OF HAPNA A4 ALIFORN  SPECIAL CITY COUNCIL MEETING 777 B: Street, Hayward, CA 94541 Council Chambers and Zoom Tuesday, October 8, 2024,7:00 p.m.  wAorimmaaaissNaNANaVAAIsamndIA  The special City Council meeting was called to order by Mayor Salinas at 7:00 p.m. The City Council held a hybrid meeting ini the Council Chambers and virtually vial Zoom. Pursuant to Government Code Section 54953, the meeting included a teleconference location at Renaissance Nashville Hotel, 611 Commerce Street, Nashville, TN 37203. Council Member Bonilla Jr.p participated viat teleconference. The agenda was Psaateeutretotn  and the public had an opportunity to address the City Council. Pledge of Allegiance: Council Member Syrop  Present: Absent:  COUNCIL MEMBERS. Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeno  MAYOR Salinas None  CLOSED SESSION ANNOUNCEMENT  The City Council convened in closed session on October 1, 2024, at 6:30 p.m., with all members present, and no public speakers, regarding public employment pursuant to Government Code section 54957, to consider the appointment or employment of a public employee, to wit, the City Manager. City Attorney Lawson announced the Council met regarding the item and took The City Council convened in closed session on October 8, 2024, at 6:00 p.m., with all members present, Council Member Bonilla participating remotely pursuant to Government Code section 54953 and no public speakers, to discuss conference with legal counsel pursuant to Government Code section 54956.9(d)(1) regarding Dorothy Jean Johnson V. City of Hayward, Alameda County Superior Court Case No. 23CV034454. City Attorney Lawson noted the Council met regarding the item and approved unanimously, with Council Member Andrews moving and Council Member Zermenio seconding, settlement in the amount of $200,000. The  no reportable action. The closed session adjourned at 8:00 p.m.  closed session adjourned at 6:30 p.m.  PRESENTATION  Mayor Salinas read a Certificate of Recognition presented to Southgate Elementary School, honoring the school for earning the prestigious 2024 National Blue-Ribbon School Award from the US Department of Education. Felicia Costa, Southgate Elementary School Principal, thanked the City Council and accepted the award on behalfof Southgate Elementary School and Hayward Unified School District. Hayward Unified School District (HUSD) Trustee Prada, HUSD Superintendent Dr. Raimann, Southgate Elementary Assistant Principal Herrera, and  faculty members were acknowledged for their presence.    PUBLIC COMMENTS  TJ, with Hayward Concerned Citizens, raised concerns about the road renovation on Tennyson Road, highlighting issues such ast raficongeston,acadens; and changes tol lanes and parking; called for the City and police to address the concerns and provide ongoing assessments; and emphasized the need for better communication and transparency regarding the Council Public Safety Committee meetings, advocating for increased public awareness, accessible meeting agendas, published minutes, and video recordings to  encourage. greater communty/lnyolvement. CITY MANAGER'S COMMENTS There were no comments. CONSENT CALENDAR  1. Approve the Minutes oft the Special City Council Meeting on September 3, 2024 MIN2 24- Itwas moved by Council Member Goldstein.seconded by Council Member Roche, and carried nanmousytapprove the special City Council meeting minutes of September 3.2024. 2. Approve the Minutes oft the City Council Meeting on September17,2024: MIN 24-106 Itwas moved by Council Member Goldstein.seconded by Council Member Roche, and carried unanimousilytoapproxe the special City Council meeting minutes of September17.2024. 3. Adopt an Ordinance Adding Article 16 to Chapter 2 of the Hayward Municipal Code, Establishing District-Based City Council Elections; and Finding that the. Action is Exempt  104  from CEQA Review CONS 24-518  Staffreportsubmitted by City Clerkl Lens, dated October 8, 2024,  was filed.  Itwas moved by Council Member Goldstein.seconded by Council Member Roche. and carried  unanimouslyb by the followingroll call vote,t toadopt theordinance.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL: MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Ordinance 24-07, "Ordinance of the City Council of the City of Hayward Adding Article 16 to Chapter 2 of the Hayward Municipal Code, Establishing District-Based City Council Elections; and Finding that the  Action is Exempt from CEQA Review"  2October 8, 2024    SPECIAL CITY COUNCIL MEETING 777 B Street, Hayward, CA94541 Council Chambers and Zoom Tuesday, October 8, 2024, 7:00 p.m.  