AGENDA ITEM:  2A  CH  MEETING DATE: September 19, 2024  Biola Community Services District  Minutes of the Board of Directors 6:00p.m.  Regular Board Meeting August 15, 2024  The Board of] Directors of thel Biola Community Services District met for its Regular Board Meeting on August 15, 2024 at the Biola Community Center, Biola, California.  Directors present: Jennifer Duarte, President  Carlos Rodriguez, Vice President Martha Madera, Treasurer Reyes Lozano, Board Member  Directors absent: None, (1) Vacancy  Staff] Present:  Present  Public present: Juanal Hernandez, Karla Gutierrez, Natalio Vasquez, Soledad' Vasquez, Demecio  Flores, Juan) Diaz, Adela) Lozano, Bernardo Quintana, Francisco Moreno, Marcelina Lopez, Guillermo Lopez, Moises Ramirez, Imelda Zarate, Rodrigo De Jesus, Eduardo, Linda Gloria, Maria Soto, Name Illegible, Javier Del Toro, Carmen Zamora, Antonio Camacho, Rociol Madrigal, Manuel Aguilar Negrete, Oscar Rojas, Horacio Carbajal, Lucrecia Soriano, Susanal Barrios, Name Illegible, Maria G Carbajal, Christine Rodriguez, Israel Rodriguez, Agustin Diaz, Laura Reyes, Maria Last Name Illegible, Rodriguez) Diaz, Cecilia Diaz, Margarita Altamirano, Fabian Reyes, Name Illegible, V. Reyes, Francisco Torres, Lorena Lopez, Joaquin Soto, Miguel Rodriguez, Daniel Rodriguez, Maria Guerrero, Maria Villafana, Monique Dolores, Eugenio Gutierrez, Sergio Last Name Illegible, Maria Vargas, Joell R Gonzales, Leobardo Arguello, Dora Villafana, Enrique Colmenares, Sonia Gonzalez, Roberto Contreras, Martin Avila, Baltazar Carmona, Candelario Raya, Phillip Cervantes, Rene Diaz, Claudia Mondejar, Ofelia Marquez, San. Juana Talavera, Mercedes Ramos, Marial Mondejar, Houa Xiong, Arturo Alaniz, Balmore. Acosta, Maximol Pozos, Otoniel Bravo, and Anita C  Bravo.  Roll Call- Roll Call was called.  Call to Order- Director. Jennifer Duarte called the meeting to order at 6:02 PM. Spanish Director. Jennifer Duarte announced revisions to agenda item no. 7, tabling the discussion on customer service and maintenance personnel to ai future meeting. However, the She addressed recent unacceptable behavior, emphasizing the need for respect toward herself, the board, and staff. Director Jennifer Duarte will no longer revisit resolved  translation was provided for this meeting.  Executive Assistant's salary increase will proceed.    matters, such as the Water and Sewer Rate Study, unless necessary. Concerns must be Regarding the budget, attempts to present detailed information to the community were disrupted by inappropriate behavior, leading to the meeting cancellation. Despite paying board members, translators, and for equipment, the workshop lasted only 13 minutes. Going forward, disruptive behavior will: not be tolerated. A warning will be issued, and Director. Jennifer Duarte clarified that there have been no violations ofthel Brown Act or Roberts Rules of Order. Spanish translation is provided as a courtesy. The agenda has been adjusted, with public comment now placed at the beginning, to ensure meetings  submitted in writing tol District staff via email.  offenders will be asked to leave.  proceed smoothly and business is conducted as needed.  AGENDA ITEM 1. PUBLIC COMMENT  The following people made aj public comment: Juana H., Eugenio G., Joaquin S., Carmen S., Rocio M., Linda, Mercedes R., Maria C., Kinverly., Veronica, Eduardo. J., Rodrigo De Jesus., Monique D., Fabian R., Francisco T., Anonymous, and Martin A. a. APPROVAL OF REGULAR MEETING MINUTES DATED JULY 18, 2024. Vice President Rodriguez: noted a typo to the word SCADA. The minutes mention b. APPROVAL OF SPECIAL MEETING MINUTESDATEDJULY30,2024 The Financials are pulled from the motion for further discussion. A motion was made to approve the minutes only. Motion seconded by: Reyes Lozano Jennifer Duarte- Yes Carlos Rodriguez- Yes Martha Madera- Yes Reyes Lozano- Yes  2. CONSENT CALENDAR  SCATA and it should be revised to read as SCADA.  Motion made by: Voting:  Martha Madera  Motion passed.  