CITY OF MONTICELLO, FLORIDA  MEETING AGENDA July 11, 2023 7:00 p.m.  LOCATION OF MEETING: 245S. Mulberry Street Monticello, FL: 32344  1. 2. 3. 4. 5.  Call to Order by Mayor Gloria Cox (Please turn off or mute noise-making  devices) Invocation Pledge of Allegiance Public Comment CONSENT AGENDA:  *Approval of Council Minutes ofJune 6, 2023  *Resolution 2023 -0 07 Amending the 22-23 Budget After Audit Jason Brookins in re: Suggestion of Official City Flag Roger Champion oft the Monticello-lefferson County Chamber of  6. 7. 8. 9.  Commerce- - Request for Contribution  Nomination to Fill Vacancy of City Council Member Group 5-1 Mayor Gloria Recommendation for Elimination of Business Tax Program - City Clerk *Continued from June Meeting Request for Declaration of Surplus Property  Cox/Council Action  10. Old Business  OfGarbage Truck *Police Car Storage Proposals    11. New Business  *Memorandum ofUnderstanding Regarding Disaster Debris  Management Site  *Review ofRFQ for Legal Services  *Request by Council Members for Travel Approval for Attendance AtFlorida League of Cities Annual Conference *Designation of Voting Delegate for Florida League of Cities Annual  Conference 12. Budget Review  13. Reports from Committees and Departments *Fred Mosley, Police Chief *Seth Lawless, City Manager *Emily Anderson, City Clerk 14. Council Member Reports 15. Upcoming Metings/Workshops  16. Adjournment  Minutes oft the City Council meetings may be obtained from the City Clerk's Office or online at wnyciyomontisclous Ther minutes are recorded, but are not transcribed verbatim. Persons requiring a verbatim transcript may make arrangements with the City Clerk to duplicate the recordings, or arrange to have a court reporter present at the meeting. The cost of duplication and/or court reporter willb be borne byt the requesting party. Persons who wish to appeal any decision made byt the City Council with respect tos any matter considered att this meeting will needa a record of thep proceedings, and for such purpose may need to ensure that a verbatim record oft the proceedings ist made, which record includes the testimony and evidençe upony which the appeal is based, In: accordance with Section: 286.26, Florida Statutes, persons with disabilities needing special accommodations to participate in this meeting should contact the Mayort through the City Clerk'soffice no later than 5:001 P.M. ont the day  prior to the meeting.    PROTOCOLFOR ADDRESSING' THE COUNCIL  (Resolution 2020-07)  Members oft thep public shall be given an reasonable opportunity tob bel heard on each agenda item, and other matters coming A. An official act that must bet taken to deal with an emergency situation affecting the public! health, welfare, or safety, ifcompliance with the requirements would cause an unreasonable delay int the ability ofthe B. An official act involving nor more than ar ministerial act, including, but not limited to, approval of  before the City Council, except as provided for below. Thisr right does not apply to:  Council to act;  Minutes and ceremonial proclamations;  C. Ar meeting thati is exempt from Sec. 286.011, Florida Statutes; or D. Ar meeting during which the Council is acting ins a quasi-judicial capacity.  REQUESTS TOADDRESS THE CITY COUNCIL  Any person or group desiring to be placed on the agenda, any individual desiring tor make a comment at a City Council meeting on an agenda item or other matter coming before the City Council, and any individual who wishes to address A. Placement on the Agenda. Any person or group desiring to be placed on the agenda for a City Counçil meeting shall deliver a written request to the City Clerk by 4:00 p.m. atl least eight (8) days priort tot the 3. the information tob be presented. Ifwritten material ist tol be passed out at the: meeting, ac copy 4. an estimate oft thet time necessary for such presentation and discussion and discussion and B. Agenda Item. Any individual desiring to be heard on an agenda item may do: sO at the time the .Public Comment on Non-Agenda Item. Anyi interested person may, upons signing the signup sheet in the room prior tot the commencement of any City Council meeting, address the Council during the Public Comment portion oft the meeting on any matter which is not on the agenda. The Council will not be  the Council on any other matter may do so.  meeting. The request shalli include: 1. the name and address oft thep person making the request; 2. the organization or group, ifany represented; ofsuch material shall accompany the request; action thereon; 5. the: specific action requested Council addresses that matter.  