MEETING MINUTES TOWN OF PURCELLVILLE PLANNING COMMISSION MEETING THURSDAY, SEPTEMBER 19, 2024 TOWN HALL COUNCIL CHAMBERS  Video Link: itpsy/purcellvileva.mmcuscomlaercln23vew.d-l&redirect-inue  COMMISSIONERS PRESENT:  Christopher Bertaut, Town Council Liaison Troy Brown, Commissioner Brian Green, Commissioner Ronald B. Rise, Commissioner William Hombach, Commissioner Matthew Davis, Commissioner COMMISSIONERS ABSENT: Ryan Feber, Commissioner  STAFF PRESENT: Summer Wilkes, Director ofl Planning and Community Development; Boyd Lawrence, Planning Manager; Jordan Andrews, Planner; Kendall Wisniewski, Planning  Operations Coordinator CALLTO ORDER:  Planner Andrews called thei meeting to order at 6:30pm. The Pledge of Allegiance followed. Commissioner Green nominated Ronald Rise for Chair of the Planning Commission. Commissioner Rise nominated Brian Green for Vice Chair oft the Planning Commission. Imove that the Planning Commission elect Ron Rise as Chair oft the Planning Commission commencingimmediate)y through February 6, 2025 filling an unexpired term.  ELECTION OF OFFICERS:  Council Liaison Bertaut made the following motion:  Commissioner Green seconded the motion.  (Carried 6-0-1 Absent, Bertaut: Aye, Brown: Aye, Green: Aye, Rise: Aye, Hombach: Aye,  Davis: Aye, Feber: Absent)  Council Liaison Bertaut made the following motion:  Imove that the Planning Commission elect Brian Green as Vice Chair oft the Planning Commission commencing immediately through February 6, 2025 filling an unexpired term. (Carried 6-0-1 Absent, Bertaut: Aye, Brown:. Aye, Green: Aye, Rise: Aye, Hombach: Aye,  Commissioner Brown seconded thei motion.  Davis: Aye, Feber: Absent)  1Page    REAPPOINTMENT OF PLANNING CLERK: Chair Rise made the following motion:  Imove that the Planning Commission appoint Kendall Wisniewski, Planning Operations Coordinator for the Town of Purcellville, as Secretary of the Planning Commission commencing  immediately and until another future appointment has been made.  Vice Chair Green seconded the motion. Davis: Aye, Feber: Absent) AGENDA AMENDMENTS: new commissioners.  (Carried 6-0-1 Absent, Bertaut: Aye, Brown: Aye, Green: Aye, Rise: Aye, Hombach: Aye,  Council Liaison Bertaut motioned to add discussion item 10.b to discuss the background oft the  Commissioner Hombach seconded the motion.  (Carried 6-0-1 Absent, Bertaut: Aye, Brown: Aye, Green: Aye, Rise:. Aye, Hombach: Aye,  Davis: Aye, Feber: Absent) COMMISSIONER DISCLOSURES: APPROVAL OF MINUTES:  None  Commissioner Hombach motioned to approve all oft the minutes presented and waive reading  into the record.  Vice Chair Green seconded thei motion. Davis: Aye, Feber: Absent) CITIZEN COMMENTS:  (Carried 6-0-1 Absent, Bertaut: Aye, Brown: Aye, Green: Aye, Rise: Aye, Hombach: Aye,  Casey Chapman,125 Hirst Rd., welcomed the new members to the Commission and congratulated the new Chair and Vice Chair on being elected. He emphasized the importance of the duties oft the Planning Commission for the future of the town and hopes to start ai new chapter  with the Commission going forward. PLANNINGSTAEE REPORT: Director's Report  Director Wilkes provided the Commission with as summary of updates with the Planning and Community Development Department since the last Planning Commission meeting in July.  2IPage    Updates include:  The newi page: for the Planning and Community Development Department on the Town Director Wilkes explained that the Commission is invited to tour the Town's water and sewer facilities with the Public Works Director. Chair Rise suggested creating a sign-up Director Wilkes continued with the summary of updates explaining that there is ai new She reported the status ofintern PJ Flynn's project updating the historic survey Director Wilkes brieflyi introduced the Economic Development Advisor's initiative to The Planning and Community Development and Parks and Recreation Departments applied for the T-Mobile Hometown Grant to