MONTHLY COUNCIL MEETING Monday October 21, 2024, 7:00P.M. REMINGTON TOWN COUNCIL 105EMAIN ST REMINGTON, VA2 22734 MEETING AGENDA  CALLTOORDER OF TOWN COUNCIL, RECOGNITION OF TOWN COUNCIL, STAFF AND GUESTS  II. PLEDGE OF ALLEGIANCE III. CITIZEN'STIME IV. CONSENT AGENDA Utility Billing Report Billl Listing/Check Paid List Meeting Minutes V. NEWSLETTER BULLETS VI. STAFF REPORTS A. Town Superintendent Town Administrator/Clerk Police Chief VII. COMMITTEE REPORTS A. - PERSONNEI/POLICE FINANCE VII. UNFINISHED BUSINESS IX. NEWI BUSINESS  Chair: Tiffany Chair: Heaney  Member: Heflin Member: Butler-Lewis  Strategic Planning Timeline for Citizen Engagement  X.CLOSEDS SESSION. AS NEEDED XI. ADJOURNMENT    UTILITY BILLING REPORT AS OF SEPTEMBER 30, 2024  Water Billing  Balance forward from previous month end.. Late fees assessed SEPT 21st.. Water billing for SEPT: 2024.. Manual bills.. Final Bills..  $  36,043.36 2,252.57 44,381.69 200.00 82,877.62 32,592.88 4,645.08 1,999.03 43,640.63 31,102.90 12,537.73 43,640.63  Total Due $  Payments 9/1/24 through 9/30/24... OverPayments (OPA) 9/1/24 through 9/30/2024.. Applied deposits 9/30/24.. Manual payments..  Balance to collect as of9 9/30/2024 S  Monthly Billing Balance Due.. Past due  RespectulySubmited: achail Bunas Rachael Brinson, Treasurer 10/1/2024    Check Listing Datel From: 9/1/2024 Date To: 9/30/2024 Vendor Range: 29. AUTOOUTLET-2 ZONIA E GUTIERREZ  10/10/2024 09:13. AM 29624 29625 29626 29627 29628 29629 29639 29640 29641 29642 29643 29644 29645 29646 29647 29663 29664 29665 29666 29667 29668 29669 29670 29671 29672 29673 29674 29675 29676 29677 29678 29679  Page: 1of2 Amount  Check Number Bank Vendor  Date 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/06/2024 09/16/2024 09/16/2024 09/16/2024 09/16/2024 09/16/2024 09/16/2024 09/16/2024 09/16/2024 09/16/2024 09/16/2024 09/16/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024  11 AMERICAN WATER WORKS ASSOC. 11 ANGELA JOHNSON 11 AT&TI MOBILITY 11 CABLING SYSTEMS, INC. 11 CHARLES ELKINS 11 CHARLEST.PROFFIT 11 DOMINION ENERGY VIRGINIA 11 FAUQUIER CHAMBER OF COMMERCE 11 GROVES! HARDWARE, LLC 11 MARY A O'CONNOR 11 MP COPIERS, INC. 11 ODPS SOLUTIONS 11 TEXTMYGOV 11 THE SCYLLA GROUP, INC. 11 VUPS 11 CFCFARM. & HOME CENTER 11 COMCAST COMMUNICATIONS 11 F/CI FLEETI MAINTENANCE 11 FCWSASTHSTREET 11 GULICK, CARSON & THORPE, P.C. 11 JAMES STEWARD 11 JOINER MICRO LABORATORIES, INC 11 MICHAELTROIANO 11 ODPSOLUTIONS 11 TANNER'S PEST SERVICES LLC 11 WALLY'S AUTOMOTIVE 11 ANTHEM BLUE CROSS BLUE: SHIELD 11 BUTLER & EICHER 11 CHARLES ELKINS 11 COMCASTCOMMOMMUNICATIONS 11 DOMINION ENERGY VIRGINIA 11 DOASETTTECINOLOGES INC.  $83.00 $10.13 $199.72 $4,324.97 $475.00 $478.69 $870.08 $25.00 $507.21 $12.00 $269.48 $64.09 $2,750.00 $752.30 $28.75 $22.00 $425.22 $976.58 $156.34 $30.00 $100.00 $105.00 $950.00 $180.12 $80.00 $313.16 $4,116.00 $75.00 $475.00 $269.81 $2,234.83 $285.00    Check Listing Datel From: 9/1/2024 Date To: 9/30/2024 Vendor Range: 29 AUTOOUTLET-ZONIA EGUTIERREZ  10/10/2024 09:13 AM Check Number Bank Vendor 29693 29694 29695 29696 29697 29698 29699 29700 29701 29702 29703 43  Page: 2 of2 Amount $3,826.03 $41.77 $70.44 $274.03 $80.00 $2,133.51 $1,704.21 $333.73 $80.02 $20,998.00 $449.19 $51,635.41  Date 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/24/2024 09/27/2024  11 FIDELITY POWER SYSTEMS 11 K&M: LAWN & GARDEN 11 RAPPAHANNOCK STATION, INC 11 REDI BUD SUPPLY, INC. 11 TANNER'S PEST SERVICES LLC 11 TRUIST! BANK 11 UNIVAR 11 USA BLUEI BOOK 11 VERIZON WIRELESS 11 VRSA 11 POSTMASTER ChecksTotaling-  Totals By Fund 10 20 40 50 60  Checks $21,529.81 $2,424.03 $17,025.49 $9,706.08 $950.00 $51,635.41  Voids  Total $21,529.81 $2,424.03 $17,025.49 $9,706.08 $950.00 $51,635.41  Totals:    MONTHLY COUNCIL WORK SESSION MEETING Remington Town Council Monday, September! 