obligated to act on any matter whichi isr not on the agenda.  ADDRESSING THE COUNCIL  Each person addressing the council shall givel his/her name and addressi in an audiblet tone ofv voice for the record. Each speaker shall limit! his/her address to three (3) minutes, with the presiding officer having the right to extend the time for one (1) minute. Additional time may be granted by majority vote oft the Council. A speaker may not give up all or any portion ofl his or! her time in ordert to allow: another speaker to exceed three (3) minutes. Iff four (4) or more individuals ofa group or faction wish tob bel heard on a matter before the Council, a representative may address the Council rather than all oft the members. Ins suchi instances, the representative shall limit their address to All remarks shall bes addressed tot the Council as al body, and not to any member thereof. No remarks shail be directed Noj person, othert than members ofthe Council, and the person having the floor shall be permitted to enteri into any discussion, either directly or through the members ofthe Council. When requested by any member oft the City Council, the City Clerk-Treasurer, City Manager, City Police Chief, City Attorney, as well as staff members may enteri into any No questions shall be asked ofther members oft the City Council, except through the presiding officer. The City Clerk-Treasurer, City Manager, City Police Chief andt the City Attorney may ast the presiding offiçer for  ten (10) minutes.  to any other individual City offiçial or employee.  discussion.  permission tos speak at any time.    DECORUM  Allp participants, speakers and any other persons present at a meeting shall refrain from belittling anyone ori making insulting remarks or personal attacks on anyi individual present or absent. Any person disrupting ar meeting by making personal, impertinent or slanderous remarks, or whoi interrupts aj person speaking, or becomes boisterous or uses profanity or other offensive language while addressing the Council, may bei requested to leave the meeting andr may! be forthwith barred by the presiding officer from returning to the meeting. Any person who refuses to leavet the meeting after being requested to dos sol by the presiding officer, shall be removed from the meeting by law enforcement. Any personal charges tol be made against ani individual council member or city employee shall bei in affidavit form. If any information: is tol be presented that isi int the form ofas statement or charges that might be considered derogatory or ofas serious nature, such shall bep presented in writing ands shall specifically state the charges int the form of an affidavit, with copies sufficient int number so that one copy may, andi its shall, bes sent at once to each: such member or employee. Neither thist ruler nor any other shall preclude the right ofa any citizen to address the Council; however, the Council will  not be obligated to act on any proposal not on the agenda.    The City Council of the City ofMonticello, Florida, met in regular session at the  Monticello City Hall on June 6, 2023 at 7:00 p.m. The following members were present:  Julie Conley Troy Avera Gloria Cox John. Jones George Evans Others present were: Seth Lawless, City Manager Fred Mosley, Police Chief Emily Anderson, City Clerk  Mayor Gloria Cox called the meeting to order. Council Member Julie Conley led the Ar moment of silence was kept ini remembrance ofl long-time city attorney, Bruce  invocation.  Leinback, who passed away inj May. Mayor Cox led the Pledge of Allegiance. PUBLIC COMMENT  Citizen Tim Carter discussed problems in the Pecan Hills subdivision with streets and curbs and sidewalks being torn up by construction crews building new. houses. The City Manager noted he would speak to the developer about the damage when he comes in for  additional plat approvals. CONSENT AGENDA  *Approval of Council minutes of May 2, 2023 *Approval of Street Closing for Watermelon Festival *Approval of Buy Back of Annual Leave - Police Chief will include two nights in a hotel and travel expenses.  