300  GRAHAM CITY COUNCIL REGULAR SESSION SEPTEMBER 26, 2024  COUNCILMEMBERS PRESENT Mayor: Alex Heartfield Mayor Pro-Tem/Place 1: Shana Weatherbee-Wolfe Councilmember Place 2: Jeff] Dickinson Councilmember Place 3: Jack Little Councilmember Place 4: Brant Lundgren COUNCIL MEMBERS ABSENT None. STAFF PRESENT Eric Garretty, City Manager Marci Bueno, City Secretary/inancial Official B.J. Cook, Codel Enforcement Officer Cassie Kieschnick, Executive Assistant Carla Ritchie, Municipal Court Clerk Chris Denney, ITI Director David Aleshire, Assistant Fire Chief Jim Don Laurent, Fire Chief Jon Delamarter, Airport Manager Kyle Ford, Police. Lieutenant 1. CALLTO ORDER  Randall Dawson, Director of] Public Works/Building Official  Mayor Alex] Heartfield called the meeting to order at 8:30 a.m.  2. NOTICE OFI POSTING: NOTICE OF THIS REGULAR CALLED MEETING OF THE CITY COUNCIL OF THE CITY OF GRAHAM TEXAS WAS DULYI POSTED. ATA PLACE READILY ACCESSIBLE' TOTHEI PUBLIC ATI LEAST 72 HOURSI PRIORTO THEI DATE. AND' TIME OF THIS MEETING, IN ACCORDANCE WITHTHETEXAS  OPEN MEETINGS ACT. 3. ROLL CALL OF1 MEMBERS PRESENT Mayor: Alex Heartfield Mayor Pro-Tem/Place 1: Shana Weatherbee Wolfe Councilmember Place 2: Jeff] Dickinson Councilmember Place 3: Jack Little Councilmember Place 4: Brant Lundgren  OPENING PRAYER. AND: PLEDGES TO U.S. AND TEXAS FLAGS Gary Elrod led thei invocation, followed by the U.S. Pledge and Texas Pledge.  5. PUBLIC FORUM. None. 6. REPORTS  Individual Department Heads provided overview for Council on ongoing updates of their respective departments whichi included: Code Enforcement, Animal Control, Fire, Municipal Court, Airport, Chamber/Visit Graham, and Public Works. City Manager Eric Garretty provided reports on thel Lake Graham Water Level, Key Dates and Upcoming Events, Boards Update, Hotel Occupancy Tax Report, Plug Power Following a motion made by Shana Weatherbee-Wolfe and seconded by Jeff Dickinson, a. Approve thel Minutes oft thel Public Hearing held on September 9, 2024; and b. Approve thel Minutes oft thel Regular Called Meeting held on September 12, C. Approve the calendar year 2025 Official City Holiday Schedule; and  Payments Report, and Project Status Report.  7. CONSENT. AGENDA.  the following Consent. Agenda was approved unanimously 5-0.  2024; and  Page 1of4    301  d. Approve the calendar year 2025 Official City Council Meeting Schedule and e. Approve the appointment ofl Eric Arrell to the Visit Graham Board of Directors for a tworyear term beginning September 26, 2024, based on a favorable recommendation from Visit Graham Advisory Board; and Approve the appointment ofZach Balch tot the Visit Graham Board of Directors for at two-year term beginning January 1, 2025, based on a favorable recommendation from Visit Graham Advisory Board  8. CONSIDER. AND ACT TO NOMINATE. A SLATE OF CANDIDATES FOR POTENTIAL. APPOINTMENT TO THEI PLANNING AND ZONING COMMISSION. Mayor Alex Heartfield opened nominations for the Planning and Zoning Commission. Motion made by Alex Heartfield and seconded by Shana Weatherbee-Wolfe to nominate Jordan Dies for potential appointment to the Planning and Zoning Commission. Motion madel by Alex Heartfield and seconded by Shana Weatherbee-Wolfe to nominate Jason Gibson for potential appointment to thel Planning and Zoning Commission. Motion made by Brant Lundgren and seconded by Jeff] Dickinson to nominate Mickey Schoenhals for potential appointment to thel Planning and Zoning Commission. Motion made by Alex Heartfield and seconded' by Jack Little to nominate Daniel Webb for potential appointment tot the Planning and Zoning Commission. 