9, 20247:00pm Remington Town Hall 105 E Main St REMINGTON, VA 22734  Mayor William E. Polk, Jr. called the meeting to order at 7:00pm Town Council Members Present: Stanley Heaney  Richard Heflin Van Loving Veronica Meadows Susan Tiffany  Town Staff Present:  Town Administrator -David F. Burrelli Town Clerk/Treasurer -Rachael R. Brinson  Mayor Polk introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance. Mayor Polk introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance Mr. Tiemens expressed his concern that the town needed more bike racks for those riding bikes around town.  Guests Present: Zechariah Tiemens  CITIZEN TIME  Administrator Burrelli presented his resignation to council.  WORK SESSION  Council member Meadows reviewed the results of the council survey.  There was al lengthy discussion regarding the results. Council member Meadows recommended timeline to have stakeholder events, surveys etc. toi identify what council would need to collect for the incoming new council in. January. Council Member Tiffany motioned to go into closed session Pursuant to Virginia Code S 2.2-3711 (A)(1) for the discussion of the Town Administrator position. Council Member Heflin seconded the motion. The motion carried.  Ayes: Heaney, Heflin, Loving, Meadows, Tiffany  Nays: 0 Absent: Butler-Lewis meeting to reconvene. Nays: 0 Absent: Butler-Lewis  By the motion of Council Member Meadows and a second by Council Member Tiffany, the motion carried for the  Ayes: Heaney, Heflin, Loving, Meadows, Tiffany    MOTION: Meadows SECOND: Tiffany  RESOLUTION: 2024-04 MEETING DATE: September 9, 2024  CERTIFICATION OF CLOSED MEETING  WHEREAS, The Remington Town Council has convened a closed meeting on this date pursuant to an affirmative recorded WHEREAS, Section 2.2-3712 oft the Code of Virginia requires certification by this Council that such closed meeting was NOW, THEREFORE BE IT RESOLVED that the Town Council certified that, to the best of each member's knowledge, (1) only public business matters lawfully exempt from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters were identified in the motion  vote and in accordance with the provisions of the Virginia Freedom of Information Act: and  conducted in conformity with Virginia law.  convening this closed session were heard, discussed, or considered by the Town Council.  VOTE- Butler-Absent Heaney -Aye Heflin - Aye Loving-Aye Meadows-Aye Tiffany -A Aye  Council Member Tiffany motioned to accept David Burrelli's resignation as Town Administrator effective midnight  September: 23, 2024. Council Member Heaney seconded the motion. The motion carried.  Ayes: Heaney, Heflin, Loving, Meadows, Tiffany  Nays: 0 Absent: Butler-Lewis  Council member Tiffany informed Mr. Burrelli that the personnel committee would like to meet the upcoming week to Clerk Brinson informed council that the depot project contract was signed, and the construction company was) just waiting With no further business before the Council, Council member Tiffany motioned to adjourn with a second by  discuss a possible grants consultant position.  ont the building permit from the county to start the construction portion of the project.  Council Member Meadows. The motion carried. Ayes: Heaney, Heflin, Loving, Meadows, Tiffany  Nays:0 Absent: Butler-Lewis Abstain:0  The meeting recessed at 8:01 pm.  William E. Polk, Mayor  Susan L. Tiffany, Recorder    Special Meeting Remington Town Council September 24, 2024 07:00pm Remington Town Hall 105 EAST MAIN STREET REMINGTON, VA 22734  Mayor William Polk. Jr. called the meeting to order at 7:00pm Town Council Members Present: Morgan Butler-Lewis  Veronica Meadows Richard Heflin Susan L. Tiffany  Town Staff Present:  Town Clerk/Treasurer Rachael Brinson  Guests Present: There were no citizens present  Mayor Polk introduced each person in attendance and invited everyone to stand for the Pledge of Allegiance.  CITIZEN'S TIME: There were no citizens present.  There was a brief discussion regarding the Town Administrator position.  Town Clerk Brinson shared letters ofi interest from Ryan Hart to renew his term as a Board of Zoning Administrator and al letter of interest from Michael Felber to renew his term on the planning commission. Council Member Meadows motioned to re-appoint Michael Felber to the planning commission and re-appoint Ryan Hart to the Board of Zoning Appeals. Council Member Tiffany seconded the motion. The motion carried.  