CAL  CITY OF CALLAWAY BOARD OF COMMISSIONERS TUESDAY, OCTOBER 22,2024-4:00P.M. CALLAWAY. ARTS & CONFERENCE CENTER 500CALLAWAY PARK WAY CALLAWAY,FL: 32404 KEITH" "EDDIE" COOK, CITYMANAGER REGULARMEETING AGENDA  MAYOR PAMN HENDERSON COMMISSIONERS SCOTTDAVIS DAVID GRIGGS BOB PELLETIER KENNETHAYERS.JR ASHLEY ROBYCK, CITYCLERK  FLORIDP KEVIN OBOS, CITYATTORNEY  CALL TO ORDER ROLL CALL  INVOCATION & PLEDGE OF ALLEGIANCE  MAYOR'SINSTRUCTIONS - Call for Additions/Deletions to the Agenda.  PUBLICPARTICIPATION  Speakers must come to the podium to bel heard. Comments are limited to three (3) minutes.  Public Participation will be heard at the end of Commission discussion. for each item and at the end oft the meeting for non-agenda items.  APPROVAL OF MINUTES  October 8, 2024 October 15, 2024 Financial Statements  Regular Meeting Special Meeting September 2024  REGULAR AGENDA 1. Ordinance 1106 2. Plat Review 3. Development Order Extension 4. Task Order 5. Change Order 6. - Contract Approval 7. Contract Approval COMMISSIONSTAFF COMMENTS PUBLIC: PARTICIPATION ANNOUNCEMENTS  Rezoning- 5206 Collins Street Harvey Heights- Parcel ID 24506-000-000 Tyndall Town Apartments-918 Tyndall Pkwy CEI Gore Park Community Center Berthe Bridge Change Order #2 Beacon Point Demo Agreement Beacon Point Matching Funds Agreement  All meetings will be held at the Callaway Arts & Conference Center, 500 Callaway Park Way,  Callaway, FL, unless otherwise noted.  October 15, 2024 Planning Board Meeting October 22, 2024 Commission Meeting  6:00 p.m. 6:00 p.m.    ADJOURNMENT  ASuyPonyk Ashley Robyck City Clerk  PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decision made at a meeting(s) announced in this notice with respect to any matter considered ats such meeting(s) will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Any person requiring a special accommodation at this meeting because of a disability or physical impairment should contact Callaway'sCity Clerk, at 6601 E. Highway 22, Callaway, FL 32404; or by phone at (850) 871- Ifyou are hearing or speech impaired, andy you possess TDD equipment, you may contact the City Clerk using thel Florida Dual Party  6000 atl least five calendar days prior to the meeting.  Relay System, which can be reached at 1-800-955-8770 (Voice) or I-800-955-7661 (TDD).    CITY OF CALLAWAY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES OCTOBER 8, 2024-6:00P.M.  The City of Callaway Commission met in a Regular Session on Tuesday, September 24, 2024. In attendance were Pamn Henderson, Mayor, David Griggs, Mayor Pro tem, and Commissioners Bob Pelletier, Scott Davis, and Kenneth Ayers. Also in attendance were Eddie Cook, City Manager, Kevin Obos, City Attorney; Ashley Robyck, City Clerk; David Schultz, Director of Finance; Bill Frye, Director of The meeting was called to order by Mayor Henderson, followed by the Pledge of Allegiance and roll call.  Public Works/Planning; and David. Joyner, Fire Chief;.  PRESENTATION: - Deputy Erin Martin presented the BCSO statistics for September MAYOR'S! INSTRUCTIONS- - Call for Additions/Deletions to the Agenda;  APPROVAL OF MINUTES September 19, 2024 September 24, 2024  Final Budget Hearing Regular Meeting  Motion:  Motion made by Commissioner Ayers and seconded by Commissioner Griggs to approve the minutes of September 19, 2024, and September 24, 2024, as amended. Motion carried unanimously.  REGULAR AGENDA  Resolution 24-20 LAP. Agreement- Berthe Ave Sidewalk Design City Attorney Obos read the resolution as follows:  A RESOLUTION OF THE CITY OF CALLAW/AY, FLORIDA, APPROVING A LOCAL AGENCY PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR SIDEWALK IMPROVEMENTS; AUTHORIZING THE CITY MANAGER TO  EXECUTE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE.  City Manager Cook advised this will complete the sidewalks between Wallace and Boat Race Rd. This  grant covers 100% ofthe project.  Mayor Henderson called for Public Participation, there was none.  City of Callaway Regular Meeting Minutes - October 8, 2024  Page 1    Motion:  Motion made by Commissioner Griggs and seconded by Commissioner Davis to approve Resolution 24- 20, LAP Agreement- Berthe Ave Sidewalk Design. The motion carried unanimously upon roll-call vote.  Discussion- Contracting out Solid Waste Pickup  Commissioner Pelletier advised he would like to discuss bidding solid waste out to see prices.  Mayor Henderson worries the cost could increase for citizens. Commissioner Pelletier states going out for bids does not hurt anyone. Commissioner. Ayers agrees with going out for al bid to see pricing.  Commissioner Griggs advised that he does not believe the citizens would want this.  City Manager Cook states the solid waste ordinance almost mimics the trash orders for pick up, but we can specify int the bid toj pick up everything Also there would be an increase to the rate fori illegal dumping. So may want tol have an alternative tol how illegal dumping is picked up handled.  Mayor Henderson called for Public Participation, there was none. The direction to staff was to put al bid out to gauge pricing.  Equipment Surplus- Public Works Pumps #111 & #118  The City Manager advised two bypass pumps are beyond operation, they' 've been replaced by ai more advanced pump that requires constant supervision. Because of the supervision this system entails, iti is  recommended to surplus these pumps while there is some value in them. Mayor Henderson called for Public Participation, there was none.  Motion:  Motion made by Commissioner Ayers and seconded by Commissioner Davis to approve the Surplus of  Pumps #111 & #118. The motion carried unanimously.  City of Callaway Regular Meeting Minutes October 8, 2024.  Page 2    Development Order Extension- Tyndall' Town Apartments- 9181 N. Tyndall Parkway Bill Frye, Director of Public Works reviewed the request for the development order extension.  City Attorney Obos refers to an email between him and Director Frye. since it relayed information about an agenda item.  Commissioner Pelletier was confused as to whyt ther rest ofthe Commission was noti inc on that email Director Frye informs the Commission the email was regarding the state of emergency Executive order during Hurricane Helene, allowing the referenced development to be extended under Florida Statute  252.363(1).  Commissioner Griggs asks for clarification regarding Florida Statute 252.363(1).  City Attorney Obos addresses.  Mayor Henderson asks ifthey want the extension because the development doesn't! have anything planned. Commissioner. Pelletier goes into thel Harvey and Sims development and how the city could not do anything with it because the Commission approved it and this extension is twice as long as that one. Asks why the  Director Frye states he believes they may need more time.  Commission can'tdisapprovel it.  City Attorney Obos states it can be rejected, but the developer can challenge it.  Commissioner Ayers mentions as state of emergency is to protect the citizens and, in the hurricane, did not City Manager Cook clarifies that this is solely because the state of Florida was in a state of City Attorney Obos states that in 2023 this statute was dialed back slightly to only allow extensions in the case of natural disasters and when one does come about, some developers are going to take advantage of Commissioner Pelletier addresses how hei is against giving a 48-month extension to a development that is still a year out, stating, that ifthere is al legal issue, they can bring it up to the City Attorney City Attorney Obos reiterates if the Commission chooses to reject the extension, the city could get sued  hit Bay County or give anything that would delay this development. emergency, it had nothing to do with the city or county declaring one.  that.  and the city will lose. There is no legal basis to deny it. Commissioner Ayers asked to table this item.  Mayor Henderson called for Public Participation, there was none.  City of Callaway Regular Meeting Minutes October 8, 2024.  Page 3    COMMISSIONSTAFF COMMENTS - The following were points of discussion:  Pamn Henderson, Mayor Events Attended  LtGeneral Steven Norhouse recognition.  Scott Davis, Commissioner, WardI Beacon Point  Sending help to South & Central Florida. City Manager Cook addressed.  David Griggs, Commissioner, Ward II Sister Cities Thanksgiving Dinner Bob Pelletier, Commissioner, Ward II Brittany Woods parking lot paving Waste behind the water tower. Beacon Point Audio & Video quality. Kenneth Ayers, Commissioner, Ward IV Appreciation for Public Works Events attended. Meetings with City Manager Dead-end sign on. Jan Drive Eddie Cook, City Manager Cemetery Drainage Scoreboards at Gore Park Water & Sewer Master Plan update Spillway Design update FlexNet update Beacon Point update Fencing Project Upcoming Bids Berthe Bridge Update Sandy Creek Wastewater design Cherry Street  Repeat water leaks & responding. City Manager Cook addressed.  ANNOUNCEMENIS  Mayor Henderson read the announcements as follows:  October 15, 2024 October 22, 2024  Planning Board Meeting Commission Meeting  6:00p.m. 6:00 p.m.  City of Callaway Regular Meeting Minutes - October 8, 2024.  Page 4    ADJOURNMENT  There being no: further business, the meeting was adjourned at 7:26 p.m.  Attest:  Ashley Robyck, City Clerk  Pamn Henderson, Mayor  City of Callaway Regular Meeting Minutes - October 8, 2024.  Page 5        CITY OF CALLAWAY BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES OCTOBER 15, 2024-4 4:06P.M.  The City of Callaway Commission meti in a Regular Session on Tuesday, October 15, 2024. In attendance were Pamn Henderson, Mayor, David Griggs, Mayor Pro tem, and Commissioners Bob Pelletier, Scott Davis, and Kenneth Ayers. Also in attendance were Eddie Cook, City Manager, Kevin Obos, City Attorney; Ashley Robyck, City Clerk; Jay Mitchell, Administrative Support Clerk; David Schultz, Director of Finance; The meeting was called to order by Mayor Henderson, followed by the Pledge of Allegiance and roll call.  Bill Frye, Director of Public' Works/Planning; and David. Joyner, Fire Chief.  MAYOR'S INSTRUCTIONS - Corrected the agenda stating there will be no comments from the  commissioner/statfa and no public participation on non-agenda items.  REGULAR AGENDA  1. CM2024-12 Beacon Point Construction Bid - Accept/Rejet/Opion Discussion City Manager Cook advised that the bid for the Beacon Point Project came in high and that there was only one bidder. After discussing it with the developer and grant admin, it is recommended that the bid be City Manager Cook clarifies there are two phases to this project, the out parcel and the second phase being the strip mall. The out parcel is currently being worked on, which is what this bid is for. City Manager Cook also mentions how he got a lot of feedback saying companies wanted to bid on it, Felicity Edwards, Grant Administrator with Gouras & Associates joins in through a voice call.  rejected.  however, many tend to avoid demo work.  City Manager Cook goes over the 4 options the State has approved:  1. Reject the bid. Rebid the project with the current plans to include a demo.  2. Reject the bid. Remove the demo portion oft the project and request the developer to demo and offer the use of the CRA demo grant to assist in offsetting the cost. This will be at the discretion oft the developer and may delay the project to complete the demo. Thej project will be rebid with the demo portion of the bid removed. This will also cost the city CRA funds that are not part of the project. 3. Reject the bid. Allow the developer to contract with the city to demo the building outside of the grant to be 100% reimbursed by the developer. The project will be rebid with the demo portion of the bid removed. This will expedite the process. It will also show the public movement on the project. We have been told by outside contractors that they did not bid on the job because of the  City of Callaway Special Meeting Minutes October 15, 2024  Page 1    demo. We hope toi increase the number ofb bids by removing this part. The bid process can be done 4. Withdraw from the project completely. Please note that by withdrawing from the project, the city will not be ablet to demo the building. The building is not considered al hazardous structure sO it can remain until it reaches such designation. The only part oft the project that we can require a demo is the north section of the Phase 2 structure. This will also cost the city due to funds being expended  while the city is removing the building.  to cover the grant administration.  Grant Administrator, Felicity Edwards clarifies, that because the grant is for both the out parcel and the strip mall if this bid is accepted, all oft the grant money, all of the money the developer has to match, and an excess of $48,000 the developer would have to pay would just go towards the north out parcel, not leaving any options for the city or developer for the remaining portion of the project. This would also require Commerce approval because they would have to agree to do al lot less work for the amount off funds Commissioner Davis asks how much the demo is and asks how we will know how much less it will cost City Manager Cook addresses, the reason we want tot take the demo out oft the bidi is because we believe there will be more bids placed if that is not included and mentions the city has experience in demo City Attorney Obos states there is no legal reason the city cannot do the demo, ift the property owner City Manager Cook states the estimated cost for the demo to be $25,000, but there would be an agreement signed that the property owner will pay for whatever the cost oft the demolition ends up Mayor Henderson asks ift the reason for the one bid being so high was because it included demo work,  given.  