ROCKINGHAM X A CITY LOOKINO FORWARD  CITY COUNCIL AGENDA August 8, 2017 7:30 p.m.  1. Opening of meeting by Mayor Steve Morris.  2.  Invocation by Reverend Dian Griffin Jackson, Pastor of Mt. Zion United  Church of Christ.  3. Amendments and Changes to Agenda.  4. Consent Agenda:  A.  Disposition of Minutes of the. July 11, 2017 Regular Meeting.  B. Tax Collector's Report. (See Pages 4-7)  Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of July 31, 2017 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office.  Action Items:  5.  Business by Planning Board. A. Set Public Hearing. None B. Hold Public Hearing  1.) Resolution Closing Alley Right-of-way:  Hold public hearing for a Resolution to abandon the 15-foot wide unimproved, unnamed alley extending between Hilltop Drive and Watson Avenue. (See Pages 8-10 & Map Insert)  C. Minutes from Various Boards. (enclosed separately)  514 Rockingham Road, Rockingham, NC 28379 Phone -1- 5 9088 Fax (910) 997 6617 www.goroctingham.com    City Council Agenda August 8, 2017 Page 2  6. Board Appointment: Consideration of Recommendation for Appointment to fill vacant ETJ Seat on the Planning and Zoning Board. (See page 11) 7. Consideration of Resolution Authorizing Condemnation to Acquire Certain Easements Property of Sammy L. Whitley Construction  Company, Inc. (See Pages 12-13)  8. Business by Visitors. 9. Business by City Clerk. 10. Business by City Manager. 11. Business by City Attorney. 13. Business by Mayor. 14. Adjournment.  12. Items of discussion by City Council Members.  2-    Rockingham, NC  City Council Agenda  SUPPORT DOCUMENTS  3-    8 8  a E 3  3  N  4-    UNCOLLECTED TAXES  YEAR 2017 2016 2015 2014 2013 2012 2011 2010 2009 2008 2007  AMOUNT 2,722,238.38 35,972.67 22,667.85 18,067.11 17,005.84 13,036.74 11,970.83 10,240.81 9,014.40 7,822.44 4,820.16  Jul-17  2,722,238.38 150,618.85 2,872,857.23  Total Current Year Total Past Years Total All Years  -5-    4 3 a - a a a  V  8 0 99 - 9   a  -    a - 8 0    Staff Report to Planning and Zoning Board  Agenda Item: V.A July 31, 2017 Issue:  Request for Right-of-way Abandonment: Marlene Saunders has requested the City abandon the 15-foot wide unimproved, unnamed alley extending between Hilltop Drive and' Watson Avenue.  Background:  On. June 22, 2017, City staff received a letter from Benny S. Sharpe on behalf of Ms. Marlene Saunders requesting the City abandon of the 15-foot wide unnamed and unimproved alley extending between Hilltop Drive and Watson Avenue. Ms. Saunders residence encroaches into the alley which is presenting  title issues in the sale of the residence.  Staff Comments:  1. A map illustrating the location of the unimproved, unnamed alley proposed for abandonment is included in the agenda packet. A copy of the letter from Benny S. Sharpe requesting the alley 2. The City has no water or sewer infrastructure in the alley requested for abandonment. The only infrastructure located in the alley is a storm drainage pipe. Since the City does not maintain storm drainage infrastructure on private property, once the alley is abandoned, such pipe will become the 3. Pursuant to NCGS 160A-299, the alley would be divided equally between all adjoining property  abandonment is also included.  responsibility oft the adjacent property owners. owners if abandoned by the City Council.  Staff Recommendation: as requested.  City staff recommends the Board review the request and recommend the City Council abandon the alley  Planning Board Recommendation: Council abandon the alley right-of-way as requested.  The Planning Board reviewed the request on July 31, 2017 and recommended unanimously that the City  -8-    NORTH CAROLINA RICHMOND COUNTY  RESOLUTION  RESOLUTION CLOSING AN UNIMPROVED, UNNAMED ALLEY RIGHT-OF-WAY EXTENDING WHEREAS, on the 11th day of July, 2017, the City Council oft the City of Rockingham directed the A RESOLUTION DECLARING THE INTENTION OF THE ROCKINGHAM CITY COUNCIL TO CONSIDER THE ABANDONMENT OF THE UNIMPROVED 15-FOOT WIDE ALLEY WHEREAS, the City Council, on the 11th day of July 2017, ordered the City Clerk to send written notification to all persons owning property abutting on the portion of undeveloped alley to be closed WHEREAS, the City Clerk has advised the City Council that a notice