TOWN OF  BEDFORD LIFE. LIBERTV.HAPPINESS. Regular Council Meeting AGENDA  October2 22, 2024 Administrative  7:00 p.m.  Approval of Minutes Report ofTown Manager Appearances! before Council Council Comments Report ofCouncil Committees Revisions to Agenda  Public Hearings I-FIN-2-43-10-22 Consent Agenda (roll call) Old Business New Business 2-CC-15-1-10-22 3-FIN-2-43-10-22 4-FIN-2-43-10-22 5-FIN-2-43-10-22 6-FIN-2-43-10-22 7-CC-15-1-10-22  Budget amendment to thel Fiscal Year 2025 Adopted Budget for new  grants and rollover of multi-year grants  Proclamation- - Celebrating the 100th Birthday of Savator S. Lowry FY25 Grant Rollover and Appropriations (roll call) DHCD CDBG Housing Rehab Phase 2 (roll call) Power Cost Adjustment (roll call) Otter Bus Phase 31 Transit Grant (roll call)  Resolution - Canceling Second Council Meetings in November and Adjourn meeting untill November 12, 2024, at 5:30 p.m. for Citizens may watch the meeting in real time viat the Town of Bedford Live Stream website: Mtpsy/wwwyomtibe.com/Qtowmolbedfond  December (roll call) a Work Session  The Town will strive to provide reasonable accommodations and: services for persons who require special assistance to participate in this public involvement opportunity. Contact (540). 587-6001 for morei information.    PUBLIC HEARING NOTICE  Notice is hereby given that the Town Council of the Town of Bedford, Virginia, at 7:00 PM on Tuesday, October 22, 2024, will hold aj public hearing at the Council Hall ini the Town Municipal Building at 215 E. Main Street, Bedford, Virginia, 24523 to considera budget amendment to the Fiscal Year 2025 Adopted Budget for new grants and rollover ofr multi-year grants in an amount not to exceed $9,355,993.48. A copy of the detailed grant and budget amendment request is available for inspection by the public in the Office oft the Clerk of the Town Council, Town Manager's office, 215 E. Main Street, Bedford,  Virginia 24523.    EDFO SINCE1782 SIRGINN  C  Proclamation  CELEBRATING THE 100TH BIRTHDAY OFSAVATOR S. LOWRY  WHEREAS, Savator S. Lowry was born on October 30, 1924, in Bedford Virginia,  tol Elston Seldon and Lillian C. Seldon; and  WHEREAS, she is a lifelong Bedford Town resident; and  WHEREAS, she was born the third child of nine children. She later married Harry WHIEREAS, she worked for McCormick Foods (formerly Golden West Foods) and is a member of the Washington Street Baptist Church having served on the Senior Usher Board, Deaconess Board, Women's Ministry and Hospitality Committee; and  J.I Lowry in 1949; and  WHEREAS, she enjoyed traveling, preparing Holiday dinners for her family and NOW IT IS THEREFORE PROCLAIMED that I hereby celebrate the life and influence of Savator S. Lowry on the occasion of her 100th birthday. Furthermore, Ie extend my thanks for her many years of positive influence and blessing to the community and my  spending time reading her Bible;  best wishes for her continued good health and vigor.  IN WITNESS WHEREOF, Ihavel hereunto set my hand and caused the seal oft the' Town of Bedford to be affixed this 22nd day of October 2024.  Tim Black, Mayor    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: FY25 Grant Rollover and Appropriations DATE OF COUNCIL MEETING: October 22, 2024  DATE: September 26.2024  PRESENTATION:  The Townl has received numerous federal ands state funding opportunities thati include eligible spending periods beyond the Town's fiscal year basis. After all audit entries have been processed, the remaining budget balance of certain grant programs need tol be appropriated in the new fiscal year. The grant programs beingr re-appropriated include the VDOTI Revenue Sharing Grant forl McGhee Street Bridge, the FEMAI Hazardl Mitigation fort thel Hospital Generator, the Community Development Block Grant Phase 1, andt the Otter Bus Transit Grant.  A total balance of$8,284,349.48 is being requested for the grant programs rollover.  ACTION REQUESTED:  Town Council is requested to approve the attached budget amendment which will appropriate budget to the general ledger accounts  listed.  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () LT. () () () COMM.DEV. () POLICE () () () ELECTRIC () PUBLICSERV. () () () () ENGINEERING () ) OTHER C) () FINANCE () () FIRE DEPT. () ()() () H.R.  ()  () ()    FY2025 Grant Budget Rollover  BUDGET ENTRY Revenue Increase 100083-424915 100083-424917 500043-424303 500084-433706  MUNIS ACCT. CODE ACCOUNT NAME  AMOUNT 87,203.08 44,526.40 3,312,345.00 4,840,275.00 8,284,349.48  Community Grantis-Nonreocuring (CDBG) Transit Grant VDOT Revenue Sharing Grant FEMA Hazard Mitigation  MUNIS ACCT. CODE ACCOUNT NAME 10033420-558402 CDBG Grants Expenditure 10088160-577301 Transit Grant Expense 50088900-557301 McGhee St Bridge Grant 50088901-557304 FEMA Hospital Generator 50088901-557305 FEMA Management Cost  ROLLOVER AMOUNT  87,203.08 44,526.40 3,312,345.00 4,648,860.00 191,415.00 8,284,349.48  TOTALI ROLLOVERS  FY2024 Grant Budget Amendment  BUDGET ENTRY Revenue Increase    MUNIS ACCT. CODE ACCOUNT NAME  AMOUNT 45,368.00 31,800.00 464,931.00 3,592,821.00 3,488,525.00 7,623,445.00  100083-443168 100083-424905 100083-424915 100091-419212 500043-424303  Otter Bus Grant Revenue AY23 IRF Planning Grant Revenue Community Grants-N Nonrecurring (CDBG) ARPA Relief Funding VDOT Revenue Sharing Grant  MUNIS ACCT. CODE ACCOUNT NAME 10033420-557302 Otter Bus Grant Expense 10088150-557222 AY23 IRF Planning Grant Expense 10033420-558402 CDBG Grant Expenditures 10088900-511000 ARPA Relief unding-Compensation 10088900-512000 ARPA Relief Funding-Overtime 10088900-521000 ARPA Relief Funding-FICA 10088900-522150 ARPA Relief Funding-VRS Life Insurance 10088900-523000 ARPA Relief Funding-Hospital. Insurance 10088900-557999 ARPA Relief Funding-Water & Sewer 50088900-557301 VDOT Revenue Sharing Grant  ROLLOVER. AMOUNT  45,368.00 31,800.00 464,931.00 39,317.00 21,875.00 444.00 1,515.00 21,521.00 3,508,149.00 3,488,525.00 7,623,445.00  TOTAL ROLLOVERS    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: DHCDCDBG Housing Rehab Phase 2 DATE OF COUNCIL MEETING: October 22, 2024  DATE: September: r26,2024  PRESENTATION:  The" Town of Bedfordl hasi received $1,071,644.001 fort the purpose toi improvet the living conditions ofil households, all ofwhich arel low- tor moderate-income (LMI)households, through housing rehabilitation. This Phase 2p projecti is anticipatedt top providel benefitst to 17persons, all ofwhom arel LMI individuals. The grant was accepted September3 3,2024 and thei item below includes the formal budget appropriation  for the grant.  ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 500084-433707 Expenditure Increase 50088902-557308  CDBG GRANT PH2  $1,071,644  CDBG PHASE II HILLTOP REVITAL $1,071,644  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () C) COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING ( ) OTHER () () () FINANÇE () () () FIREI DEPT. () () () () H.R.  () () ()  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Power Cost Adjustment  DATE OF COUNCIL MEETING: October 22, 2024  DATE: October 18,2024  PRESENTATION:  Power Cost Adjustment (PCA)is adjusted twicea ay year on November "'and April 1st. This factor recovers power costs which exceed those costsi included in base rates. The calculation is based on six months ofl historical cost data. The calculation includes prior period power costs that were under or over recovered based on actual rate recovery. Int the past six months, there was as significant under recovery of power costs due primarilyt toi increasingt transmission costs paid to Applicationl Power Company(APCO). These costsa areb beyond Bedford's control ast they are approved byt thel Federal Energy Regulatory Commission (FERC) and passed on directly tot transmission customers like Bedford. In this case, Bedford is requesting 50% of the under recovery be passed on through the PCA. The remainder to be held for potential future reçovery. In addition, Bedford receiveds significant Renewable Energy Certificate (REC)revenue! fromt the generationa at the Snowden Hydro Electric plant. A portion oft these revenues havel been dedicated to engineering studies at thej plant. Bedford has applied the remainder oft these REC revenues to reduce power costs. The proposed PCA (.03103) includes these adjustments. The ordinance provides for the PCA to automatically goi into effect barring any action by Council to modify it.  A more detailed discussion oft the PCA is attached for reference.  ACTION REQUESTED:  Town Council is requested to allow the proposed PCA to go into effect as calculated with 50% oft the under cost recovered and the use  ofremaining Snowden RECI revenues to reduce power costs.  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () LT. () () () COMM. DEV. () POLICE C) () () ELECTRIC () () () ENGINEERING ( - ) OTHER () () () FINANCE () () () FIREDEPT. () () () () H.R.  ) ()  () PUBLIC: SERV. ()  - ) ()    Bedford Electric Department 877 Monroe Street Bedford, VA 24523 PCA Update  Phone: 540.587.6071 Fax: 540.587.6131 electnc@Dedfordya.gow  BEDFORD Clecthic  October 15, 2024  The proposed PCA for the Winter season, beginning November 1, is $.03103. This represents a $12.83 increase in the typical monthly bill of 1,000 kWh. The current typical bill (at 1,000 kWh) is $131.15, with the new PCA the bill will increase to $143.98 which represents a 9.78% overall bill increase. There was a significant under recovery of power cost over the past six months. The proposal includes 50% recovery of these costs. REC revenues available from Snowden are also used to  offset the under recovery.  