without a demo and how much is available for construction only with this grant.  work. gives consent. being.  maybe they wanted to make it worth it.  City Manager Cook states that is aj possibility.  Grant Administrator, Felicity Edwards states the construction budget is $1.95 million with CBDG and Commissioner Griggs asks for clarification on what building the bid is for and which building will be City Manager Cook states just the out parcel is being demoed, the strip mall is not being touched. Patrick Jones, owner of Beacon Point Plaza, clarifies for Commissioner Griggs that Phase 1 is the out parcel of5,000 square feet that had 3 tenants, which is what this bid covers, the current bid offer makes  with what the property owner has contributed for both buildings.  demoed.  that $400 per square foot.  Commissioner Griggs asks what the demo will consist of for the out parcel.  City of Callaway Regular Meeting Minutes October 8, 2024.  Page 2    Mr. Jones states that the demo will be down to the slab, the only horizontal things that would be left  are the sidewalks and the utility stubs.  Mr. Jones goes into detail to explain the Phase 1 design structure for tenants.  Commissioner Pelletier asks who decided to bid the project out in 2 different phases considering the grant Mr. Jones takes responsibility for being the decision maker in how the project is phased and says it's because of the momentum aspect - after Hurricane Michael, every tenant left except Grocery Outlet, and there was no opportunity to rebuild before the leases were canceled. Fights were going on with insurance and other issues that made it too big ofa risk to put the whole thing out for bid and hope someone came around. However, the current bid offer brings a rate of $400 per square foot, the charge for tenants would have to increase to something they will not pay. This bid offer brings up challenges with finishing thej project due to funds. Mr. Jones confirms not ap penny oft the grant money comes until City Manager Cook assures Commission that once this phase gets going, then Phase 2 will: start, we are Mr. Jones states the reason it hast taken 2; years to get to1 this point was because ofthe length oft the DEO process. Originally it was a 2-tenant building in the out parcel and it took time to get through the grant program. Those two tenants fell through, and the process had to restart with a reconfigure of3-tenants. Commissioner Pelletier asks what the average cost of reconstruction today is and what the total square Mr. Jones lists what things need to be considered and estimates $240 per square foot. For both parcels Commissioner Pelletier expresses concern that there is not enough money for the extent of work that needs Mr. Jones states that Phase 2 is not going to be as much work as Phase 1 will be, and any difference Commissioner Ayers thanks Mr. Jones for answering questions and states when construction is going on,  money is for the entire project.  the landlord meets his match.  not waiting for Phase 1 to finish before starting Phase 2.  footage is for both parcels.  the total square footage comes to be 170,000 square feet give or take.  to be done.  there isi in costs, the landlord will pay. he would like clean-up boxes to be present.  City of Callaway Regular Meeting Minutes October 8, 2024.  Page 3    Mayor Henderson called for Public Participation,  Don Henings - 431 Tanya Pass - Asks which option the city manager proposes going with.  The City Manager responds by saying the city should demo it while the bid is out to expedite the Karen Custer- 216 Lannie Rowe Dr. -] Ifonly the out parcel gets done, there is still an ugly building, sO  process (option 3). when does Phase 2 start?  City Manager Cook states as soon as the Phase 1 bid is done, the Phase 2 bid will go out. City Manager Cook explains how ifi rejecting this bid, there will be enough money for Phase 2, the city Paul Bohac - 7010 Mike Ln. = Summarizes each option and states he believes option 3 is the best choice.  isnot contributing any money.  Motion:  Motion made by Commissioner Griggs and seconded by Commissioner Ayers to Reject Bid for CM2024-  12 and go with option 3. The motion carried unanimously upon roll-call vote.  ADJOURNMENT  There being no further business, the meeting was adjourned at 4:52 p.m.  Attest:  Ashley Robyck, City Clerk  Pamn Henderson, Mayor  City of Callaway Regular Meeting Minutes October 8, 2024.  Page 4    < CALL  FLORIDP  Financial Statements  Unaudited  For Period Ended  September 30, 2024    CITY OF CALLAWAY  Fiscal Year 2024  BUDCET-IN-BRIEF as of September 30, 2024  100%0 ofYear Elapsed  YTD-Citywide Expense Allocation  Community Redevelopment Fund  Non- Operating, Transfers,  Budget Year-to-Date % 735,502 856,412 0.0% 929,756  0.2% Principal DebtF Pmts, 3.4%  Revenues &Trfrs In Expenditures  228,897 24.6%  Personnel Svc, 28.0%  Incr/ (Decr) toF Fund Balance (194,254) 627,515  Disaster Recovery, 2.7%  Debt Service Fund  Capital, 24.5%  Budget Year-to-Date %  Transfers In Debt Service Pmts. Incrl (Decr) toF Fund Balance  0.0% 0.0%  Operating, 38.5%  Capital Projects Fund  General Fund Revenues  Budget Year-to-Date % 18,698,537 2,739,396 14.7% 2,318,982 2,088,819 90.1%  Revenues Adv valorem Taxes Other Taxes Permits, Fees, &L Licenses Grants & Shared Revenue"* FEMAI Public Assistance Financing Proceeds Service Charges Judgements, Fines, &Forfeits Interest & Other Earnings Rents & Royalties Sales ofF FixedA Assets Contributions & Donations Miscellaneous Revenue Transfers! In Total Revenues Expenditures Executive (Commission) City! Manager Finance Legal Code Enforcement Information* Technology City Clerk Elections General Government Human Resources Law Enforcement Fire Department Emergency & Disaster Relief Utility Biling Streets Maintenance Shop Leisure Services Cost Allocation Transfers Interest Expense Transters/Payments Total Expenditures  Budget Year-to-Date % 2,140,198 2,252,881 105.3% 6,027,386 2,742,732 45.5% 593,927 251,890 51,500 543,700 75,000 900 9,160 983,233  Revenues &T TrfrsIn  2,223,773 1,982,393 89.1% 1/2 Cent Infrasturcture Tax  1,479,172 1,489,710 100.7% Total Revenues and Trans In 21,017,519 4,828,215 23.0%  99,609 16.8% 0.0% 228,969 90.9% Expenditures 78,438 152.3% 86,660 115.5% 6,056 0.0% 411 0.0% 7,435 81.2% 0.0%  31,929,066 3,367,689 10.5%  503,317 92.6% Incrl (Decr) to Fund Balance (10,911,547) 1,460,526  Water Fund  Budget Year-to-Date % 3,933,323 4,158,684 105.7% 4,387,084 4,030,299 91.9% (453,761) 128,385 Sewer Fund Budget Year-to-Date % 5,852,578 5,871,463 100.3% 5,830,023 4,787,785 82.1% 22,555 1,083,677 Budget Year-to-Date % 1,156,565 1,134,948 98.1% 950,047 607,480 63.9%  14,379,839 $ 9,478,608 65.9% Budget Year-to-Date % 56,525 250,504 446,349 67,500 409,358 92,493 153,061 4,800 3,412,092 97,525 2,530,208 2,530,208 100.0% 2,159,918 1,986,764 92.0% 1,243,822 1,426,051 1,139,642 79.9% 296,933 1,760,306 1,658,756 94.2% Expenses &1 Trfrs Out (861,606) (861,600) 100.0% 825,000 14,370,839 $ 9,567,303 66.6% Incrl (Decr) to! Net Assets Budget Year-to-Date 9,000  Revenues &1 Trfrs In Expenses &1 Trfrs Out Incr/ (Decr) to Net Assets  General Fund Expenditures  55,788 98.7% 243,517 97.2% 409,171 91.7% 57,037 84.5% 335,047 81.8% 92,073 99.5% Revenues & Trfrs In 111,053 72.6% Expenses &T Trfrs Out 3,085 0.0% 809,245 23.7% Incrl (Decr) to Net Assets 87,504 89.7% 605,206 48.7% 0.0% 264,332 89.0% Revenues 0.0% 40,475 4.9%  Solid Waste Fund  206,518 Budget Year-to-Date (11,321,489) 3,738,877  527,469  General Fund Increase/Decrease to Fund Balance  Citywide Increase/Decreaset toF Fund Balancel Net Assets  Incr/ (Decr) to Fund Balance/Net Assets  Incrl (Decr) toF Fund Balance  (88,695)    CITY OF CALLAWAY  Fiscal Year 2024  BUDCET-IN-BRIEF Quarterly Summary as of September: 30, 2024  100%ofthe) Year Elapsed General Fund Revenues 539,826 331,711 555,520 67,136 4,499 136,836 17,056 2 3,658  Revenues Ad valorem Taxes Other Taxes Permits, Fees, &L Licenses Grants & Shared Revenue** FEMAI Public Assistance Financing Proceeds Service Charges Judgements, Fines, & Forfeits Interest & OtherE Earnings Rents & Royalties Sales ofF FixedA Assets Contributions & Donations Miscellaneous Revenue Transfers In Total Revenues Expenditures Executive (Commission) City Manager Finance Legal Code Enforcement Information' Technology City Clerk. Elections General Government Human Resources Law Enforcement Fire Department Emergency &0 Disaster Relief Utility Billing Streets Maintenance Shop Leisure Services Cost Allocation' Transfers Interest Expense Transfers & Loan Payments Total Expenditures Incrl (Decr) to Fund Balance  Budget 2,140,198 1,479,172 6,027,386 593,927 251,890 51,500 543,700 75,000 900 9,160 983,233 Budget 250,504 446,349 67,500 409,358 92,493 153,061 4,800 3,412,092 97,525 2,530,208 2,159,918 1,243,822 1,426,051 296,933 1,760,306 825,000 Budget Budget 735,502 929,756  1stQTR 2nd QTR 3rdQTR 4thQTR Year-to-Date Variance  %  $ 2,223,773 $ 1,633,450 $ 124,190 $ 151,305 $ 73,448 $ 1,982,393 $ 241,380 89.1%  589,710 414,088 723,265 51,494 11,713 124,930 13,998 401 121  495,925 627,420 340,710 403,201 99,609 72,368 37,969 18,862 43,363 124,958 116,594 21,037 34,569 4,726 1,330 5 3 642 3,014  2,252,881 1,489,710 99,609 228,969 78,438 503,317 86,660 6,056 411 7,435  (112,683) 105.3% (10,538) 100.7% 494,318 16.8% 0.0% 22,921 90.9% (26,938) 152.3% 40,383 92.6% (11,660) 115.5% (6,056) 0.0% 489 0.0% 1,725 81.2% 983,233 0.0%  661,996 801,950 2,742,732 3,284,654 45.5%  14,379,839 $ 3,563,170 $ 1,780,434 $ 1,992,143 $ 2,142,861 $ 9,478,608 $ 4,901,231 65.9%  General Fund Expenditures  1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance  % 737 98.7% 6,987 97.2% 37,178 91.7% 10,463 84.5% 74,311 81.8% 420 99.5% 42,008 72.6% 1,715 0.0% 10,021 89.7% 100.0% 173,154 92.0% 638,616 0.0% 0.0% 286,409 79.9% 32,601 89.0% 101,550 94.2% (6) 100.0% 0.0% 784,525 0.0%  $ 56,525 $ 13,541 $ 15,099 $ 13,611 $ 13,537 $ 55,788 $  57,280 77,060 13,176 55,448 18,759 30,733 231,498 20,038 632,552 450,570 108,134 218,570 71,368 424,398  64,214 166,676 11,649 124,336 20,885 30,500 178,871 23,892 632,552 522,848 57,356 212 397,205 66,388 363,234  57,219 75,780 17,257 85,771 17,842 24,511 3,085 204,336 20,042 632,552 462,885 348,474 (128) 227,726 60,967 395,627 (215,400) (215,400)  64,803 89,656 14,955 69,492 34,587 25,308 194,539 23,532 632,552 550,460 91,242 (84) 296,140 65,608 475,497 40,475  243,517 409,171 57,037 335,047 92,073 111,053 3,085 87,504 2,530,208 1,986,764 605,206 1,139,642 264,332 1,658,756 (861,600) 40,475  809,245 2,602,847 23.7%  (861,606) (215,400) (215,400)  14,370,839 $ 2,207,726 $ 2,460,518 $ 2,432,158 $ 2,466,901 $ 9,567,303 $ 4,803,536 66.6% 1st QTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance 9,000 1,355,444 $ (680,084) $ (440,015) $ (324,039) a (88,695)$ 97,695 1stQTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance  General Fund Increase/Decrease to Fund Balance  Community Redevelopment Fund  % (120,910) 0.0% 700,859 24.6%  Revenues &1 Trfrs In Expenditures  882,528 2,415  (26,117) 195,498  856,412 228,897  6,100  24,884  Incr/ (Decr) to Fund Balance $ (194,254) $ 880,113 $ (6,100) $ (24,884) $ (221,614) $ 627,515 $ (821,769)    CITY OF CALLAWAY  Fiscal Year 2024  BUDCET-IN-BRIEF Quarterly Summary as of September 30, 2024  100%oft the Year Elapsed Capital Projects Fund 335,401 429,595 764,996 Water Fund 849,540 63,421 157,798 8,726 221,733  Budget 18,698,537 2,318,982 21,017,519  1stQTR 2nd QTR 3rdQTR 4thQTR Year-to-Date Variance  %  Revenues &T Trfrs In 1/2 Cent Infrasturcture Tax TotalF Revenues and Trans In Expenditures  32,334 2,371,661 527,655 645,685 2,088,819 559,989 3,017,347  2,739,396 15,959,141 14.7% 4,828,215 16,189,304 23.0%  485,883 485,883  230,163 90.1%  31,929,066 1,094,650 1,040,273  810,706 422,060 3,367,689 28,561,377 10.5%  Incr/(Decr) to Fund Balance (10,911,547) $ (608,766) $ (275,278) $ (250,717) $ 2,595,287 $ 1,460,526 $ (12,372,073)  Budget 3,644,912 1,047,796 288,411 3,933,323 1,154,357 656,345 60,770 1,104,576 2,565,393 4,387,084 Budget 749,179 539,000 26,525 2,339,408 2,925,090 5,830,023 Budget 1,116,792 39,773 1,156,565 276,312 180,780 492,955 950,047 Budget  1stQTR 2nd QTR 3rdQTR 4th QTR Year-to-Date Variance  % (177,859) 104.9% (47,502) 116.5% (225,361) 105.7% 53,994 91.8% 32,576 46.4% 56,126 94.9% 214,088 91.7% 356,785 91.9%  Revenues Charges for Services Other Income Expenditures Salaries &E Benefits Contratual Services Cost of Water Other Expenditures  957,583 84,711 151,161 4,822 281,023  967,853 81,219 166,626 7,887 320,623  3,822,771 335,913 602,351 28,194 1,048,450  106,562 126,766 6,758 225,072 336,075 409,155 694,672  Total Revenues  912,961 1,042,293 1,049,073 4,158,684  818,927 787,146 2,351,305  Total Expenditures  797,413 1,255,933 1,282,282 4,030,299  Incrl (Decr) tol Net Assets $ (453,761) $ 459,686 $ 115,548 $ (213,640) $ (233,210) $ 128,385 $ (582,146)  Sewer Fund 168,438 134,581 1,901 629,542  1stQTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance  % (9,547) 100.2% (9,338) 101.2% (18,885) 100.3% 56,830 89.5% 13,820 47.9% 22,818 99.0% 948,769 67.6%  Revenues Charges for Services Other Income Expenditures Salaries & Benefits Contratual Services Costo of Treatment OtherE Expenditures Total Expenditures Incrl (Decr) tol Net Assets Revenues Charges for Services Other Income Expenditures Salaries & Benefits