City OfCalimesa Joint City Council & Successor Agency to the Calimesa Redevelopment Agency Minutes of Budget Workshop Special Meeting May 21, 2024 CALL TO ORDER 3:30 p.m. by Mayor Davis ROLL CALL: ABSENT: STAFF: MAYOR DAVIS, MAYOR PRO TEM HEWITT, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER MANLY AND COUNCIL MEMBER MOLINA. NONE CITY MANAGER KOLBOW, CITY CLERK GERDES, FINANCE DIRECTOR REID, PLANNING DIRECTOR LUCIA, CITY ENGINEER THORNTON AND FIRE CHIEF O'CONNELL. PLEDGE OF ALLEGIANCE Pledge of Allegiance was led by Council Member Manly. APPROVAL OF THE AGENDA MOTION BY COUNCIL MEMBER MOLINA, SECONDED BY COUNCIL MEMBER MANLY, CARRIED 5-0 TO APPROVE THE AGENDA AS PRESENTED. JOINT WORKSHOP ITEM 1. JOINT REVIEW OF THE FISCAL YEAR 2024-2025 BUDGET FOR THE CITY OF CALIMESA. AND THE SUCCESSORAGENCY TO THE CALIMESA REDEVELOPMENT RECOMMENDATION: That the City Council and the Calimesa Successor. Agency Board of Directors review the Fiscal Year 2024-2025 Budget documents and provide direction as City Manager Kolbow presented al Power Point presentation of the Fiscal Year 2024-2025 AGENCY. appropriate. Draft Budget as follows: FY 2024-25 GENERAL FUND SUMMARY: Proposed General Fund FY2024-25 Estimated Revenues Proposed Expenditures Operating Surplus Transfers Out Net Change Ongoing (9,893,828) 248,095 (130,000) 118,095 One-time Total 10,141,923 $ 125,000 $ 10,266,923 (127,100) (10,020,928) (2,100) (763,000) (765,100) 245,995 (893,000) (647,005) 7,799,704 $ 7,152,699 Projected Beginning! Fund Balance Estimated Ending Fund Balance Joint City Council and Successor Agency tot the Calimesa Redevelopment Agency Action Minutes of thel Budget Workshop Special Meeting of May 21,2024. - 3:30p p.m. Page 1 of6 General Fund Revenues are as follows: FY24 Budget FY24 Projected to % Change 8.0% 8.4% 2.1% 5.7% 67% 15% 1.9% FY2023-24 Projected Actuals 1,541,711 1,688,000 2,820,282 592,395 142,300 175,150 740,416 FY2024-25 Budget 1,608,000 1,694,000 1,044,600 (7.4%) 589,000 149,500 214,450 (13%) 386,373 to %Change 4.0% 4.3% 0.4% (63%) (0.6%) 5% 23% (48%) (15%) FY2023-24 Adopted Budget 1,483,000 1,659,000 1,127,500 557,000 449,500 246,050 310,750 Estimated FY25 Budget FY25 Budget Property Tax Prop. Taxi in Lieu OfVLF Sales Tax Charges for Services Franchise Fees Building & Safety Charges Planning & Eng. Charges Other Revenues Total Revenue $ 4,238,800 $ 4,405,051 $ 4,581,000 $ 10,071,600 $ 12,105,305 5 10,266,923 General Fund Expenditures As summary of one-time expenditures included in this proposed budget is as follows: Proposed Budget $ 16,000 40,000 33,000 20,000 18,100 One-time Requests by Department City Clerk- Supplies & Election Finance - DIF Study Fire Equipment CommuntyDevelopment General Plan Safety Element Animal Control, Community: Services & InformationTech Total One-Time General Fund Proposed Expenditures $ 127,100 Descriptions of major recurring General Fund expenditures are as follows: Fire & Community Risk Reduction - $61,166 Insurance Increase of 20% Professional Services for ALS and Fire Protection Wildland Protection Agreement Increase of 20% Sheriffs Department Rate increases estimated at 4.5% Flock camera annual subscription moved to Fund 14 Police - $68,000 Information Technology - $63,749 Permitting Software GIS Updates for Permitting Software Joint City Council and Successor Agency to the Calimesal Redevelopment. Agency Action Minutes of the Budget Workshop Special Meeting of May 21, 2024 - 3:30p p.m. Page 20 of6 Various Subscription Increases Public Works - $92,070 Engineer Professional Services increase for Public Works Director and Associate Tree Trimming & Maintenance Agreements Community Development - $76,700 increased hours of availability. City Clerk & Risk Management - $41,966 Insurance increases of 20% Other Contractual Increases Professional Services increases for Senior Building Technician and Professional Services increases for Code Enforcement Staffing - Total $134,000 Cost of Living Adjustment - 3% for all staff except City Manager and Position Restructure - Total Cost $119,000 Upgrade Maintenance Supervisor to Maintenance Superintendent & Upgrade Associate Planner to Senior Planner - Total Net Cost $13,000 Add Maintenance Worker II - Total Cost $85,000 Remove Planning Technician I- Total Savings ($83,000) Community Services - Sr. Center & Special Events - $28,000 Professional Services Supplies for Special Events Other - $(2,825) - Savings City Manager City Attorney Engineering Total General Fund Additional Recurring Expenditures FY2024-25 -$562,826 Animal Control Contract - Net Decrease A summary of General Fund Expenditures is as follows: FY2023-24 Projected $ 5,589,306 2,624,012 679,398 574,482 170,493 85,964 25,000 2,057,661 188,190 $11,994,506 Department Fire & Community Risk Reduct. $ Police & COP Community Development