TOWN OF YADKINVILLE BOARD OF COMMISSIONERS MONTHLY. MEETING MINUTES LOCATION: COMMISSIONERS CHAMBERS 213 VAN BUREN STREET YADKINVILLE, NC MONDAP,SEPTEMEER 9, 2024  OFFICIALS PRESENT: Mayor Eddie Norman Commissioners: Tony Hall Monta Davis-Oliver Chris Matthews Scott Winebarger- Absent Richie Parker Town Attorney Ben Harding  STAFF PRESENT: Town Manager: Mike Koser Town Clerk: Alex Potts Finance Director: Hunter Gooden Public Works Director: Jacob Swaim Police Chief: Randy Dimmette  Quorum requirements met - mecting proceeded.  LCALLTOORDER 2. INVOCATION  The regular meeting was called to order by Mayor Eddie Norman at 6:00 p.m.  Manager Mike Koser offered the invocation. 3.A ADOPTIONOF AGENDA(MOTION)  Commissioner Chris Matthews made a motion to adopt thc agenda as presented. Commissioner Tony Hall seconded the motion, and the motion passed unanimously.  Vote: 4/0  4. PUBLIC HEARING(S)  Voluntary Annexation Petition by South Oak Ridge Baptist Church: Ar request by South Oak Ridge Baptist Church to annex 26.887 acres located at 2624 U.S. 601 Highway (Parcel #154929).  Manager Koser the annexation petition request from South Oak Ridge Baptist Church. Hc noted that all appropriate documents had been received. along with a staffa and Planning Board rccommendation of approval. Mr. Chris Hauser stated that they want to  construct a Christian school on thc property.  Zoning Map Amendment 2024-05:  Ar request to zone the above-mentioned annexed property located at 2624 U.S. 601 Highway. Office Institutional (OI) District.  Manager Koser stated that the Office Institutional zoning designation would be  appropriate for the properly'sintended use.    Zoning Text Amendment 2024-03:  Ar request to amend the Town of Yadkinville Code of Ordinances, Title 9, Development Ordinancc. Article 3 Table 3.1 Permitted Uses.  Manager Koser and the Planning Board are requesting the removal of"Carctaker Residence" from thc table ofPermitted Uses. Koser stated that the current ordinance does not clearly definc what that entails. and thc perceived definition is irrelevant to  Yadkinville.  5. PUBLIC COMMENTS  No one: signed up for this scction of the meeting. 6APPROVALOF MINUTES/MOTION)  Commissioner Chris Matthews made a motion to approve thc following minutes as presented. Commissioner Monta Davis-Oliver seconded the motion, and the motion  passed unanimously. Vote: 4/0  August 5, 2024 (Regular Mceting Minutes)  7. ACTION ON PUBLIC HEARING(S)  Voluntary Annexation Petition by South Oak Ridge Baptist Church (2024-ANX-02) - Ordinance No. 2024-07  Commissioner Monta Davis-Oliver made a motion l0 approve Ordinance No. 2024-07. lo extend corporate limils lo include parcel 154929. Commissioner Chris Matthews  secondedthe motion, and the motion passed umanimously.  Vote: 4/0  Zoning Map Amendment 2024-05 (ZMA 2024-05)  Commissioner Monta Davis-Oliver made a motion lo approve Zoning Map Amendment 2024-05, lo rezone a 26.887-acre parcel al 2624 U.S. 601 Highway. identified as parcel 154929. from Highway Business (HB) in Yadkin Comysirsdiction. to Office Instifutional (OI) District entirely in the Town of Tulimilex.lurhalidlon This recommendation is hased on the request heing consistent with the inten! ofthe Office Instilutional (0I) District. the Land Use and Growth Management Goal oft the adopted Comprehensive Plan, Land Use Stralegy 1d of the Comprehensive Plan. the Services & Infrastructure Goal of the udoplelComprehensine Plan, and the Services & Infrastructure Strategy, SI1. Commissioner Richie Parker seconded. the motion, and the  motion passed umanimously.  Vote: 4/0  Zoning Text Amendment 2024-03 - Ordinance No. 2024-06  Commissioner Monta Davis-Oliver made a motion lo approve Ordinance No. 2024-06, 10 remove "Caretaker Residence from the permitted lable ofuses in Article 3, Tahle 3.1 in the Town' 's Code afOrdinances. CommissionerChris Malthews secondedi the motion.  andthe motion passed unanimously. 9.SET PUBLIC HEARING(S)  Vote: 4/0  Mayor Norman sct the following Public Hearings:  October 7,2024, at 6:00 p.m.    Code Text Amendment 2024-03: A request to amend Title 6. Chapter 3. Permit to conduct Special Events Ordinance in the Town of  Yadkinville Code of Ordinances.  At the mceting. Manager Koseri informed the Board about a request to rent the Town's mobile stage. He mentioned that staffwould need to help set up and take down the stage. and the renter would nced to have the appropriate insurance. Mr. Koser then asked Mr. Rusty Crissman to explain the insurancc requircments and give his professional rccommendation. Mr. Crissman expressed concerns about renting out the mobile stage. citing the necd for a commercial auto policy with at least one million dollars in coverage. He rccommended sponsoring events instead of renting the stagc for profit. Attorney Harding agrecd with this perspective. as the Town is not a for-profit entity. Following further discussion. Manager Koser requested a motion to rent the mobile stage for the Yadkinville Rodco. However. as no motion was made. the request was denied. 