ICITY OFKCLAYTONS  Frumind18s7.. lnierperindi 1966 MINUTES OF THE REGULAR MEETING CLAYTON CITY COUNCIL TUESDAY, SEPTEMBER 17, 2024  1.  CALL TO ORDER AND ROLL CALL - The meeting was called to order at 7:00 p.m. by Mayor Diaz held via a hybrid meeting format live in-person and Zoom wosoconterenceandbacdcastromoyerha., Clayton CommunityLibray, 6125 Clayton Road, Clayton, California. Councilmembers present: Mayor Diaz, Vice Mayor Trupiano, and Counciimembers: Cloven, Tillman, and' Wan. Staff present: City Manager, Kris Lofthus; Assistant City Manager, Regina Rubier; Police Chief, RMaacaanCHyAte, Malathy SubamannandchyCler. Stephanie  Cabrera-Brown.  2. PLEDGE OF ALLEGIANCE - Led by Mayor Diaz  3.  PUBLIC COMMENT ON NON - AGENDAITEMS  Members of the public may address the City Council on non-agendized items within the Council's jurisdiction. To ensure an orderly meeting and an equal opportunity for everyone, each speaker is limited to three (3) minutes, or the time established by the Mayor. In accordance with State Law, no action may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked ormayat its discretion request Staff to report Public comment and input on other agenda items will be allowed when each item Maria Shulman - Spoke regarding her qualifications for City Council noting that she is a long-time city resident, Nurse, Chair of the Planning Commission, member of the Clayton Community Library Foundation, and Richard Enea = Spoke regarding his qualifications for City Council noting that he is a longtime resident, retired Clayton Police Officer, former Chair of the Planning Commission, CBCA member, and an active memberofthe  back at a future meeting concerning the matter.  is considered by the Council.  has participated in many city and local events.  community.  City Council Regular Meeting Minutes  September 17, 2024  Page1    Holly Tillman (Councimember - Spoke regarding her qualifications forre- election and the work that has been done during her current term. At the request of Mayor Diaz, Vice Mayor Trupiano assumed the chair at 7:11p.m. Jim Diaz (Counci/member) - Spoke regarding his qualifications forre- election and spoke regarding work that has been completed during his  current term.  The Mayor resumed the chair at 7:14 p.m.  4.  CONSENT CALENDAR  Itwas moved by Councilmember Wan, seconded by Vice Mayor Trupiano to approve Consent Calendar item 4(a): 4 (e), and 4 (g) as submitted. Item 4(f) to be continued to the meeting of October 1, 2024. (Passed: 5-0).  a. Approval of August 20, 2024, Meeting Minutes  (City Clerk)  b. Approve a Digital Signature Policy to increase productivity and ensure convenient, timely and appropriate access to City information by using electronic signature technology to collect and preserve signatures. (City C. Amend the Fountain Operational Policy to add the Clayton Historical Society's Halloween Home Tours eventin October. This event would replace the previously approved Halloween Parade/Ghost Walk event that is no longer Note: The policy will be an update to the August 2, 2022, amendment. d. Adopt a Resolution appointing both a Board Member and an Alternative Board Member to the Municipal Pooling Authority of Northern California Board  Clerk)  held. (City Clerk)  of Directors. (Assistant City Manager)  Resolution 36-2024  e. Adopt a Resolution authorizing the City Manager to apply for and accept funding from Municipal Pooling Authority (MPA)for a Risk safety grant in an amountnot to exceed $14,500 to address risk control programs that fall within the current MPA Risk Control Program Performance Measures framework. (The Budget and Audit Committee reviewed and recommended this item at  (Assistant City Manager)  their September 10, 2024, meeting; Item 4)  Resolution 37-2024  City Council Regular Meeting Minutes  September 17,2024  Page 2    Authorize the City Manager to execute an agreement with Muchmore than Consulting, LLC (MTC) for interim fiscal and human resources services, in an amountnot to exceed $80,000, effective June 15,2024, through June 30, (The Budget and Audit Committee reviewed and recommended this item at their Item continued to the October 1, 2024, meeting for further discussion. g. Approve the purchase of eight (8) new Panasonic Toughbook CF-33 Mobile Data Computers (MDC's) to replace the existing MDC's in the department's patrol vehicles, for the amount not to exceed $61,109.30 and to Approve budget amendment No. 2024-01 for Fiscal Year 2024-25 to transfer from the General Fund, fund balance for purchase of MDC equipment. Richard Enea - Spoke regarding the Police Department purchase and his previous experience with equipment. replacement. Mr. Enea also recommended the city prepare for future equipmentr replacement  2025. (Assistant City Manager) September 10, 2024, meeting; Item 6)  5.  