City OfCalimesa  Joint City Council & Successor Agency to the Calimesa Redevelopment Agency  Minutes of Budget Workshop Special Meeting  May 21, 2024  CALL TO ORDER 3:30 p.m. by Mayor Davis  ROLL CALL: ABSENT: STAFF:  MAYOR DAVIS, MAYOR PRO TEM HEWITT, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER MANLY AND COUNCIL MEMBER  MOLINA. NONE  CITY MANAGER KOLBOW, CITY CLERK GERDES, FINANCE DIRECTOR REID, PLANNING DIRECTOR LUCIA, CITY ENGINEER  THORNTON AND FIRE CHIEF O'CONNELL.  PLEDGE OF ALLEGIANCE  Pledge of Allegiance was led by Council Member Manly.  APPROVAL OF THE AGENDA  MOTION BY COUNCIL MEMBER MOLINA, SECONDED BY COUNCIL MEMBER MANLY,  CARRIED 5-0 TO APPROVE THE AGENDA AS PRESENTED.  JOINT WORKSHOP ITEM  1.  JOINT REVIEW OF THE FISCAL YEAR 2024-2025 BUDGET FOR THE CITY OF CALIMESA. AND THE SUCCESSORAGENCY TO THE CALIMESA REDEVELOPMENT RECOMMENDATION: That the City Council and the Calimesa Successor. Agency Board of Directors review the Fiscal Year 2024-2025 Budget documents and provide direction as City Manager Kolbow presented al Power Point presentation of the Fiscal Year 2024-2025  AGENCY. appropriate.  Draft Budget as follows:  FY 2024-25 GENERAL FUND SUMMARY: Proposed General Fund FY2024-25 Estimated Revenues Proposed Expenditures Operating Surplus Transfers Out Net Change  Ongoing (9,893,828) 248,095 (130,000) 118,095  One-time  Total  10,141,923 $ 125,000 $ 10,266,923  (127,100) (10,020,928) (2,100) (763,000) (765,100)  245,995 (893,000) (647,005) 7,799,704 $ 7,152,699  Projected Beginning! Fund Balance Estimated Ending Fund Balance  Joint City Council and Successor Agency tot the Calimesa Redevelopment Agency Action Minutes of thel Budget Workshop Special Meeting of  May 21,2024. - 3:30p p.m. Page 1 of6    General Fund Revenues are as follows:  FY24 Budget FY24 Projected to % Change 8.0% 8.4% 2.1% 5.7% 67% 15% 1.9%  FY2023-24 Projected Actuals 1,541,711 1,688,000 2,820,282 592,395 142,300 175,150 740,416  FY2024-25 Budget 1,608,000 1,694,000 1,044,600 (7.4%) 589,000 149,500 214,450 (13%) 386,373  to %Change 4.0% 4.3% 0.4% (63%) (0.6%) 5% 23% (48%) (15%)  FY2023-24 Adopted Budget 1,483,000 1,659,000 1,127,500 557,000 449,500 246,050 310,750  Estimated FY25 Budget FY25 Budget  Property Tax Prop. Taxi in Lieu OfVLF Sales Tax Charges for Services Franchise Fees Building & Safety Charges Planning & Eng. Charges Other Revenues Total Revenue  $ 4,238,800 $ 4,405,051 $ 4,581,000  $ 10,071,600 $ 12,105,305 5 10,266,923  General Fund Expenditures  As summary of one-time expenditures included in this proposed budget is as follows:  Proposed Budget $ 16,000 40,000 33,000 20,000 18,100  One-time Requests by Department City Clerk- Supplies & Election Finance - DIF Study Fire Equipment  CommuntyDevelopment General Plan Safety Element Animal Control, Community: Services & InformationTech  Total One-Time General Fund Proposed Expenditures $ 127,100 Descriptions of major recurring General Fund expenditures are as follows:  Fire & Community Risk Reduction - $61,166 Insurance Increase of 20%  Professional Services for ALS and Fire Protection Wildland Protection Agreement Increase of 20% Sheriffs Department Rate increases estimated at 4.5% Flock camera annual subscription moved to Fund 14  Police - $68,000  Information Technology - $63,749 Permitting Software  GIS Updates for Permitting Software  Joint City Council and Successor Agency to the Calimesal Redevelopment. Agency Action Minutes of the Budget Workshop Special Meeting of  May 21, 2024 - 3:30p p.m. Page 20 of6    Various Subscription Increases  Public Works - $92,070 Engineer  Professional Services increase for Public Works Director and Associate  Tree Trimming & Maintenance Agreements  Community Development - $76,700 increased hours of availability. City Clerk & Risk Management - $41,966 Insurance increases of 20% Other Contractual Increases  Professional Services increases for Senior Building Technician and  Professional Services increases for Code Enforcement  Staffing - Total $134,000  Cost of Living Adjustment - 3% for all staff except City Manager and Position Restructure - Total Cost $119,000 Upgrade Maintenance Supervisor to Maintenance Superintendent & Upgrade Associate Planner to Senior Planner - Total Net Cost $13,000 Add Maintenance Worker II - Total Cost $85,000 Remove Planning Technician I- Total Savings ($83,000) Community Services - Sr. Center & Special Events - $28,000  Professional Services Supplies for Special Events Other - $(2,825) - Savings City Manager City Attorney Engineering Total General Fund Additional Recurring Expenditures FY2024-25 -$562,826  Animal Control Contract - Net Decrease  A summary of General Fund Expenditures is as follows:  FY2023-24 Projected $ 5,589,306 2,624,012 679,398 574,482 170,493 85,964 25,000 2,057,661 188,190 $11,994,506  Department Fire & Community Risk Reduct. $ Police & COP Community Development