implement beautification and other improvements along Main Street and 21st Street. Council Liaison Bertaut asked ifthe stafft time applying for this grant is being tracked. She said that staff time working on the project is not being tracked and listed the staffmembers that have worked on applying Director Wilkes then announced that free google Wi-Fi has been installed throughout the  website following the division from thel Engineering Department  sheet to coordinate these tours ofthe: facilities. Senior GIS Coordinator in the engineering department  create a walking tour of downtown  for the grant. town.  Plan Tracking Summary  Planner Andrews explained that the plan tracking summary has been updated to include just the projects being tracked by the Planning staff, the engineering projects are: no longer included in the report. He then provided the Commission with status updates to the projects throughout town. Hei noted that these projects are tracked on a virtual map found on the' Town website. Chair Rise thanked Planner Andrews for the update, shared his concern with thel hydrologic effects that could result from the 7/690 project, and asked for an update on the fields farm access road to Woodgrove High School. Planner Andrews then provided an update to that project.  Loudoun County Comprehensive Arts Plan  Director Wilkes introduced the County's Comprehensive Arts Plan to the Commission. She explained that the proposed plan is mainly a Parks and Recreation project, but could align with the Planning Commission's review of the comprehensive plan ift they wish tol become involved in the project planning effort. Chair Rise expressed his interest in brainstorming ideas for1 how to  best use the County's land surrounding Purcellville.  DISCUSSION ITEMS:  Draft Quarterly Report, July- September 2024  Planning Manager Lawrence introduced a draft of the quarterly report oft thel Planning Commission that will be presented to the' Town Council. The report can be found ini the agenda  packet.  3Page    Ini response to the quarterly report, Chair Rise asked about the status ofthe Zoning Ordinance rewrite. Director Wilkes shared that the draft is being presented to the Town Council on October gth and there will be a' Town Council work session for the draft on October 22nd.  Background of the New Planning Commissioners  Council Liaison Bertaut explained that the new: members on the Planning Commission were interviewed byt the Town Council in a closed session, and not given a chance toi introduce themselves publicly. The Commissioners then each gave al briefintroduction oft themselves and  their interest in joining thel Planning Commission.  ACTION) ITEMS:  Resolution 24-07-02 Setting the Planning Commission Meeting Times Chair Rise: requested toi review the Planning Commission* 's Bylaws for the purpose of consolidating all ofthe Planning Commission's1 rules and: regulations into one document. Imove that the Planning Commission approves Resolution 24-07-02 Setting the Planning  Commissioner Brown made the following motion:  Commission Meeting Times as presented in the agenda packet.  Vice Chair Green seconded the: motion. Davis: Aye, Feber: Absent)  (Carried 6-0-1 Absent, Bertaut: Aye, Brown: Aye, Green: Aye, Rise: Aye, Hombach: Aye,  COUNCIL REPRESENTATIVESI REPORT:  Council Liaison Bertaut thanked the new commissioners for their participation and commitment  to the town.  COMMISSIONER COMMENTS: and learning together.  Vice Chair Green welcomed the new members to the commission and looks forward to working  Commissioner Davis looks forward to serving on1 the commission. Commissioner Hombach is grateful for the opportunity.  Chair Rise welcomed the new commissioners and thanked staff for their hard work on the  Zoning Ordinance.  4Page    ADJOURNMENT:  With: no: further business, Council Liaison Bertaut motioned to adjourn at 7:37pm.  Ronald B. Rise, Chair  K  Kendall Wisniewski, Planning Clerk  5Page