C. APPROVAL OF FINANCIALS ENDING JULY31,2024  Director Carlos Rodriguez inquired about the $33,875.00 payment to. AM Consulting on 7/16/24, which the General Manager clarified was for the ARPA project. He also asked about the $60,000.00, and the General Manager, explained that this amount was transferred from the LAIF account to cover the $58,000.00 payment to SitelogIQ An motion was made to approve the financials ending July 31,2024.  (Solar Panels). Motion made by:  Martha Madera  Motion seconded by: Carlos Rodriguez  MINUTES: BOARDMEETING August 15,2 2024  Page 2 of6    Voting:  Jennifer Duarte- Yes Carlos Rodriguez- Yes Martha Madera- Yes Reyes Lozano- Yes  Motion passed. NEWI BUSINESS-  3. DISCUSSION AND APPROVAL OF INDEPENDENT AUDITORS REPORT AND Presenter: Kip Hudson from HHC Inc. reviewed the Annual Audit for the fiscal year ending June 30, 2023. He mentioned that they conducted internal control testing, a new procedure for this audit that had not been done by the previous auditors. As of. June 30, Director Comments: Director Martha Madera asked ift there are any penalties for submitting the report a year late, to which Kip Hudson replied that, tol his knowledge, there were none. She then inquired about the timeframe for completing the next audit, ending June 30, 2024. Kipl Hudson responded that the District should have up to ay year to Ar motion was made to approve the Independent Auditors Report.  FINANCIAL STATEMENTS ENDING JUNE 30, 2023 2023, the accumulated deficit stands at $526,000.00.  complete it.  Motion made by: Voting:  Reyes Lozano  Motion seconded by: Martha Madera Jennifer Duarte- Yes Carlos Rodriguez- Yes Martha Madera- Yes Reyes Lozano- Yes  Motion passed.  4. CONSIDER APPROVAL OF INITIATING PROCEEDINGS FOR' THE ANNUAL LEVY OF ASSESSMENT FOR LANDSCAPE, AND LIGHTING MAINTENANCE Presenter: Elaine Cervantes, General Manager, explained that this pertains to the annual levy of assessments. Iti is recommended the board approves this resolution with the intent tol levy and collect these annual assessments, which will also set the date for the required public hearing. These assessments cover landscaping and lighting and are conducted  DISTRICT NO. 1 (RESOLUTION 2024-11)  annually as part of the property taxes. Director comments: No comments. A motion was made to approve. Motion made by: Motion seconded by: Martha Madera Voting: Jennifer Duarte- Yes Carlos Rodriguez- Yes Martha Madera- Yes  Reyes Lozano  MINUTES: BOARDMEETING August 15, 2024  Page 3 of6    Reyes Lozano- Yes  Motion passed.  5. ACONSIDER. APPROVAL OF THE 2024-2025 DISTRICT PROPOSED BUDGET Presenter: Elaine Cervantes, General Manager, reviewed the budget categories, comparing the budgeted amounts to actual expenditures in the areas of Contract Services, Professional Services, Licensing and Permits, Insurance, Community Center, Repair & Maintenance, Salaries and Wages, Utilities, Miscellaneous, and Capital Outlay. She highlighted numerous incidental expenses, including water leaks. Director comments: Director Carlos Rodriguez pointed out that there are: numerous deteriorating water lines, which will likely lead to more issues in the future. Director Martha Madera moved to approve the 2024-2025 District Proposed Budget. The motion was not seconded and, therefore, the item was tabled. Director. Jennifer Duarte encouraged the public to help with identifying grants that are out there. The budget will be revisited next month for action. The General Manager and Legal Counsel are directed to schedule a Special Meeting for the Board. During this meeting, the Board will review and decide whether to establish a subcommittee or consider other available options. No additional actions  will be taken at this meeting.  