S FORN  wAodamadasENOISNCNARLANAVAIAsCIA2  4. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a 36-Month Rental Agreement with Palma Ceia Baptist Church for the Hayward Police Department's South Resource Center, with the Option to Renew for One Additional 36-Month Term, for a'l Total Not-to-Exceed Amount of $350,000, and Appropriate $6,000 from the Measure C  Fund (101) CONS 24-483  Staff report submitted by Police ChiefN Matthews, dated October  8, 2024, was filed.  Itwas moved by Council Member Goldstein, seconded by Council Member Roche,and carried  unanimouslyl by the following roll call vote, to adopt the resolution.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR: Salinas None None  Resolution 24-189, "Adoptal Resolution Authorizing the City Manager to Negotiate and Execute a Rental Agreement with Palma Ceia Baptist Church for the Hayward Police Department's South Resource Center for an. Amount Not to Exceed $350,000 and to Appropriate $6,000 from the Measure C Fund to the Hayward Police Department's Measure C  Community Service Budget"  5. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with NHA Advisors, LLC, and Increase the Contract Amount by $65,000, for a Total Not-to-Exceed Amount of $150,000, for Water Infrastructure Finance and Innovation Act (WIFIA) Loan Application and Financial Consulting Services Related to the Water Resource Recovery Facility (WRRF)  Improvements - Phase II Project CONS24-484  Staff report submitted by Public Works Director Ameri, dated  October 8, 2024, was filed.  Itwas moved by Council Member Goldstein, seconded by Council Member Roche,and carried  unanimously by thef following roll call vote, to adopt the resolution.    AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Resolution 24-190, "Adopt a Resolution Authorizing the City Manager to Execute. Amendment No. 1 to the Professional Services Agreement with NHA Advisors, LLC. And Increase the Contract Amount by $65,000 for a total Not to Exceed $150,000 for Water Infrastructure Finance and Innovation Act (WIFIA) Loan Application and Financial Consulting Services Related to the Water Resource Recovery Facility (WRRF)  improvements- - Phase II Project"  6. Adopt a Resolution Awarding Three-Year Contracts to Econolite Control Products, Inc., and Western Systems, Inc., fort the Battery Backup Program, Project No. 05233 and 05856  CONS 24-496  Staffi report submitted by Public Works Director. Ameri, dated October 8,  2024, was filed.  Itwas moved by Council Member Goldstein.seconded by Council Member Roche,and carried  unanimously by the followingr roll call vote. to adopt the resolution.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Resolution 24-191, Resolution Authorizing the City Manager to Execute Agreements with Econolite Control Products, Inc. and Western Systems, Inc. to Provide Signal Equipment for thel Battery Backup Program, Project No. 05233: and 05856i in an Amount! Not tol Exceed $400,000 for Econolite Products, Inc., and $150,000 for Western Systems, Inc. for a Three-Year  Contract' Term"  7. Adopt a Resolution Authorizing a Contract Amendment with DLR Group- RossDrulisCusenbery Architecture for Stack Center Design, Bid, and Construction  Services, fora a Not-to-Exceed Amount of 51520580CON524-497  Staff report submitted by Assistant to the City Manager Thomas, dated  October 8, 2024, was filed.  40ctober 8, 2024    SPECIAL CITY COUNCIL MEETING 777 B: Street, Hayward, CA 94541 Council Chambers and Zoom Tuesday, October 8, 2024, 7:00 p.m.  4 ALIFORN  wAauamadassEANNIENaNARLANMANAIBAndIR  Itv was moved by Council Member Goldstein, seconded by Council Member Roche.and carried  unanimously! by the followingroll call vote, to adopt the resolution.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Resolution 24-192, "Resolution Authorizing the City Manager to Negotiate and Execute an Amendment to the Professional Services Agreement with DLR Group - Rossdrulscusenbery, Inc. for Final Phasel Construction Support and for Phase II Construction Document, Bidding, and Construction Services for the Stack Center Project, Not to Exceed  $1,520,580"  8. Adoptal Resolution. Allocating $417,215in! HOME Investment Partnership Program Funds and Renewing the Housing Grant Subsidy Agreement with Abode Services for Project Independence to Provide Tenant Based Rental Assistance to Emancipated and Former  Foster Care Youth CONS24-500  Staffreportsubmitted by Development Services Director Buizer and Development Services Deputy Director Morales, dated  October 8, 2024, was filed.  