Council Member. John Jones asked that the agenda be amended toi include travel to Orlando in September and October for two legislative committee meetings. The costs On motion ofTroy Avera, seconded by George Evans, the Council voted unanimously to amend the agenda to include travel expense approval for John Jones. On motion of Troy Avera, seconded by George Evans, the Council voted unanimously to approve the PRESENTATION OF 2022 CITY AUDIT Kevin Warren of. James Moore and Associates discussed the 2022 audit off financial statements and required single audit, noting no findings, but there are two recommendations regarding reporting.  agenda.    On motion of City Council Member Julie Conley, seconded by City Council Member John. Jones, the Council voted unanimously to adopt the 2022 audit. CLAYTON TOLBERT IN RE: JACKSON STREET Mr. Tolbert discussed the issue oft the paving ofJackson Street and noted prior Council minutes authorizing paving oft the street. He asked for assurance that the street was, indeed, going to bej paved. He noted the poor condition of the street, which is constantly being washed out, especially at the intersections of Cherokee Street and Osceola Lane. He noted he has been waiting four years for the actual paving to be accomplished since it was already approved. He noted he has asked that Restored Glory's building permits not be approved until the street is paved. Mr. Tolbert also noted he had received assurances from the county ofavailable Mayor Cox noted that the City Manager should review the situation. City Manager Lawless suggested he could obtain some cost estimates before the next meeting, noting the city engineers have looked at the road. In the meantime, Council Member Conley suggested that Mr. Tolbert call the city anytime the road washes out. APPLICATION FOR CERTIFICATE OF APPROPRIATENESS *3451 E. WASHINGTON STREET - ORIGINAL FENCE REPLACEMENT Mayor Cox opened the public hearing regarding an Application for Certificate of Appropriateness: for replacement of an original fence. Dr. William Leach addressed the Council regarding plans for reinstallation oft the original fence, which has been stored under the house, but was installed at one time. He noted the gate would not be re- installed. Citizen Karon Zarcone noted the fence is a beautiful fence, but is concerned the fence does not meet the new fence standards under the code. With no further City Council Member Julie Conley made a motion to approve the Application for Certificate of Appropriateness as presented. Council Member Troy Avera noted that the code should probably be modified to allow this type of fence, noting that a variance requires a separate process. The Council noted that the fence was an original part of the property, and the Applicant's project is just restoring the property to its original state. After additional discussion, Council Member Conley withdrew her motion, and moved to allow reinstallation oft the fence on the historic property. The motion was seconded by  money for paving assistance.  PUBLICHEARING/COUNCIL ACTION:  comment, the public hearing was closed.  Council Member Avera and passed unanimously.  NEW BUSINESS  *Council Member Troy Avera asked for an amendment to the agenda to submit his application for city attorney for the City ofl Monticello. He noted there was no public notice ofthe vacancy. He notes he has a vested interest in the matter and will leave the room during discussion. Council Member Julie Conley, noting he is a sitting member of the City Council, suggested a review by the Ethics Commission oft the request in his letter. Mayor Cox suggested an agenda amendment to allow the City Manager to doa    search for an attorney. The process of developing a Request for Qualifications will need City Manager. Lawless noted the process of vetting potential interim city attorneys and his suggestion oft the hiring ofthe firm of Sniffen and Spellman to temporarily act as interim attorney and introduced firm representative Attorney Mitchell Herring. Council Member Avera withdrew his letter and application, noting he will resubmit at the time of  tol be developed.  issuance ofa Request for Proposals. *Appointment ofInterim City Attorney  On the recommendation ofCity Manager Lawless, on motion of Council Member George Evans, seconded by Council Member. Julie Conley, the Council voted unanimously to appoint Mitchell Herring as Interim City Manager, with Council Member Troy Avera  noting he is recusing himself from the vote. *Request for Declaration of Surplus Property  After discussion of the possible need to retain the garbage truck for a little while longer,  itv was determined that the issue would be moved to the July agenda. REPORTS FROM COMMITTEES AND DEPARTMENTS  *City Police ChiefFred Mosley asked for everyone to be safe during the Watermelon *City Clerk Emily Anderson discussed dates for the upcoming budget process *City Manager Seth Lawless noted that road paving has started. He noted appreciation He is ordering an inventory of storm water inlets to determine how many need significant work sO that a plan to repair them can be developed. There may be some grant moneys available. He noted that the city may want to assess a stormwater fee, even if minimal.  