ROCKINGHAM EIEEAEEETAAXEES A CITY LOOKING FORWARD 2534 CITY COUNCIL AGENDA October 13, 2015 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2. 3. 4.  Invocation by Reverend Dian Griffin Jackson, Pastor of Mt. Zion Church  of Christ.  Amendments and Changes to Agenda.  Consent Agenda:  A.  Disposition of Minutes of the September 8, 2015 Regular  Meeting.  B. Tax Collector's Report. (See Pages 5-9)  Informational Items: 1.) Monthly Collection Report  2.) Uncollected Taxes as of September 30, 2015. 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  C.  Minutes of various boards. Business by Planning Board. A. Set Public Hearing. (none) B. Hold Public Hearing. (none)  5.  C. Minutes from Various Boards (included separately) Recognition of Mr. and Mrs. Tom MacCallum (May) for their work with historical research and educational displays at City Hall.  6.  514 Rockingham Road, Rockingham, NC 28379 Phone -1- 5 9088 Fax (910) 997 6617 www.goroctinghem.com    City Council Agenda October 13, 2015 Page 2  7. Consideration of Demolition Ordinance for the dilapidated dwellings located at 700 Ann Street, Apts. 23, 24, 25, & 26 and identified as Richmond County PIN # 7473-09-05-3306. (See Pages 10-12 & Photo Consideration of Approval of Financing Agreement with First Bank in the amount of $175,400.00 at a 1.89% interest rate for a term of 5 years to procure a new 2016 Heil 5000 25-yd. Rear Loader Refuse Vehicle mounted on a 2016 Freightliner M2-106 Cab & Chassis. (See Consideration of issuance of Certificate of Convenience & Necessity to James Henry Murphy to operate a taxicab business under the name T and A Taxi Service to be located at his residence at 206 Old Ellerbe  Insert)  8.  Manager Comments and Pages 13-16)  9.  Road, Rockingham, NC. (See page 17)  10 Presentation by NCDOT and Lumber River RPO regarding the preparation of the Richmond County Comprehensive Transportation  Plan. (See page 18) 11. Business by Visitors. 12. Business by City Clerk. 13. Business by City Manager. 14. Business by City Attorney. 16. Business by Mayor. 17. Adjournment.  15. Items of discussion by City Council Members.  -2-    78  Monty R. Crump City Manager  ROCKINGHAM RONEHENE A CITY LOOKING FORWARD  NECNIIHHAB  MEMO TO: Mayor Steve Morris & City Council  FROM: DATE: RE:  Monty R. Crump, City Manager  October 7, 2015 Agenda Items  REGULAR AGENDA:  8.  Consideration of Approval of Financing Agreement with First Bank in the amount of $175,400.00 at a 1.89% interest rate for a term of 5 years to procure a new 2016 Heil 5000 25-yd. Rear Loader Refuse Vehicle mounted on a 2016 Freightliner M2-106 Cab & Chassis. (See The new loader refuse vehicle described above was authorized for purchase by Council at the August, 2015 Council Meeting. The unit is expected to be delivered the last week in October, 2015. The unit was scheduled to be financed via installment purchase and Council appropriated $40,000 in FY 2015/16 to make first year's (1 of 5) installment payment. The actual annual payment will be $36,642.30 if First Bank's proposal is accepted. The City solicited financing proposals from several financial institutions and received two proposals. One, from First Bank at 1.89% interest with an annual payment of $36,642.30 and the other proposal from BB&T at 2.23% with an annual payment of $36,856.10. I recommend that Council approve financing contract with First Bank.  Pages 13-16)  3-  514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910)9976617 wwwgorocingham.con    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS    8  2  -5-    UNCOLLECTED TAXES  YEAR 2015 2014 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004  AMOUNT 1,988,633.89 41,684.36 28,821.31 21,156.52 18,155.85 13,400.13 10,693.85 9,070.96 5,480.37 4,397.87 3,975.21 3,004.32  September 2015  1,988,633.89 159,840.75 2,148,474.64  Total Current Year Total Past Years Total All Years  6-    3 31 0  0  8 0 0  #:  7-    a de  6  3  3  0  a 2 t 39  1 85  6 5  8 E E 0 00 0  -        John R. Massey, Jr. AICP Planning Director  ROCKINGHAM