Contratual Services Other Expenditures  5,103,399 1,307,767 1,228,044 1,279,410 1,297,724 5,852,578 1,511,550 1,396,482 1,481,935 1,481,496  5,112,946 758,517 5,871,463 482,170 12,705 2,316,590 1,976,321  203,783 110,742 3,807 454,577 309,610 306,575 878,737 1,072,599  202,524 183,772 123,722 1,143 507,598 326,795 1,033,341 959,258 1,877,191  Total Revenues  113,124 5,854 724,872  4,787,785 1,042,238 82.1%  22,555 $ 632,813 $ 323,883 $ 522,676 $ (395,695) $ 1,083,677 $ (1,061,122)  Solid Waste Fund 263,359 18,903 282,261 63,624 739 82,032 146,395  1stQTR 2nd QTR 3rd QTR 4th QTR Year-to-Date Variance  % 60,586 94.6% (38,970) 198.0% 21,617 98.1% 69,132 75.0% 102,619 43.2% 170,817 65.3% 549,085 63.9%  262,173 17,502 279,675 55,308 1,015 81,051 137,374  266,023 20,496 286,518 29,620 43,341 68,532 141,493  264,651 21,843 286,494 58,628 33,065 90,524 182,217  1,056,206 78,743 1,134,948 207,180 78,161 322,138 607,480  Total Revenues  Total Expenditures  Incr/(Decr) to Net Assets $ 206,518 $ 142,301 $ 135,866 $ 145,025 $ 104,277 $ 527,469 $ (320,951)  Citywide Increase/Decrease to! Fund Balancel Net Assets  1stQTR 2nd QTR 3rdQTR 4th QTR Year-to-Date Variance  Incr/(Decr) toFund Balance/Net. Assets  $( (11,321,489) $ 2,861,591 $ (386,165) $ (261,554) $ 1,525,005 $ 3,738,877 $ 15,060,366    City of Callaway Balance Sheet  For Period Ended September 30, 2024  General 2,798,630 12,052 168,120 7,729,357 29,846 208,894  CRA  CIP  Water  Sewer Solid Waste Total  Current Assets Cash & Cash Equivalents Cash- Restricted Cash- Infrastructure' Tax Cash- ARPA Restricted Investments Investments- Restricted Receivables Inventory Prepaid Items Other Current Assets Total Current Assets: Non Current Assets Capital Assets Other Noncurrent. Assets Deferred Outflow Totall Non Current Assets: Total Assets: Current Liabilities Payable Unearned Revenue Other Current Liability Total Current) Liabilities: Non Current Liabilities Non-Current: Liability Deferredl Inflow Total Non Current) Liabilities: Fund Balance Fund Balance Restricted  6,675,347 $ 1,530,423 $ (3,281,319) $ 2,356,956 $ 10,501,554 $ 1,887,714 $ 19,670,674  6,956 2,574,278 8,088,791 1,596,497  1,301,566 2,334,019 1,724,039 1,474,000  6,681,429 8,088,791 12,052 2,951,338 92,411 11,700,674 9,509 39,355 211,884 1,474,000  449,198 558,370 2,991  17,622,246 $ 1,530,423 $ 6,410,925 $ 5,941,792 $ 17,335,178 $ 1,989,634 $ 50,830,198  $  8,597,169 $ 9,146,706 $ 277,029 $ 18,020,903 12,316,537 $ 18,533,263 $ 308,420 $ 31,158,219  3,609,499 109,869  9,292,383 94,174  12,901,882 235,434  31,391  17,622,246 $ 1,530,423 $ 6,410,925 $ 18,258,329 $ 35,868,441 $ 2,298,053 $ 81,988,417 $ 232,833 $ 100,466 $ 45,450 $ 185,188 $ 632,870 $ 43,878 $ 1,240,685 8,068,188 $ 100,466 $ 103,222 $ 1,882,907 $ 1,492,370 $ 43,878 $ 11,691,031  7,816,121 19,234  57,772  7,873,892 2,576,453  1,697,719  859,500  $  $ 7,182,779 $ 8,122,382 $ 114,794 $ 15,419,954 7,200,608 $ 8,137,664 $ 119,887 $ 15,458,158 5,694,561 $ 19,398,942 $ 1,329,791. $ 33,452,110  17,829  15,282  5,093  38,204  Totall Liabilities: $ 8,068,188 $ 100,466 $ 103,222 $ 9,083,515 $ 9,630,034 $ 163,765 $ 27,149,189  Fund Balance Unrestricted $ 7,028,816 $  2,613,937  802,443  4,847,177  3,351,869  5,755,787  277,029 17,648,241  Totall Liabilities and Fund $ 17,710,941 $ 902,908 $ 4,950,399 $ 18,129,944 $ 34,784,763 $ 1,770,585 $ 78,249,540 Retained Earnings: $ (88,695) $ 627,515 $ 1,460,526 $ 128,385 $ 1,083,677 $ 527,469 $ 3,738,877 Totall Liabilities, Fund $ 17,622,246 $ 1,530,423 $ 6,410,925 $ 18,258,329 $ 35,868,441 $ 2,298,053 S 81,988,417  Cash and Investments Unrestricted $ 4,936,503 Restricted $ 11,062,497 Total $ 15,999,000 Unrestricted $ 4,936,503 17%1 Reservers $ 2,671,452 Net Available for Operations $ 2,265,051  Government! Funds  Enterprise Funds  Totall Funds  30.9%s 14,746,223 69.1% $ 6,659,061 100.0% $ 21,405,284 $ 14,746,223 $ 1,898,416 $ 12,847,807  68.9%$ 19,682,726 31.1%s 17,721,558 100.0% $ 37,404,284 $ 19,682,726 $ 4,569,868 $ 15,112,858  52.6% 47.4% 100.0%    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended September 30, 2024  2024 Budget  Current Month  Year to Date  Encumbered Budget Amount Available Bud. Used  %of  Description  YTDVar  Revenues and Sources of Funds Property and Other Taxes Ad' Valorem Taxes Local Option) Fuel Tax Pub Svc Utility Tx-Electricity Pub Svc Utility Tax- Water Pub Svc Utility" Tax- Nat. Gas Pub Svc Utility Tx-Bottled Gas Communications Services Tax Local Business License" Tax Permits, Fees and Licenses Building Permits Electric Franchise Fees Gas Franchisel Fees Refuse Collection! Permits Stormwater Fees Other Licenses & Permits Comp! Plan &I LDRI Permits Impact Fees- Transportation Res. Impact Fees- Transportation Comm. Grants & Shared Revenues State and Federal Grants FEMA Reimbursement- -PA Triumph Grant Loan Proceeds MRS- Sales Tax Portion MRS- Motor Fuel Tax Mobile Home License Tax Alcoholic Beverage Lic. Tax Local Gov't Half Cent Sales Tx Firefighter Supplemental Comp Motor Fuel Tax Refund  2,223,773 $ 282,058 1,146,883 295,783 53,030 29,186 314,271 18,987  $ 1,982,393 $ 241,380 $ 273,281 1,265,460 310,349 62,609 7,571 317,666 15,946  241,380 89.15% 8,777 96.89% (118,577) 110.34% (14,566) 104.92% (9,579) 118.06% 21,615 25.94% (3,395) 101.08% 3,042 83.98% $ 128,697 97.05% $ 11,717 66.52% (89,887) 111.23% (2,791) 104.98% (2,008) 101.94% 232 99.78% (384) 113.01% 14,128 44.04% (16,544) 106.02% 75,000 0.00% $ (10,538) 100.71% $ 3,277,150 1.78% 494,318 16.77% 0.00% 0.00% (13,266) 101.84% (2,872) 101.84% 302 74.82% 1,570 65.10% 27,569 98.46% (930) 131.31% (4,868) 151.24% 3,778,973 42.93%  24,789 136,460 22,621 4,638 242 28,041 (2,859)  8,777 (118,577) (14,566) (9,579) 21,615 (3,395) 3,042  Subtotal $ 4,363,971 $ 213,932 $ 4,235,274 $ 128,697 $  $ 35,000 $ 1,747 $ 23,283 $ 11,717 $  800,188 56,065 103,568 106,152 2,951 25,248 275,000 75,000  96,106 3,904 7,441 8,904 615 4,500 2,933  890,075 58,856 105,576 105,920 3,335 11,120 291,544  (89,887) (2,791) (2,008) 232 (384) 14,128 (16,544) 75,000  Subtotal $ 1,479,172 $ 126,150 $ 1,489,710 $ (10,538) $  3,336,458 $ 593,927 722,370 156,426 1,200 4,500 1,793,962 2,970 9,500  $ 59,308 $ 3,277,150 $ 99,609 735,636 159,298 898 2,930 1,766,393 3,900 14,368  494,318 (13,266) (2,872) 302 1,570 27,569 (930) (4,868)  55,679 12,057 183,760 780  Subtotal $ 6,621,313 $ 252,276 $ 2,842,340 $ 3,778,973 $    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended September 30, 2024  2024 Budget  Current Month  Yeart to Date  Encumbered Budget Amount Available Bud. Used  %of  Description  YTDVar  Charges for Services Certify, Copy, Research Return Check Service Fees Lien Search) Fees Fire Protection! Services (Co.) Collection of Badl Debt Penalties Other Charges for Services Forclosure Registrations Other Revenues Judgements, Fines, & Forfeits Interest & Dividends Concession: Stand Rent A&CC Rental Fees Sports Field Rental Fees Rec Complex Facility Rentals Rents Other Disposition ofF Fixed. Assets Donations- Private Sources Donations Veteran's Memorial Wall Voluntary Park Fees Collected Insurance Proceeds Non-Res. Recl League! Fee Other Misc. Revenue Other Misc. Revenue Mowing Gen) Fund Over/Short  50S 6,100 23,000 198,230 2,500 19,860 2,150  2$ 420 1,850 (21) 193 136 150  184 $ 4,795 18,350 178,407 2,745 22,838 1,650  (134) $ 1,305 4,650 19,823 (245) (2,978) 500  $  (134) 367.56% 1,305 78.61% 4,650 79.78% 19,823 90.00% 0.00% (245) 109.78% (2,978) 115.00% 500 76.74% 22,921 90.90% $ (26,938) 152.31% 40,383 92.57% 100.00% (3,164) 106.66% (2,015) 126.87% 740 47.14% (7,221) 148.14% (6,056) 0.00% 300 25.00% 0.00% 189 62.26% 100.00% 20 99.49% 1,705 31.80% 0.00% 0.00% (2,056) 100.30% 3,917,998 70.75% 0.00% 158,233 0.00% 825,000 0.00% $ 983,233 0.00% $ 4,901,231 65.92%  Subtotal $ 251,890 $ 2,729 $ 228,969 $ 22,921 $  $ 51,500 $ 1,199 $ 78,438 $ (26,938) $  543,700 3,600 47,500 7,500 1,400 15,000 400 500 2,700 3,960 2,500  38,653 8,686 2,145 (30) 270 1,330  503,317 3,600 50,664 9,515 660 22,221 6,056 100 311 2,700 3,940 795  40,383 (3,164) (2,015) 740 (7,221) (6,056) 300 189 20 1,705  3,000 3  Subtotal $ 680,260 $ 55,256 $ 682,316 $ (2,056) $  Total Taxes and Revenues Use ofl Reserves Trasfer from Sewer Un) Rest. Budgeted Usec of Reserves (UN) Budgeted Use of Reserves (RES)  13,396,606 $ 650,344 $ 9,478,608 $ 3,917,998 $  158,233 825,000  158,233 825,000 $ 983,233 $  Subtotal $ 983,233 $  $  Total Revenues and Sources ofFunds $ 14,379,839 $ 650,344 $ 9,478,608 $ 4,901,231 $    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended September 30, 2024  2024 Budget  Current Month  Year to Date  Encumbered Budget Amount Available Bud.Used  %of  Description  YTDVar  Expenditures and Uses of Funds Executive (Commission) Executive Salaries Benefits Other Expesnes City Manager Salaries and Wages Benefits Other Expenses Finance Dept. Salaries and' Wages Benefits Audit/ Accounting Other Contractual Service Other Expenses Legal City Attorney Fees Other Expenses Codel Enforcement Salaries and' Wages Benefits Other Contractual Services Animal Control Other Expenses Captial Outlay- Fixed Assets Information' Technology IT-C Contracted: Services Other Contractual Services IT-E Equipment <$1,000 City Clerk Salaries & Wages Benefits Other Expenses  $ 50,000 $ 4,167 $ 50,000 $  (0) $ 27 710 737 $ 0 $ 1,540 5,447 6,987 3,829 21,250 5,171 3,288  $ $  (0) 100.00% 27 99.30% 710 72.69% 737 98.70% 0 100.00% 1,540 97.98% 5,447 38.10% 6,987 97.21% $ 3,640 98.35% 3,829 96.15% 21,250 69.40% 5,171 86.25% 3,276 82.67% 12 $ 37,166 91.67% 8,345 87.16% 2,118 15.30% $ 10,463 84.50% $ 1,755 98.90% 3,092 95.37% 27,454 31.58% 26,962 77.53% 14,880 35.06% 0.00% 1 100.00% 263 56.25% (268) 99.34% (4) 99.55% 24,986 75.93% 7,742 78.05% 9,281 33.56% $ 42,008 72.55%  3,925 2,600  305  3,898 1,890  Subtotal Commission $ 56,525 $ 4,471 $ 55,788 $  $ 165,567 $ 13,292 $ 165,567 $  76,137 8,800 250,504 99,470 69,450 37,600 18,975  5,796 19,088 7,731 132 1,543  74,597 3,353 243,517 95,641 48,200 32,429 15,687  Subtotal City Manager  $ 220,854 $ 17,687 $ 217,214 $ 3,640 $  12  Subtotal Finance $ 446,349 $ 27,092 $ 409,171 $ 37,178 $  $ 65,000 $ 3,391 $ 56,655 $ 8,345 $  2,500  383  2,118  Subtotall Legal S 67,500 $ 3,391 $ 57,037 $ 10,463 $  $ 159,211 $ 12,634 $ 157,456 $ 1,755 $  66,852 40,125 120,000 23,170  4,834 4,868 566 878  63,760 12,671 93,038 8,123  3,092 27,454 26,962 15,047  167  Subtotall Planning Code $ 409,358 $ 23,780 $ 335,047 $ 74,311 $  167 $ 74,144 81.85%  $ 68,098 $ 5,675 $ 68,097 $  1 $ 263 156 420 $ 24,986 7,742 9,281  600 23,795 103,820 35,271 13,970  338 23,639 78,834 27,529 4,689  6,465 3,444 1,562 64  424 424 $  Subtotal Information Tech. $ 92,493 $ 12,140 $ 92,073 $  Subtotal City Clerk $ 153,061 $ 5,070 $ 111,053 $ 42,008 $    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended September 30, 2024  PRIP YTDVar  2024 Budget $  Current Month  Year to Date  Encumbered Budget Amount  %of  Description  Available Bud. Used $ 1,415 68.56% 300 0.00% $ 1,715 64.28% $ 9,899 82.49% 9,628 68.80% 12,049 82.79% 15,975 46.75% 305 98.05% 2,260 9.60% 57,956 91.65% 2,494,648 0.65% 128 $ 2,602,719 23.72% 2,693 96.21% 2,367 86.98% 4,961 40.59% $ 10,021 89.72%  Elections Other Contractual Services Other Expenses Gen Govt/Administration Salaries and Wages Benefits Other Contractual Services Communsatiom/Tetphone Utilities Repair and Maintenance Other Expenses Captial Outlay- Fixed Assets Human Resources Salaries & Wages Benefits Other Expenses Law Enforcement Other Contractual Services Utilities Fire Department Salaries and Wages Benefits Communtcutiom/Tetphone Utilities Insurance Repair and Maintenance Other Expenses Capital Outlay- Fixed. Assets  4,500 $ 300 4,800 $ 30,861 70,000 30,000 15,600 2,500 695,585 2,510,998 70,999 18,176 8,350  $ 3,085 $ 1,415 $ 3,085 $ 1,715 S  300  Subtotall Elections $  $ 56,548 $ 4,370 $ 46,649 $ 9,899 $  1,622 8,922 1,067 1,090 52,868  21,233 57,951 14,025 15,295 240 637,501 16,350 2,494,648 68,306 15,809 3,389  9,628 12,049 15,975 305 2,260 58,084  128  Subtotal Gen Govt/A Admin $ 3,412,092 $ 69,939 $ 809,245 $ 2,602,847 $  5,497 1,218 361  2,693 2,367 4,961  Subtotal Human Resources $ 97,525 $ 7,076 $ 87,504 $ 10,021 $  2,530,208 $ 210,851 $ 2,530,208 $  100.00% 0.00% 100.00% $ 52,628 95.47% 89,688 88.30% 10 99.92% 2,795 89.15% 0.00% 11,700 70.91% 9,400 91.12% 2,144 90.47%  Subtotal Lawl Enforcement $ 2,530,208 $ 210,851 $ 2,530,208 $  1,161,090 $ 100,069 $ 1,108,462 $ 52,628 $  766,598 11,710 25,750 52,400 119,870 22,500  50,453 884 1,865 337 5,679  676,910 11,700 22,955 37,154 109,225 20,356  89,688 10 2,795 15,246 10,645 2,144  3,546 1,245  Subtotal Fire Dept. $ 2,159,918 $ 159,287 $ 1,986,764 $ 173,154 $ 4,791 $ 168,363 91.98%    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended September 30, 2024  RIP YTDVar 18,941  2024 Budget 40,090  Current Month  Yearto Date 21,149  Encumbered Budget Amount Available Bud. Used  %of  Description  Emergency & Disaster Relief Professional Services Legal Fees (City Atty) Contracted Services Debris Monitoring Debris Removal- Vegatative Debris Operat & Grinding Debris Removal- Construction Debris Hazardous' Trees Buildings Improvements O/TI Buildings Machinery & Equipment Drainage Projects Utility Billing Salaries & Wages Benefits Contractual Services UB Tranportation & Postage Other Expenses CA-UB- Operating Exp  18,941 52.75% 0.00% 0.00% 0.00% 0.00% 22,525 49.94% 0.00% 286,202 9.35% 0.00% 304,045 22.37% (27,982) 98.47%  45,000 315,707 391,665 451,360  22,475 29,505 87,620 444,456  22,525 286,202 304,045 6,904  34,886  Subtotal E&1 DRelief $ 1,243,822 $  $ 605,206 $ 638,616 $ 34,886 $ 603,730 48.66%  $ 312,525 $ 23,101 $ 273,148 $ 39,377 $  $ 39,377 87.40% 20,397 84.00% 5,997 90.01% 6,413 83.92% 9,363 93.86% (81,882) 88.27% (335) 0.00%  127,510 60,049 39,878 157,990  8,521 2,769 11,623 (254) $  107,113 54,052 33,465 148,292  20,397 5,997 6,413 9,698 (81,882)  335 335 $  (697,952) (46,269) (616,070)  Subtotal Utility Billing $    City of Callaway  General Fund Revenue & Expenditures For YTD Period Ended September 30, 2024  2024 Budget 241,082 21,000 25,000 197,400 74,500 70,000 50,000 20,000 28,375 154,043  Current Month 9,160 1,460 13,881 4,160 3,917 276 2,332  Year to Date 181,202 11,210 17,128 172,133 63,512 41,277 15,314 12,794 21,835 143,130  Encumbered Budget Amount Available Bud. Used  %of  Description  YTDVar 59,880 9,790 7,872 25,267 10,988 28,723 34,686 7,206 6,540 10,913  Planning /Street Department Salaries and' Wages Benefits Contractual Services Stormwater Services Street) Lighting Repair and Maintenance Fuel & Lubricants Road Materials & Supplies Sidewalk Repairs Other Expenses Captial Outlay- Fixed Assets Paving Maintenance! Shop Salaries and Wages Benefits Contracted! Services Utilities Repair and Maintenance Operating Supplies Other Expenses Capital Outlay- Fixed Assets Leisure Services Salaries and Wages Benefits Contracted! Services Utilities Repair and Maintenance Operating Supplies Other Expenses Captial Outlay- Fixed Assets Operating Expenses Cost Allocation* Transfers Transfers Out Increase toF Reserves Unrealized Gain/Loss onI Invest Interest Expense Total Expenditures  $ 544,651 $ 43,260 $ 460,105 $ 84,546 $  $ 84,546 84.48% 59,880 75.16% 8,578 53.38% 7,872 68.51% 25,267 87.20% 7,365 85.25% 28,723 58.97% 33,606 30.63% 7,206 63.97% 6,540 76.95% 10,913 92.92% 0.00%  1,212 3,622 1,080  Subtotal Street Dept. $ 1,426,051 $ 78,446 $ 1,139,642 $ 286,409 $ 5,915 $ 280,495 79.92%  $ 155,524 $ 12,631 $ 153,289 $ 2,235 S  $ 2,235 98.56% 5,175 90.96% 5,623 68.52% 3,228 63.65% 4,860 57.42% 2,097 63.44% 3,351 78.79% 0 100.00%  57,219 19,550 8,880 16,900 10,000 23,360 5,500  3,733 988 442 (3,181) 223 610  52,044 13,395 5,652 9,704 6,344 18,404 5,500  5,175 6,155 3,228 7,196 3,656 4,956 0  532 2,336 1,560 1,605  Subtotal Maintenance Shop $ 296,933 $ 15,448 $ 264,332 $ 32,601 $ 6,033 $ 26,568 89.02%  $ 709,594 $ 60,339 $ 681,230 $ 28,364 $  $ 28,364 96.00% 25,522 90.97% 2,772 90.84% 10,963 90.86% 9,678 88.98% 36 97.30% 11,878 83.99% 100.00% (6) 100.00% 784,525 4.91% 0.00% 0.00% 0.00%  282,771 30,270 120,000 185,000 31,000 79,320 322,351  20,076 1,222 9,056 11,410 2,473 5,107 61,966  257,249 27,498 109,037 164,608 30,164 66,620 322,350  25,522 2,772 10,963 20,392 836 12,700  10,714 800 822  Subtotal Leisure Services $ 1,760,306 $ 171,648 $ 1,658,756 S 101,550 $ 12,336 $ 89,214 94.23%  $ (861,606) $ (71,800) $ (861,600) $  (6) $ 784,525  $  825,000  40,475  Sutotal Other Operating Expenses $ (36,606) $ (71,800) $ (821,125) $ 784,519 $  $ 784,519 2243.14%  $14,370,839 $ 735,671 $ 9,567,303 $ 4,803,536 $ 65,026 $ 4,738,510 66.57%  Net] Fund Revenues & Expenditures $  9,000 $ (85,328) $ (88,695) $ 97,695  (65,026) $ 162,721    City of Callaway  CRA Fund Revenues & Expenditures For YTD Period Ended September 30, 2024  2024 Budget  Current Yearto Month  Encumbered Budget Amount Available Bud. Used  %of  Description  Date YTDVar  Revenues and Other Sources of] Funds Property' Taxes, Revenue Sharing and Grants Ad Valorem' Tax (from City) Intergov't Revenue from Bay Co Other Revenues Sources & Reserves Interest Earned Transfers from General Fund Budgeted Use of Reserves  281,549 453,953  281,549  100.00% (120,910) 126.63% (120,910) 116.44%  (26,117) 574,863 (120,910)  Subtotal 735,502 (26,117) 856,412 (120,910)  0.00% 0.00% 0.00% 0.00%  194,254  194,254 194,254 73,344  194,254 194,254 73,344 92.11%  Subtotal 194,254  Total Revenues and Sources of Funds Expenditures and Uses of] Funds Engineering Services Legal Fees- City Attorney Audit/Accounting Other Contractual Services Transportation/Postage Printing &I Binding Other Current Charges Office Supplies & Small Equip Books, Publications, & Dues Education Buildings Improvements O/T Buildings Stormwater Projects- Cemetary Drainage Stormwater Projects Berthe Spillway Redevelopment Grants Residential Grants Commercial Demolition Grants Budgeted Increase tol Reserves Total Expenditures  929,756 (26,117) 856,412  0.00% 0.00% 100.00% 0.00% 0.00% 0.00% 1,550 58.67% 0.00% 330 67.00% 0.00% 26,000 0.00% 143,921 39.52% 300,000 0.00% 38.68% 5,000 0.00% 7,500 0.00% 16,500 0.00% 0.00%  500 6,100 3,750 1,000 26,000 237,968 300,000 325,438 5,000 7,500 16,500  500  500  6,100 2,200 670 94,047  1,550 330 26,000 143,921 300,000 199,558 5,000 7,500 16,500  49,146 51,320 125,880  199,558  929,756 100,466 228,897 700,859  199,558 501,301 24.62% (199,558) (427,957)  Net Fund Revenues & Expenditures  (126,582) 627,515 (627,515)    City of Callaway  Capital Projects Fund Revenues & Expenditures For YTD Period Ended September. 30, 2024  2024 Budget  Current Yeart to Month  Encumbered Budget Amount Available Bud. Used  %of  Description  Date  YTDVar  Revenues and Other Sources of] Funds Grants & Shared Revenues Federal Grants- 428 Federal Grants- ARPA Infrastructure Half Cent" Tax Berthe Ave Bridge 80/20F FEMA CDBG- Sandy Creek Rehab CDBG- Spine Road] Hugh Thomas FDOT Grant Cherry Street Sidewalk FDOT Grant- Boat Race- Multi Path FDOT Grant- West Cherry Street Paving Grant- State Stormwater Grant- State CDBG Grant- Lift Station Rehabs Other Sources Interest- Infrastructure Insurance Proceeds Transfers from General Fund Transfers from Water Fund Transfersi from Sewer Fund Budget Use ofReserves Expenditures and Uses of Funds StreetI Department Stormwater Improvements Engineeering Various- ADA/Grants Fox &I Lannie Rowl Pond Clean-UP Berthe Ave Spillway Bridge Cherry Street Drainage JanI Drive Drainage Genevievel Drainage FlexNet Meter Reading Veteran's Park Bank Stablization CDBG- Spine Road Hugh1 Thomas Paving FDOT Grant- Walace) Road Sidewalk FDOT Grant Cherry Street Sidewalk FDOT Grant Boat Race Multi Path Road! Paving Cherry StE Paving &2 2nd Sidewalk Boat Race Round About- Impact Fees FDOT Grant- Yellow BluffSide FDOT Grant Hickory Sts Sidewalk FDOT Grant S Berthe Sidewalk FDOT Grant West Cherry Sidewalk 428- Signs and Guard Rails 428- Public Works Complex Paving Imperial Drive 428- Road Paving  $ 958,968 $ 1,991,998 5,500,200 2,650,000 2,553,262 2,000,000 2,531,107  958,968 $  $  $  0 100.00% 0.00% 230,163 88.45% (59,953) 103.57% 5,500,200 0.00% 2,650,000 0.00% 2,553,262 0.00% 2,000,000 0.00% 2,531,107 0.00% 15,404,779 22.45% 0 100.00% 0.00% 784,525 4.91% 0.00% 0.00% 10,911,547 0.00% 27,100,851 15.12% $ 33,283 55.62% 5,055 73.78% 133,000 6.01% (2,190) 62.37% 4,448,524 0.00% 553,401 28.33% 949 99.83% 224,035 0.00% 211,620 16.89%  165,153 1,761,835  230,163 (59,953) 5,500,200 2,650,000 2,553,262 2,000,000 2,531,107  1,680,000 1,372,218 1,739,953  0.00% 0.00% 0.00%  Subtotal 19,865,535 1,537,372 4,460,756 15,404,779  326,984 $ 31,204 $ 326,984 $  0 $ 784,525 10,911,547  $  825,000 10,911,547  40,475  Totall Revenues and Sources of! Funds $ 31,929,066 $ 1,568,576 $ 4,828,215 $ 27,100,851  $ 75,000 $ 24,576 $ 41,718 $ 33,283 $  25,000 141,500 2,354,216 4,448,524 772,121 548,511 224,035 354,079 2,502,080 2,553,262 5,271,572 750,000 65,000 101,000 5,397 104,143  18,445 6,555 8,500 133,000 885,915 4,448,524 218,720 553,401 547,562 949 224,035 59,810 294,269 4,504 2,497,576 17,432 2,535,830 89,719 5,181,853 40,475  1,500 888,105 0 82,649  8,500 12,678 1,468,301  108,090 2,389,486 0.18% 462,630 2,073,200 0.68% 783,939 4,397,913 1.70%  0.00% 0.00% 0.00% 689,200 5.40% 65,000 0.00% 0.00% 101,000 0.00% 5,397 0.00% 0.00% 61,433 39.33% 0.00% 0.00%  709,525 65,000 101,000 5,397 63,183  20,325  40,960  1,750  Subtotal $ 22,670,440 $ 45,754 $ 2,676,011 $ 19,994,429 $ 2,363,989 $ 17,630,440 11.80%    City of Callaway  Capital Projects Fund Revenues & Expenditures For YTD Period Ended September. 30, 2024  2024 Budget 2,581,107 5,434,224 Subtotal $ 8,015,331 $  Current Year to Month  Encumbered Budget %of Amount Available Bud.Used 2,516,203 2.51% 11,200 5,126,224 5.46%  Description  Date YTDVar 64,904 2,516,203 296,800 5,137,424  Water and Sewer Departments Lift Station Rehabs- -CDBG Sandy Creek Rehab CDBG Other Departments Arts & Conference- Loop Road 428- Soccer Field Bathrooms 428- City Parks City Parks Other Funding 428- City Parks- Buildings Vehicles- Fire Engine  361,704 $ 7,653,627 $ 11,200 $ 7,642,427 4.51%  0.00% 0.00% 856,378 0.07% 0.00% 6,873 85.26% 0.00%  856,976 386,319  598 329,375  856,378 56,944  50,071  Subtotal $ 1,243,295 $  329,974 $ 913,321 $ 50,071 $ 863,251 26.54%  Totall Expenditures and Uses of Funds e$ 31,929,066 $ 45,754 $ 3,367,689 $ 28,561,377  2,425,259 $ 26,136,118 10.55%  Net Fund) Revenues & Expenditures  1,522,822 $ 1,460,526 $ (1,460,526) ( (2,425,259) $ 964,733    City of Callaway  Water Fund Revenues & Expenditures For YTD Period Ended September 30, 2024  2024 Budget  Current Month  Year to Date  Encumbered Budget %of Amount Available Bud. Used  Description  YTDVar  Revenues and Other Sources of] Funds  Permits, Fees. & Licenses Special Capital Ext Fee Impact Fees- Water Res. Impact Fees- Water Comm. State Grants- Storms &I Floods Charges for Services Water Charges Collection ofE BadI Debt Reconnect Fees Penalties System Taps Other Utility Income Utilities Over/Short Service Work Charges Interest & Other Earnings Interest Interest Impact Fees Interest- Spec Cap Extl Fees Disposition ofFixed. Assets Insurance Proceeds Use of Reserves Budgeted Use of Reserves (UN) Budgeted Use of Reserves (RES)  $ 4,000 $ 100,000 15,000  $ 5,584 $ (1,584) $ 108,816 7,812  $ (1,584) 139.59% (8,816) 108.82% 7,188 52.08% 0.00% $ (3,212) 102.70% (131,243) 104.01% (0) 0.00% (14,192) 112.37% (5,986) 108.18% 3,333 74.37% (29,949) 117.67% 138 0.00% 40 20.00% $ (177,859) 104.88% $ (13,632) 112.74% (18,933) 144.03% 0.00% (8,265) 0.00% (3,462) 892.19% (44,292) 129.44% $ 453,761 0.00% $ 0.00% 453,761 0.00% 228,400 94.79%  794  (8,816) 7,188  Subtotal $ 119,000 $ 794 $ 122,212 $ (3,212)  $ 3,274,526 $ 248,906 $ 3,405,769 $ (131,243) $  (531) 11,950 6,895 9,953  0 128,900 79,153 9,669 199,408 (138) 10  (0) (14,192) (5,986) 3,333 (29,949) 138 40  114,708 73,167 13,002 169,459 50  Subtotal $ 3,644,912 $ 277,174 $ 3,822,771 $ (177,859)  107,000 $ 9,281 $ 120,632 $ (13,632) $  43,000 437  5,462 2,565  61,933 8,265 3,899  (18,933) (8,265). (3,462) 453,761 $ 5 453,761 $  Subtotal $ 150,437 $ 17,309 $ 194,729 $ (44,292) $  453,761 $ $ $ Subtotal $ 453,761 $  $ $ $  $ $  Total Revenues & Sources of Funds $ 4,387,084 $ 296,857 $ 4,158,684 $ 228,400 $    City of Callaway  Water Fund Revenues & Expenditures For YTD Period Ended September 30, 2024  LORIDE YTDVar  2024 Budget  Current Yeart to Month  Encumbered Budget Amount Available Bud. Used  %of  Description  Date  Expenditures and Uses of Funds Salaries and Wages Benefits Engineering Services Contractual: Services Cost of Water CommunisationyTalpione Transporation/Postage Utilities Insurance Repair and! Manitenance Fuel & Lubricants Operating Supplies Other Expenses Capital Outlay Fixed Assets Interest Pmt Amortization- Loss on AdvRef UB Cost Allocation Cost Allocation" Transfer Budgeted Incr tol Reserves (UN) Budgeted Incr tol Reserves (RES Transfer to CIP Total Expenditures  482,822 $ 36,067 $ 440,080 $ 42,742  $  $ 42,742 91.15% 11,252 93.52% 0.00% 25,409 46.39% 56,126 94.92% 405 92.64% 1,269 49.23% 12,629 52.92% 0.00% 84,697 57.87% 2,436 94.16% 722 96.33% 13,675 86.25% 28,401 93.67% 7,014 97.45% (5) 100.01% 40,941 88.27% 5 100.00% 0.00% 0.00% 0.00%  173,523 60,770 1,104,576 5,500 2,500 27,132 208,950 41,700 19,650 103,475 731,329 275,541 38,143 348,976 379,997  10,241 162,271 3,978 28,194 98,597 1,048,450 454 5,095 400 1,231 392 14,359 8,266 120,918 3,211 39,264 873 18,928 6,681 89,250 6,300 685,058 21,051 268,527 3,179 38,148 23,135 308,035 31,666 379,992  11,252 32,576 56,126 405 1,269 12,773 88,032 2,436 722 14,225 46,271 7,014 (5) 40,941 5  7,167 144 3,335 550 17,870  $ 4,387,084 $ 254,491 $ 4,030,299 S 356,785  29,066 $ 327,719 91.87% (29,066) $ (99,319)  Net Fund Revenues & Expenditures $  42,366 $ 128,385 $ (128,385)    City of Callaway  Sewer Fund Revenues & Expenditures For YTD Period Ended September 30, 2024  LORIDP YTDVar  2024 Budget  Current Yeart to Month  Encumbered Budget Amount Available Bud. Used  %of  Description  Date  Revenues and Other Sources of Funds  Permits, Fees, &1 Licenses Special Capital Ext Fee Impact Fees Sewer Res. Impact Fees Sewer Comm. State Grants Storms &1 Floods  $ 2,500 $ 115,000 20,000  - $ 3,843 $ (1,343) $ 125,065 10,784  $ (1,343) 153.71% (10,065) 108.75% 9,216 53.92% 0.00% $ (2,191) 101.59%  241  (10,065) 9,216  Subtotal $ 137,500 $  241 $ 139,691 $ (2,191) $  Charges for Services Charges for Serives Collection ofl Bad Debt Account Fees Reconnect. Fees Penalties System Taps Other Utility Income Sewer/ - Wastewater Charges Interest & Other Earnings Dividends Interest Earned Interest Impact Fees Interest Spec Cap Ext Fees Interest Sandy Creek Assmts Interest Bond] Proceeds Disposition of Fixed Assets  $ $ (594) 19,877 1,140 118,923 10,202 5,985 4,050 4,954,564  $ $ 16,400 3,477 130,926 (12,003) 9,410 (3,425) 4,050 2,404  $  0.00% 0.00% 3,477 82.51% 0.00% (12,003) 110.09% (3,425) 157.22% 100.00% 2,404 99.95% $ (9,547) 100.19%  414,136 4,952,160  Subtotal $ 5,103,399 $ 424,883 $ 5,112,946 $ (9,547) $  $ 475,617 115,473 1,615  $  0.00% (912) 100.19% (728) 100.63% 0.00% 0.00% 0.00% (5,510) 441.18% $ (7,149) 101.21%  40,861 10,016 5,510  476,529 116,201 7,125  (912) (728) (5,510)  Subtotal $ 592,705 $ 56,386 $ 599,854 $ (7,149) $  Other Sources Transfer from General Fund Amort-Premium 2015 Refunding  > $ 18,974 1,581  0.00% 2 99.99% 99.99% 0.00% 0.00% 0.00%  18,972  2  Subtotal $ 18,974 $ 1,581 $ 18,972 $  Use of] Reserves Transfer to General) Fund Budgeted Usec of Reserves (UN) Budgeted Use of Reserves (RES)  $ Subtotal $  $ $  Total Revenues & Sources of Funds $ 5,852,578 $ 483,092 $ 5,871,463 $ (18,885) $  $ (18,885) 100.32%    City of Callaway  Sewer Fund Revenues & Expenditures For YTD Period Ended September 30, 2024  LORIDE YTDVar  2024 Budget  Current Yeart to Month  Encumbered Budget Amount Available Bud. Used  %of  Description  Date  Expenditures and Uses of Funds Salaries and' Wages Benefits Engineering Services Contractual Services Cost of Treatment Communicutiom/lelphone Transportation/Postage Utilities Insurance Repair and Maintenance Fuel &I Lubricants Operating Supplies Other Expenses Capital Outlay Fixed Assets Principal Pmt Amortization of Bond Costs Interest Pmt Interest Pmt /Sandy Creek Amort. of] Deferred Loss on Ref BondI Issuance Cost UB Cost Allocation Cost Allocation* Transfers Budgeted Incr to Reserve (UN) Budgeted Incr to Reserves (RES Totall Expenditures  383,843 $ 25,922 $ 349,164 $ 34,679 $  $ 34,679 90.97% 22,152 85.72% 5,000 0.00% 8,220 59.02% 22,818 99.02% 48 99.12% 1,362 48.42% 12,091 87.79% 0.00% 13,205 89.61% 80 99.89% 710 94.09% 16,336 59.87% 736,860 20.35% 100.00% 0.00% 7,014 97.45% 0.00% (5) 100.01% 5,000 9.09% 40,941 88.27% (5) 100.00% 22,555 0.00% 0.00%  155,157 5,000 21,525 2,339,408 5,500 2,640 99,000 229,000 75,500 14,750 42,607 1,055,146 382,500 275,541 38,143 5,500 348,976 350,287 22,555  6,739 977 241,549 2,316,590 484 400 7,328 59,640 9,107 259 8,979 101,069 21,051 3,179 23,135 29,191  133,005 12,705 5,452 1,278 86,909 205,200 75,420 13,878 25,511 214,671 382,500 268,527 38,148 500 308,035 350,292  22,152 5,000 8,820 22,818 48 1,362 12,091 23,800 80 872 17,096 840,475 7,014 (5) 5,000 40,941 (5) 22,555  600  10,595 162 760 103,615  5 5,852,578 $ 539,007 $ 4,787,785 $ 1,064,793 $ 115,731 $ 949,061 81.81%  Net Fund Revenues & Expenditurer $  $ (55,916) $ 1,083,677 $(1,083,677) $ (115,731) $ (967,946)    City ofCallaway  Solid Waste Fund Revenues & Expenditures For YTD Period Ended September 30, 2024  ELORIDE YTDVar  2024 Budget  Current Month  Yearto Date  Encumbered Budget Amount Available Bud. Used  %of  Description  Revenues and Other Sources of Funds  Charges for Services Collection of BadI Debt Penalties Other Utility Income State Grants Storms & Floods Solid Waste Service Fees Interest & Other Earnings Interest Disposition of Fixed Assets Sales of Surplus or Scrap Trasfer From General Fund  $ $ (50) $ 21,005 1,894 1,095,787 86,710 1,028,632  $  0.00% (6,568) 131.27% 0.00% 0.00% 67,155 93.87% $ 60,586 94.57% $ (37,608) 198.26% 0.00% (1,362) 190.79% 0.00% $ (38,970) 197.98%  27,573  (6,568) 67,155  Subtotal $ 1,116,792 $ 88,554 $ 1,056,206 $ 60,586 $  38,273 $ 7,267 $ 75,881 $ (37,608) $  1,500  2,862  (1,362)  Subtotal $ 39,773 $ 7,267 $ 78,743 $ (38,970) $  Use of Reserves  Budgeted Use ofl Reserves (UN)  $  $  $  0.00%  Total Revenues & Sources of Funds $ 1,156,565 $ 95,822 $ 1,134,948 $ 21,617 $  $ 21,617 98.13% $ 20,708 88.36% 48,424 50.82% 102,619 43.24% 7,305 83.92% 73,034 59.57% 9,929 71.63% 6,378 12.93% 0.00% 5 100.00% 206,518 0.00%  Expenditures and Uses of] Funds Salaries and' Wages Benefits Contracted! Services Repair andl Maintenance Tipping Fees Fuel & Lubricants Other Expenses Capital Outlay Fixed Assets Cost Allocation' Transfer Budgeted Increase to Reserves Totall Expenditures  177,857 $ 15,159 $ 157,149 $ 20,708 $  98,455 180,780 65,000 185,000 35,000 7,670 131,321 206,518  2,986 32,381 5,662 7,789 1,857 113 10,943  50,031 78,161 54,549 110,210 25,071 992 131,316  48,424 102,619 10,451 74,790 9,929 6,678 5 206,518  3,146 1,756 300  1,156,565 $ 76,890 $ 607,480 $ 549,085 $ 5,202 $ 543,884 52.52%  Net Fund Revenues & Expenditures $  $ 18,932 $ 527,469 $ (527,469) $ (5,202) $ (522,267)        Agenda Item #  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: OCTOBER 22, 2024  ITEM: ORDINANCE No. 1106 - REZONING OF PROPERTY LOCATED AT 5206 COLLINS ST-(1ST  READING) 1. PLACED ON AGENDA BY: EDDIE COOK, CITY MANAGER  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  &  BILL FRYE, PLANNING/PUBLIC WORKS DIRECTOR 3. IST THIS ITEMI BUDGETED (IF APPLICABLE)? YES N No  N/A  4. BACKGROUND: (wHY,WHAY.WHO.V WHERE, WHEN, HOW, & IDENTIFY ALL ATTACHMENTS)  Derik Schwinn, property owner, has submitted to the City of Callaway a Rezoning Application for property Planning staff has analyzed the proposed rezoning and finds that all of the information given is true The Planning Board met on October 15, 2024, and recommended that the City Commission approve  located at 5206 Collins Street from its current zoning of Residential R-8 to Residential R-6  and accurate to the best ofi its knowledge.  the rezoning.  ATTACHMENTS:  Ordinance No. 1106 Application for Rezoning Survey Vicinity Map Zoning Map Deed  REQUESTED MOTION/ACTION: Approval ofthe 1St reading of Ordinance No. 1099 for Rezoning, upon  roll-call vote.    ORDINANCE NO. 1106  AN ORDINANCE REZONING FROM RESIDENTIAL R-8 TO RESIDENTIAL R-6 THAT CERTAIN PARCEL OF LAND LYING WITHIN THE CITY OF CALLAWAY, FLORIDA, CONTAINING APPROXIMATELY .32 ACRES; LOCATED AT 5206 COLLINS STREET; PARCEL ID 24878-000-000; ALL AS MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING THAT THIS ORDINANCE SHALL TAKE EFFECT IMMEDIATELY UPON ITS PASSAGE.  WHEREAS, Derik Schwinn, the owner ofthe real property designated herein, has initiated this ordinance by filing a petition with the City praying that said real property, being more particularly described below be rezoned from Residential R-8 to Residential R-6 as shown below;  and  WHEREAS, this ordinance changes only the zoning map designation oft the real property WHEREAS, the City ofCallaway Planning Board reviewed the proposed zoning change, WHEREAS, based upon competent substantial evidence adduced in aj properly advertised public hearing conducted on November 12, 2024, the City found the requested change to be consistent with the currently applicable Comprehensive Growth Development Plan and to  described herein; and  conducted a public hearing on October 15, 2024, and did recommend approval; and  reasonably accomplish a legitimate public purpose. CITY OF CALLAWAY, FLORIDA:  NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE SECTIONI. The following described parcel of real property situate within the municipal limits ofthe City of Callaway, Florida, is rezoned from Residential R-8 to Residential R-6.  SEE ATTACHED AND INCORPORATED EXHIBIT "A'  and the City'szoning map is amended accordingly. repealed to the extent of such conflict.  SECTION 2. All Ordinances or parts of ordinances in conflict herewith are hereby  SECTION3. This ordinance shall take effect immediately upon passage.  PASSED, APPROVED AND ADOPTED at the regular meeting of the City Commission  oft the City of Callaway, Florida, this  day of  2024.  Page 1 of 3    CITY OF CALLAWAVFLORIDA  By:  Pamn Henderson, Mayor  ATTEST:  Ashley Robyck City Clerk  PASSED ON FIRST READING: NOTICE! PUBLISHED ON: PASSED ON SECOND READING: APPROVED. AS TO FORM ANDI LEGAL SUFFICIENCY FOR THE CITY OF CALLAWAY  VOTE OF COMMISSION:  Davis Griggs Pelletier Ayers Henderson  ONLY:  Kevin Obos, City Attorney  Page 2 of3    EXHIBIT "A" ORDINANCENO. 1106 REZONING FOR 5206 COLLINS STREET PARCEL ID: 24878-000-000  Lot 15 and the East 30 feet of Lot 14, Block 1, Callaway Heights, according to the map or plat thereof, as recorded in Plat Book 9, Page(s) 39, ofthe Public Records of] Bay County, Florida  Parcel Identification Number: 24878-000-000.  Page 3 of3    DFCAET  ELORIDE PublicWbrks Department 324SBerheAvenue Callaway, FL32404 Phone (850) 871-1033 wwwdlyotalkwev.cm  "E  APPLICATIONFORREZONING  1. Applicant(s) name: Derik Schwinn  Applicant(s) address: 5111 Hagin Dr. Panama City, FL 32404  Applicant(s) phone! 850-867-2858 Emeil) odey@pundingsitesolutions.net  Dateofapplication: 09/24/24 2. Rezonefrom! R8 3. Parcel ID# 24878-000-000  tor R6, see survey  4. Legal Descriptionof sitet toberezoned: Lot 1a and the East 30f feet of Lot 14, Block 10 Callaway Heights. According to EMAP or PLAT, book 9, page(s) 39, oft the public records of Bay  County Florida.  Dimigdredionstosile! From 324 Berthe Ave head South toward Omoko St. Turn right on Omoko St. Tum right onto S Comet Ave. Turn left onto Cherry St. Tum right onto Seneca Ave. Turn left  onto Collins St. Your destination will be on yourI left.  Nameandaddress of propertlyowner(s) aocordingt tor most recent adv valoremtax records: (Year2023 Derik Schwinn 5111 Hagin Dr Panama City, FL 32404  7. Ifapplicant does not ownt thep properly, givename(s), address(s) endieiglumenuntatgdte  owner(s). (Musta attachstatemento ofconsenti fomm):  January 15, 2019    Properlya addresst tob ber rezoned: 5206 Collins St. Panama City, FL: 32404 (Addressi must! bec obtainedf fromCountypriort toPlanning BoardM Meeling) 10. ProposedF Properly Tax Classification: R6- Single Family Resident  9. Present Properly Tax Classification: R8  11. Purposed ofr rezoning: We kindly seek your approval to split the loti intot two parcels toa accomadate the development oft twoaffordable single-family homes, each  priced under $300,000.  12. Additional pertinent infomation: Please see the engineered plans for the new 1,500 sqft homes, designed to promote affordably priced homes under $300,000. Which will  enhance the neighborhood apeal and value.  Sgratuedappicants'-  Date: 9/24124 Date:  Tolesimtadwanagpiaion Incomplelesubritasi will not bereviewed a) 3copies oft thec deedt totheproperty. b) epsdasneydtepeey c) Acopydfthemostr recentA AdValoremtaxs statement.  d) Acheck for $300. IftheZ Zoning AppicationissubmitedwihaPetiont forA Annexation, the  feei is $500forboth.  (Dol Not Write Below This Line)  Planning Board Action Date Restrictions or Special Conditions: Rezone: From Received  City Commission Action Date  To.  Fee Paid  Reviewed by.  January" 15, 2019    D Coorosi). 59 CPS.OC  POOPI  Gooori) 2Sor 05.55.00  Goori) 49    6 8 8 de 8  6  8  8  8  ajel  6b 0  8 8 8  S Ayeoeues-  9 PAYE esaues- e  8 a BAVE epaues-  aues 6 N 2  8 E  5   2  a  QiubeH  8 s 8  d0 8  &  8 P3 em qog-  8  em-qog-  PH-em7-q08- -PR amnigog. -pg.emn qog    8 6 & € € 8 0 0  g.ejer  BAV epeuas-  BAY eoaues- f  aAy eoaues-  E  € 49  QubeH  00 8  qog-  PB en qog-  8 emno qog- 0  PBemnig08- Py-emr-qog    File #2016008467, OR BK: 3772 PG: 1711, Pages: 1 of2, Recorded: 2/22/2016 at 8:08 AM, Billl Kinsaul, Clerk Bay County. Florida DI DOCTAX PD: S336.00 Deputy Clerk EG Trans #1 1298825  Prepared By: Bonney & Associates, PA 514 Magnolia Avenue Panama City. FL32401 Return To: Bonney & Associates, PA (SPS48,000.00) 514 Magnolia Avenue Panama City, FL32401 File No. 2016.2071 24878-000-000  Property Appraiser's Parcel I.D. (folio) Number(s)  WARRANTY DEED  THIS WARRANTY DEED dated February 19, 2016, by Michael C. Geldert and wife, Rebecca L. Geldert, whose post office address is 5206 Collins Street, Panama City, FL3 32404, hereinafter called the grantor, to Derik Schwinn, whose post office address is 5111 Hagin Drive, Panama City, FL32404, (Wherever used herein the terms' grantor" and' 'grantee" include all the parties to this instrument and the heirs, legal representatives and assigns ofi individuals, and the WITNESSETH: That the grantor, for and in consideration oft the sum of $10.00 and other valuable consideration, receipt whereof is hereby acknowledged, hereby grants, bargains, sells, aliens, remises, releases, conveys, and confirms unto the grantee, all the certain land situated in Bay County, Lot 15 and the East 30 feet of Lot 14, Block 1, Callaway Heights, according to the mapo or plat thereof, as recorded in Plat Book 9, Page(s) 39, of the Public Records of Bay County, Subject to easements, restrictions, reservations and limitations of record, ifany. TOI HAVE/ ANDTO HOLD the same in Fee Simple forever.  hereinafter called the grantee:  successors and assigns of corporations)  Florida, to wit: Florida.  AND the grantor hereby covenants with said grantee that the grantor is lawfully seized of said land in fees simple; that the grantor has good right and lawful authority to sell and convey said land; that the grantor hereby fully warrants the title to said land and will defend thes same against thel lawful claims of all persons whomsoever; and that said land is free of all encumbrances, except taxes accruing:  subsequent to: December 31, 2015.  Warranly Deed (Individual to Individual)    File#2016008467 BK: 3772PG: 1712, Pages: 2of2  WARRANTY DEED (Continued)  IN WITNESS WHEREOF, the said grantor has signed and sealed these presents the day and year first  above written.  in the presence of:  Ar MichaelC.Geldert Zhcbbiul Rebecca L. Geldért 5206 Collins Street (Address) Panama City, FL: 32404 (Address)  HE  Bsh MA (Witness Signaturé) Camhe Oumt  STATE OF Florida COUNTY OFE Bay  I,the undersigned, a Notary Public of the County and State first above written, do hereby certify that Michael Geldert and wife, Rebecca Geldert personnally appeared before me this day and  acknowledged the due execution oft the foregoing instrument.  Witness Notàry ubl My Commission Expires (SEAL)  ndapé,official seal, this the. 19KL day of February, 2016.  K  PHILLIP D.H HUTCHISON, JR. NotaryP Public- State ofF Florida Commission # FF9 924081 My Comm. Expires Oct 16, 2019 BondedthroughN NatlonaNotaryAssn.  