Festival.  of Public Works for cleaning the streets for the paving.  There will be a city vehicle in the Watermelon Parade.  COUNCIL MEMBER REPORTS need to be picked up.  *Council Member Troy Avera noted that there are trash cans sitting downtown which *Council Member. John Jones noted there is still a water leak on U.S. 19 South. *Mayor Gloria Cox noted continued efforts on community revitalization. *Council Member. Julie Conley asked for clarification ofexcess garbage collection. She noted that there are bags of garbage on. North Cherry Street. City Manager Lawless also noted there may be a switch to smaller cans for some service addresses.    MEETINGS/WORKSHOPS  The Budget Committee will meet on. June 27, 2023 at 10:00 a.m. With no further business, the meeting was adjourned.  Respectfully submitted,  Emily Anderson City Clerk/Treasurer  Mayor    RESOLUTION: 2023-07  Al RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MONTICELLO, FLORIDA AMENDING RESOLUTION NO. 2022-13 BY REVISING THE 2022-2023 FISCAL YEAR BUDGET TO CORRECT FUND BALANCES WHEREAS the City Council adopted a final budget for 2022-2023 by Resolution WHEREAS it is necessary to amend the budget for the fiscal year 2022-2023 to NOW,1 THEREFORE, BE IT RESOLVED by the City of! Monticello, Florida  2022-13 on September 19, 2022, and  reflect the correct beginning and ending fund balançes; that the 2022-2023 budget is amended as follows: GENERAL FUND CARRIED. FORWARD! BALANCE WATER/SEWER! FUND CARRIEDI FORWARDI BALANCE GRANDTOTAL CARRIED: FORWARD BALANCE COMBINED ANTICIPATED WATER/SEWER FUND AND GENERAL FUNDI REVENUES COMBINED. ANTICIPATED WATER/SEWER. FUND AND GENERAL FUND EXPENSES GENERAL. FUNDI ENDING. BALANCE WATER/SEWERI FUNDI ENDING BALANCE COMBINED ENDINGI BALANCE  Adopted 09/19/2022 1,469,130 $ 12.455.695 13,924,825 16,917,332 16,917,332 1,469,130 12,614,606 13,924,825  Amended 07/11/2023 5,427,594 $12.577.937 $18,005,531 16,917,332 $16,917,332 $5,427,594 $12,577,937 $18,005,531  9,656,834  This resolution presented and passed in open session this 11th day ofJuly,  2023.  Mayor  ATTEST:  EMILY ANDERSON City Clerk/Treasurer    REQUESTTO BE PLACED ON CITY COUNCILAGENDA  DATE: 6-5-33  I/We request the City Clerk to place on the Council agenda for the uth  day of discussion  2033the following matter/matters for  appropriate action:    (Below is a summary ofthe presentation and the action requested) Oreicintion DE a city EIg Mesigned dutfviy by LL lorsi  VenilogrwPhor.  Name and address ofindividual or group requesting time:  Jusoh Q. Brookins 676 S WvKeenah 5h  Phone  No. 850- 510-2 2644  E-Mail Mmalnutinigpusas  Expected length of presentation: 5 mimutey  Return Completed Form to: City Clerk 245 S. Mulberry St. Monticello, FL32344 FAX 850/997-2217  E-MAIL canderson@mymonticello.net DATE RECEIVED AT CITY HALL:  RECEIVED BY:    County  ::  MontielljeResom  CHAMBER OF COMMERCE  May 1, 2023 City of Monticello 245 Mulberry Street Monticello, FL 32344 RE: Request for funding $2,000 Dear Emily Anderson,  As you know, our chamber of commerce is an organization of businesses seeking toi further our collective interests, while advancing our community, region and state. Our mission is to be the frontline advocate for the Jefferson County business community. We will support activities that encourage economic growth and prosperity, while protecting our natural historic and cultural resources. We will partner with area organizations to market a positive and progressive image of our community. We are seeking funding from the City of Monticello in the amount of $2,000 to further our ability to promote the area as we have been doing int the past. The City has not funded the chamber in the last several years andi it is our desire for you to pitch in again. Community pitching in to benefit the We here at the Chamber love our community and welcome people. with open arms any time of dayl With that comes expenses and thanks to your help we will continue to be able to promote our businesses and events we sponsor throughout the year. We consider the Chamber of Commerce the face of the Just let me know what Council meeting Ir need to bei in attendance to back up this request.  