CITY OF ELKHART CITY COUNCIL REGULAR 6:00 pm  THESITYOF ZELKHART  MEETING MINUTES  Monday, July 15, 2019 CALL1 TOORDER  Elkhart Holy Temple  With a quorum present, the special session meeting of the City of Elkhart City Council was called to order by Mayor McCoy at 6:00 p.m., Saturday, June 22, 2019, in the City Council Chambers,  110' W Parker St, Elkhart, Texas 75839.  Present:  Mayor Jennifer McCoy, Mayor Pro Tem Raymond Dunlap, Councilmember Lucia Butler, Councilmember Taylor Bentley, Councilmember Darryi Faulk, Councilmember Chuck Conner, City Administrator Judith Cantrell, Interim City representatives of Waste Connections; Karson Lawrence, representative of Ameri-Tex, B.J. Perry, Public Works Supervisor; Ryan Gean, Tyler Trahan and  Secretary Ami Ashworth.  Also Present: Joey Dierker, with Hilltop Securities; Matt Lowe and Chris Bankhead,  Michael Wall, Public Works.  REGULAR MEETING  A. CALLTO ORDER, PRAYER, AND PLEDGE OF ALLEGIANCE  Pledge of allegiance was followed by the invocation, given by B.J. Perry.  B. MINUTES  1. Approval of Minutes of the June 17, 2019 City Council Meeting. 2. Approval of Minutes of the June 22, 2019 City Council Meeting. 3. Approval of Minutes of the. July 1, 2019 City Council Meeting.  Motion was made by Councilmember Butler, seconded by Councilmember Bentley to approve all minutes with corrections tot the. June 22, 2019 Special Meeting Minutes. Upon  vote, motion carried unanimously 5-0. REGULAR AGENDA ITEMS  1. Council discussion and action, if any, to consider Resolution directing publication of notice of intention to issue combination tax and revenue certificates of obligation. Hilltop Securities will be present for questions. City Administrator, Judith Cantrell Joey Dierker of Hilltop Securities presented to Council and presented a Resolution directing the publication of the City's Notice of Intention to Issues Combination Tax  1    CITY OF ELKHART CITY COUNCIL REGULAR 6:00 pm  THEC CITYOF ELKHART Monday, July 15, 2019  MEETING MINUTES  Elkhart Holy Temple  and Revenue Certificates of Obligation. The resolution is the City'snext stepi in moving forward with the TCEQ-mandated infrastructure repairs. Council discussed publication in the newspaper and deadlines associated with same. Mr. Dierker will provide a payment schedule to the City Administrator, with the first payment being Motion made by Councilmember Butler, seconded by Councilmember Conner to approve the Resolution Directing Publication of Notice of Intention to Issue Combination Tax and Revenue Certificates of Obligation. Upon vote, the motion  due in February 2020.  carried unanimously5-0.  2. Council discussion and action, if any, on contract for waste collection and disposal services, with participation by any waste provider who wishes to address the Council The City Administrator reminded the Council of their brief discussion during the. July 1, 2019 Council meeting wherein notice was given by Waste Connections that they would not be renewing their contract with the City, but instead, would like to negotiate new terms. The City will provideanopportuniy, for any solid waste provider Motion was made by Councilmember Butler, seconded by Councilmember Faulk, to have the City Administrator draft a bid packet to be made available to anyi interested parties no later than Friday, July 19, 2019, with any bids to be received at the August 5, 2019 Council meeting. Upon vote, the motion carried unanimously 5-0.  concerning same.  to bid on services.  3. Council discussion and action, if any, concerning request for placement of fire hydrant at  new Fire Department Building.  Mayor McCoy requested input from the Public Works Supervisor on placement of a fire hydrant at the new EVFD building. Mr. Perry, discussed the pros and cons of various options available, with Mayor McCoy clarifying that the Fire Department would be responsible for any costs associated with placement of anyl hydrant or valve. Mr. Perry advised he would preform pressure tests in the area and would contact contractors to get quotes to have the work done and get back with Council at al later Motion was made by Councilmember Bentley, seconded by Councilmember Faulk to  date.  take no action. Upon vote, the motion carried unanimously 5-0.  2    CITY OF ELKHART CITY COUNCIL REGULAR 6:00 pm  THECITYOF ZELKHART  MEETING MINUTES  Monday, July 15, 2019  Elkhart Holy Temple  4. Council discussion and action, ifany, allowing Council and/or Staff to attend TML meeting  on August 1, 2019.  Councilmember Butleri informed Council of a TMLmeeting in Nacogdoches on August 1,2 2019, with a keynote discussion concerning legislative updates. Ms. Butler encouraged members of Council and Administration to attend if available. Motion was made by Councilmember Conner, seconded by Councilmember Faulk to approve any member of Council or staff to attend the August 1, 2019 legislative  update. Upon vote, the motion carried unanimously 5-0.  