6. DISCUSSION, AND. APPROVAL OF PROPOSED BCSD POLICY: NO. 2907 WATER SHUT-OFF POLICY: FORI NON-PAYMENT OF RESIDENTIAL Presenter: Elaine Cervantes, General Manager, mentioned that the shut-off policy for non-payment of residential water service, originally established in a resolution dated! May 21,2020, isi now being revisited to formalize it as an official policy. Director comments: Director Martha Madera asked about the procedures ifs someone breaks the locks. The general manager explained that this policy outlines the fees for tampering with District property. Director Carlos Rodriguez inquired about customers facing financial difficulties. The general manager responded that they could set up a payment plan, for delinquent balances, by contacting the office. Ifarrangements are: not made in person, the District will proceed with disconnecting the water service. Director Jennier Duarte also mentioned the Low-Income Household Water Assistance Program  WATER SERVICE  (LIHWAP), which helps with water bills. A motion was made to approve the policy. Motion seconded by: Martha Madera Jennifer Duarte- Yes Carlos Rodriguez- Yes Martha Madera- Yes  Motion made by: Voting:  Carlos Rodriguez  MINUTES: BOARDMEETING August 15,2024  Page 40 of6    Reyes] Lozano- Yes  Motion passed. DirectorJennifer Duartes stated it is effective immediately. 7. Consider Approval of Salary Increase for Executive Assistant, Customer Service Presenter: Director. Jennifer Duarte confirms that the Customer Service and Maintenance portion oft this item will be removed, with the proposed salary increase applying only to thel Executive Assistant. The new proposed salary is $35,880.00 annually, reflecting a $3.00 per houri increase based on a reassessment ofr roles, responsibilities, and market rates. This adjustment aims to keep compensation competitive and address the increased workload. She noted that the District does not offer insurance or retirement plans. The salary increase calculation is based on a 30-hour workweek, totaling 601 hours bi-weekly across 26] pay periods annually. The financial impact is an annual increase to $35,880 and Director comments: Director Carlos Rodriguez asked whether this proposal will apply to anyone applying for the position ini the future. He noted that the current occupant is overqualified and is receiving compensation significantly below the typical pay range: for this role. Director Rodriguez wants to confirm that this proposal pertains solely to the current employee. Elaine responds that this issue can be revisited if one day the current employee leaves the position, assuring that future candidates willl be evaluated based on A motion was made to approve the salary increase for the Executive Assistant.  Representative, and Maintenance  would be effective August 16, 2024.  their skills and education. Motion made by: Voting:  Reyes Lozano  Motion seconded by: Martha Madera Jennifer Duarte- Yes Carlos Rodriguez- No Martha Madera- Yes Reyes Lozano- Yes  Motion passed.  8. BOARD MEMBER COMMUNICATIONS  Director Carlos Rodriguez stated he appreciates everyone present and wishes to explore lowering the rates. He adds the County should help cover costs. He  encouraged everyone to work together.  9. STAFF REPORTS 10. ADJOURNMENT A motion was made to adjourn. Motion made by: Motion seconded by: Martha Madera Voting: Jennifer Duarte- Yes Carlos Rodriguez- Yes  General Manager Elaine Cervantes presented the staff report.  Reyes Lozano  MINUTES: BOARDMEETING August 15, 2024  Page 5 of6    Martha Madera- Yes Reyes Lozano- Yes  Motion passed. Meeting adjourned at 7:51PM  The next regular meeting oft thel Board ofl Directors is Thursday, September 19, At7:51 p.m. on August 15, 2024 the Meeting oft the Board ofI Directors was adjourned. IMarisol Camacho, Board Clerk to thel Board for the Community of Biola, do hereby declare under penalty of perjury that the above Minutes are at true report ofa all action minutes taken at the Regular Board of Directors meeting held on August 15, 2024 at the Biola Community Services District, 4925 N. Seventh Street, Biola, CA 93606.  2024.  Approved: 8/1524 Date  PF Marisol Camacho, Board Clerk  NEXT MEETING OF THE: BOARD OF DIRECTORS  September 19, 2024 - Regular Meeting, Biola, CA at 6:00PM  MINUTES: BOARDMEETING August 15, 2024  Page 6 of6