community is what makes it all work.  Community and like to put our best foot forward.  Thank you, for your consideration!  Sincerely, Roger President K  Monticello Jefferson Chamber of Commerce  420W. Washington! Street, Monticello FL 32344  wmonielveleronlen  850-997-5552    Emily Anderson From: Sent: To: Subject:  Gloria A. Cox gohaco,Dzegmal.com, Thursday, July 6, 20237:30AM Emily Anderson MEMO to Council  Council Members,  In light of Troy Avera'sresignation, Ihave asked Katrina Richardson (running for Troy'ss seat), if she would be interested  ins serving for the rest of his term. Katrina said she would be available August1.  Thank you fory your consideration.  Gloria A. Cox Blessings,  Rev. Gloria A. Cox, MDiv    MEMORANDUM OF UNDERSTANDING  GOLDBURG STREET DISASTER DEBRIS MANAGEMENT SITE THIS Memorandum ofUnderstanding (the "MOU") is made and entered by and between Jefferson County (the "County"), a political subdivision of the State of Florida, and the Monticello (the "City"), al municipal corporation of the State ofFlorida. WHEREAS, the Department of] Environmental Protection has pre-authorized City-owned Parcels, Parcel ID Nos. 192N3E.00.0360.000 and 202N-SE.000.000.00, located on Goldburg Street, as a Disaster Debris Management Site (the "Goldburg Site"); and WHEREAS, the City and County have committed to provide personnel and equipment appropriate to clear vegetative disaster debris from City and County collection areas to the WHEREAS, the City and County have agreed to communiçate and.collaborate to ensure NOW, THERFORE, in consideration oft the mutual benefitstobe derived by the terms of Recitals. The: recitals above are true and caftect and are partoft this MOU. County Responsibility. Following a dedlared emergency or other disaster within  of City  Goldburg Site; and  the timely clearing, piling, and burning ofs said vegetative disasterdebris.  this MOU, the Parties hereby agree as follows:  1. 2.  Jefferson County, the County will remove vegetativedisaster debris from Countytoads, collected vegetative disaster debris from County roadsto the Goldburg Site, and control the burning of vegetative disaster debris collected at the Goldburg obtain Florida Forest Service burn authorization as needed. County will ensure that County Site, debris Jefferson County, the City will remove vegetatives disaster debrisfrom City roads, collected vegetative disaster debris from City roadstothe Goldbuirg Site, provide personnel transport to oversee and control the burning of vegetativèdisasfer debriscollècted at the Goldburg obtain Florida Forest Sericebim authorization" as needed,, City will ensure that Site, Debris  transport and  oversee  provide-personnel to  remains separate from City debris.  3.  City Responsibility. Following,a a declared emergency or other disaster within  and City  remains separate from, County debpis.  4. COUNTY Shannon Metty, Cam-Manager 450 W. Walnut St. Monticcllo, FL32344 mcty@leleponsoumyla,e With Copy to: Paula Carroll, Director Jefferson County Division of] Emergehe,Mahagement 171 Industrial Park Monticello, FL: 32444 paulacamoll@jeso-flog  Contaet, nformation Representatives of the City and County for purposes of  delivering notice under theterms ofthis agreement are as follows:  CITY  Seth Lawless, City Manager 245 S. Mulberry St. Monticello, FL32344 lanweas@mymoniellonet  6. Term and Effective Date. This MOU shall become effective upon the date ofi its execution by both parties. This MOU shall remain in effect for a term of five (5)y years. written notice to the other Party. This MOU may be amended in writing signed upon by thirty both (30) parties. days'  7.  Termination and Amendment. Thisl MOU may be terminated    IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed  the purposes expressed herein on the day and year last written below.  