Agenda Joint Meeting  Madison County Board of Supervisors Wednesday, October 2, 2024 at 7:00 PM Admin. Building Auditorium, 414 North Main Street, Madison, Virginia 22727  - 1792  suion Cou  Call to Order Public Comment Public Hearings  Determine Presence of a Quorum/Adoption of Agenda  A. (Case No. RZ-08-21-24) Madison Wood Preservers, Inc. - Rezone Application Madison Wood Preservers, Inc has applied to rezone ai roughly 3.7lacre parcel from R-2 (Residential) to M-2 (General Industrial). The subject parcel is currently vacant land. If rezoned the applicants intend to expand their receiving department. The parcel is identified B. (Case No. SP-05-08-24) Yates Properties of Madison LC- Site Plan Application Yates Properties ofMadison, LC: has filed a site plan application for property located at 4956 S Seminole Trail, Madison, VA, and further identified by tax map number 55-14. The site location is further described as being located on the west side ofRoute 29, Seminole Trail, just north ofthei intersection with Route 662, Shelby Road. The property contains at total of1 10.684 acres and is zoned as Industrial, Limited (M-1). The project, known as Self-Storage ofMadison- Addition, is proposing to construct a new 12,000 square foot self-storage building and travel aisles. Pursuant to. Appendix 1 (Zoning), Article 9-1-25 storage facilities are a by-right use in the M-1 zoning district. The total project site area is 8.758 acres. A total of approximately 1.38 acres will be disturbed during  on Madison County's' Tax Maps as 39-95.  construction. New Business nformation/Correspondence Public Comment Closed Session  2.2-3711(A)(1) for personnel  2.2-3711(A)(7) for consultation with legal counsel and briefings by staffi members or  consultants pertaining to actual or probable litigation.  Adjourn    MADISON COUNTY BOARD OF SUPERVISORS MEETING  Date: Location:  7:00PM - Wednesday, October 2, 2024 Admin. Building Auditorium, 414N. Main Street  MEETING #34 - October 2nd  AtaJ Joint Meeting between the Board of Supervisors and the Planning Commission on Wednesday, October 2nd at 7:00PM in the Admin. Building Auditorium:  PRESENT:  R. Clay Jackson, Chair Carty Yowell, Vice-Chair Jud Buchanan, Member Dustin Dawson, Member James Jewett, Member  Jonathon Weakley, County. Administrator Allen Nicholls, Planning & Zoning Administrator Hannon Wright, County Attorney Janet Henshaw, Planning Commission Secretary Kimberly Turner, Deputy Clerk  ABSENT:  None.  The Board of Supervisors came to order following the adjournment ofthe Planning Commission's portion of the meeting.  CALL TO ORDER  Chairman Jackson called the Board to order.  DETERMINE PRESENCE OF A QUORUMIADOPTION OF AGENDA anything additional to add to the agenda, which there was not.  Chairman Jackson advised that a quorum was present. Chairman Jackson inquired ift there was Supervisor. Jewett made ai motion to adopt the agenda as presented, seconded by Supervisor Dawson.. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0). Chairman Jackson opened the floor for public comment. With there being no public comment  PUBLIC COMMENT  being brought forward, the public comment opportunity was closed.  PUBLIC HEARING  A. (Case No. RZ-08-21-24) Madison Wood Preservers, Inc. - Rezone Application Madison Wood Preservers, Incl has applied to rezone ai roughly 3.7lacre parcel from R-2 (Residential) to M-2 (General Industrial). The subject parcel is currently vacant land. Ifrezoned    the applicants intend to expand their receiving department. The parcel isi identified on Madison Chairman Jackson inquired ifstaffhad anything additional to add, which they did not. The Board Chairman Jackson inquired ift the applicant had anything additional to add, which they did not. Chairman Jackson opened the floor forj public comment. With there being noj public comment Supervisor Dawson made ai motion to approve Case No. RZ-08-21-24 as: recommended by the Planning Commission, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, B. (Case No. SP-05-08-24) Yates Properties of Madison LC- Site Plan Application Yates Properties ofMadison, LC has filed a site plan application for property located at 4956S Seminole Trail, Madison, VA, and further identified by tax map: number 55-14. The site location is further described as being located on the west side of Route 29, Seminole Trail, just north of the