Ayes: Butler-Lewis, Heflin, Meadows, Tiffany  Nays:0 Absent: Heaney, Loving  Council Member Tiffany motioned to go into closed session Pursuant to Virginia Code  $2.2-3711 (A)(1) for the discussion of the Town Administrator position. Council Member Butler-Lewis seconded  the motion. The motion carried. Ayes: Butler-Lewis, Heflin, Loving, Tiffany Nays: 0 Absent: Heaney, Loving meeting to reconvene. Nays: 0 Absent: Heaney, Loving  By the motion of Council Member Tiffany and a second by Council Member Heflin, the motion carried for the  Ayes: Butler-Lewis, Heflin, Meadows, Tiffany    MOTION: Tiffany SECOND: Heflin  RESOLUTION: 2024-04 MEETING DATE: September 24, 2024  CERTIFICATION OF CLOSED MEETING  WHEREAS, The Remington Town Council has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act: and WHEREAS Section 2.2-3712 of the Code of Virginia requires certification by this Council that such closed NOW, THEREFORE BE IT RESOLVED that the Town Council certified that, to the best of each member's knowledge, (i) only public business matters lawfully exempt from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters were identified in the motion convening this closed session were heard, discussed, or  meeting was conducted in conformity with' Virginia law.  considered by the Town Council. VOTE- Butler-Lewis-Aye Heaney Absent Heflin-Aye Loving - Absent Meadows-Aye Tiffany-Aye  Council Member Tiffany motioned to accept the employment agreement for Town administrator with noted changes and appointing Rachael R. Brinson as Town Administrator. Council Member Butler-Lewis seconded the  motion. The motion carried. Ayes: Butler-Lewis, Heflin, Meadows, Tiffany Nays:0 Absent: Heaney, Loving  With no further business before the Council, Council Member Tiffany motioned to adjourn with a second by  Council Member Butler-Lewis. The motioned Carried. Ayes: Butler-Lewis, Heflin, Meadows, Tiffany  Nays:0 Abstain: 0 Absent: Heaney, Loving  The meeting recessed: at 7:31 pm.  William Polk Jr, Mayor  Susan Tiffany, Recorder    Town Superintendent Report- October 2024  1) Well #3 PMRAANN damage/has been fixed. 2) We have contacted the insurance company for claim information.  3)lapplied for and was granted a collection fee waiver for PFAS testing (forever chemicals). They were collected October 1, 2024 at well #1 and #3, and we  should have results sometime in December.  4)  Respectfully,  James Steward    Town Administrator/Clerk Report- September 2024  1) On October 11, 2024, Chief] Proffitt and I attended a virtual meeting with the Fauquier County Sheriff's Office regarding the upcoming elections. The Sheriff's Office confirmed that there are no known security threats for Fauquier County and are working to ensure that all necessary measures are inj place to ensure a smooth and secure election process. 2) Iwould like to extend my appreciation to Jimmy, Chris, and Eli for their assistance in 3)A citizen has expressed concern regarding the Town's lack of an emergency operations plan (EOP). After reviewing the County's EOP, Ihave confirmed that the Town is required to have its 4) My meeting with the Fauquier County Administrator has been rescheduled. Please remember 5)Iwould also like to thank Alicia, Dezi, Veronica and Richard, who all helped at the town 6) We had our yearly VRSA workers compensation audit, which was challenging as always with the rate for the public works employees being charged at a higher rate for trash service. Iam  preparing the town for the Fall Festival.  own emergency operations plan.  to submit any agenda items for discussion with Janelle prior to the meeting.  booth for fall festival.  waiting for their final results.  Respectfully,  Tachal buisns  Rachael Brinson Town Administrator/Clerk    Strategic Planning Timeline for Citizen Engagement October 21-31.2024: Preparation Phase  Finalize survey questions and design both digital and paper versions. Plani the distribution channels (e.g., online platforms, local businesses, community Announce thesurveyl launch andi the pomngestategepeminepocesvatdalmadn,  centers).  