Itwas moved by Council Member Goldstein, seconded by Council Member Roche, and carried  unanimously by the following roll call vote, to adopt the resolution.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Resolution 24-193, 'Resolution. Authorizing theUsec ofHome Investment Partnership Program Funds for Rental Assistance to Emancipated and Former Foster Care Youth Through Abode Services' Project Independence and Authorizing the City Manager to Negotiate and Execute a Housing Subsidy Grant Agreement with Adobe Services in an  Amount not to Exceed $417,215"    9. Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $20,000 in Grant Funding from the California Office of Traffic Safety to the Hayward Police Department to Fund No-Cost Motorcycle Training Courses Offered to the Public CONS  24-506  Staff report submitted by the Police Chief Matthews, dated  October 8, 2024, was filed.  Itwas moved by Council Member Goldstein, seconded by Council Member Roche,and carried  unanimously by the following roll call vote, to adopt the resolution.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Resolution 24-194, Resolution Authorizing the City Manager to Accept and Appropriate $20,000 in Funding from the State ofCalifornia Officeof Traffic Safety to the Hayward Police Department to Fund No-Cost  Motorcycle Training Courses Offered tot the Public"  10. Adopt a Resolution Authorizing the City Manager to Execute an Agreement to Pre- Purchase Substation Electrical 12kVTransformers: and Switches for the Water Resource Recovery Facility (WRRF) improvements -1 Phase III Project CONS24-511  Staff report submitted by Public Works Director Ameri, dated  October 8, 2024, was filed.  Itwas moved by Council Member Goldstein, seconded by Council Member Roche.and carried  unanimouslybythel following roll call vote, to adopt the resolution.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Resolution 24-195, Resolution Authorizing the City Manager tol Execute an Agreement tol Pre-Purchase Substation Electrical 121 KV' Transformers and Switches for the Water Resource Recovery Facility (WRRF) Improvements-  Phase II Project"  6October 8. 2024    OF HAIHA  SPECIAL CITY COUNCIL MEETING 7771 B Street, Hayward, CA 94541 Council Chambers and Zoom Tuesday, October 8, 2024, 7:00 p.m.  AoumamwaaassenNOIsNNAAUIRSaNdIA  PALIFORN  11. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to Increase the Professional Services Agreements with Kitchell CEM for Extended Construction Support Services by $2,138,812 for a Not-to-Exceed Amount of$2,658,812 for' The Stack Center Phaseland Phase II Projects, Project No. 06960 CONS24-519  Staff report submitted by Public Works Director Ameri, dated  October 8, 2024, was filed.  Itwas moved by Council Member Goldstein, seconded by Council Member Roche. and carried  unanimously by the following roll call vote, toadopt the resolution.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS. Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Resolution 24-196, Resolution Authorizing the City Manager to Execute Amendment No. 1t tol Increase thel Professional Services Agreements with Kitchell Cem for Extended Construction Support Services by $2,138,812 for a Not-To Exceed Amount of $2,658,812 for the Stack Center Phase I  and Phase II Projects, Project No. 06960"  PUBLIC: HEARING  12. Master Fee Schedule: Adopt a Resolution Approving Amendments to thel FY: 2025 Master Fee Schedule, and Finding the. Action is Exempt from CEQA Review (Report from Finance  Director Gonzales) PH 24-043  Staff report submitted by Finance Director Gonzales, dated  October 8, 2024, was filed.  Mayor Salinas, without Council members' objections, did forgo the staff's oral presentation since the item was heard previously and only included minor amendments. In response to Council Member Syrop's inquiry about the impound and storage fees for seized merchandise from street vendors, Finance Director Gonzales explained the fees reflect both staff time and logistical costs involved in handlingimpounded merchandise.    