PublicWorks Senior Center & Spec Events Engineering Animal Control Administration Non-Departmental Total GF Expenditures  One-time  Recurring 2,696,856 645,054 774,852 222,473 97,200 29,000 1,813,464 142,017  TOTAL 2,696,856 665,054 774,852 228,973 97,200 36,000 1,874,064 142,017  33,000 $ 3,472,912 $ 3,505,912  20,000 6,500 7,000 60,600  $ 127,1005 9,893,828 510,020,928  Joint City Council and Successor Agency to the Calimesa Redevelopment Agency Action Minutes of the Budget Workshop Special Meeting of  May 21,2024- -3 3:30 p.m. Page 3of6    Capital Improvement Plan FY 2024/25 - 2028/29 Overview  Five-year Planning Horizon  Appropriations are only for FY2024-25  22 Projects  20 Carryover Projects (includes facility improvements, pavement 2N New Projects (Library Sidewalk ADA & California St. Storm Drain)  management and IT)  Proposed $73.5 million investment over next five years Additional $29.1 million in carryover funding as of 4/30/24  FY2024-25 - $21.3 million  Final carryover amount to be determined when books close on FY2023-24  Capital Improvement Plan Carryover Projects are as follows:  New Calimesa Library Mountainview Park Phase 2 Countyline Road/Calimesa Blvd. Cherry Valley Blvd. Interchange Calimesa Blvd. Realignment (CVI Blvd.) Citywide Pavement Management Singleton Road Interchange  Capital Improvement Plan New Projects are as follows:  California Street Storm Drain Library Sidewalk ADA Improvement  Additional Capital Improvement Plan Projects are as follow: Senior Center Facility Improvements - $300,000  Senior Center Restrooms Senior Center Roof  Funding provided through transfer from General Fund Fire Department Equipment and Security $30,000 Medical Storage with temperature control settings Funding provided through transfer from General Fund Implementation and first year subscription costs Funding provided through transfer from General Fund Joint City Council and Successor. Agency to the Calimesa Redevelopment. Agency Action Minutes oft the Budget Workshop Special Meeting of  Security Gates  Accounting Software - $80,000  May 21,2024-3:30 p.m. Page 4 of6    Vehicle Fund (2048, p. 193)  Monarch G2 Pumper Lease payment- $121,000 Information Technology (2045-2047, p. 194-197) 5Laptops for Fire Vehicles - $30,000 8D Desktops - $18,400 Infrastructure & IT Upgrades - $7,000  As summary of all funds was provided as follows:  Projected Beginning Fund Balance 119,003 435,000 117,000 117,576 28,997 237,641 6,284,871 6,801,172 121,677 1,771,811  Proposed Transfers In/  Proposed Ending 126,116 439,000 71,600 56,060 17,997 327,191 7,182,693 6,995,614 126,629 1,795,253 s 24,290,852  Estimated Revenue 36,595 10,000 598,342 109,450 338,000 20,798,649 3,284,126 215,270 274,430  Proposed (364,482) (121,000) (135,400) (309,858) (120,450) (248,450) (20,576,827) (3,089,684) (210,318) (277,770)  Fund General Fund Capital Projects Vehicle Replacement ITR Replacement Gas Tax/RMRA LLMD Measure. A DIF Funds CFDF Funds Successor, Agency Other Funds  Expenditures (Transfers Out) Fund Balance  $ 7,799,704 $ 10,266,705 $ (10,020,928) $ (892,782) $ 7,152,699  335,000 125,000 80,000 (350,000) 676,000 26,782  Total All City Funds $ 23,834,452 $ 35,931,567 $ (35,475,167) $  Available Reserves are as follows:  Projected Balanceat 6/30/2024. $ 3,235,923 75,000 3,841,776 126,116 439,000 71,600 $7,789,415  Reserve  General Fund Contingency! Reserve(35% of GF Expenditures)  Reservefor Parks & Trails(in General Fund) General Fund Unreserved Fund Balance Capital Projects Fund Balance Vehicle ReplacementFund Balance  Informationlechnology Replacement Fund Balance  Total Reserves  City Manager Kolbow requested thati the Council provide directionregarding the proposed Budget FY 2024-2025 and stated that it was staff's intention to bring the budget for  Council approval at the June 3rd regularly scheduled Council meeting.  Joint City Council and Successor Agency to the Calimesa Redevelopment Agency Action Minutes of the Budget Workshop Special Meeting of  May 21, 2024-3 3:30 p.m. Page 50 of6    After discussion there was Council consensus to accept the draft budget as presented. There was further Council consensus that the budget document was well done and expressed appreciation to staff for their attention to detail and their efforts to maintain a  balanced budget. ADJOURNMENT  Meeting was adjourned at 4:59 p.m. to the Regular Meeting of the City Council on  Monday, June 3, 2024 at 6:00 p.m. Respectfully Submitted, Delne Frdi Darlene Gerdes, City Clerk  MOTION COUNCIL MEMBER CERVANTEZ, SECONDED BY COUNCIL MEMBER MANLY, CARRIED 5-0 TO APPROVE THE MINUTES OF MAY 21, 2024 SPECIAL MEETING. AS PRESENTED. APPROVED: June 3, 2024  OEATRA  December 1,1 1990 STATEOE ALIFOR  Joint City Council and Successor Agency tot the Calimesa Redevelopment. Agency Action Minutes of the Budget Workshop Special Meeting of  May 21, 2024-3:30 p.m. Page 6 of6