City OfCalimesa  City Council Minutes of Special Meeting  January 29, 2024 - Fee and Cost Allocation Workshop  CALL TO ORDER 3:00 p.m. by Mayor Davis  ROLL CALL:  MAYOR DAVIS, MAYOR PRO TEM HEWITT, COUNCIL MEMBER CERVANTEZ, COUNCIL MEMBER MANLY AND COUNCIL  MEMBER MOLINA. NONE.  ABSENT: STAFF:  CITY MANAGER KOLBOW, CITY CLERK GERDES, FINANCE DIRECTOR REID, PLANNING DIRECTORLUCIA, PUBLIC WORKS ENGINEER SHAKIR, CITY ENGINEER THORNTON, FIRE CHIEF O'CONNELL, DEPUTY FIRE MARSHAL RODRIGUEZ, BUILDING OFFICIAL GRIDER AND MATRIX CONSULTANTKUSHBOO INGLE  PLEDGE OF ALLEGIANCE WORKSHOP ITEMS  Pledge of Allegiance was led by Council Member Manly  1. FEE AND COST ALLOCATION PLAN WORKSHOP.  RECOMMENDATION: That the City Council provide direction to staff regarding the full cost allocation plan, the OMB 2 CFR Part 200 Compliant Cost Allocation Plan, provide fee recommendations based on the user fee rate study, a recommendation fora an implementation date, and an annual review of fees updates with a consistent City Manager Kolbow presented the report through a Power Pointpresentation: and introduced department directors who described the fees and charges as they relate City Manager Kolbow stated that staff continues to review the current business licenses fees and process and will bring it to a future meeting. He addressed the Full Cost Recovery Rate that is currently applied at 10%, adding that pursuant to the fee study and Cost Allocation Plan the suggested rate is 25.25%. He further addressed the credit card fee rate that is currently applied at 2.5%, adding that pursuant to the fee study and Cost Allocation Plan the suggested rate is 5.14%. City Manager Kolbow concluded the staff presentation recommending a July 1, 2024 implementation date to coincide with the July 1st budget year and to schedule  mechanism for based on Consumer Price Index.  to each department.  He informed Council that neighboring cities are at 3% to 3.5%.  City Council Action Minutes of the Special Meeting of January 29, 2024 - Fee and Cost Allocation Workshop  Page 1 of3    a public hearing for Council approval at either the February 20, 2024 or March 4, The following questions, comments and recommendations were addressed by the Fire alarm response: It was recommended that the first response be free of charge, but any additional responses to the same location should incur appropriate Informing public of new fees: Fees will be posted on the City's website as well as provided at the public counter. A notice of public hearing of the increase in fees Business friendly: Council requested additional review of business license fees Frequency of fee study: Typically, completed every 5 years, there was a Credit card fee rate: There was Council consensus to recommend a credit card Full cost recovery: There was discussion of the importance of getting as close as possible to the 25.25% for the cost of doing business in the City, but with a priority of doing more for the community at the same time. There was a recommendation tot further review the annual fees for potential decreases that could result in a lower City Manager Kolbow stated that at further review of the annual fees would be done prior to the public hearing that would be held at either the February 20; 2024 or  2024 regular scheduled City Council meeting.  City Council:  charge.  will be posted as well.  with an attempt to remain business friendly to local businesses.  suggestion of every 3 years.  fee of 3.5%.  full cost recovery percentage.  March 4, 2024 regular meeting.  COUNCIL MEMBERS' COMMENTS & REPORTS  This ist the time for additional general comments, announcements, reports on meetings attended at public expense as required by AB 1234, requests of staff, and other issues of concer to Council Members may be presented briefly at this time. The Council may not legally take action on any item presented att this time other than to direct staff toi investigate a complaint or place ani item on ai future agenda unless (1) by a majority vote, the Council determines that an emergency. situation exists, as defined by Government Code $ 54956.5 or (2) by ai four-fifths vote, the. Council determines that there is a need for immediate action and the need for action arose Mayor Pro Tem Hewitt expressed her appreciation of the report and thanked staff for their Mayor Davis commented on the Calimesa Chamber Installation dinner that was held on Thursday, January 25, 2024, stating that it was a great event and the food from Haus  subsequent tot the agenda being posted as required by Government Code $ 54954.2(b).  work.  Bistro was fantastic.  City Council Action Minutes of the Special Meeting of January 29, 2024 - Fee and Cost Allocation Workshop  Page2of3    ADJOURNMENT  Meeting adjourned at 4:34 p.m. to the Regular Meeting of the City Council on Monday  February 5, 2024 at 6:00 p.m. Respectfully Submitted, Darlene Gerdes, City Clerk Dte  MOTION BY COUNCIL MEMBER MOLINA, SECONDED BY COUNCIL MEMBER CERVANTEZ, CARRIED5 5-0TO APPROVE THE MINUTES OF JANUARY 29, 2024, SPECIAL WORKSHOP MEETING AS PRESENTED. APPROVED: February 5, 2024  OETATRA  December 1, 1990 STATE OF ALIFOR  City Council Action Minutes oft the Special Meeting of January 29, 2024- Fee and Cost Allocation Workshop  Page 3of3