newseters,townwebste, and local community boards.  November 13.2024-Suneylaunch  Distribute thes survey' widely through multiple channels (town website, social media, newsletters, local businesses, town hall, and community events). Ensure paper copies are available at key locations like thet town hall, library, and local Consider providing an option for residents toi fill outi the survey at in-person events or  stores.  designated locations.  November 4-17.2024:Survey Collection and Promotion  Actively promote the survey to ensure broad participation. Use reminders through social media, local bulletin boards, and any scheduled community gatherings. Encourage residents to participate by! highlighting how theiri input will shape thet town's  future planning.  November1824.2024: Analysis of Survey Responses Collect and compile the survey responses.  Analyze the datai toi identifyl keyt themes, issues, and priorities. Prepare a summaryreport of  the findings to present during the strategic planning session. November 25-December 1.2024: Community Feedback Meetings  Host one or two informal meetings or workshops where residents can provide additional input, clarifytheirsurvey responses, or discuss key themes. Usei these sessions to validate Gather any additional insights or ideas that could helpi inform the planningsession.  the survey findings.  December 2-5,2024: Final Preparation for Strategic Planning Session  Integratet thesurveyanalysisandi feedback from community meetings into at final summary Prepare materials for the strategic planning session, ensuring key resident priorities and  document.  suggestions are ready to be discussed.  Notes  Active Promotion: Throughout November, consider using social media campaigns, posters ato community gathering spots, and regular announcements tol boost survey participation. Incentives: Consider small incentives (like gift cards tol local businesses, we could ask for  Develop a QR code to post to make survey access easy. donations from retailers) to encourage survey participation.  15  .    Survey Introduction  Your voice matters, and we want to heart from you! As a valued member of thel Remington community, your input is essentiali to shaping thet future of ourt town. The Remington Town Council isc committed to developing: a strategic plan that reflects the priorities and needs of our residents, This survey is an opportunity for yout to: share your thoughts, ideas, and concerns about the direction of our town. Whether it's about improving town: services, supporting local businesses, enhancing community spaces, or preserving our small-town charm,your feedbackwill playa a Ours goali is to create a plan that ensures Remington remains at thriving, vibrant, and welcoming place for everyone--today: andi fory years to come. We encourage: youto take af few moments to complete this survey, and we looki forwardi to usingy your insights to build al brighter future together. Thanky yout fort takingthe timet top participate.yourvoice: is powerful, and youri input will help us make  and we believe the best way to dot thati is by listening directlyt toyou.  crucial role in guiding our decisions.  Remington the! best it can be. -Thel Remington Town Council Citizen Survey Questions General Vision andl Priorities  1. What isyour vision for Remington over the next 10-15years? Open-endedresponse, 2. What doy you consider thet topt three strengths of ourt town? Open-endedresponse, 3. What arei thet topt threei issues the Town Council should prioritize over the next fivey years?"  mprovinginrastrnucture (roads, sidewalks) Expanding community services (recreation,vents) Supporting local businesses Enhancing public safety Preserving historical sites Plomotingenvitommental sustainability Increasing affordable housing options Community and Quality of Life collection, andr maintenance)? Very satisfied Satisfied Neutral Dissatisfied Very dissatisfied  4. How satisfied are youwitht the current state of town-provided services (water,trash    5. What additional community services or amenities wouldy you like to see? (select all that  apply):  Parks and green spaces Community events and festivals Public transportation Youth and senior programs  Recreational facilities (sports fields, communitycenters)  None endedresponse) Economicl Development  6. What can! be done toi improvet the overall livability and quality of lifei in Remington?" (Open-  7. Howi important isi it toy you that thei town attracts new businesses?  