There being no public comment, Mayor Salinas opened and closed thej public hearing at 7:22 Council Member Syrop expressed support for the recommended fees; and proposed waving impound fees for those who go through the permit process before retrieving their impounded equipment, which could encourage participation and potentiallyapply pressure Itwas moved by Council Member Andrews, seconded by Council Member Roche, and carried  p.m.  on the county to improve the process.  unanimously byt the following roll call vote, to adopt the resolution.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR: Salinas None None  Resolution 24-197, Resolution Adopting the FY 2025 Master Fee Schedule that Reflects Updated Fees and Charges for Departments int the City of Hayward and Rescinding Resolution No. 24-087 and All Amendments Thereto and Finding that the. Action Is Exempt from CEQA  Review"  LEGISLATIVE BUSINESS  13. Cal Cities 2024 Annual Conference: Adopt a Resolution Designating Voting Delegates and Alternates for the Annual Conference Scheduled for October 16-18, 2024; and Adopt a Resolution of the General Assembly of the League of California Cities Calling for the California Legislature to Enact Laws that Ensure that "What Applies to One, Applies to All"i int the Fairand Equal' Treatment ofAll Governmental Officials at All Levelsi in the State of California (Report from City Clerk Lens and Interim City Manager Claussen) LB 24-  021  Staff report submitted by City Clerk Lens and Interim City Manager Claussen, dated October 8, 2024, was filed.  Mayor Salinas, without Council members' objections, did forgo the staff's oral presentation since the written report had the information, and noted that all members oft the City Council, except for Council Member Zermeno, were] planning to: attend the Cal Cities Conference in Long Beach from October 16 to 18, 2024. Mayor Salinas added that since he is the City's delegate to the Cal Cities East Bay Division and Council Member Syrop is the City's alternate, they  could represent the City at the conference.  8October 8. 2024    SPECIAL CITY COUNCIL MEETING 7771 B Street, Hayward, CA 94541 Council Chambers and Zoom Tuesday, October 8, 2024, 7:00 p.m.  4A  MM/AosuaMadRNeNCNAZEMANEAMATAANCIA  Council Member Syrop noted that he was in the process of confirming his registration and Council Member Andrews offered to serve as the second alternate for the Cal Cities Annual There being no public comment, Mayor Salinas opened and closed the public hearing at 7:26 Itwasmoved! by Council Member Bonilalr.seconded byCouncil Member Zermeno.and carried  recommended having a second alternate.  Conference. p.m.  unanimouslyl by the followingroll call vote.toadopt the resolutions.  AYES: NOES: ABSENT: ABSTAIN: None  COUNCILI MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYOR Salinas None None  Resolution 24-198, "A Resolution Designating a Voting Delegate and an Alternate Voting Delegate as Hayward's Representatives to the Cal Cities Resolution 24-199, "A Resolution Encourgng/Dsourgng Support of the California Cities Policy Resolution Being Considered at the Cal Cities  2024Annual Conference"  2024 Annual Conference"  14. Fiscal Year 2025 Salary Plan Amendment: Adopt a Resolution Approving an Amendment  to the City of Hayward Salary Plan for Fiscal Year 2025LB24-020  Staff report submitted by Human Resources Director Frye, dated October 8,  2024, was filed.  Mayor Salinas, without Council members' objections, did forgo the staff's oral presentation There being no public comment, Mayor Salinas opened and closed thej public hearing at 7:29 Itwas moved by Council Member Andrews, seconded by Council Member Syrop, and carried  since the recommendation included minor amendments.  p.m.  unanimously by the followingrollc call vote, to adopt the resolution.    AYES: NOES: ABSENT: ABSTAIN: None  COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche,  Syrop, Zermeno MAYORSalinas None None  Resolution 24-200, "Resolution. Approving the Amended Fiscal Year 2025 Salary Plan Designating Positions of Employment in the City ofHayward and Salary Range; and Superseding Resolution No. 24-188 and All  Amendments Thereto"  COUNCIL REPORTS AND ANNOUNCEMENTS There were no Council reports nor announcements.  COUNCIL REFERRALS There were no referrals. ADJOURNMENT  Mayor Salinas adjourned the special City Council meeting at' 7:30 p.m.  APPROVED  Mark Salinas Mayor, City ofH Hayward  MLLL  ATTEST: M Miriam Lens City Clerk, City ofHayward  10JOctober 8, 2024