THESTATEOFTEXAS COUNTY OF ANDERSON CITY OFE ELKHART  Ont thel Fifteenth day ofOctober 2018, the City ofE Elkhart Council convened into: a Regular Council Mecting at6 6:00p.m.  with the following members present:  Mike Gordon Raymond Dunlap Chuck Conner Lucial Butler  Mayor Mayor Pro' Tem Councilmember Councilmember  Agenda Item One: Call to order, Prayer, Pledge, Citizen Recognition. Meeting called to order: at 6:00p p.m., Recite of Prayer and Pledge.  Citizens present Sarah Nolan, Connie Davis, Billy Jack Wright, Kim Cole, Chad Ignanti, Jennifer McCoy, Taylor Bent- During Citizen Recognition, Billy. Jack Wright addressed the council and expressed dissatisfaction over handling of Agenda Item' Two: Discuss and take action concerning all aspects of Kim's travel center and easement discussed: ata Council heard from Chad Ignanti and Kim Colei inr regards tot the easement discussed at ap previous meeting. The council also reviewed ane email from the city attorney requesting that Kim'ss submit an assignment agreement to the city for pro- Councilman Raymond Dunlap made the motion to request that Kim'ss submit the requested assignment agreement sug- gested by the city attorney andt to allow Kim'st top proceed forward whilet the city waits for the easement. Councilman Chuck Conner seconded the motion. All voted" "Aye", the motion carried. Agenda Item Three: Discuss andt take action regarding the creation and adoption of an Official Policy Book for the City of Elkhart for the establishment of order and establishing an adopted numbering order of policies moving forward. Council discussed the presented policy book and discussed the need for adopting the policy book. Council Lady Lucial Butler made the motion to adopt the policy book. Councilman Chuck Conner seconded the motion. Agenda Item Four: Discuss and take action, ifa any, concerning adoption of presented policy number 10152018-1 for clarification. and establishing order for trash service guidelines within the city limits of the City ofl Elkhart. Citizen Billy. Jack Wright requested thel Mayor tor move item five toi item four. The Mayor asked council fora a motion Council lady Lucial Butler madet the motion tot table item four to thel November 19, 2018 meeting until after having con- sulted with the city attorney. Councilman Chuck Conner seconded the motion. All voted" "Aye", the motion carried. Agenda Item Five: Discuss andt take action hearing from Billy. Jack Wright concerning his request for removal oft trash Councill Lady Lucial Butler made the motion tot table item five until the council is fully seated. Councilman Chuck Con-  ley.  city finances over the years.  previous meeting.  tection oft the cityi inr regards tot the new water line.  All voted" "Aye", the motion carried.  on the request. No motion was made tor move thei item.  service froml his water bill and removal of service permanently! from his account. ner secondedi the motion. All voted* "Aye", the motion carried.    Agenda Item Six: Discuss and take action renewing class C wastewater license for BJ Perry. Council Lady Lucial Butlers seconded the motion. All voted" "Aye", the motion carried.  Councilman Chuck Conner madet the motion tor renew now, and from now on as long as employed with the Cityof Agenda Item Seven: Discuss and take action, ifa any, concerning options for the sale of the water filter atl Newsome Public Works Supervisor BJ Perry discussed the item with council. "The filter is not even on our permit, we can sell it." Councilman Conner discussed contacting Red Riverf for auctioning filter. Council Lady Lucial Butler made the motion tos sale or use other means, the filter at Newsome Well. Councilman Chuck Conner seconded the motion. All voted Agenda Item Eight: Discuss andt take action concerning parts inventory for the water department.  Elkhart. Well.  "Aye", the motion carried.  Public Works Supervisor discussed the need tor replenish parts and stock shelves for repairs. Council Lady Lucia Butler made the motion tot table the item until budget time. Councilman Chuck Conner seconded the motion. All voted' "Aye", Agenda Item Nine: Discuss and take action on: approval of financials and payroll report for the month of September Councilman Raymond Dunlap made the motion to: accept the financials and payroll report as presented. Councilman Agenda Item" Ten: Discuss and take action on: approval of minutes for the month of September 2018. Council Lady Lucia Butler made the motion to: approve the minutes for the month of September 2018. Councilman Agenda Item Eleven: Discuss and take action concerning the request to sign Work Order No. 32 for Project No. EK-052 presented by KSA for Water System Hydro-pneumatic Pressure System Study for the fee of $20,000.00. Council discussed email presented from KSA with ane explanation of the pressure study needed for system improve- Council Lady Lucial Butler made the motion tos sign the Work Order for Water System Hydro-pneumatic Pressure Sys- tem Study withl KSA. Councilman Chuck Conner seconded the motion. All voted" "Aye", the motion carried.  the motion carried. 2018.  Chuck Conner seconded the motion.. All voted' "Aye", the motion carried. Chuck Conner seconded the motion. All voted' "Aye", the motion carried.  ments and repairs that ares state mandated.  Agenda Item' Twelve: Discuss and take action ons selection ofag grant committee.  Councilman Raymond Dunlap made the motion to: approve members of the committee as. Jennifer McCoy, Taylor Bent- ley, Lucial Butler and Carla Sheridan for the grant committee. Councilman Chuck Conner seconded the motion. All vot- Councilman Raymond Dunlap made the motion tor raise the notary fee from! $5.00 to $6.00. Council Lady Lucial Butler Agenda Item Fourteen: Discuss and take action on request by Christina Crockett Anderson County Emergency Manage- ment tos sign Resolution adopting the HMAP (Hazard Mitigation Action Plan) for the City of Elkhart. Councill Lady Lucia Butler made the motion to: adopt the Resolution adopting the Hazard Mitigation Action Plan. Coun- Agenda Item Fifteen: Discuss and take action concerning raising the fax fee from $3.00t to $5.00 for up to 5 pages and Councilman Chuck Conner made the motion to raise the fax fee from $3.00t to $5.00 for up to 5 pages and .25 for each page after 5.C Councill Lady Lucial Butlers seconded the motion. All voted" "Aye", the motion carried. Agenda Item Sixteen: Discuss, consider: and take action, ifa any, concerning adjustments for the month of September 2018 for account 861 and: 307 late fee removal, account 1771 and 920 account error taking payment, 16261 request credit  ed" "Aye", the motion carried.  Agenda Item' Thirteen: Discuss and take action raising the Notary fee from $5.00t to $6.00.  seconded the motion. All voted" "Aye", the motion carried.  cilman Chuck Conner seconded the motion. All voted" "Aye", the motion carried.  .25 per page: after 5 pages.  movedt to deposit on: another existing: account for same customer.    Agenda Item Seventeen: Discuss andt take: action on: adoption of 20191 Holiday Schedule.  Councilman Raymond Dunlap made the motion to: accept the Holiday Schedule as presented adding December 23rdt to the Holiday Schedule. Council Lady Lucial Butlers seconded the motion. All voted" "Aye", the motion carried. Agenda Item Eighteen: Discuss and take action, if any, concerning amendments tot the following sections of the em- Council Lady Lucial Butler made the motion tot table tot the November 5th council meeting toj present updated handbook before approving. Councilman Chuck Conner seconded the motion. All voted* "Aye", the motion carried. Councilman Chuck Conner made the motion to adjourn at 8:25 p.m.. Council Lady Lucial Butler seconded the motion. All voted" "Aye", the motion carried. The council meeting of October 15, 2018 adjourned at 8:25 p.m.  ployee handbook; 8.9,3.8 and 5.19.  Agenda Item Nineteen: Adjournment.  mms Mike Gordon Mayor ATTEST:  Csil Carla Sheridan- City Secretary