THESTATEOFTEXAS COUNTYOFA ANDERSON CITY OF ELKHART  On the Fifth day of November 2018, the City of Elkhart Council convened into a Regular Council Meeting at 6:00  p.m. with the following members present:  Mike Gordon Lucial Butler Raymond Dunlap Chuck Conner  Mayor Councilmember Councilmember Councilmember  Agenda Item One: Call to order, Prayer, Pledge, Citizen) Recognition. Meeting called to order at 6:00 p.m., recite ofp prayer andj pledge.  Agenda Item Two: Discuss and take action hearing from Kevin Cashion with Gollob Morgan and Peddy concerning Council heardi report from Auditor Kevin Cashion with Gollob Morgan andl Peddy ont the audit ending 2016. Mr. Council ladyl Lucial Butler madet thei motion to accept the audit report for year ending 2016 as presented. Councilman Agenda Item Three: Discuss andt take action retaining Gollob Morgan and Peddy for the audit ending 2018 for the Council lady! Lucia Butler madet the motion tor retain Gollobl Morgan and] Peddy for the auditing needs oft the city for the fiscal year ending 2018. Councilman Chuck Conner seconded the motion. All voted" "Aye", thei motion carried. Agenda Item Four: Discuss and take actionl hearing from Tina Harper, Bookkeeper for the City of Elkhart concern- Council lady Lucial Butler madet the motion tot take no action. Councilman Chuck Conner seconded the motion. All  audit ending 2016.  Cashion made mention ofbond payment being paidi inf full during the year 2018. Chuck Conner seconded the motion. All voted" "Aye", thei motion carried.  City of Elkhart.  inga all aspects oft the city's bookkeeping. Council spoke briefly witht bookkeeper Tina Harper. voted "Aye", the motion carried.  Agenda Item Five: Discuss andt take action hearing from. Johnson Lab concerning radio read meters. Council provideda al briefing concerning advantages and pricing ofr radio read meters by Mr. Brent Stark with Johnson Lab and Supply. Mr. Stark explained whent the meters werej purchased byc city, thei intention was to move forward on Council lady Lucia Butler madet the motiont tot take no action. Councilman Chuck Conner seconded the motion.. All  ther radio read meters. Pricing was also discussed. voted" "Aye", thei motion carried.    Agenda Item Six: Discuss and take: action on request to research information regarding auto payment system for the Councill heard from City Secretary concerning cash payments for water bills and the advantages ofac cash payment system to city: and customers. The proposed payment system would allow after hour payments and cash payments to be provided withl betters security measures that would be beneficial tol botht the city: and customers. The system would Councilman Raymond Dunlap madet the motion to take no action. Councilman Chuck Conner seconded the motion. Agendal Item Seven: Discuss and takea action hearing from Rosemary Biel concerning: a community festival for 2019. Council! heard froml Rosemary) Biel, thel President of] Keep Elkhart Beautiful ini regards to a community festival in the year 20190 currently being planned by Keep Elkhart Beautiful. Rosemary Biels spoke to council on thel benefits to the city and community ofhaving: ai festival. Currently the event has been set a date of September 7,2019. Rosemary Biel Council lady Lucial Butler madet thei motion tot take no action. Councilman Chuck Conner seconded the motion. All Agenda Item Eight: Discuss and take action hearing from Billy. Jack Wright concerning agenda itemi request ofs sug- Mr. Billy. Jack Wright requested the agendai item. Mr. Wright was not present at meeting to discuss item with council. Council lady Lucia Butler madet the motion tot take no action. Councilman Chuck Conner seconded the motion. All Agenda Item Nine: Discuss and take actiont toj pass Resolution No. 11052018-1 naming Randy McCoy as the Cityof Councilman Raymond Dunlap madet thei motiont toj pass Resolution: No. 11052018-1 naming Fire Chief Randy McCoy as Emergency Management Coordinator for the City of Elkhart. Councilman Chuck Conner seconded the motion. All Agenda Item' Ten: Discuss andt take actiont to designate Randy McCoy to oversee all aspects oft the City ofl Elkhart's Councilman Raymond Dunlap madet the motion to designate Fire Chief Randy McCoy to oversee all aspects oft the tornado sirens for the City of Elkhart. Council lady Lucia Butler seconded the motion. All voted "Aye", the motion Agenda Item Eleven: Discuss and take action, ifany, presenting amendments tot the following sections of the employ- Council lady Lucia Butler madet the motion to accept changes and amendments tot the employee handbook. Council- Agenda Item' Twelve: Discuss and take action, ifa any, amending the employee handbook Section 8.11 concerning ve- Council lady Lucial Butler made the motion tot take no action. Councilman Chuck Conners seconded the motion. All Agenda Item' Thirteen: Discuss and take action hearing from Grant Committee concerning the CDBG Grant proposal Council lady Lucial Butler madet the motion tol have grant committee pursue more than 3 proposals for grant adminis- trator for the CDBG grant. Councilman Chuck Conner seconded the motion. All voted" "Aye", the motion carried.  cityt to assisti inc cash payments anda after hours payments.  be ablet toa accept all currencies in recorded transactions.  All voted" "Aye", the motion carried.  further explained how funds raised would benefit the EVFD as well as the city.  voted" "Aye", ther motion carried.  gested payi increase and reasoning for suggestion ofi increase.  voted' "Aye", the motion carried.  Elkhart Emergency Management Coordinator. voted' "Aye", the motion carried.  tornados sirens. carried.  ee! handbook; 8.9,3.8 and 5.191 for final approval of council.  man Chuck Conner: seconded the motion. All voted' "Aye", the motion carried.  hicle use for the City ofl Elkhart. voted" "Aye", thei motion carried.  for Administrators.    Agenda Item Fourteen: Discuss andt take action concerning all aspects of Reliablel Lift Station.  Council lady Lucia Butler madet the motiont to tablet tot the November 19,2018 council meeting. Councilman Chuck  Conner seconded the motion. All voted" "Aye", thet motion carried.  Agenda Item Fifteen: Adjournment.  Council lady Lucia Butler made thei motiont toa adjourn. Councilman Chuck Conner seconded the motion. All voted  "Aye", the motion carried. Ther meeting ofl November 5, 2018 adjourned at 8:01 p.m..  mhr  Mike Gordon Mayor  ATTEST:  Canshal- Carla Sheridan- City Secretary