Veryi important Important Neutral Notveryimportant Noti important at all Restaurants and cafes Grocery stores or markets  8. What types of businesses wouldy youl like to see in Remington?" (select all that apply):  Retail stores (clothing, books, specialty shops) Professional services (healthcare, legal, finance) Tourism andl hospitality (B&Bs, visitor centers) Small manufacturing or craft businesses  Noy preference Strongly support Support Neutral Oppose Strongly oppose  9. Wouldy you support initiatives aimed at revitalizing and enhancing the downtown area?  Infrastructure and Transportation  10. Are there any specific roads, intersections, or pedestrian pathways ini town that need 11. Wouldyous support the development of more bicycle and pedestran-friendly routes?"  improvement? Please describe. (Open-ended response)  Strongly support Support Neutral Oppose Strongly oppose    12. How satisfied are youv with the parkingavalabilityinR Remington's downtownarea?"  Verysatisfied Satisfied Neutral Dissatisfied Very dissatisfied  Environmental and Historical Preservation  13. Howi important isi ittoyou that thei towni investsi inp preservingi its historical sites and  heritage? Veryimportant Important Neutral Not veryimportant Noti important at all  14. Wouldy you support morei initiatives to enhance the natural areas and green spaces around  town?" Strongly support Support Neutral Oppose Strongly oppose  15. Arei there any environmental concerns) you think the town should address (e.g., flood management, water quality, sustainability practices)? (select all that apply):  Flood management Water qualityi improvement Tree planting and green spaces Nos specific concerns  Sustainability practices (e.g., recycling, greenenergy)  Housing andl Property Maintenance Ordinances  16. Doy youf feel therei is adequate and affordable housingi in Remington?  Yes No Unsure living, townhouses)? Strongly support Support Neutral Oppose Strongly oppose  17. Wouldy yous support efforts to create more diverse housing options (e.g., apartments, senior    18. Howi important do yout thinki iti is fort thet townt to adopt ordinances that require property owners tor maintain the appearance and condition oft their homes and properties?  Veryi important Important Neutral Not very important Noti important at all  19. Would yous support the enforcement of ordinances that address the following property Regular lawn care and landscaping (e.g., mowing, trimming bushes) Maintenance of buildinge exteriors (e.g., repairingvisible damage, painting) Restrictions on storing non-operational vehicles on residential properties  maintenance issues? (Select all that apply) Removal of debris andj junk from yards Proper disposal of trash andy waste  Nos support for any property maintenance ordinances  Public Engagement  20. Howy would you prefert to bei informed and engagedi int town-related developments? (select  all that apply): Town website Social media (Facebook, Instagram) Newsletters (email or printed) Public meetings Local newspapers Regular surveys Town hall meetings Suggestion boxes (physical or online) Online discussion forums In-person focus groups  21. What is thel best way fort the town to receive ongoing feedbackfrom residents?  Closing Questions  22. Doy youl have any other comments, suggestions, or concernsyou would liket tos share withthe Town Council as we develop al long-term strategic plani for Remington? Your feedbackis  important to us.    Additional information  This is the link to the Town of Remington: Citizen Input on Priorities survey.  ntps/wwwsunveymonksycomrPrwawfam-ougnef9sM4ZAMUZRUODRN102W2DKTIOXI2  V12B105QUH0945538BNFTFIUV