MEETING MINUTES TOWN OF PURCELLVILLE PLANNING COMMISSION MEETING THURSDAY, OCTOBER: 3,2024 TOWNHALL COUNCIL CHAMBERS  Video Link: itps/purelvlleva.mnicuscomhlavercln242Pview.e-l&redirect-true  COMMISSIONERS PRESENT: Ronald B. Rise, Chair Brian Green, Vice Chair Christopher Bertaut, Town Council Liaison Troy Brown, Commissioner William Hombach, Commissioner Matthew Davis, Commissioner Ryan Feber, Commissioner COMMISSIONERS ABSENT:  None  STAFF PRESENT: Boyd Lawrence, Planning Manager; Kendall Wisniewski, Planning  Operations Coordinator CALLTOORDER:  Chair Rise called the meeting to order at 6:30 pm. The Pledge of Allegiance and ai moment of silence for the passing of Council Liaison Bertaut's mother in law followed.  AGENDAAMENDMENTS:  None None None  COMMISSIONER DISCLOSURES:  CITIZEN COMMENTS:  COMMISSIONER COMMENTS:  Commissioner Brown welcomed Commissioner. Feber. COUNCIL REPRESENTATIVE REPORT:  Council Liaison Bertaut welcomed Commissioner Feber and informed that a Planning Commission work plan and the Zoning Ordinance rewrite transmittal from the Planning Commission are being presented at the Town Council meeting on October gth. Chair Rise shared that he helped draft the presentation being presented for the Zoning Ordinance  rewrite transmittal.  1Page    Vice Chair Green asked for clarification on ifthe Planning Commission work plan being presented toi the' Town Council would be voted on for approval and something that they would have to abide by going forward. Council Liaison Bertaut stated that iti is listed as a discussion  item on the agenda. APPROVAL OF MINUTES:  Chair Risei requested that more detail of the discussions that occurred at the September 19th  meeting tol be added to the 09/19/24 meeting minutes draft.  PLANNING STAFF REPORT: Plan Tracking Summary  Planning Manager Lawrence introduced the plan tracking summary which can be found in the agenda packet. He explained that there have not been any changes or updates to the projects since the last report. Vice Chair Green requested for the virtual map oft thej projects tol be linked into the meeting minutes ittps/www.purcelvleva.govil0V/1IS7/OWT-ProIect-Iracking). Commissioner Brown asked for clarification on1 the participants involved in the ANX-24-01 Valley Commerce Center MOU listed on the tracking summary. Planning Manager Lawrence explained that the MOU is between the' Town and the Developer and potentially the county as the information requested tol bej provided involves traffic and the water service supply impacts. Council Liaison Bertaut suggested to have this plan tracking summary: report presented every two months rather than every meeting and tol have any project status updates presented as part of the staff report. The Commissioners were unanimously in agreement with the suggestion. The plan tracking summary report ist tol be presented every fourth meeting going forward. Chair Rise shared information regarding thel MOU for the Valley Commerce Annexation from  the September 17th Board of Supervisors meeting.  DISCUSSIONITEMS:  Introduction of Commissioner Ryan Feber  Commissioner Feber shared with the Commission al briefintroduction ofh himself and his passion  for the community.  Planning Commission Materials  The Commissioners each received al binder ofr materials applicable to the Planning Commission. Thei materials include the CCB Handbook, Welcome to the Commission Guide for New Members, Planning Commission Bylaws, Sections oft the VA Code, the Agenda Development Process, and the Town Organization Chart. All materials are posted on the town website and  filed with the' Town Clerk.  2IPage    Draft Comprehensive Plan Annual Review Commission. The draft can be found ini the agenda packet.  Planning Manager. Lawrence presented a draft oft the Comprehensive Plan Annual Review to the Commissioner Hombach asked for an update on the touring oft the water and service facilities for the purpose ofbetter understanding some ofthe projects outlined ini the draft. Planning Manager Lawrence explained that the Public Works Director has been contacted about setting up these tours and also suggested the possibility of arranging ani introductory presentation ofthe facilities Vice Chair Green asked ifthe' Transportation Plan could be amended administratively without budgetary impacts in the interim of not having funding to update the entire plan. Planning Manager Lawrence explained that minor amendments to the plan can be approved through Town Council, but the concern in doing this is that minor changes can throw offt the entire network. Vice Chair Green asked ifupdating the Architectural Design Guidelines has funding. Planning Manager Lawrence responded that there has been aj proposal for funding, it is not currently Commissioner Davis expressed interest int the tour oft the water and service facilities to better Council Liaison Bertaut asked which software app was used by the finance department referenced in the Develop a Fiscal Impact Tool and Process section of the draft. Planning Council Liaison Bertaut asked how the Public Works Pilot Program for PFAS Treatment outlined in the draft relates to the work oft the Planning Commission. Planning Manager Lawrence explained that the: review is a town wide effort, this specific section would not need  for1 the Planning Commission.  funded.  understand thej projects.  Manager Lawrence was unsure oft the specific app.  approval from the Planning Commission.  Chair Risei requested to see the RFQ response for the Downtown Master Plan.  Forming Subcommittees  Planning Manager Lawrencel began the discussion for the Commission to consider filling the vacancies in the Zoning Ordinance subcommittee and establishing a Comprehensive Plan Chair Rise referenced the Planning Commission Bylaws which outlines potential committees Council Liaison Bertaut suggested forming a subcommittee to identify opportunities for affordable housing. Commissioner Hombach and Commissioner Brown shared their agreement Vice Chair Green volunteered to lead a discussion to establish subcommittees at the next  subcommittee. that can be created.  with forming a subcommittee for affordable housing.  scheduled meeting.  3]Page    ADJOURNMENT:  With no further business, Council Liaison motioned to adjourn at 7:35pm.  6 a C  Ronald B. Rise, Chair  Kirdu I  Kendall Wisniewski, Planning Clerk  4Page