was sent to each of the said abutting property owners, advising them of the day, time and place of meeting, and that the question as to the closing of said portion of the undeveloped alley hereinafter described would be acted upon; and WHEREAS, the City Clerk has advised the City Council that none of the letters sO sent have been WHEREAS, after full and complete consideration of the matter, and after having granted full and complete opportunity for all interested persons to appear and register any objections that they might WHEREAS, it now appears to the satisfaction of the City Council that the closing of said portion of the undeveloped alley is not contrary to the public interest and that no individual owning property, either abutting said portion of the undeveloped ally or in the vicinity of said portion of the undeveloped alley will as a result of said closing be thereby deprived of reasonable means of ingress and egress to his  BETWEEN HILLTOP DRIVE AND WATSON AVENUE  City Clerk to publish the following resolution entitled:  EXTENDING BETWEEN HILLTOP DRIVE AND WATSON AVENUE; and  hereafter described; and  returned undelivered; and  have with respect to the closing of said portion of the undeveloped alley; and  property; and  WHEREAS, it appears to the satisfaction of the City Council that the closing of said portion of  the undeveloped alley will be in the public interest;  -9-    NOW THEREFORE, BE IT RESOLVED, by the City Council of Rockingham, North Carolina, meeting in a regular session, that the unnamed alley specifically described as a 15 wide and 617 feet in length unimproved right-of-way extending between Hilltop Drive and Watson Avenue and illustrated on the attached map is hereby ordered closed, subject to the reservation of any easements to the City of Rockingham for utility purposes, and interest is hereby released and quitclaim to the abutting property  owners under the provisions of North Carolina Statute 160A-299.  This the  day of  2017  Mayor M. Steven Morris  Attest: Sabrina Y. McDonald, CMC City Clerk  NORTH CAROLINA RICHMOND COUNTY  I,a Notary Public of the County and State aforesaid, certify that Sabrina Y. McDonald personally appeared before me this day and acknowledged that shei is City Clerk of the City of Rockingham, a North Carolina municipal corporation, and that by authority duly given and as an act of the corporation, the foregoing instrument was signed in its name by its Mayor, sealed with its municipal seal and attested by  herself as its City Clerk.  Witness my hand and official stamp or seal, this  day of  2017.  Notary Public  My Commission expires:  -10-    Request for Right-of-way Abandonment  ROCKINGHAM Unimproved. Alley Extending between Hilltop Drive and' Watson Avenue  CITY LOOKINO FORWARD  Scale: 1"=1 100' =A Alley ROW Street! Names Address Data Property Lines    John R. Massey, Jr. AICP Planning Director  ROCKINGHAM A GITY LOOKING  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John R. Massey, Jr., Planning Director  Date: July:27,2017 Re: Board Appointment  City staff recommends the City Council recommend the Richmond County Board of Commissioners appoint Jamie Lambeth to fill the Planning Board ETJ seat vacated by Paul Prelipp. Mr. Lambeth has indicated his willingness to serve on the City's Planning Board. He resides at 118 Lakepoint Drive  (Lakestone Subdivision).  514 Rockingham Road, Rockingham, NC 28379 Phor -11- 75 9088 Fax (910) 997 6617. www.gorockingham.com    John R. Massey, Jr. AICP Planning Director  ROCKINCHAM EEEAKXENMESANUENES A CITY LOOKING FORWARD  MEMORANDUM  To: Mayor Steve Morris and City Council Members From: John R. Massey, Jr., Planning Director  Date: July:27,2017  Re: Condemnation for Hollybrook Pump Station/Force Main Improvements  City staff has been unable to successfully negotiate the acquisition of an easement from Sammy Whitley for the Hollybrook sewer improvements. Therefore, the City Attorney has recommended the City Council ratify a Resolution Authorizing Condemnation to Acquire Certain Easements Property of Sammy L. Whitley Construction Company, Inc. (a copy of the Resolution is included in the agenda packet).  