for  CITY OFMONTICELLO  JEFFERSON COUNTY  Gloria Cox, Mayor City ofl Monticello City Council  Chris Tuten, Chairman  Jefferson Countya Board of County  Date: ATTEST:  Emily Anderson City Clerk/Treasurer  Kirk Reams  Ex OfficioClerk to the Board APPROVED AS TOFORM:  5  Heather Encinosa, Esq. County Attorney  2    CITY OF MONTICELLO LEGALSERVICES  REQUEST FOR QUALIFICATIONS/PROPOSALS  The City of Monticello invites proposals from qualified providers ofl legal services with al broad range of! knowledge and experience pertaining to municipal government law. The individual/firm qualifications, which will be evaluated in the selection process include, but are not limited to, experience in city/county government, legal services such as practice in areas of planning, land use, zoning, code enforcement, development ofc ordinances and resolutions, construction contracts, eminent domain, purchasing and finance, insurance requirements and litigation. The City intends to select one attorney and/or firm to serve on a contractual basis as A. Attend all City Council meetings, rendering opinions, consultation with council members regarding City business, preparation of ordinances, resolutions and other legal documents  City Attorney for deliverer ofs services outlined below.  as required.  B. Attend committee meetings, ifr requested. C.A Attend collective bargaining sessions, ifrequested  D. Attend meetings ofthe Local Planning Agency and the Historic Design Review Board, if ADDITIONAL SERVICES: Additional services not contemplated within the monthly retainer 1. Circuit or county court litigation in Jefferson County or elsewhere in Florida wherein the 2. Litigation in which any City agency or board, eg., Local Planning Agency, Historic Design Review Board, etc. is named as a defendant ori is compelled to become aj plaintiff 3. Suits ini the U.S. District Court for the Northern District of Florida, appeals in the state and federal appellate courts, and administrative proceedings, which shall include, but not be limited to, contested hearings before Florida Department of Environmental Protection, 4. Attendance at depositions or court proceedings where City employees are subpoenaed to appear in connection with matters arising in the course and scope of their employment. All statements of qualifications and proposals must be received no later than 3:00 pm on August  requested.  shall include, but not be limited to:  City is a party;  to enforce a contract or other right.  and the U.S. Environmental Protection Agency.  10,2023. All submittals should be addressed to  City of Monticello Attention: City Clerk 245 S. Mulberry Street Monticello, FL 32344  Questions regarding this position and its responsibilities, please contact City Clerk Emily Anderson @ (850)342-0292 and/or City Manager Seth Lawless (850)342-8005.    2023-2024 BUDGET NOTES Updated After 6/27 Budget Workshop  *Property Values/Ad Valorem Rate:  The 23/24 draft budget includes the updated roll-back rate for ad valorem taxes The tentative ad valorem rate and date of first hearing is due to the Property Appraiser by Notes About Ad Valorem Taxes: The actual effect of changes in the ad valorem rate to each] property owner may vary widely, depending on1 the "Save Our Homes" laws, additional exemptions added or lost, and the increase or decrease in property valuation. Iftl the Council determines to increase the ad valorem rate, the reason has to be announced By law, the first item of budget determination is discussion of the ad valorem rate to  August 3, 2023.  at the budget hearings.  charge.  Tentative /Final Budget Hearing Dates: Suggested Final Budget Hearing Date:  Suggested Tentative Budget Hearing Date: September 7th 6:00 p.m. *NOTESC ON EMPLOYEE EXPENSE With Additional Changes  September 18+h, 6:00 p.m.  *Salary. Increase Notes:  Budget includes 3% raises for most employees City Manager and City Clerk/Treasurer show no increase Police Chief proposed increase of3%. Lieutenant proposed increase of3.7% Sargeant proposed increase of4% Police Officers proposed increase of 4.6%  Deputy City Clerk proposed increase of4 4.9% (additional management responsibilities) Utilities Clerk proposed increase of 4.5% (additional auditing responsibilities) Operator/Inmate Crew proposed increase of 4.2% (started at very low ratel  now a supervisor ofinmate crew) *OTHER CHANGES FROM WORKSHOP Addition of Engagement of City Lobbyist - $50,000 Increase of Council Travel Budget - $2,000 Inclusion of Police Vehicle Purchase $2,000 Inclusion of Police Equipment Capital Outlay $2,000 Increase ofl Police Reserve Funding $2,000  Increase of Roll-Back Rate with July 1st Figures from Property Appraiser  Addition of ARPA expense for $12,000 for police surveillance equipment            00    5 5 5 2 5 00 0 o  680 688  0    - 6  &        00 6  00  46  3  aici    0  jo    oo!     15 35  538  d0    4 50 89 3 80  888 8885 6  888 888 00    3   16  6  2  of 00 000  00 a 5  28 0        00  8o  %  88881 00u    9    C  o    0  8 8  a    00  8900 0o  800 0 888 19