EMXXEBESENERCNMANIE A CITY LOOKING FORWARD  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John Massey, Planning Director Date: October 1, 2015  Re: Demolition Ordinance for Dilapidated Dwellings located at 700 Ann Street, Apts. 23,24, 25&  26  City staff recommends the City Council approve a demolition ordinance for the dilapidated dwellings located at 700 Ann Street, Apts. 23, 24, 25, & 26 and identified as Richmond County PIN 7473-09-05- 3306. A copy of the demolition ordinance and photographs of the property are included in the agenda As background information, City staff initiated minimum housing proceedings in May of 2015. The property owner, James A. and Maxine McCravy, and parties of interest were notified of a hearing with the Code Enforcement Officer regarding the condition of the dwellings. The notice was sent via certified and regular mail; published in the Richmond County Daily Journal; and posted on the subject property. Felecia Ingram (a tenant) attended the hearing. The Code Enforcement Officer issued his findings of fact and directed the property owners to either repair or demolish the dwelling by September 9, 2015. Again, the notice was sent via certified and regular mail; published in the Richmond County Daily Journal; and Note: At the time City staff initiated proceedings for this building, two of the four units were occupied. The tenants of those two units were given notice as parties of interest in the proceedings. According to  packet.  posted on the subject property. The property owner has taken no action to date.  the leasing agent, both tenants have since vacated the two units.  514 Rockingham Road, Rockingham, NC 28379 Phor -10- 75 9088 Fax (910)997.6617- www.gorockingham.com        AN ORDINANCE DIRECTING THE BUILDING INSPECTOR TO REMOVE OR DEMOLISH THE PROPERTY HEREIN DESCRIBED AS UNFIT FOR HUMAN HABITATION AND DIRECTING THAT A NOTICE BE PLACED THEREON THAT THE SAME MAY NOT BE OCCUPIED. WHEREAS, the City Council of the City of Rockingham finds that the dwellings described herein are unfit for human habitation under the City Housing Code, and that all the procedures of the Housing WHEREAS, these dwellings should be removed or demolished, as directed by the Building Inspector, and: should be placarded by placing thereon a notice prohibiting use for human habitation; and WHEREAS, the owner of these dwellings, James A. and Maxine McCravy, have been given a reasonable opportunity to bring the dwellings up to the standards of the Housing Code in accordance with G.S. 160A-443 (5) pursuant to an order issued by the Building Inspector on June 11, 2015, and the  Code have been complied with; and  owner has failed to comply with the order;  NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Rockingham, that:  Section 1.  The Building Inspector is hereby authorized and directed to place a placard containing the legend "This building is unfit for human habitation; the use or occupation of this building for human habitation is prohibited and unlawful." on the building. located at 700 Ann Street, Apts. 23, 24, 25&26 and identified by The Building Inspector is hereby authorized and directed to proceed to remove or demolish the above described dwelling in accordance with his order to the owner thereof dated June 11, 2015, and in accordance with the Housing Code upon which the cost was incurred. The lien shall be filed in the office of the City Tax Collector and City Clerk, and shall have the same priority and be collected in the same manner as the lien for special assessments in Article 10 of G.S. Chapter (b) Upon completion of the required removal or demolition, the Building Inspector shall sell the materials of the dwelling and credit the proceeds against the cost of removal or demolition. The Building Inspector shall certify the remaining balance to the Tax Collector. If a surplus remains after sale of the materials and satisfaction of the cost of removal or demolition, the Building Inspector shall deposit the surplus in the Superior Court where it shall be secured and disbursed  Richmond County PIN# 7473-09-05-3306.  