Warranty Deed (Individualtolr Individual)        Agenda Item # L  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: OCTOBER 22,2024  ITEM: PLATREVIEW-HARVEY HEIGHTS-PARCEL ID24506-000-000  1. PLACED ON AGENDA BY: Eddie Cook - City Manager  2. AGENDA: PRESENTATION PUBLICHEARING OLDI BUSINESS REGULAR  &  Bill Frye, Director of Public Works/Planning 3. ISTHIS ITEMI BUDGETED (IF APPLICABLE): YES No[  N/A  4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & IDENTIFY ALLATTACHMENTS) William Thompson, PE, is requesting to plat and subdivide the property to be names Harvey Heights located on The Public Works Department and Fire Department have reviewed the Preliminary Plat and have no outstanding issues or concerns. The Planning Department has found that the plans meet the requirements of The Planning Board met on October 15, 2024, and voted unanimously to convey a recommendation of approval  Harvey Street between Sims Ave and Seneca Ave.  LDR, and Comprehensive Plan. tot the City Commission.  ATTACHMENTS:  Preliminary plat ofHarvey Heights  Vicinity Map  5. REQUESTED MOTION/ACTION:  City Commission approval of the Plat for the Harvey Heights, as recommended by the Planning Board  and Staff.        dilishantlasst  FRR  IHP 09  a  MAF    5039  5213 R-OMCAL  R6MIC 031 5028  5561  5024 5022  5102  5304 MFHD (CAL) 276 270  5120  5108  512f ICALI  271  264 5018 5019  266  5020 R6MICAL 50194 50275107 5103  263261 5109  R60 (CAL) 260 258 5309  257  RGMRAL  5309  50246 AAR 501950213033 ALI  5108  5016 FSEi  -Harvey St- 5126  5025 AL 510y 5105 BeaverSt- IPICAL)  5128  5124  5132  5110 217 215 208  R-7ICAL) 226  RMF ICALI  216 214 212 210  208 208 208 208208 208 208 208208  Sources: Esri, HERE, Garin, Intermap, incrementP Corp.. GEBCOUSGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, 5205Ordnances Surv8Esrispan, ME3I, Esh2chinazHong! Kongss 5305 5309 5203 OpenStreetMap contributors, and the GIS User Community  CoU  257 Seneca Avenue  7X  Addresses Roads Major Road Minor Road  Parcels Callaway City Limits  maps.Daycounyl.gov  The GiSdaais nota rovided legalrepresenbtion wRh  hef features depicted rawnifrom anda anya assumption suchinsrmationt ofthel legal status data  aimed.  Printed: 3/27/2023    Agenda Item # 3  City of Callaway Board of Commissioners  Agenda Item Summary  October 22, 2024  Extension for Development Order - Tyndall Town Center Apartments, 918 N. Tyndall Pkwy.  PLACED ON AGENDA BY: Ed Cook, City Manager  AGENDA: PRESENTATION PUBLIC HEARING CONSENT REGULAR  &  Bill Frye, Director of Public Works & Planning  1. IS THIS ITEM BUDGETED (IF APPLICABLE)?: YESDNoD  N/A  2. BACKGROUND: (AM.MMAT.WMO.MHERE WHEN, HOW, & IDENTIFY ALL ATTACHMENTS)  On December 19, 2023, Commission approved the Development Order for Tyndall Town Center Apartments. The Development Order will expire December 19, 2025. The Developer has requested an extension with a new  expiration date of December 19, 2027.  Attachments:  Letter from Christopher H. Lee, Chie Legal Officer for The Klotz Group of Companies  Vicinity Map  3. REQUESTED MOTION/ACTION:  Staff recommends approval oft the Development Order extension for the Tyndall Town Center Apartments    KLOTZ Christopher H. Lee, Esq. ChiefLegal Officer 645 Mayport Road, Suite 5 Atlantic Beach, Florida 32233 Office: (904)247-5334e ext. 338 E-mail: e@masotompamniscon  GROUP OF COMPANIES  September 30, 2024  Via Email Only Bill Frye Director of] Public Works & Planning City of Callaway 6601 East Highway 22 Callaway, FL. 32404 Miye@ctyolalaway.com  Re: Request for Time Extension Utilizing Executive Order 24-157  Tyndall Town Acquisition, LLC Tyndall Town Center Apartments Development Order 2023-04  Dear Mr. Frye,  On August 2, 2024, Governor DeSantis issued Executive Order 24-157 ("Executive Order"), which was an amendment to Executive Order 24-156 declaring a state of Pursuant to the Governor's issuance of the Executive Order, Tyndall Town Acquisition, LLC respectfully requests that the above referenced development order be extended two years pursuant to Fla. Stat. $ 252.363(1), from December 19, 2025 to December 19,2027. Please do not hesitate to contact me directly should you have any questions or concerns.  emergency in 61 counties related to the impact of Invest 97L.  Sincerely, OR Christopher H. Lee ChiefLegal Officer Cc: Ronald F. Buckley William Thompson, P.E. Jim Slonina, P.E.    1230 1232  52195301 531953275407 5222 5302 5115 5122 249520912 5220 5224 5129 5129 5131 5131 928 922 - 912 5205 123 124 122 124 122 120 118 114 110 108  55081141 1139 1127  540654185424  1023  902 864858 800 740 734 731 730 5984596859325600 724 5860 720 585759615 58415 58495852 58295832 7105821 574557585808 57125748: 5784  918  807819831837 842852. 844  Walmart 725 721  702 641  632 630 631 641 626 634633,6365500 625 625 626629 628 5427 621 626 615 616621 620615 5424 BHagin 610 609 613 612 615 600 5136611 605 605 604 544 52135221 540 601 543605 540 olim 5300 533 538 535 5206 5220 5305 532 524 527 524532 1515209 516 515 519 512 511 516 515 518518 518 518 52045236508502 504 518 503 489 5309531753255329 432 435 5300530653149327 416 417418 417  5800 6265906 6009 6223,6240 615 5908 591859266010 631 624 5807 5807 6073 605 609609 609 6206 5807 5807 5807 542 609 605 610 5361 602560296111 58075807 5818 5820530 5915 5919 61026114 5705 036217622762234 5705 5713525 522 537 6112 6239 520 534 538 517 518 6222 6238 5711 508508 518 520 528 6000 6205 Douglas 02.78276254 502 512 518 603161076111 6127 6241 5712 511 516 6238 436 411 505 6028 6108/ 6124502 6222 grp., 6319 GEBÇO, USGS, GeoBase, Kadaster NL, 6320 (HongKong), (c) enStreett mmunity 343  6013  561956235639 432 urces: EsI ERE an ACDap  424 420 56265628 Ordzance rvey 422 4061  5205 KCOD  Tyndall Town Center Apartments  Addresses Roads Major Road Minor Road  Parcels Callaway City Limits  maps.baycountyl.gov  The GISdatais nota with representation  depicted anda any mption ofthel  data  aimed  Printed: 2/28/2023        Agenda Item #  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: OCTOBER 22, 2024  ITEM: CEI GORE PARK COMMUNITY CENTER  1. PLACED ON AGENDA BY: Eddie Cook, City Manager  2. AGENDA: PRESENTATION PUBLICHEARING OLDBUSINESS REGULAR  3. IST THIS ITEM BUDGETED (IF APPLICABLE)?: YES No! R  4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN, HOW, & DEATIPYALLATAGAMENE)  The bid package for the rehabilitation of the community center is going out. Currently, there is no CEI sO the city will be the project manager. Staff would like for the commission to consider using the Project engineer for the CEI on this project. We do not know what expect when construction begins  due to the age oft the building.  ATTACHMENTS: CEI Task Order  5. REQUESTED MOTION/ACTION: APPROVE CEI TASK ORDER FOR PANHANDLE ENGINEERING ON THE  COMMUNITY CENTER PROJECT.    PANHANDLE ENGINEERING  October 7, 2024 Via email Mr. Eddie Cook, City Manager City of Callaway 6601 Highway 22 Panama City, FL 32404  RE: Gore Park Community Building Improvements  Proposed Task Order for Engineering Services During Construction  PE File #26043 Dear Mr. Cook:  Inr response to your request, Panhandle Engineering has prepared a Task Order for the engineering Please find attached our proposed task order labeled as Exhibit "A" which details our scope of work Ift this task order is acceptable to the City Commission, please sign and provide a copy for our files.  services during construction for the referenced project.  and associated fees.  Ifyoul have any questions, please cail me at 850.596.1235.  Sincerely,  PANHANDLE ENGINEERING, INC.  Chris Forehand, PE President  P:126043 Gore Park Callaway Bldgl Improvementsi3. Adminl1F Proposal26043 GoreF Pk Community Bldg Services During Constructiono docx    PANHANDLE ENGINEERING  EXHIBIT A PE File #26043  TASK ORDER FOR ENGINEERING SERVICES DURING CONSTRUCTION GORE PARK COMMUNITY BUILDING IMPROVEMENTS  Panhandle Engineering, Inc., is hereby notified to commence work on Task Order in accordance with the Continuing Engineering Services Agreement between Panhandle Engineering, Inc. and The The City of Callaway, Florida, Commission has designated Mr. Keith E. Cook, City Manager as the OWNER'S representative to coordinate communications between Panhandle Engineering, Inc. and The City of Callaway, Florida, and to act on decisions on behalf of The City of Callaway, Panhandle Engineering's proposed scope of services will be to provide specific services during  City of Callaway, Florida.  Florida. construction.  SERVICES DURING CONSTRUCTION Attend and chair pre-construction meeting Review and approve shop drawings Attend and chair progress meetings monthly during construction Periodic inspection during construction Answer questions from contractor during construction Perform final inspection and project closeout  $14,950.00  Review monthly partial payment applications and provide recommendation of award  Itis estimated that the project will take approximately 61 to 8 months to complete.  APPROVED BY:  Mr. Keith E. Cook, City Manager  DATE:  PAProjectsl26043 Gore Park Callaway Bidgl Improvementsl3 Adminl1 Proposal26043 Task Order Gore Pk Impts doc        Agenda Item # 5  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: OCTOBER 22, 2024  ITEM: BERTHE BRIDGE: CHANGE ORDER #2  1. PLACED ON AGENDA BY: Eddie Cook, City Manager  2. AGENDA: PRESENTATION PUBLIC HEARING OLD BUSINESS REGULAR  3. Is THIS ITEM BUDGETED (IF APPLICABLE)?: YES - No K  4. BACKGROUND: (WHY, WHAT, WHO, WHERE, WHEN,HOW. &1 DENTIPYALATACNENT  This change order represents the pedestrian railing and an overrun of concrete needed. The bid  specs were short the necessary quantity. Current Anticipated Overuns-5B773234  Pedestrian Railing, Type 3 (Sunshine Infill Panel) - Anticipated overrun of 117 LF ($ Concrete Class IV, Approach Slabs - Anticipated overrun of 61.5 CY ($66,776.47)  20,955.87)  Current Anticipated Underruns - $(3,562.22)  Concrete Class IV, Bridge Substructure - Reduction in pay due to low strength concrete of 2.9 CY Wall 1: Concrete Class IV, Retaining Walls = Reduction in pay due to low strength concrete of 0.3  ($3,173.22) CY ($ 389)  Total Change in Cost- -$84,170.12  ATTACHMENTS: Change Order #2  5. REQUESTED MOTION/ACTION: APPROVE CHANGE ORDER #2    CITY OF CALLAWAY, FLORIDA  6601 East Hwy 22 Callaway, FL 32404 (850)215-6694 CHANGE ORDER-I No. 02  ORID  PROJECT: Berthe Avenue Bridge Replacement and Associated Infrastructure  PROJECT NO.: PW'2022-15 TO: RJ Gorman Contracting LLC  NTP Date: October 03, 2022 Construction Day 1: May 08, 2023  This change order is for extra costs incurred due to: Owner change to scope.  Original Contract Sum..  $2,999,492.54 .$273,641.25 $3,273,133.79 .$84,170.35 $3,357,304.14 420 Days .69 Days .0 Days 489 Days  Net Change by Previous Change Orders.. Contract Sum Prior to this Change Order Contract Sum will be Increased by this Change Order.. New Contract Sum Including this Change Order will be..  Original Contract Time..  Net Change by Previous Change Orders.. Contract Time will be Increased by this Change Order.. Allowable Contract Time Including this Change Order..  This modification constitutes compensation in full on behalf of the contractor and its subcontractors and suppliers for all costs and markups directly and indirectly attributable to the changes ordered herein, for all delays related thereto and for performance of the  changes within the time stated.  THIS CHANGE ORDER IS ACCEPTABLE TO CONTRACTOR:  Signed  Title  Date  RJ Gorman Contracting LLC  RECOMMENDED AND APPROVED BY OWNER, CITY OF CALLAWAY, FL:  Signed  Title Sr. Project Engineer, DRMP Date  CEI/Project Oversight  Signed  Title City Engineer/ / Manager Date  Project Management  Signed  Title  Date  Procurement    Engineer's Entitlement Analysis.  Cityof Callaway- Berthe Ave Bridge PW2022-15 Change Order #02 Entitlement Analysis  Change Order No. 2  Issue #01 Description of Issue #01:  After the bidding process and entering into contract with the prime contractor RJ Gorman Contracting LLC, the CEI engineer discovered that partial quantities of pay items required to complete the construction had been omitted from the Bid Tab provided to bidding contractors. The work associated includes concrete and railingi items that are intrinsically  necessary toi finish the roadway portion oft the project. Entitlement Analysis for Issue #01: Engineer's Estimate for Issue #01:  Entitlement is not in question for this work, as the added payi item quantities are owner generated.  DRMP derived from the plans by EORI Baskerville Donovan and received general confirmation that they are in agreement  with the revised/additional. quantities as shown below.  Payl Item#  Item! Description 05152213 PEDESTRIAN/BICYCE RAILING,STEEL4 42"TYPE3 0400410 CONCRETE CLASSIV, APPROACHSIABS  Unit Quantityl Unit Price Additional Cost  Notes  LF 117 $ 179.11 $20,955.87 Bid Quantity (with CO-01)=227LF CY 61.5 $1 1,085.80 $66,776.70 Bid Quantity: =61.5CY  Plan Quantity=3 344LF Plan Quantity=1 123CY $87,732.57 Total Change in Cost forl Issue #01  Issue #02 Description of Issue #02:  Per the governing specifications (FDOT Standard Specifications Jan 2022 version) a reduction in pay for low strength The specifications document that payment will be made based on plan quantity minus any required pay adjustments. February 26, 2024: 22.6CY of concrete was placed for the south pile cap. The average compressive strength of this lot June 25, 2024: 15.0 CY of concrete was placed for the south retaining wall. The average compressive strength of this lot  concrete was calculated using the 28-day strength represented by the quality control cylinders.  