CityofCalmesa Tuesday, February 6,2024  Minutes of the Regular Meeting of the Library Commission  CALL TO ORDER: The meeting was called to order at 4:30 p.m. by Vice Chairperson Mugiishi  ROLL CALL:  COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT:  Andrews, Mugiishi and Pettiford Reeves (arrived at 4:38 p.m.)  Zylman  Darlene Gerdes, Deputy City Manager/City Clerk, Celeste Reid, Finance Director Ivan Aguirre, Calimesa Library Manager  PUBLIC COMMENT: None APPROVAL OF MINUTES  a. December 5, 2023 action minutes of Regular Meeting.  MOTION BY COMMISSIONER ANDREWS, SECONDED BY COMMISSIONER PETTIFORD, CARREDAOTOAPPROVE THE MINUTES OF DECEMBER5, 2023AS  PRESENTED. LIBRARY REPORT  Library staff provided stats to the City as follows:  Calimesa Library  DECEMBER 2023 3,293 161 344 2,053 December 2023 39 86 164 7 641  JANUARY 2024 3,127 231 857 2,307 January 2024 86 87 184 35 395  All Patrons Computer Sessions Onsite Computer Session Wireless Item Checkouts  Program Children's Programs Adult Programs Passive Programs Volunteer Hours Take Home Crafts  The Calimesa Library Manager Aguirre reported that Library staff would begin working in the storage building the week of February 17th- 24th. He suggested holding a book sale to get rid of as many donated books as possible prior to the move to the Bank of America building.. He questioned the amount of money available for the Summer Reading Itv was decided that the March meeting would be opened and business discussed as usual and then would be reconvened with the Commission traveling to the storage building for  Program.  Library Commission Action Minutes of Regular Meeting  February 6, 2024 Page 1of2    a site visit. Deputy City Manager/City Clerk Gerdes stated that she would have public  works bring lights, as the building will be dark at that time.  BUSINESS ITEMS FOR DISCUSSION  Annual Commission Reorganization: There was Commission consensus to continue this item to the April meeting, as all members of the Commission were not in attendance. Monthly Budget Update: Deputy City Manager/City Clerk Gerdes provided a budget update through January 31, 2024, reporting a fund balance of $320,621, Giving Tree Balance of $27,897 Book Sales Balance of $15,583 Friends of the Library Balance of $36,916 and Jim Hyatt Memorial Balance of$2,047 withi total funds available of $403,064. Revenues to date of $4,828 and expenditures to date of $11,509. The Library Fund THERE WAS COMMISSION CONSENSUS TO APPROVE THE MONTHLY, BUDGET UPDATE Update and discussion of Library Improvement Project: Deputy City Manager/City Clerk Gerdes stated that there was nothing of significance to report on the new library  Development Impact Fee Balance is $1,190,141.  AS PRESENTED.  project. None  COMMISSION MEMBERS REPORTS AND COMMENTS  ADJOURNMENT March 5, 2024. Respectfully submitted, Darlene Gerdes Deputy City Manager/City Clerk  The Library Commission meeting was adjourned at 4:48 p.m. to the Regular Meeting of  APPROVED BY COMMISSION 3/5/2024 Approved by Council: 3119/2084  Library Commission Action Minutes of Regular Meeting  February 6, 2024 Page 2of2