10. CONSENT AGENDA ITEM(S)#1,#2. #3, and #4 (Motion Needed to Approve  liem)(Attachment #2)  Invoice totaling $10.979 to install an audio system in the Chamber.  Budget Amendment #1 Two tax voids totaling $26.74. One tax discovery totaling $606.01  Commissioner Chris Matthews made a motion 10 approve the Consent Agenda as presented. Commissioner Tony Hall: secondedi the motion, and the motion passed  unanimously. Vote: +/0  FIRE CHIEF'S REPORT  Chicf. Jody Doss presented his monthly report to the Board.  10. POLICE CHIEF'S REPORT  Police ChicfDimmettc presented his monthly report to the Board. He noted that he has had several positive comments about the Yadkinville Elementary School SRO.  11. PUBLIC SERVICES DIRECTOR REPORT  Public Services Director Jacob Swaim noted that they have hung the new banners along Main Strcet. Also. the installation of water/sewer taps continues to increase.  14. TOWN ATTORNEY BEN HARDING Town Attorney Ben Harding had nothing to report.  15. PLANNING REPORT  Manager Koser reported that 5 new houses are being constructed on Carolina Avenuc. Sherwood Estates has been approved for zoning and will soon commence construction. Mr. Koser also mentioned that intervicws will bc conducted soon for the Planning  Dircctor position.    16. MANAGER'S REPORT  Request to use the Town Parking Lot for the Annual Grape Festival (Motion): Manager Koser requestcd a motion to allow the Yadkin County Chamber of Commissioner Monta Davis-Olivermade ai motion lo allow the Chamberof Commerce lo. serve alcohol on the Town parking lol. Commissioner Chris Matthews secondedthe motion. and the motion, pasedumanimously.  Commerce to serve alcohol on Town property.  Vote: 4/0  Town Park Maintenance:  Manager Koser informed the Board that Mr. Benny Hutchens is facing scrious hcalth issucs and is unable to work his regular schedule. He mentioned that Tony Roten has been handling Mr. Hutchens' responsibilitics during his absence and Mr. Koser mentioned that event plannerLauren Willard is a part ofthe Phatt City Band. which is scheduled to perform at the Live after Five event on May 16th. To avoid any conflict ofinterest. Lauren will not receive any compensation for the concert. Instead. each band member will bc paid individually with a check. Manager Koser requested that the Board increase the threshold amount for purchasc orders. The current threshold is $300, which is casily met. After some Commissioner Chris Matthews made ai motion lo increase the purchase order threshold lo $1,000. Commissioner Tony Hall seconded the motion, andi the  will continue to do so as necessary. Phatt City Band Contract Discussion:  Purchase Order Discussion:  discussion. the Board agrced to raise it to $1.000.  motion passed unanimousy.  Vote: 4/0  16. COMMISSIONERCOMMENTS  Commissioner Monta Davis-Oliver: Commissioner Davis-Oliver commended the Police Department for its relationship with Yadkin County's Human Services. She noted several calls shc has reccived complementing the Police Department.  17. CLOSE SESSION  Commissioner Monta Davis-Oliver made a motion t0 go into "Close Session" al 6:55 p.m. pursuant lo N.C.G.S. S 143-318.11 (a)(3) To consull with an dlloreyemployedor retained. by the public body in order 10 preserve the atlorney-client privilege helpeen the allorney and the public hody. which privilege is herehyackowledged. General policy mallers may not he discussed in a closed: session and nothing herein. shall he construedio permil a public body l0 close a meeling that otherwise would be open merely because an atlorney employed or retained by the public hody is a participant. The public body may consider and give insiructions 10 an allorney concerning the handling o1 seltlement ofa claim,, judicial action, mediation. arbitration. or administrative procedure. Ifthe public body has approved or considereda: seltlement, other than a malpractice selllement by o1 on hehalfofa hospital, in closed session, the lerms of that settlement shall be reportedio the public body and entered into ils minules as soon as possible within a reasonable time    afier the seltlemen! is concluded. Commissioner Chris Matthews seconded the motion  and the motion passed unanimously.  Vote: 4/0)  Commissioner Chris Matthews made a motion 10 come oul of "Close Session" al 7:07 p.m. Commissioner Monta Davis-Oliver seconded. the motion, and the motion passed  uanimous'y. Vote: 4/0)  Commissioner Chris Matthews made a motion to reimburse Mr. Reuben 7. Gordon $1.440. Commissioner Monta Davis-Oliver, seconded the motion, and the motion passed  uanimous!y. Vote: +/0)  17. ADJOURNMENT  With no. further business lo discuss, Commissioner Monta Davis-Oliver moved the meeting adjourned. Commissioner Chris Matthews seconded the motion, and the motion waS approedumanhmos). The meeting adjournedal approximalely 7:07 p.m.  Vote: 410  Ex2T  Eddie T. Norman. Mayor ll Pk  Alex Potts, Town Clerk