Entitlement Analysis for Issue #02:  equaled 4,940 psit therefore a 10% reduction in pay was applied. equaled 5,410 psi therefore a 2% reduction in pay was applied.  Engineer's Estimate for Issue #02: Item Description 040045 CONCRETE CLASSIV, BRIDGES SUBSTRUCTURE IV,RETAINING WALLS  The following quantities were derived by DRMP based on FDOT Specification 346-11.3.  Payl Item#  Unit Quantityl Unit Price Additional Cost  Notes  CY (2.9) $ 1,094.22 ($3,173.22) Reduction inp pay duet tol low strength concrete per FDOT  Specification: 364-11.3. Specification 364-11.3. ($3,562.22)Total Change in Costf forl Issue #02  0400411 WALL: 1:0 CONCRETE CLASS CY (0.3) $1 1,296.66 ($389.00) Reduction in pay duet tol low strength concrete per FDOT  Summation Change in Cost for Issue #01: Change in Cost for Issue #02: Total Changei in Cost: Change in Time for Issue #01: Change inl Time for Issue #02: Total Change in Time: myw Megany Wiitmore, PE CEIF Project Engineer, DRMP  $87,732.57 $(3,562.22) $ 84,170.35 ODays ODays 00 Days  10/17/2024 Date        Agenda Item #   CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA ITEM SUMMARY  DATE: OCTOBER 22,2024  ITEM: CONTRACT FOR BEACON. POINTI DEMOLITION  1. PLACED ON AGENDA BY: Eddie Cook, City Manager  2. WORKSHOP: PRESENTATION PUBLICHEARING OLDI BUSINESS REGULAR  3. ISTHISITEM BUDGETED (IF APPLICABLE)?: YEs[ No[ L  N/A  4. BACKGROUND: GBmAMIASTIEEASNINA HOW, & DATIYAMATAGINENT  At the October 15, 2024 Special Meeting, Commission approved rejecting the one bid received for the Beacon Point Construction project and to allow the developer to contract with the city to demo the  building outside ofthe grant and be 100% reimbursed by the developer.  The project will be rebid with the demolition removed.  ATTACHMENT(S) Agreement  5. REQUESTED MOTION/ACTION:  Approval of the agreement with the property owner of Beacon Point Plaza for Demo    VOLUNTARY NUISANCE ABATEMENT AND DEMOLITION AGREEMENT THIS VOLUNTARYNUISANCE ABATEMENT. AGREEMENT ("Agreement"): is made liability company ("Company"), and the CITY OF CALLAWAY, FLORIDA (hereinafter "City").  this day of  2024, by and between BEACON POINT PLAZA, LLC, al Florida limited  WITNESSETH:  WHEREAS, Company owns commercial real property in the City known as Beacon Point Plaza that sustained extensive damage in Hurricane Michael. A portion of Beacon Point Plaza is made up of parcel identification number 07034-030-0000, which contains a commercial outparcel, which commercial outparcel is more particularly depicted on that map attached hereto as Exhibit  A (the "Outparcel"); and  WHEREAS, in an effort to eliminate blight on Company's property, to bolster economic recovery, and to expedite the scope and use of that certain Federally Funded Community Development Block Grant Disaster Recovery (CDBG-DR) Hometown Revitalization Program grant in the amount of $1,288,728.00 from the State of Florida awarded to the City (the "Grant"), which grant funds are intended to be used to demolish and restore portions of Beacon Point Plaza, Company desires to have the City demolish the hurricane damaged Outparcel located on the  Company's property; and  WHEREAS, the City and Company desire to enter into this Agreement in order to NOW THEREFORE, in consideration of the mutual benefits and agreements contained herein and reliance upon these presents, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the Company and the City hereby covenant  cooperate and coordinate to move forward on the overall Grant project;  and agree as follows:  1. 2.  Recitals. The above recitals are true and correct in all material respects and form an Background. The Company specifically requested the City undertake removal of the Outparcel building depicted on Exhibit A. The Outparcel building shows signs of structural damage from Hurricane Michael and is unsuitable for use or occupancy and in apparent violation ofCity building codes, and serves a nuisance. Company, as part of this Agreement, waives any right it may have under the Code of Ordinances of the City or otherwise to contest the existence of a nuisance on the Company's property or the appropriateness: of demolition of the Outparcel structure, disposal ofany materials, or any other abatement ofar nuisance on the Company property related to the Outparcel, including any administrative or judicial hearings or appeals.  integral part oft this Agreement.  3.  Demolition and Nuisance Abatement. Company and City stipulate that all buildings and structures constituting the Outparcel are appropriate for demolition or removal by the City, and  Company and City agree to the following:  1-    a. City is entitled under this Agreement and the City's Code of Ordinances to enter Company's property; demolish, remove, and dispose of the Outparcel structure; remove and junk and debris from the Outparcel; and perform any other nuisance abatement activity on the Outparcel. Company waives any right it may have to object to, challenge or appeal any such notice or action, previous or subsequent, taken under b. The phrase demolish, remove, and dispose oft the Outparcel structure" as used in the preceding paragraph shall consist of demolition or removal, or both, of all buildings, whether permanent or mobile, sO that all that remains is a concrete slab or driveway or both, ifany, at or approximately at grade with no components ofthe building, including pipes or other materials, left protruding from the concrete slab. All materials that comprised the Outparcel building, together with any building materials, stored or discarded junk or trash contained within the buildings or upon the property shall be removed and disposed of at a proper off-site facility, sO that the Outparcel will be an Hold larmeyindemnication Company shall hold the City, its agents, and its contractors harmless for any damage to the Company property resulting from the exercise oft this Agreement. Company shall indemnify the City and its agents for any damage resulting from Company's failure to inform the City of any dangerous condition or hazardous material on the  this Agreement by the City, it agents, or contractors.  open field entirely cleared except for vegetation.  4.  Outparcel. 5.  Property Access. To allow the City to demolish damaged structures on the Outparcel, Company agrees to grant full access to the Company's property to the City, its employees, agents consultants and contractors for inspections, to conduct environmental testing, for demolition, debris removal and clean-up. The Company agrees to execute a temporary easement in the form  attached as Exhibit B for this purpose.  6.  Assessment and Lien. The City is entitled under this Agreement and the City's Code of Ordinances to assess the entire cost, present and future, of City's demolition and nuisance abatement action allocable to the Outparcel against the Company's property and such assessment shall constitute a lien against the Company's property. The lien of the City shall encompass, in addition to the abatement cost for the demolition or removal or abatement of the nuisance, all administrative, legal, postal and publication expenses, as well as all other direct or indirect costs associated therewith. The lien upon the property shall be superior to all others except taxes.  7.  General Provisions.  a.  Notice of Changes. Each party shall have the obligation of notifying the other party of any events or circumstances that will affect either party' 's ability to carry out their duties under this Agreement. Notice to the City shall be sent to:  Ed Cook, City Manager City of Callaway 6601 E. Highway 22  -2-    Callaway, Florida 32404 Phone: (850)871-6000  Email: ymngdeyotalayen  with copy to:  Kevin D. Obos, City Attorney Hand Arendall Harrison Sale 304 Magnolia Avenue Panama City, Florida 32401 Phone: (850)769-3434 Email: kobos@handfirm.com  Notice to the Company shall be sent to:  Beacon Point Plaza, LLC clo NAIT Talcor Attn: Patrick Jones or. Jonah Bonner 17216 Panama City Beach Pkwy Panama City Beach, FL 32413 Phone: (850)814-5878 Email: patnck@talcor.com  b. C.  Time. Time is oft the essence in this Agreement.  Remedies. All rights and remedies conferred upon the parties in this Agreement shall be cumulative and in addition to those available under the laws oft the State of Attorney's Fees. In the event of any litigation hereunder, each party shall be responsible fori its own attorney'si fees and court costs at all trial and appellate levels Assignment. This Agreement shall be binding upon and shall inure to the benefit of City, Company, its respective heirs, successors, legal representatives and permitted assigns. Company may assign to its affiliate all of its rights under this Agreement and cause its affiliate to assume all of the liabilities and obligations of it under this Agreement. Otherwise, this Agreement may only be assigned by Company with the consent of City, which shall not be unreasonably withheld,  Florida.  d.  and at any mediation or arbitration.  e.  conditioned or delayed.  -3-    f.  Severability. In the event any provision oft this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not Modification. Nomodification, amendment, or alteration ini the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by the City and Governing Law. This Agreement shall be governed by and construed according to the laws of the State of] Florida. Venue for any action or proceeding to enforce the provisions of this Agreement shall be in the Circuit Court in and for Bay County, Entire Agreement. This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof, and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions of the parties, whether oral or written, and there are not representations, warranties, Multiple Counterparts. This. Agreement: may be executed simultaneously in two or more counterparts, each of which shall be deemed an original and all of which  invalidate or render unenforceable any other provision hereof.  g.  Company.  h.  Florida.  covenants or other agreements among them.  together shall constitute one instrument.  [Signature Pages to Follow]    IN WITNESS WHEREOF, the parties have caused these presents to be executed in their  names as of the day and year first above written.  WITNESSES:  BEACON POINT PLAZA, LLC, a Florida limited liability company  Name  By: Garry Bobke Its: Managing Member  Name  STATE OF COUNTY OF  The foregoing instrument was acknowledged before me this  day of of BEACON  2024, by  as  PLAZA, LLC, al Florida limited liability company, on behalfofthat entity. Heis! personally known  to me or has produced a  state driver's license as identification.  Printed Name: NOTARY PUBLIC, State of  [NOTARIAL SEAL]  5    CITY OF CALLAWAY  Pamn Henderson, Mayor  ATTEST:  Ashley, Robyck, City Clerk Approved as to Form:  Kevin D. Obos, City Attorney    EXHIBITA Outparcel Depiction  -7-    EXHIBITB  Prepared by and return to: NAME ADDRESS TELEPHONE NUMBER  TEMPORARY CONSTRUCTION EASEMENT  THIS TEMPORARY EASEMENT made this City of Callaway, hereinafter called "Grantee";  day of  2024, by  and between Beacon Plaza LLC, al Florida limited liability company, hereinafter called' "Grantor" and the  WITNESSETH:  That Grantor, for and in consideration of the sum of $10.00 and other valuable considerations, receipt and sufficiency ofwhichi is hereby acknowledged, by these presents does hereby give, grant, bargain and release tot the Grantee, at temporary construction easement for the purpose of conducting environmental testing, demolition, debris removal and clean-up of the Beacon Point Plaza Outparcel in, upon, over and  -8-    through the following described land in Bay County, Florida, described as follows: The Land referred to herein below is situated in the Bay County, Florida, and is described as COMMENCE AT THE NORTHWEST CORNER OF SECTION 18, TOWNSHIP 4 SOUTH, RANGE 13 WEST, BAY COUNTY, FLORIDA; THENCE N89'35'02"E ALONG THE CENTERLINE OF CHERRY STREET FOR 50. 00 FEET; THENCE S0048'35"E FOR: 33.00 FEET TO THE INTERSECTION OF THE SOUTH RWL LINE OF CHERRY STREET AND THE EAST RWLINE OF U.S. HIGHWAY NO. 98 (STATE ROAD NO. 30-A): THENCE N89'35/02"E ALONG SAID SOUTH RWL LINE OF CHERRY STREET FOR 320.98 FEET TO1 THE POINT OF BEGINNING; THENCE CONTINUE N89'3502"E ALONG SAID SOUTH RWWLINE FOR: 34. 14 FEET; THENCE S00"49'06"E FOR 174.08F FEET; THENCE SOUTHO 05'03'00" EAST, FOR: 22.61F FEET; THENCE SOUTH08252FEAST, FOR: 25. 38 FEET; THENCE SOUTH 11-2913"EAST, FOR 19.27 FEET; THENCE SOUTH 19*20'35"E EAST, FOR: 20.19FEET, THENCE SOUTH232448'EAST, FOR2 21.20F FEET; THENCE SOUTH28'3200" EAST, FOR25.17FEET THENCE NORTH893230P/EAST, FOR 22.44 FEET; THENCE N89'2223"E FOR: 229.75 FEET; THENCE S00"38'58"E FOR 473.44 FEET; THENCE S45'38'25'E FOR 56.39 FEET; THENCE S00'52'00"E FOR 444. 95 FEET TO THE NORTH R/W LINE OF NORTH LAKEWOOD DRIVE (HAVING A 60.00 FT. PUBLIC RIGHT OF WAY); THENCE $89"19'59"W, ALONG SAID NORTH RW LINE FOR 530.33 FEET TOAC CONCRETE MONUMENT NO. 1718 MARKING THE SOUTHEAST CORNER OF A PARCEL DESCRIBED IN OFFICIAL RECORDS BOOK 1460, PAGE 316OF1 THEF PUBLIC RECORDS OF BAY COUNTY,FLORIDA: THENCE! NO0"4742W ALONG THE EAST LINE OF SAID PARCEL FOR 149.97 FEET; THENCE S89'23'17W, ALONG THE NORTH LINE OF SAID PARCEL FOR 149.99 FEET, TO SAID EAST RWLINE OF U.S. HIGHWAY NO. 98; THENCE N00'50'13W ALONG SAID EAST RW LINE FOR 240.02 FEET; THENCE N89"25'04"E ALONG SAID RWL LINE FOR 10.03 FEET; THENCE N00"49'17W. ALONG SAID EAST RWW LINE FOR 85.07 FEET, TO THE SOUTHWEST CORNER OF A PARCEL DESCRIBED IN OFFICIAL RECORDS BOOK: 2861, PAGE 114 OF SAID PUBLIC RECORDS; THENCE S78'2843'E, ALONG THE SOUTHLINE OF SAID PARCEL, FOR 24. 