AGENDA ITEM: MEETING DATE: October17,2024  2A  gBiala S  Biola Community Services District  Minutes of the Board of] Directors 6:00p.m.  Regular Board Meeting September 19, 2024  The Board of] Directors of the Biola Community Services District met fori its Regular Board Meeting on September 19, 2024 at thel Biola Community Center, Biola, California.  Directors present: Jennifer. Duarte, President  Carlos Rodriguez, Vice President Martha Madera, Treasurer Reyes Lozano, Board Member  Directors absent: None, (1) Vacancy  StaffPresent:  Present  Public present: Manuel Villareal, Adela) Lozano B, Imelda Zarate, Martin A Avila, Jonna C.,  Moises Ramirez, Amelial Ponce, Mary Carmona, Franciscol M., Abel Vargas, Antonio Camacho, Name. Illegible, Joell Matias, Horacio Carbajal, MariaG Carbajal, Lucrecial Martinez, Irma P., Issac V., Phillip Cervantes, Juana Hernandez, Israel Rodriguez, Juan Diaz, Alfredo Ramirez, Josel Barajas, Josel R. Gonzalez, Balmore Acosta, Javier del Toro, Maria Santos, Sim S., Cecilia) Diaz, Rodrigo Diaz, Raul Mendoza, Pete Cerna, Noraliza Soliz, Alfredo Soliz, Jose Tovar, Cristine Rodriguez, Name Illegible, Marial M. Cruz, Soledad' Vasquez, Juana Santos, Guillermol Lopez, Marcelina Lopez, Manuel Aguilar Negrete, Maria Diaz, Maria Soto, Margarita Altamirano, Aurelio M., Eduardo Antunez, Eduardo  AntunezJ Jr., Marysol Antunez, and. Joseluis Rodriguez.  Roll Call- Roll Call was called.  Call to Order- Director Jennifer Duarte called the meeting to order at 6:00 PM. Spanish  translation was provided for this meeting. AGENDA ITEM 1. PUBLIC COMMENT  The following people made aj public comment: Juana Hernandez, Carmen Zamora, Pete Cerna, Amelia Ponce, Adela Lozano, Maria Soto, Mary Carmona, Martin Avila, Anonymous, Juana Hernandez, Raul Mendoza, Marcelina Lopez, Kinverly Suarez, and  Eduardo Antunez. 2. CONSENT CALENDAR  a. APPROVAL OF REGULAR MEETING MIINUTES DATED AUGUST 15, 2024 Director Martha Madera noted that the financials show no bills for. July and August from legal counsel, Mid Valley Disposal, or an inaudible item. She also mentioned a  b. APPROVAL OF FINANCIALS ENDING AUGUST: 31, 2024    payment to Cricket Wireless, which the General Manager explained was for the after- hours cell phone service, switched from Verizon to Cricket. A motion was made to approve the meeting minutes and financials.  Motion made by: Voting:  Reyes Lozano  Motion seconded by: Martha Madera Jennifer Duarte- Yes Carlos Rodriguez- Yes Martha Madera- Yes Reyes Lozano- Yes  Motion passed. NEWI BUSINESS-  3. AUTHORIZE ENVIRONMENTAL TESTING ON TWO BIOLA DISTRICT SITES: BASIN. AND COMMUNITY CENTER ADJACENT LOTI FOR FUTURE Presenter: Simranjit Singh (Sim) from the Jakara Movement requested access to two sites-t the north side oft the Community Center and E Street for free soil toxicity testing provided by the EPA. The testing will not disturb the properties and is unrelated to any Director Comments: Director Martha Madera asked about the exact location on E Street. Sim clarified it's the school basin. Director Carlos Rodriguez expressed appreciation.  COMMUNITY DEVELOPMENT  current community projects. Iti is for future development purposes.  A motion was made to approve. Motion made by: Motion seconded by: Martha Madera Voting: Jennifer Duarte- Yes Carlos Rodriguez- Yes Martha Madera- Yes Reyes Lozano- Yes  Carlos Rodriguez  Motion passed.  4. CONSIDER APPROVAL OF THE 2024-2025 DISTRICT PROPOSED BUDGET Presenter: Elaine Cervantes, General Manager, reported that the. Ad Hoc committee reviewed the budget on September 17, 2024, covering areas like Contract Services, Professional Services, Licensing, Insurance, Repairs, Salaries, Utilities, and Capital Outlay. They made adjustments to reduce expenditures, noting that this is an estimate of Director comments: Director Carlos Rodriguez: noted the budget is unbalanced, with expenditures exceeding revenue. The General Manager explained that Repair and  projected spending.  Maintenance costs were overestimated.  MINUTES: BOARDMEETING September 19, 2024  Page 2 of5    A motion was made to approve. Motion made by: Motion seconded by: Martha Madera Voting: Jennifer Duarte- Yes Carlos Rodriguez- No Martha Madera- Yes Reyes Lozano- Yes  Jennifer Duarte  Motion passed.  