9. CONSIDER. AND ACT TO APPOINT ONE ORI MOREI NOMINATED CANDIDATES TO SERVE ONTHEI PLANNING. AND ZONING COMMISSION, FOR TWO-YEAR TERMS, WITH. ANI EFFECTIVE. APPOINTMENT DATE OF OCTOBER 1, 2024. Motion madel by Alex Heartfield and seconded by Shana Weatherbee" Wolfe to appoint Jordan Dies to serve on thel Planning and Zoning Commission, for at tworyear term, with an effective appointment date of October 1, 2024.1 Motion passed unanimously 5 - Motion made by Alex Heartfield and seconded by Shana Weatherbee-Wolfe to appoint Jason Gibson to serve on the Planning and Zoning Commission, for a tworyear term, with an effective appointment date ofOctober 1, 2024.1 Motion failed 2-3, with Jeff Motion made by Brant Lundgren and seconded by Jeff Dickinson to appoint Mickey Schoenhals to serve ont the Planning and Zoning Commission, for a two-year term, with ane effective appointment date ofOctober 1, 2024. Motion passed 4-1 1, with Alex Motion made by Alex Heartfield and seconded by Jack Little to appoint Daniel Webb to serve on thel Planning and Zoning Commission, for a tworyear term, with an effective appointment date ofOctober 1, 2024.1 Motion passed 3 - 2, with Alex Heartfield and 10. CONSIDER, AND ACTTO APPROVE. AND ADOPT RESOLUTION NO. 192 WHICH AUTHORIZES THE AWARD OF A CERTAIN. ADMINIETIATVPROECT DELIVERY SERVICE PROVIDER CONTRACI, TO THEI MOST QUALIFIED AND RESPONSIVE PROVIDER, PURSUANTTO. Al REQUEST FORI PROPOSALS FOR A 2025-2026' TEXAS COMMUNITY! DEVELOPMENT BLOCK GRANT FUNDI PROJECT TO WIT: THE' TEXAS STREET ROADWAY! RECONSTRUCTION CAPITAL PROJECT; AND. FURTHER, NAMING CITY MANAGER ERIC GARRETTY. AS' THE CITY'S DESIGNATED. AGENTI FOR ALL MATTERS PERTAINING THEREUNTO. Motion made by Jeff] Dickinson and seconded by Shana Weatherbee-Wolfe to approve and adopt Resolution No. 192 which authorizes the award ofa certain AdministrativelProect Delivery Service Provider contract, to GrantWorks, Inc., pursuant tos al Request for Proposals for a 2025-2026' Texas Community Development Block Grant Fund project to wit: the' Texas Street Roadway Reconstruction Capital Project; and further, naming City Manager Eric Garretty as the City's Designated Agent for all matters pertaining thereunto. (SP 3.3) Motion passed unanimously 5-0. 11. CONSIDER. AND ACT TO. APPROVE AND. ADOPT RESOLUTION: NO. 193 WHICH ACCEPTS. A GRANT OF CERTAIN REALE PROPERTY FROM THE GRAHAM BENEVOLENT FOUNDATION, A TEXAS NON-PROFIT CORPORATION, WITH CERTAIN REALI PROPERTY DESCRIBED AS BENI HILL SURVEY, ABSTRACT NO. 137, COMMERCE! PARK, CITY OF GRAHAM, YOUNG COUNTY' TEXAS; AND FURTHER, AUTHORIZING CITY MANAGER ERIC GARRETTY TO. ACT AS' THE CITY'SI DESIGNATED. AGENTI FOR ALLN MATTERS RELATED TO CONVEYANCE  0.  Dickinson, Jack Little, and Brant Lundgren voting NO.  Heartfield voting NO.  Shana Weatherbee Wolfe voting NO.  (SP3.3)  Thel Proposal Tabulation was read.  OF SAME.  Page 2 of4    302  Motion madel by Jack Little and seconded by Brant Lundgren to approve and adopt Resolution No. 193 which accepts a grant of certain real property from the Graham Benevolent Foundation, a Texas non" profit Corporation, with certain real property described asl Ben Hill Survey, Abstract No. 137, Commerce Park, City ofGraham, Young County Texasi and further, authorizing City Manager Eric Garretty to act as the City's Designated Agent for all matters related to conveyance of same. Motion 12. CONSIDER AND ACT TO. APPROVE. AND ADOPT ORDINANCE NO. 1183 AMENDING THEI FISCALYEAR: 2024 ANNUALI BUDGET FORI MUNICIPAL Motion made by. Jeff Dickinson and seconded by Shana Weatherbee-Wolfe to approve and adopt Ordinance No. 1183 amending the Fiscal Year 2024 annual budget for 13. CONSIDER. AND ACTTO APPROVE THEI PROPOSED FISCAL' YEAR 2024-2025 Motion made byl Brant Lundgren and seconded by Shana Weatherbee- Wolfe to approve the proposed Fiscal Year 2024-20251 Budget for Visit Graham." (SP 4.0)1 Motion passed 14. CONSIDER. AND ACT' TO. APPROVE. MODIFICATION: NO.1TO4 AN INTERLOCAL AGREEMENT BETWEEN THE CITY AND' THE YOUNG COUNTY COMMISSIONERS COURTI FORI FIRE SUPPRESSION SERVICES, FIRE PROTECTIVE SERVICES, AND' TECHNICAL RESCUE SERVICES: PURSUANT: TO Al DESIRETO: MODIFY THE' TERMS. AND CONDITIONS FORTHE ACQUISITION Motion made by Jeff Dickinson and seconded by Jack Little to approve Modification No. 11 to an Interlocal Agreement between the City and the Young County Commissioners Court for Fire Suppression Services, Firel Protective Services, and Technical Rescue Services pursuant to a desire to modify the terms and conditions for the acquisition ofa certain fire apparatus. (SP 6.0)1 Motion passed unanimously 5-0. 