18 FEET: THENCE N89'2033"E, ALONG SAID SOUTH LINE, FOR 136.38 FEET, TO THE EAST LINE OF SAID PARCEL; THENCE N00'4921W, ALONG SAID EAST LINE, FOR 178.21 FEET; THENCE S89"0742'WF FOR 159.99 FEET, TO SAID EAST RIGHT OF WAY LINE OF U.S. HIGHWAY NO. 98; THENCE NO0"4909'W, ALONG SAID EAST RWW LINE, FOR 242. 46 FEET; THENCE $89'3302W, ALONG SAID EAST RW LINE, FOR 9.99 FEET; THENCE NO0"49'09'W, ALONG SAID EAST RWW LINE, FOR71.94 FEET, TO THE SOUTH LINE OF A PARCEL DESCRIBED IN OFFICIAL RECORDS BOOK2761, PAGE 1612 OF SAID PUBLIC RECORDS; THENCE N89'34'01"E, ALONG SAID SOUTH LINE, FOR 319.81 FEET; THENCE NO0'3507'W FOR 299.90 FEET TO THE POINT OF  follows:  BEGINNING.  IT IS UNDERSTOOD and agreed by the parties hereto that the rights granted herein shall IN WITNESS WHEREOF, Grantor has caused these presents to be executed in its name by its proper officers hereunto duly authorized, on the day, month and year first above written.  terminate upon completion of the Project, but no later than the last day of  20  Signed, sealed and delivered in the presence of: Sign: Print: Sign:  BEACON PLAZA LLC  By: Garry Bobke, Managing Member  9-    Print: STATE OF COUNTY OF  SWORN TO and subscribed before me this  day of  2024, by  Garry Bobke, who is LJ personally known to me, or who has ] produced  as identification.  Notary Public  PLACENOTARIAL SEAL]  10-        Agenda Item #  CITY OF CALLAWAY BOARD OF COMMISSIONERS AGENDA! ITEM SUMMARY  DATE: OCTOBER 22,2024  ITEM: CONTRACT FOR BEACON POINT MATCHING FUNDS  1.P PLACED ON AGENDA BY: Eddie Cook, City Manager  2. WORKSHOP: PRESENTATION PUBLICI HEARING OLDI BUSINESS REGULAR  3. ISTHIS ITEMI BUDGETED (IF APPLICABLE)?: YEs[ No[  N/A  4. BACKGROUND: (WIY,WHAT,WHO. WHERE, WHEN.HOW,&I IDENTIFY ALL ATTACHMENTS)  Attached is the Matching Funds Agreement drafted by the City Attorney for the Beacon Point Agreement. This  will be contingent on state approval.  ATTACHMENT(S) Agreement  5. REQUESTED MOTION/ACTION:  Approval oft the agreement with the property owner of Beacon Point Plaza contingent on State Approval    AGREEMENT  THIS AGREEMENT ("Agreement") is made this the CITY OF CALLAWAYFLORIDA (hereinafter "City").  day of  2024, by and  between BEACON POINT PLAZA, LLC, a Florida limited liability company ("Company"), and  WITNESSETH:  WHEREAS, Company owns commercial real property ini the City known as Beacon Point Plaza that sustained extensive damage in Hurricane Michael. Beacon Point Plaza is made up of two parcels, whose parcel identification numbers are 07034-005-000 and 07034-030-0000, which  real property is more particularly on Exhibit A attached (the Property"); and  WHEREAS, Company desires to demolish hurricane damaged buildings and restore the WHEREAS, in an effort to eliminate blight on the Property and to bolster economic recovery, the City applied for and was awarded a Federally Funded Community Development Block Grant Disaster Recovery (CDBG-DR) Hometown Revitalization Program grant in the amount of $1,288,728.00 from the State of Florida (the "Grant"), which grant funds are intended to be used on the Property to demolish and restore the approximately 75,000 sq. feet commercial plaza at] Beacon Point in order to create economic growth toj provide employment opportunities for  commercial retail plaza on the Property; and  low to moderate income people (the "Project"); and  WHEREAS, the City and Company desire to enter into this Agreement ("Agreement")in WHEREAS, for its part, Company agrees to: 1) contribute $1,100,0000 matching funds to the Project; 2) comply with all the requirements of the Grant; and 3) allow the City and its contractors access to the Property in order to demolish and construct the Project.  order to cooperate and coordinate to move: forward on the Project; and  NOW THEREFORE, in consideration of the mutual benefits and agreements contained herein and reliance upon these presents, and other good and valuable consideration, the receipt and sufficiency of which are acknowledged by the parties, the Company and the City hereby covenant  and agree as follows:  1. 2.  Recitals. The above recitals are true and correct in all material respects and form an Property Owner Contribution. Within 10 days from the date of execution of this Agreement, Company shall pay the sum of One Million and One Hundred Thousand Dollars ($1,100,0000) to be used by the City as matching funds for the Project. The City agrees to hold Company's contribution in an escrow account to be applied only to the Project. Company understands and agrees that its contribution will be used first for the Project and completely spent before any funds will be requested from the State and spent pursuant to the Grant.  integral part oft this Agreement.  1    3.  The Grant  A. Grant Requirements. Company agrees that it will comply with all thei requirements and obligations of Grant Agreement M0038, which is attached hereto as Exhibit B, and all the Grant Program Guidelines, which are attached as Exhibit C. Both the Grant Agreement and B. Project Purpose. Company acknowledges thati it understands thej purpose oft the Project, as described int the Grant Agreement, and that, at the conclusion ofthe demolition and plaza restoration on the Property, that it will maintain the Beacon Point Plaza as commercial space on the Property and use it for the intended Grant purpose for ai minimum of five (5) C. Hold lamlesy/ndemmlication Company agrees that if the State and/or Federal government terminates the Grant Agreement, withholds payment under the Grant, or demands the return ofi funds paid through the Grant, because ofany ofthe Company'sacts, omissions or its violation of any Grant terms or obligations, that Company will hold the City harmless and indemnify it against any financial losses resulting from any such penalties. Specifically, Company agrees that it will refund to the State and/or Federal Government, Grant payments that are required from this indemnification obligation and that this obligation shall survive the termination of this Agreement. This paragraph shall D. Termination of Grant. In the event the Grant ist terminated for any reason, the City shall immediately notify Company, in writing, of such termination. In no event shall the City be obligated to complete the Project without funding from the State. Property Access. To allow the City to demolish damaged structures on the Property and construct and restore the Beacon Point Plaza, Company agrees to grant full access to the Property to the City, its employees, agents consultants and contractors for inspections, to conduct environmental testing, for demolition, site preparation and construction. The Company agrees to execute a temporary easement in the form attached as Exhibit D for this purpose.  Grant Program Guidelines are incorporated into this Agreement.  years. This paragraph shall survive termination oft this Agreement.  survive termination of this Agreement.  4.  5.  Duration of Agreement. The duration oft this Agreement shall be for a term ofi five years (5)years from the effective date of this Agreement. Thej parties may agree in writing to extend the term ofthis Agreement ifr necessary to complete the Project ori fulfill the requirements oft the Grant. The City may terminate this Agreement at any time for any reason by giving at least thirty (30) days' notice in writing to the Company. Ifthe Company fails to comply with any oft the terms and conditions of this Agreement, the City may give notice, in writing, to the Company of any or all defaults claimed. The notice will be sufficient for all purposes if it describes the default in general terms. Ifall defaults are: not cured and corrected within ai reasonable period as specified in the notice, the City may, with no further notice, declare the Agreement to be terminated. The Company is not relieved of liability to the City for damages sustained by the City by virtue of any  breach of this Agreement by the Company.  2    6.  General Provisions.  A. Notice of Changes. Each party shall have the obligation of notifying the other party of any events or circumstances that will affect either party's ability to carry out their duties under this Agreement. Notice to the City shall be sent to:  Ed Cook, City Manager City of Callaway 6601 E. Highway 22 Callaway, Florida 32404 Phone: (850)871-6000  Email: itymanager@cityoicallaway.com  with copy to:  Kevin D. Obos, City Attorney Hand Arendall Harrison Sale 304 Magnolia Avenue Panama City, Florida 32401 Phone: (850)769-3434 Email: kobos@handfirm.com  Notice to the Developers shall be sent to:  Beacon Point Plaza, LLC clo NAITalcor Attn: Patrick Jones or. Jonah Bonner 17216 Panama City Beach Pkwy Panama City Beach, FL 32413 Phone: (850) 814-5878 Email: patrick@talcor.com  B. Time. Time is of the essence in this Agreement.  C.  Remedies. All rights and remedies conferred upon the parties in this Agreement shall be cumulative and in addition to those available under the laws oft the State of  Florida.  D. Attorney's Fees. In the event of any litigation hereunder, each party shall be responsible forits own attorney's 's fees and court costs ata all trial and appellate levels Assignment. This Agreement shall be binding upon and shall inure to the benefit of City, Company, its respective heirs, successors, legal representatives: and permitted assigns. Company may assign to its affiliate all its rights under this  and at any mediation or arbitration.  E.  3    Agreement and cause its affiliate to assume all the liabilities and obligations ofit under this Agreement. Otherwise, this Agreement may only be assigned by Company with the consent of City, which shall not be unreasonably withheld, Severability. In the event any provision oft this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not  conditioned, or delayed.  F.  invalidate or render unenforceable any other provision hereof.  G. Modification. Nor modification, amendment, or alteration in the terms or conditions contained herein shall be effective unless contained in a written document prepared with the same or similar formality as this Agreement and executed by the City and  Company.  H. Governing Law. This Agreement shall be governed by and construed according to thel laws oft the State of Florida. Venue for any action or proceeding to enforce the provisions of this Agreement shall be in the Circuit Court in and for Bay County, Entire Agreement. This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof, and supersedes all prior and contemporaneous agreements, understandings, negotiations, and discussions ofthe parties, whether oral or written, and there are not representations, warranties, Multiple Counterparts. This Agreement may be executed simultaneously ini two or more counterparts, each of which shall be deemed an original and all of which  Florida.  I.  covenants or other agreements among them.  J.  together shall constitute one instrument.  SIGNATURES TO: FOLLOW]  4    IN WITNESS WHEREOF, the parties have caused these presents to be executed in their  names as oft the day and year first above written.  WITNESSES:  BEACON PLAZA, LLC, al Florida limited liability company  Name  By: Garry Bobke Its: Managing Member  Name  STATE OF COUNTY OF  The foregoing instrument was acknowledged before me this  day of of BEACON  2024, by  as  PLAZA,LLC,a! Florida limited liability company, on behalfofthat entity. Hei is personally! known  to me or has produced a  state driver's license as identification.  Printed Name: NOTARY PUBLIC, State of  [NOTARIAL SEAL]  5    CITY OF CALLAWAY  Pamn Henderson, Mayor  ATTEST:  City Clerk  Approved as to Form:  Kevin D. Obos, City Attorney  6    EXHIBIT A Property Description  7    EXHIBITB  Federally Funded Community Development Block Grant Disaster Recovery (CDBG-DR)  Hometown Revitalization Program Grant M0038  8    EXHIBITC  Rebuild Florida Hometown Revitalization Program Guidelines  9    EXHIBITD  Prepared by and return to: NAME ADDRESS TELEPHONE NUMBER  TEMPORARY CONSTRUCTION EASEMENT  THIS TEMPORARY EASEMENT made this "Grantor" and the City of Callaway, hereinafter called "Grantee".  day of  2024, by and between Beacon Plaza LLC, a Florida limited liability company, hereinafter called  WITNESSETH:  That Grantor, for and in consideration of the sum of $10.00 and other valuable considerations, receipt and sufficiency of which is hereby acknowledged, by these presents does hereby give, grant, bargain and release to the Grantee, a temporary construction easement for the purpose of conducting environmental testing, demolition, site preparation and construction of Beacon Point Plaza ("Project") in, upon, over and through the following described land in Bay  County, Florida, described as follows:  INSERT LEGAL DESCRIPTION  ITISUNDERSTOOD and agreed by the parties hereto that the rights granted herein shall  terminate upon completion oft the Project, but nol later than the last day of  20  (Signatures onj following page)  10    IN WITNESS WHEREOF, Grantor has caused these presents to be executed in its name by its proper officers hereunto duly authorized, on the day, month and year first above written.  Signed, sealed and delivered in the presence of: Sign: Print: Sign: Print: STATE OF COUNTY OF  BEACON PLAZA LLC  By: Garry Bobke, Managing Member  SWORN TO and subscribed before me this  day of  2024, by  Garry Bobke, who is L] personally known to me, or who has L] produced  as identification.  Notary Public  PLACENOTARIAL SEAL]