intersection with Route 662, Shelby Road. Thej property contains a total of10.684 acres and isz zoned as Industrial, Limited (M-1). The project, known as Self-Storage ofMadison- Addition, isj proposing to construct ai new 12,000 square foot self-storage building and travel aisles. Pursuant to Appendix 1 (Zoning), Article 9-1-25 storage facilities are a by-right usei in the M-1 zoning district. The total project site area is 8.758 acres. A total ofa approximately 1.38 acres will Chairman Jackson inquired ifs staffhad anything additional to add other than thel Deed and The Planning and Zoning Administrator stated the only other items he attached to the addendum  County's Tax Maps as 39-95. did not have any questions for staff.  The Board did not have any questions for the applicant.  being brought forward, the public comment opportunity was closed.  Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0).  be disturbed during construction. updated site map in the addendum.  was the letter from VDOT and DEQ, which were generally acceptable. Supervisor Buchanan asked if was listed as! 9,600 square feet. Mr. Marvin Hinchey was present on behalf oft the applicant and agreed.  Supervisor Buchanan inquired how many storage units would there bei in the 9,600 square feet. Mr. Marvin Hinchey stated he was not sure how the owner was going to divide it up. Supervisor Buchanan stated he was trying to see how many porta johns were needed. Chairman Jackson clarified that there was a bathroom on the premises, but they are not for public use. Thej porta johns that Mr. Fisher discussed during the Planning Commission portion oft the meeting was where Mr. Yates was charging someone who was storing the porta johns at the    facility. Chairman Jackson stated the assertion has been made in thej past that they were dirty and Supervisor Buchannan asked for confirmation that there will be no porta johns for public use.  smelled, however, they always say they are cleaned and only there as storage.  Chairman Jackson agreed. Mr. Marvin Hinchey also agreed.  Chairman Jackson inquired ift there were any additional questions for staff, which there were: not. Chairman Jackson inquired ifthey applicant had anything additional to add, which they did not. Chairman Jackson opened the floor for public comment. With there being no public comment Vice-Chairman Yowell made a motion to approve Case No. SP-05-08-24 contingent upon the VDH approval and the easement getting recorded at the Courthouse, seconded by Supervisor Jewett. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0).  The Board did not have any questions for the applicant.  being brought forward, the public comment opportunity was closed.  NEW BUSINESS None. None.  INFORMATION/CORRESPONDENCE  PUBLIC COMMENT  Chairman Jackson opened the floor for public comment. With there being no public comment  being brought forward, the public comment opportunity was closed.  CLOSED SESSION  Vice-Chairman Yowell made a motion to convene: in closed session pursuant to Virginia Code sections 2.2-3711(A)(1) for personnel and 2.2-3711(A)(7): for consultation with legal counsel and briefings by staffi members or consultants pertaining to actual or probable litigation, seconded by Supervisor Buchanan. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0) Vice-Chairman Yowell made ai motion to re-convene in open session, seconded by Supervisor Dawson. Aye: Jackson, Kowell, Buchanan, Dawson, Jewett. Nay: (0) Abstain: (0). Absent: (0). Vice-Chairman Yowell made a motion to certify by roll-call vote that only matters lawfully exempted from open meeting requirements pursuant to Virginia Code Sections 2.2-3711(A)(1) and 2.2-3711(A)(7) and that were identified in thei motion to convene in closed session was heard, discussed, or considered in the closed meeting, seconded by Supervisor Buchanan.. Aye: Jackson, Yowell, Buchanan, Dawson, Jewett. Nay: (0). Abstain: (0). Absent: (0).  Abstain: (0). Absent: (0).    The Board did not take any action as a result ofthe Closed Session.  ADJOURN  With there being no further business to conduct, Supervisor Dawson made ai motion to adjourn, seconded by Supervisor Jewett.. Aye: Jackson, Yowell, Buchanan, DowsenJewett, Nay: (0)  Abstain: (0). Absent: (0).  R. Clay. Jackson, Chairman  A  Madison County Board of Supervisors  - Jonathon Weakley, Clerk Adopted on: October 8, 2024.