5. Council discussion and action, if any, to offer Ms. Ami Ashworth, Interim City Secretary, the permanent position of City Secretary pursuant to section 2.15 of the City of Elkhart  Administrative Guidelines/Employee handbook.  Mayor McCoy spoke briefly to Council concerning her recommendation suggested to Council to approve the offer of permanent City Secretary to Ami Ashworth. Motion made by Councilmember Conner, Seconded by Councilmember Faulk to offer the permanent position of City Secretary to Ami Ashworth. Upon vote, motion carried  unanimously 5-0.  6. Council discussion and action, if any, on City' Vehicle Policy.  Discussion was held concerning the number of vehicles currently owned by the City versus the number ofemployees currentlyi in need ofa Cityv vehicle. Code Enforcement isr need of a City-marked vehicle but is currently dependent upon the availability of a Public Work vehicle. The Public Works Supervisor offered he would ride with another Public Work employee and let Code Enforcement use the truck he currently drives. Motion was made by Councilmember Conner, seconded by Councilmember Bentley,  to take no action. Upon vote, the motion carried unanimously 5-0.  D. CITYADMINISTRATOR REPORT  The City Administrator gave an update to Council on the general finances of the City, including several issues encountered with the City's Quickbooks account and the former  bookkeeper.  3    CITY OF ELKHART CITY COUNCIL REGULAR 6:00 pm  THESTYOF ELKHART Monday, July15,2019  MEETING MINUTES  Elkhart Holy Temple  CBTX has requested signed minutes from the May 20, 2019 Council meeting, which changed the point of contact access to the City's banking information from old administration to the newa administration. As there were no signed Minutes from the May 20th meeting, and staff has been unable to locate any drafted Minutes for that meeting, the City Administrator. suggested that, att the next regular meeting, the Council recite the clause within the May 20th unapproved Minutes, retroactive to the date of May 20, 2019. The City Administrator also gave an update on the City's Quickbooks account, which had been cancelled by the former bookkeeper. The City has' been forced to open a separate Quickbooks account in order to timely carry out City business. Legal counsel was sought to determine options available to the City, and the City Administrator was advised that the matter would need to be turned over to the District Attorney's office for review. The City Administrator gave al brief update on commercial trash billing. The City Secretary has spent a lot of time working to correct numerous errors in trash billing. She was able to locate and resolve issues within the current utility billing software and anticipates no The City Administrator updated Council on the status of employee insurance benefits. Previously, the Council was informed that health insurance had not been paid and was severely delinquent. One payment was! submitted but was not accepted by the insurance provider due to other payments not being received. The account had to be paid in full with no partial payments allowed. The City Administrator corrected the account and was advised by the provider that the City was no longer in jeopardy of loss of coverage.  further billing issues on those accounts with the new fixes in place.  EXECUTIVE SESSION  Council convened into executive session at 7:24 p.m.  Council will convene into Closed Session pursuant to 551.074 to the Texas Government Code 1. Council discussion and action, if any, consider applications for Utilities Supervisor position. 2. Council discussion and action, ifa any, on request for summer internship for Tyler Trahan.  regarding personnel matters including:    CITY OF ELKHART CITY COUNCIL REGULAR 6:00 pm  THEÇITYOF ZELKHART  MEETING MINUTES  Monday, July 15, 2019  Elkhart Holy Temple  RECONVENE IN REGULAR SESSION  Mayor McCoy reconvened Council into regular session at 9:09 p.m.  1. Motion was made by Councilmember Faulk, seconded by Councilmember Conner, to promote Michael Wall to Utilities Supervisor. Upon vote, the motion carried unanimously 5- 2. Motion was made by Councilmember Butler, seconded by Councilmember Faulk, to approve as summer internship for Tyler Trahan to work with the City Administrator in City halli for half-  0.  days until his graduation. Upon vote, the motion carried unanimously 5-0.  ADJOURN  Motion made by Councilmember Conner, seconded by Councilmember Faulk to adjourn the regular meeting of the City of Elkhart City Council at 9:11 p.m. Upon vote, the motion carried  unanimously! 5-0. A  A  Ami Ashworth, City Secretary  Raymond  Dunlap, Mayor  Bamot  5