Section 2.  and G.S. 160A-443.  Section 3. (a) The cost of removal or demolition shall constitute a lien against the real property  160A  in the manner provided by G.S 160A-446.  -11-    Section 4.  Its shall be unlawful for any person to remove or cause to be removed the placard from any building to which it is affixed. It shall likewise be unlawful for any person to occupy or to permit the occupancy of any building therein declared to  be unfit for human habitation.  Section 5. Adopted this  This ordinance shall become effective upon its adoption.  day of  2015  Mayor  Attest:  City Clerk  NORTH CAROLINA RICHMOND COUNTY  I,a Notary Public of the County and State aforesaid, certify that Gwendolyn F. Swinney personally appeared before me this day and acknowledged that she is City Clerk of the City of Rockingham, a North Carolina municipal corporation, and that by authority duly given and as an act of the corporation, the foregoing instrument was signed in its name by its Mayor, sealed with its municipal  seal and attested by herself as its City Clerk.  Witness my hand and official stamp or seal, this  day of  2015.  Notary Public  My Commission expires:  -12-    1401 Fayetteville Road Rockingham, NC: 28379 910-895-1208 phone 910-895-1203 fax  FIRST BANK  October 1, 2015. City of Rockingham Attn: Monty Crump, City Manager 514 Rockingham Road Rockingham, NC 28379  Monty,  Thank you for allowing First Bank the opportunity to submit a proposal for a loan of $175,400 secured by the 2016 Freightliner M2-106 Cab & Chassis with new Heil 5000 25-yd. Rear Loader  Refuse.  The following terms and conditions for this loan request:  1. Loan Amount: 2. Rate: 3. Collateral: 4. Term: 5. Loan Fee: 6. Other Fees:  $175,400.00 1.89% Fixed per annum  2016 Freightliner M2-106 Cab & Chassis with Heil 5000 25-yd. Rear Loader Refuse  5 years $0.00  UCC, estimated to be $80  Thank you again for allowing First Bank this opportunity to be of service to you. Isincerely hope that you find these terms and conditions to your satisfaction. Ify you have any questions,  please feel free to give me a call at 910.895.1208.  Sincerely, First Bank 3n Brian Baucom City Executive, SVP  -13-  Member FDIC  tamosIs2eT  A Equal! Housing Lender    34  Monty R. Crump City Manager  ROCKINGHAM A  cITY LOOKING FORWARD September 14, 2015  TO:  First Bank  Attention: Brian Baucom 1401 Fayetteville Rd. Rockingham, NC 28379  FROM: SUBJ:  Monty R. Crump, City Manager  Installment Purchase Financing Agreement  The City of Rockingham is in the process of procuring one (1) new Heil 500025- yd. Rear Loader Refuse Vehicle mounted on a 2016 Freightliner M2-106 Cab and Chassis. The cost of the unit is $175,400.00 with delivery date on or about The City of Rockingham is now soliciting quotations from various financial institutions for providing installment purchase financing in accordance with NC General Statutes for the equipment listed above. The City desires to make ten (10) equal payments on the installment purchase agreement as follows:  October 20, 2015.  #1 On or about October 20, 2015 #2 On or about April 20, 2016 #3 On or about October 20, 2016 #4 On or about April 20, 2017 #5 On or about October 20, 2017 #6 On or about April 20, 2018 #7 On or about October 20, 2018 #8 On or about April 20, 2019 #9 On or about October 20, 2019 #10 On or about April 20, 2020  (FY15-16) (FY15-16) (FY16-17) (FY16-17) (FY17-18) (FY17-18) (FY18-19) (FY18-19) (FY19-20) (FY19-20)  A proposal form is enclosed for your use, and I would ask that you return the quotation to my office by 11:00 a.m. on Thursday, October 1, 2015. PLEASE NOTE ELECTRONIC SUBMISSIONS ARE ACCEPTABLE AND SHOULD BE SENTT TO monty@gorockingham.com Should you have any questions, please do not hesitate to contact me. Thank you in advance for your interest in doing business  with the City of Rockingham. Attachment: Proposal Form  MRC:th  -14-  514 Rockingham Road, Rockingham, NC 28379. Phone (910)895 9088 Fax (910) 9976 6617 "wwwgoroctingnamcon    CITY OF ROCKINGHAM, NC  Installment-Purchase Contract  For mounted  One (1) new Heil 5000 25 Yd. Rear Loader Refuse Vehicle on a 2016 Freightliner M2-106 Cab & Chassis  Approximate Amount: Finance Period: Interest Rate:  5 $175,400.00 5 VEARS 1.89  % FIKED  Payments Required, . Including Principal: Ten (10) Equal Payments in Advance  October 20, 2015 (approx.) April 20, 2016 October 20, 2016 April 20, 2017 October 20, 2017 April 20, 2018 October 20, 2018 April, 20, 2019 October 20, 2019 April 20, 2020  $_18.321.15 $. 