (Roll Call Vote)  Roll Call Vote: Council Member Gordy Council Member Crawford Aye Mayor Pro Tem Carey Council Member Huber Council Member Cooper The motion carried 5-0.  Aye Aye Aye Aye  Page/5    7.B. Discussion and possible direction to staff regarding the City of Hilshire  Village Hazard Mitigation and Disaster Response Policy  Motion made by Mayor Pro Tem Carey, Seconded by Council Member Crawford. Council reviewed the Village Fire Department Mayor's Emergency Management Guide and the Harris County Hazard Mitigation Interlocal Agreement and Action Plan. Secretary Stephens noted that she has personally implemented several steps from the VFD Guide, confirming its effectiveness. She also mentioned that the City isr required to provide annual updates to Harris County on its mitigation and prevention projects as part of the county-wide Mitigation Plan. Secretary Stephens suggested that if Hilshire Village were to draft a disaster response policy for its small staff of two, it would primarily include a provision for issuing a post-disaster report while referring to the existing plans and action items from the VFD Guide and the county's Action Plan for disaster response procedures.  The Council did not take any action, and no vote was held. Director of the Texas Municipal League Board of Directors.  7.C. Discussion and possible approval to vote in the election of the Region 14  Motion made by Council Member Gordy, Seconded by Council Member Crawford. Council discussed the candidates and, finding no strong preference or reason to support or oppose any of them, decided to abstain from casting a vote.  7.D. Discussion and possible approval to vote in the election of Places 11 through 14 of the Board of Trustees for the Texas Municipal League Intergovernmental Motion made by Council Member Gordy, Seconded by Council Member Crawford. Council discussed the candidates and, finding no compelling reason to support or oppose any of the candidates for the positions on the ballot, chose to abstain from  Risk Pool.  voting in all races.  8. FUTURE AGENDA TOPICS: Mayor Buesinger recapped exploring landscaping and barrier options for the Pine Chase Grove Meter Vault Area and revisiting the Finance  Policy. 9. - ADJOURNMENT  Motion made by Council Member Cooper, Seconded by Mayor Pro Tem Carey. Voting Yea: Council Member Gordy, Council Member Crawford, Mayor Pro Tem Carey,  Council Member Huber, Council Member Cooper  The motion carried 5-0.  Page17    Mayor Buesinger adjourned the meeting at 8:17 PM.  fasB Robert F. Buesinger, Mayor  EST  Cassie Stephens, City Secretary  Page/8