5. CONSIDER APPROVAL OF BOARD MEMBER EXPENSE REIMBURSEMENT Presenter: Elaine Cervantes, General Manager, clarified that this expense covers board member reimbursements for mileage, meals (up to a limit), and lodging when attending Director comments: Director Carlos Rodriguez suggested exploring online or free training options due to the deficit. Legal counsel clarified that, per policy, any training or travel expenses must be approved by thel board, not individual board members. Board authority is required for reimbursement or approval oftraining expenses. The policy can  POLICY  training. Iti is not for additional stipends.  always be revised. A motion was made to approve. Motion made by: Motion seconded by: Martha Madera Voting: Jennifer Duarte- Yes Carlos Rodriguez- Yes Martha Madera- Yes Reyes Lozano- Yes  Jennifer Duarte  Motion passed.  CONSIDERATION TO SUBMIT AN APPLICATION TO LAFCOT TO ANNEX THE WWTP PROPERTY AND THE REMAINING ACTAGRO PROPERTY PER  THE COMMUNITY PLAN UPDATE MAP This item has been pulled (removed) from the agenda.  7. INFORMATION REGARDING REVOCATION OF THE CDBG GRANT FOR BIOLA FIRE HYDRANT REPLACEMENT PROJECT: NO. 24031 Presenter: Elaine Cervantes, General Manager, provided background on the project. The District was initially ranked number one for funding approval from the Board of Supervisors. However, on August 12, 2024, the County notified the District that the grant for replacing 18 fire hydrant meters was withdrawn because the Census and HUD determined Biola is no longer below the poverty level, currently at 41% instead oft the required 51%. Consequently, the District cannot reapply for funding for another year and  isc considering looking for ai new surveyor to conduct a census.  MINUTES: BOARDMEETING September 19, 2024  Page 3 of5    Director comments: Director Martha Madera asked for clarification on certain points. The general manager responded that she would provide more information upon receiving a report. Director Jennifer Duarte expressed interest in understanding how to ensure the  District's eligibility for these grants.  Information item only; no direction provided at this time. 8. BOARD MEMBER COMMUNICATIONS  Director Jennifer Duarte updated that the Budget Ad Hoc Committee included two community members. To reduce costs, QR codes will bej provided at board meetings for accessing the agenda in English and Spanish, with a limited number of paper copies available. The agenda will also bej posted on the website.  9. STAFF REPORTS 10. CLOSED SESSION NOTICE TOTHE PUBLIC  General Manager Elaine Cervantes presented the staff report.  The Ralph M. Brown Act allows the Governing Board to meet in closed session with members ofi its staff and its attorneys on certain matters. These sessions are: not open to thej public and may not be attended by members of the public. Any public reports of action taken in closed session willl be made in accordance with Government Code. (a) Public Employee Performance Evaluation (Pursuant to Gov. Code, $ 54957) (b) Conference with Labor Negotiators (Pursuant to Gov. Code, $ 54957.6) Agency Designated Representatives: General. Manager Elaine Cervantes Unrepresented Employees: Customer. Service Representative and Maintenance  Customer Service. Representative Maintenance  There is no reportable action to report.  11. ADJOURNMENT Meeting adjourned at 7:51PM 2024.  The next regular meeting oft the Board ofl Directors is' Thursday, October 17,  MINUTES: BOARDMEETING September 19, 2024  Page 4 of5    At7:51 p.m. on September 19, 2024 the Meeting oft the Board of Directors was adjourned. I,N Marisol Camacho, Board Clerk to thel Board for the Community of Biola, do hereby declare under penalty of perjury that the above Minutes are at true report of all action minutes taken at the Regular Board ofDirectors meeting held on September 19, 2024 at the Biola Community Services District, 4925 N. Seventh Street, Biola, CA 93606.  Approved: mp24  ANR Marisol Camacho, Board Clerk  NEXT MEETING OF THE: BOARD OF DIRECTORS  October 17,2024- -1 Regular Meeting, Biola, CA at 6:00PM  MINUTES: BOARDMEETING September 19,2024  Page 50 of5