18,321.5 $ 18.321.15 $ 18,321.15 $ 18.321.5 $. 18.321.5 $ 18,321.5 $ 18,321. $ 18.321.5 $ 18321.  Signed: 3B Position: Liy EKEWTINE Firm: Fr25T BAJK Date: jo//15  NOTE: Electronic submissions should be sent to  mentyesercknshamson  -15-    AMORTIZATION SCHEDULE  Principal  Loan Date Maturity  Loan No  Call/Coll  Account  Officer Initials  $175,400.00 09-30-2015 04-20-2020 Borrower: CITY OF ROCKINGHAM  References in the boxes above are for Lender's use only, and do not limit the applicability of this document to any particular loan ori item.  Any item above containing ***" has been omitted due to text length limitations.  Lender: FIRST BANK  ROCKINGHAM 1305 EAST BROAD AVE ROCKINGHAM, NC 28379 Repayment Schedule: Installment Calculation Method: 365/360 Actuarial  Disbursement Date: September 30, 2015 Interest Rate: 1.890 Payment Number 1 2015 TOTALS: 2 3 2016 TOTALS: 4 5 2017TOTALS: 6 7 2018 TOTALS: 8 9 2019 TOTALS: 10 2020 TOTALS: TOTALS:  Payment Date 10-20-2015 04-20-2016 10-20-2016 04-20-2017 10-20-2017 04-20-2018 10-20-2018 04-20-2019 10-20-2019 04-20-2020  Payment Amount 18,321.15 18,321.15 18,321.15 18,321.15 36,642.30 18,321.15 18,321.15 36,642.30 18,321.15 18,321.15 36,642.30 18,321.15 18,321.15 36,642.30 18,321.15 18,321.15 183,211.50  Interest Paid 184.17 184.17 1,502.65 1,349.32 2,851.97 1,179.78 1,021.58 2,201.36 850.70 687.53 1,538.23 515.28 347.04 862.32 173.45 173.45 7,811.50  Principal Paid 18,136.98 18,136.98 16,818.50 16,971.83 33,790.33 17,141.37 17,299.57 34,440.94 17,470.45 17,633.62 35,104.07 17,805.87 17,974.11 35,779.98 18,147.70 18,147.70 175,400.00  Remaining Balance 157,263.02 140,444.52 123,472.69 106,331.32 89,031.75 71,561.30 53,927.68 36,121.81 18,147.70 0.00  NOTICE: This is an estimated loan amortization schedule. Actual amounts may vary if payments are made on different dates or in different  amounts.  Ver. 15.2.10.002 Copr.0 D*HUSAC Corparation 1997,2 2015. AlRighsResarvert. -NC PR-17  -16-    ROCKINGHAM ACITY EVCATEITZ LOOKING W.D. Kelly, ChiefofPolice  Rockingham Police Department  To: Monty Crump From: ChiefKelly Date: September 3l 2015  Ref: Permit to operate a taxicab service  James Henry Murphy has completed an application for permit to operate ai taxicab in Rockingham. His business would be named' T and A Taxi located at his residence at 206 Old Ellerbe Road, Rockingham N.C. 28379 which is located within five (5) miles ofthe city Ihave checked both his criminal history and his driving record and see no reason why he should be denied to operate such business ini the city limits of Rockingham. Mr. James Murphy has requested that this matter be placed on the council agenda for  limits.  consideration for a certificate of convenience and necessity.  James Henry Murphy 206 Old Ellerbe Road Rockingham N.C. 28379  Ta and A Taxi Service (910) 434-3692  311. E. Franklin Street, Rockingham N.C. 28379 Phone -17- -2468 Fax (910) 895-0899 mgoroonghampdcom    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM SEEESSENSEESNrNCIIITNEAA A CITY LOOKING FORWARD  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John Massey, Planning Director Date: October 1, 2015  Re: Presentation by NCDOT and Lumber River RPO regarding the Richmond County Comprehensive  Transportation Plan (CTP)  The NCDOT and the Lumber River Rural Planning Organization (RPO) are nearing the completion of a new Comprehensive Transportation Plan (CTP) for Richmond County. The proposed plan will replace the Rockingham-Hamet Thoroughfare Plan adopted in 1998. The draft plan will soon be available for public review and comment. NCDOT staff and RPO staff are visiting all the governing boards in Richmond County to explain the new CTP planning process and' kick-off the public review and comment period.  