GrandManors  YOSEMITE  Yosemite Lakes Owners Association  Open Board Meeting Minutes December 5, 2023 at 7:10 pm Via teleconference and at the clubhouse Cheryl Bluhm, President Kathy Miller, Vice President Beate Olivas, Treasurer Pam McDaniel, Secretary Rose Mackey, Director Randall Sacks, Director Kenneth Sartain, Director  *=C absent MSC=A Motion, Second & Carried MSF= Motion, Second & Failed  1. 2. 3. 4.  Establish Quorum/ Call to Order: The meeting was called to order at 7:10 pm with a quorum of the Guests: Tom Bell and Heather Stafford joined the meeting as a CPA firm to discuss taxation for  Board members present.  homeowner associations and providing audit services. Prior Meeting Minutes: November minutes approved with corrections. Financial Report: Discussion for transition from Tops to Zoho.  Total amount received for collections: 204,116-reported before Zoho domain went down. The  cost of expense for collections: $116,240. For month ending July 2023: Balances: Operating: $1,986,938 Delinquencies total: $1,302,261.79 Business at Hand  Money Market: $484,139.27  Reserve: $1,986,938  5.  A. Pool Update: Sealer is curing around the pool coping and next to deck. It should be ready for the to be open as far as getting into the spa area. Nobody can go swimming for quite a while. B. Fire Hydrant Update: Two left that need to be fixed. They are working on that they also did set up a fire hydrant scheduled. They are going through and doing all the flushing of fire hydrants  That area should be open inj just a few days.  and have it on an actual schedule sO that we can be tracking those things. Vehicles and Assets: Review of all vehicles, registration and insurance.  D. PRP: Ken and. JT are working on a plan to flush and connect and sanitize the hydrants in that section and then tie it into Glacier at the end. They're working with the staff on doing those things and analyzing to try to make progress on that. So we were hopefully going to have a better recording and also be able to report that to homeowners to the progress anything PRP. E. Roads: Ongoing typical road repairs, preparing for winter with a large scale wood chipper, burn piles, tree root removal and road repairs at multiple locations. Quote was submitted for striping the    GrandManors  YOSEMITE  Fairway Café parking lot and the golf parking lot for $2200. Grants for dump trucks was discussed. Twenty (20) water company road patches were completed as well as a large main break in the YLP Care update: There is no affiliation with YLOA and this should be noted in the minutes. YSPUCTax Update: Ken Harrington is working with a liaison for tax payments. Motion: President Bluhm made a motion, whereas Yosemite lakes Owners Association has operated under the conditions of being self-managed, and delegating operation and management duties to a general manager to act as an agent on behalf of the Yosemite lakes Owners Association YLOA, the association and the board of directors to exercise control and management over assets and operations, whereas the general manager is tasked with administering and or supervising the financial or common area assets, Civil Code 5380, implementing resolutions and directives of the board, implementing provisions of governing documents and administering contracts, including insurance contracts vendors, contractors, and other third party providers of goods and services, business and professional professional code 11 500 D, whereas Yosemite lakes Owners Association has operated under the conditions of employing or contracting a financial control slash financial manager to control internal financial controls to approve financial transactions prepare checks, make bank deposits control, petty cash and record transactions, I move that the general manager and the controller slash financial manager or similar will each report equally and separately to the YLOA Board of Directors. So as not to create a conflict of interest, the general manager shall not have the responsibility or authority to manage the controller financial slash financial manager similar nor will the controller slash financial manager are similar have the ability or authority to control the general manager, both positions will report separately to and directly to the YLOA Management Company Update: The board is reviewing three (3) companies and doing a cost 10. New GM: Board will forward all applications when the new management company is chosen. 12. Computer Equipment and leases: Lease is over as of November 30th and the board will be 13. Resolutions: This is the motion whereas Yosemite lakes Owners Association is a California nonprofit mutual benefit corporation, whereas the board of directors has a duty to alliveiate assessments sufficient to perform the association's obligations under its governing documents and Civil Code 56 00 A, and the association relies upon the payment of assessments by each member in order to meet the financial obligations of association. Whereas assessments levied against the property identified below have not been paid to the association by the owner or owners their own and partial number is 093520006 and 092270010 were as of the date of the resolution the debt owed for the property has not been satisfied, whereas the association will be entitled to record a lien to pursuant to California Civil Code 5675 and associations recorded declaration of covenants, conditions and restrictions, after a pre lien demand letter is sent to all record owners of the property. Now therefore, it is hereby resolved by a majority of the members of the board of  north zone. Director Sacks is getting quotes for larger projects.  6. 7. 8.  board. Treasurer Olivas seconded the motion, passed unanimously.  9.  comparison.  11. Roofing Contract: Board is reviewing three (3) bids.  discussing a new vendor.    GrandManors  YOSEMITE  directors that if the debt has not says, satisfied within 30 days of the date, that a pre lien demand letter is mailed, and lien shall be recorded against the property by the association council for powers, and that for a record power is hereby designated as an authorized agent of association and ist the board of directors to execute records such lien on behalf oft the Association, the undersigned, the duly appointed secretary oft the association hereby certifies that the foregoing resolution as approved this day, December the fifth of 2023 at a duly notice of open meeting of the Board of  Directors. I'I second. 14. APN Numbers Here:  15. Next Meeting: January 9, 2024, second Tuesday of the month. 16. Adjoyrnment: MSCt to adjourn the Open Meeting at 10:15 pm  Ph  Hblpaay Date  Board Member Signature