Market prices have moved upward over the summer due to warmer weather. APCO Transmission costs have increased dramatically which has caused purchase power costs to increase. Of course, our peak demands of January and February have caused our PJM and APCO costs to increase. Working with AMP, our energy partner, we have engaged in some hedging against the winter market prices. Our failure to add behind the meter generation (like the proposed solar project) has limited our ability to mitigate PJM and APCO costs. Remember these costs are beyond our control. Keep in mind our PCA has remained low over the past year. Snowden power production will resume later this month after the completion of annual maintenance. As Snowden is our lowest cost resource, having both units available and in good operating condition should contribute to lower costs. Obviously, there are many forces from Washington as well as other sources which impact the market. We will continue to evaluate our market strategy with the assistance of AMP to minimize purchase power costs going forward. PJM capacity costs are going to increase significantly next year keeping pressure on the PCA. A key component of this strategy is to bring another behind the meter project on line that will help mitigate our purchase power costs. We are working diligently to secure asite for this project and also working with AMP on other behind the meter options  (including adding capacity at Snowden).  Respectfully submitted, John Wagner, Director Bedford Electric  Page 1of1    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Otter Bus Phase 3Transit Grant DATE OF COUNCIL MEETING: October 22, 2024  DATE: October 9,2024  PRESENTATION:  The Town of Bedford has been awarded a grant of$146,765 from thel Department of Rail and Public Transportation for phase 3 ofb bus transit services. The' Town and the Bedford Community! Health! Foundation (BCHF) havel been partnering toj provide publict transportation within thet town. Prior to receiving thei initial phase oft this grant program, the financial burden was carried by the BCHF on a temporary basis. This grant program allows the" Town and BCHF to continue and expand the contract service for another one-year period. Thisi is the final phase of State funding andi has helped meet our goal to develop ap path for sustainability that reduces BCHF's obligation as the sole funder. This project is designed to address ther need for transportation within the town asi identified in several Centra Community Health  Needs Assessments. ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 100083-424923 Expenditure Increase 10088160-577303  Otter Bus Ph3 Grant Reimburse Otter Bus Ph3 Grant Exp  $146,765 $146,765  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  C) () () TOWNATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () () () ENGINEERING ( ) OTHER () () () FINANCE () () () FIRE DEPT. () () () () H.R.  C) () )  () PUBLICS SERV. ()  )    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Resolution Canceling Second Council Meetings in) November and December  DATE OF COUNCIL MEETING: October 22, 2024  DATE: October 9,2024  PRESENTATION:  Since the second Town Council meeting in November and in December falls during the Thanksgiving and Christmas Holiday Season, Council is requested to adopt al Resolution canceling the second Council meeting inl November and in December (November 26h and  December (December 24"). ACTIONTAKEN: 24+).  Town Council adopted al Resolution canceling thes second Council meeting inl November andi in December (November 26h and December  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWN. ATTY. () I.T. () C) () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING () OTHER (() () FINANCE C)() () FIRE DEPT. () () () () H.R.  () () C)  ( ()    RESOLUTION  WHEREAS, Section 11 oft the Charter oft the Town ofB Bedford requires that Council shall WHEREAS, the Town Code requires in Section 2-271 that meetings shall be on' "the second WHEREAS, the second regular Council meetingi inl November: andi in December: falls during the' Thanksgivingand Christmas Holiday Season (November 26, 2024 andi December 24, 2024)and; NOW,THEREFORE, BEITI RESOLVED that the Town Council meetings scheduled for  "fix the time and place ofi its meeting,"a and and fourth Tuesday of each month," and  November 26, 2024, and December 24, 2024, be and the same hereby are canceled.