514 Rockingham Road, Rockingham, NC 28379. Pho -18- 95 9088 Fax (910) 997 6617. wwwgorectingham.com    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -19-    ROCKINGHAM aMade ee.7 RaM..a CITY LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director October 6, 2015 Activity Report  The following is an update on activities involving our Parks and Recreation Department this  month.  Youth Soccer-1 The challenging weather conditions over the past two weeks have resulted int the cancellation and re-scheduling of over! 50 soccer matches throughout our nine leagues. Hopefully, this is behind us and we can move forward with ai finish date around October 29th. Browder Park - The new gymnasium floori is nearing completion and the result is quite impressive. It isal beautiful flour and should serve our community well for many years to come. Note: Current pictures are available on our Facebook page at City of Rockingham Parks and Youth Volleyball - Registration continues for this program through October gth.  Recreation.  Youth Basketball - Preparation for this program has already begun with registration beginning Halloween Trunk-or-Treat" = Plans are coming together for our tenth annual Truck-or-Treat" Saturday, October 31st. Last year's event was very successful and we anticipate and hope for as similar Hinson Lake - This facility recently hosted an ultra-marathon race that has become an annual event for many of these long distance runners. Almost 320 participants from as many as seven states were  Monday, October 19th and concluding Thursday, November 19th.  result this year.  represented and seemed to thoroughly enjoy the beauty this facility offers.  514 Rockingham Road, Rockingham, NC 23379 Pho. -20- 75 9038 Fax (910) 7970017 www.goroc ingham. com    FIREC CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYI PLAYER  ASST.CHIEF DAVIDMULLIS CAPTAIN  September-15  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of September 2015.  Total Alarms: Turn In Alarms: Wrecks: Smoke Scare: Power line down: 2 Cooking fire: Electrical:  40 0 20 0 1 0  In Town: Silent Alarms: Alarm Malf: Vehicle fire: Service Call: Cod detector: Assist EMS:  40 40 8 1 0 0 1  OutofT Town: Structure: Good Intent: Trash: Gas Leak/Spill: Assist Police: Search/Rescue:  0 0 2 2 1 0 2  Hours Spent on Calls: 14 hours 8 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $0.00 $0.00 $0.00  During the month of August full time members of the fire department averaged 23 training hours  per person; part-paid members averaged 9 hours per person for the month.  Public Life & Safety: -Installed 4 car seats -Inspections:52 1 station tour with 21 kids 1 adult -Participated in the 9/11 walk  -Participated in the police officer's prayer service at the courthouse steps  Respectfully Submitted, banky w Fire Chief Harold Isler  -21-  231 S. LAWRENCE ST. ROCK..-m. NC 28379 I 910-997-4002    ROCKINGHAM ACIY EEKEIE LOOKING FORWARD  Rockingham Police Department  W.D. Kelly, Chiefof Police To: Monty Crump From: W. D. Kelly Chief of Police Date: October 7, 2015 Ref: September Activity Report  On behalf of the Rockingham Police Department, I am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1133 57 119 97 123  39 80 8 0 86 146  Accidents eported/nvestyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  55 5 44 238  The Rockingham Police Department would like to welcome back George Gillenwater. He is a great asset to our Department and will be in working in Narcotics. We also were lucky with all the rain during the past week. There were no major problems and we are SO proud of all our officers that worked and were on call  during this event.  3111 E.. Franklin Street, Rockingham, N.C. 28379 Phone - 22- 1-2468. Fax (910) 895-0899 wgorcanghampicon