PublicWorks Senior Center & Spec Events Engineering Animal Control Administration Non-Departmental Total GF Expenditures One-time Recurring 2,696,856 645,054 774,852 222,473 97,200 29,000 1,813,464 142,017 TOTAL 2,696,856 665,054 774,852 228,973 97,200 36,000 1,874,064 142,017 33,000 $ 3,472,912 $ 3,505,912 20,000 6,500 7,000 60,600 $ 127,1005 9,893,828 510,020,928 Joint City Council and Successor Agency to the Calimesa Redevelopment Agency Action Minutes of the Budget Workshop Special Meeting of May 21,2024- -3 3:30 p.m. Page 3of6 Capital Improvement Plan FY 2024/25 - 2028/29 Overview Five-year Planning Horizon Appropriations are only for FY2024-25 22 Projects 20 Carryover Projects (includes facility improvements, pavement 2N New Projects (Library Sidewalk ADA & California St. Storm Drain) management and IT) Proposed $73.5 million investment over next five years Additional $29.1 million in carryover funding as of 4/30/24 FY2024-25 - $21.3 million Final carryover amount to be determined when books close on FY2023-24 Capital Improvement Plan Carryover Projects are as follows: New Calimesa Library Mountainview Park Phase 2 Countyline Road/Calimesa Blvd. Cherry Valley Blvd. Interchange Calimesa Blvd. Realignment (CVI Blvd.) Citywide Pavement Management Singleton Road Interchange Capital Improvement Plan New Projects are as follows: California Street Storm Drain Library Sidewalk ADA Improvement Additional Capital Improvement Plan Projects are as follow: Senior Center Facility Improvements - $300,000 Senior Center Restrooms Senior Center Roof Funding provided through transfer from General Fund Fire Department Equipment and Security $30,000 Medical Storage with temperature control settings Funding provided through transfer from General Fund Implementation and first year subscription costs Funding provided through transfer from General Fund Joint City Council and Successor. Agency to the Calimesa Redevelopment. Agency Action Minutes oft the Budget Workshop Special Meeting of Security Gates Accounting Software - $80,000 May 21,2024-3:30 p.m. Page 4 of6 Vehicle Fund (2048, p. 193) Monarch G2 Pumper Lease payment- $121,000 Information Technology (2045-2047, p. 194-197) 5Laptops for Fire Vehicles - $30,000 8D Desktops - $18,400 Infrastructure & IT Upgrades - $7,000 As summary of all funds was provided as follows: Projected Beginning Fund Balance 119,003 435,000 117,000 117,576 28,997 237,641 6,284,871 6,801,172 121,677 1,771,811 Proposed Transfers In/ Proposed Ending 126,116 439,000 71,600 56,060 17,997 327,191 7,182,693 6,995,614 126,629 1,795,253 s 24,290,852 Estimated Revenue 36,595 10,000 598,342 109,450 338,000 20,798,649 3,284,126 215,270 274,430 Proposed (364,482) (121,000) (135,400) (309,858) (120,450) (248,450) (20,576,827) (3,089,684) (210,318) (277,770) Fund General Fund Capital Projects Vehicle Replacement ITR Replacement Gas Tax/RMRA LLMD Measure. A DIF Funds CFDF Funds Successor, Agency Other Funds Expenditures (Transfers Out) Fund Balance $ 7,799,704 $ 10,266,705 $ (10,020,928) $ (892,782) $ 7,152,699 335,000 125,000 80,000 (350,000) 676,000 26,782 Total All City Funds $ 23,834,452 $ 35,931,567 $ (35,475,167) $ Available Reserves are as follows: Projected Balanceat 6/30/2024. $ 3,235,923 75,000 3,841,776 126,116 439,000 71,600 $7,789,415 Reserve General Fund Contingency! Reserve(35% of GF Expenditures) Reservefor Parks & Trails(in General Fund) General Fund Unreserved Fund Balance Capital Projects Fund Balance Vehicle ReplacementFund Balance Informationlechnology Replacement Fund Balance Total Reserves City Manager Kolbow requested thati the Council provide directionregarding the proposed Budget FY 2024-2025 and stated that it was staff's intention to bring the budget for Council approval at the June 3rd regularly scheduled Council meeting. Joint City Council and Successor Agency to the Calimesa Redevelopment Agency Action Minutes of the Budget Workshop Special Meeting of May 21, 2024-3 3:30 p.m. Page 50 of6 After discussion there was Council consensus to accept the draft budget as presented. There was further Council consensus that the budget document was well done and expressed appreciation to staff for their attention to detail and their efforts to maintain a balanced budget. ADJOURNMENT Meeting was adjourned at 4:59 p.m. to the Regular Meeting of the City Council on Monday, June 3, 2024 at 6:00 p.m. Respectfully Submitted, Delne Frdi Darlene Gerdes, City Clerk MOTION COUNCIL MEMBER CERVANTEZ, SECONDED BY COUNCIL MEMBER MANLY, CARRIED 5-0 TO APPROVE THE MINUTES OF MAY 21, 2024 SPECIAL MEETING. AS PRESENTED. APPROVED: June 3, 2024 OEATRA December 1,1 1990 STATEOE ALIFOR Joint City Council and Successor Agency tot the Calimesa Redevelopment. Agency Action Minutes of the Budget Workshop Special Meeting of May 21, 2024-3:30 p.m. Page 6 of6