RECOGNITIONS AND PRESENTATIONS  a. Certificates of Recognition to Public School Students for Exemplifying the "Do the Right Thing" Character Trait of "Courage" during the months of  May/JunelJuly 2024.  Councilmember Cloven, provided a briefoverview: of the "Do the Right Thing'program and was joined by Vice Principal Miranda Romo (Mount Diablo Elementary) and Principal Vicky Wilson (Diablo View Middle b. Presentation of fundraising monies to the Parent-Faculty Club from the  School) to present the awards for "Courage."  Concerts in the Grove Donations.  Vice Mayor Trupiano presented the fundraising check to the Parent- The Parent-Faculty Club thanked the council and shared how this  Faculty Club.  donation will assist in program funding.  6. REPORTS  a. City Manager/ Staff  Link to ClearGov Transparency Portal:  htps/cleargov.comcalomaconta-coslaclvycayylon/checkbook Kris Lofthus, City Manager provided a brief introduction and spoke  regarding future plans as the new City Manager.  7.  PUBLIC HEARINGS  City Council Regular Meeting Minutes  September 17,2024  Page 3    (There were no Public Hearings scheduled for this meeting.) (There were no Action Items scheduled for this meeting.)  8.  ACTIONITEMS  9.  COUNCIL ITEMS - Limited to Coundlmgursandiches forfuturemeetings. Councilmember Tillman requested a discussion to designate a delegate for the League of California Cities and requested to agendize a discussion to discuss hiring an independent third-party to investigate the staff turnover and requested governance training for the council. Vice Mayor Trupiano requested to agendize a discussion to establish a process for council to provide a position on proposed legislation and a discussion regarding reviewing the sign ordinance.  10. COUNCIL REPORTS  Councilmember Cloven attended meeting(s)for: CBCA;TRANSPAC; Clayton Pride; Attended: Clayton Day of Service on 9/7 and 9/11 Day of Remembrance. Shared information for the upcoming events Oktoberfest and the Clayton Historical Society's Halloween House Tour. Councilmember Wan attended meeting(s) for: Budget and Audit Committee, monthly Climatec meeting, and City Sponsored Special Events; and met with Councilmember Tillman attended meeting(s) for: Clayton Pride, Clayton Day of Service, Mt Diablo Education Board Foundation; Attended:a celebration of life for Michael Banducci, farewell lunch for the AAUW Clayton Branch, 9/11 Day of Remembrance; and a tarantulas toura at the Mitchel Canyon Visitors Center. Vice Mayor Trupiano started by stating one year she was the winnerof a Tarantula Naming Contest at the State Park and named one of the spiders Harriett. Attended meeting(s) for: Budget and Audit Committee, Agenda Setting, ac City Sponsored Special Events meeting with Councilmember Wan on 8/26,a City Sponsored Financial Audit meeting, and a monthly Climatec meeting. Attended meetings with: City Staff, Constituents, Contra Costa Fire Chiefs; and shared a Clayton Valley Village Community dinner. Will be assisting with a Candidate Forum thati is set to occuron 10/2 at Hoyer Hall starting at 7pm. Missed the recentLibrary Refresh meeting, but has stated plans are still moving Mayor Diaz attended meeting(s)for: Contra Costa Senior Legal Services, The Olivia Project, Operations and Scheduling County Connection, Mayors' Conference, final Concert in the Park, East Bay Regional Communications  constituents.  forward, and there is more to come.  City Council Regular Meeting Minutes  September 17, 2024  4 Page    System Authority; Attended: Clayton Day of Service and 9/11 Day of Remembrance. Met with: Former Interim City Manager Adam W. Politzer, and Interim Community Development Director Dan Hortert, and new City Manager  Kris Lofthus.  11. ADJOURNMENT on a call by Mayor Diaz, The City Council adjourned its  meeting at 8:09 p.m. in memory of Michael Banducci. The next meeting will be on Tuesday October 1, 2024.  Please note the Minutes of this meeting set forth all actions taken by the City Council on the matters stated, but not necessarilyi in the chronological sequence  inv which the matters were taken up.  ***  Respectfully submitted, B  City Clerk  APPROVED BY THE CLAYTON CITY COUNCIL  yk  City Council Regular Meeting Minutes  September 17, 2024  Page 5