15. CONSIDER. AND. ACTTO APPROVE. AND ADOPT RESOLUTION NO. 191 WHICH NAMES. AND CONFIRMS CITY MANAGER ERIC GARRETTY AS THE CITY'S DESIGNATED AGENT FOR1 THE PURPOSE OF AUTHORIZING THE DESIGNATED. AGENT TO ENTERI INTO. A 5-YEARI LEASE-PURCHASE AGREEMENT WITH LEASING. 21 INCORPORATED (TAMPA, FLORIDA), PURSUANT TO' THEI PURCHASE OF AI NEW FIRE APPARATUS, A CERTAIN BME FREIGHTLINER: BRUSH' TRUCK, FROM SIDDONS-MARTIN EMERGENCY GROUP, Al LIMITED LIABILITY COMPANY (DENTON, TEXAS), NOTING. A' TOTAL PURCHASE COST OF $659,419; ANDI FURTHER, NOTING THAT SUCH ACQUISITIONI ISI PURSUANT TO APREVIOUSLY. APPROVED: INTERLOCAL AGREEMENT! BETWEEN THE CITY AND THE YOUNG COUNTY Motion made by Jack Little and seconded by Brant Lundgren to approve and adopt Resolution No. 191 which names and confirms City Manager Eric Garretty as the City's Designated. Agent for the purpose of authorizing the Designated. Agent to enter into a 5-year leaser-purchase agreement with Leasing 21 Incorporated' (Tampa, Florida), pursuant tot the purchase ofar new fire apparatus, a certain BMEI Freightliner Brush Truck, from Siddons-Martin Emergency Group, al Limited Liability Company (Denton, Texas), noting at total purchase cost of $659,419; and further, noting that such acquisition is pursuant to a previously approved Interlocal Agreement between the City and the Young County Commissioners Court. (SP 6.0) Motion passed 16. DISCUSSION REGARDING THE CURRENT CITY POLICY FORI FOOD' TRUCKS City Manager Eric Garretty discussed the current City policy for Food Trucks on the 17. CONSIDER. AND ACT TO APPROVE' THEI FINANCIAL REPORTS. FOR THE Motion made by) Brant Lundgren and seconded by Shana Weatherbee-Wolfe to approve thel Financial Reports for the period ending August 31, 2024. Motion passed  passed unanimously 5-0.  PURPOSES.  municipal purposes. Motion passed unanimously 5-0. BUDGET FOR VISIT GRAHAM. (SP4 4.0)  unanimously 5-0.  OF A CERTAIN FIRE APPARATUS. (SP 6.0)  COMMISSIONERS COURT. (SP 6.0)  unanimously 5-0. ON THE SQUARE. Square.  PERIOD ENDING. AUGUST 31, 2024.  unanimously 5-0.  Page 3of4    303  18. PRESENTATION OF THE SALES TAXI REPORT FOR SALES TAXES COLLECTED City Manager Eric Garretty presented the Sales' Tax Report for sales taxes collected  DURING JULY 2024. during July 2024.  19. DISCUSSION REGARDING PROPOSED FUTURE. AGENDA ITEMS. Future agenda items included a Food' Truck policy on the Square.  20. RECESS INTO EXECUTIVE SESSION UNDER THEI FOLLOWING PROVISIONS OF THE' TEXAS LOCAL GOVERNMENT CODE: Mayor. Alex Heartfield recessed the  Council into Executive Session at 9:40a.m. Sec. 551.074 Personnel Matters  Deliberations regarding the appointment, compensation, and duties, of the Deliberations regarding the appointment, compensation, and duties of the City  Assistant City Manageria and  Attorney.  Sec. 551.072 - Deliberations about Real Property  Deliberations regarding the resolution of certain encroachments on certain real property described as' 'Lakel Lots' located in and around the shores ofLake 21. RECONVENE FROM EXECUTIVE SESSION. AND' TAKE SUCH ACTION AS MAY BEI REQUIRED. Mayor Alex Heartfield reconvened froml Executive Session at 10:08  Graham.  a.m.  No action was taken. 22. ADJOURNMENT.  Therel being no further business, the meeting was adjournedato:08. a.m. Motion made  by Jack Little and seconded by Alex Heartfield.  -  MAYOR  Marbwno Marci Bueno, City Secretary/Financial Officer    Page 4 of4