514 Rockingham Road, Rockingham, NC 28379 Phoi -12- ?5 9088 Fax (910)997.6617- . ww.gorocaingmam.con    RATIFICATION OF RESOLUTION AUTHORIZING CONDEMNATION TO ACQUIRE CERTAIN EASEMENTS PROPERTYOF SAMMY L. WHITLEY CONSTRUCTION  COMPANY, INC.  WHEREAS, the governing body of the City of Rockingham determined that it was necessary and in the public interest to acquire sewer easements for the Hollybrook Pump Station Project at its regularly scheduled meeting on July, 11,2017; that the property and landowner to be affected by the easement is now determined to be property owned by SAMMY L. WHITLEY CONSTRUCTION COMPANY, INC., said easement more particularly described hereinbelow, for the following public use and public purpose: to construct a sanitary sewer pump station for a waste water collection, treatment and disposal system and a sanitary sewer system to service the  Hollybrook area;  WHEREAS, the proper officials or representatives of the City of Rockingham have been NOW, THEREFORE, THE RESOLUTION ADOPTED BY CITY COUNCIL ONJULY 11,2017 IS HEREBY RATIFIED AND IT IS RESOLVED BY THE GOVERNING BODY OF 1. The CityofRockingham shall acquire by condemnation, fort the purposes stated above, Located in Rockingham Township, Richmond County, North Carolina and being more An Easement located on the Second Tract of the property described in Deed Book 1033, Page 424, Deed Book 1033, Page 428 and Deed Book 1033, Page 432, Richmond County Registry. having Richmond County Tax Office PIN #: 7474-03-30-9846; in the name of Sammy) L. Whitley Construction Company, Inc., a30 foot temporary construction sewer easement reverting, to a 15 foot permanent sewer easement after construction running approximately 48,395 square feet 2. The attorney representing the City ofRockingham is directed to institute the necessary proceedings under Chapter 40A oft the North Carolina General Statutes to acquire fee simple title  unable to acquire the needed interest in this property by negotiated conveyance.  THE CITY OF ROCKINGHAMTHAT:  the easement to the property and interest described as follows:  particularly described as follows:  through the center ofsaid property.  to the property herein described.  Ratified and. Adopted: This the  day of August, 2017.  CITY OF ROCKINGHAM M. Steven Morris, Mayor  By:  ATTEST:  Sabrina Y. McDonald, City Clerk  -13-    DEPARTMENTAL ACTIVITY REPORTS  for  COUNCIL'S INFORMATION  -14-    ROCKINCHAM EERKAWE CITY REEACXCARCS LOOKING FORWARD  To: From: Date: Subject:  Monty Crump, City Manager Dave Davis, Recreation Director  August 1, 2017 Activity Report  The following are activities and projects currently involving our  department.  Youth Soccer- Registration concludes Wednesday, August 16th.  Summer Programs- Our summer programming that includes day camp, swim camp, and publicswimming concludes Friday, August 18th. We have had another successful summer serving one hundred children a day among the three  offerings.  Hinson Lake- Activity is substantial this time of year with current week-end  reservations extending through the fall months.  514 Rockingham Road, Rockingham, NC 28379 Phone -15- 5 9088 Fax (910)9976617- w.sorocingmam.con    Vy  FIRE CHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER  ASST.CHIEF DAVIDMULLIS CAPTAIN VICMCCASKILL  4 )  July-17  We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham  Fire Department during the month of. July 2017.  Total Alarms: Turn In Alarms: Wrecks: Service Call: Power line down: 1 Cooking fire: Electrical:  47 2 13 5 1 2  In Town: Silent Alarms: Alarm Malf: Vehicle fire: : Assist Ems: Mutual Aid: Smoke/odor removal:  46 45 12 1 1 1 1  Out of Town: Structure: Good Intent: Trash/outside fire: 3 Playgorund fire: Assist Police: Water Rescue:  1 0 3 1 1 1  Hours Spent on Calls: 14 hours 12 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Saved:  $35,000,000.00 $40,000.00 $34,960,000.00  During the month of Julyf full time members of the fire department averaged 361 training hours per person; part-paid members averaged 4 hours per person for the month.  Public Life & Safety: -Installed 5 car seats -Station tour with 7 kids 2 adults Participated in. Junior police and fire academy  Falling Creek summer program toured the station and had water play with 36 kids and 4 adults  Respectfully Submitted, V  Assistant Fire Chief Vernon McKinnon  -16-  231 S. LAWRENCE ST. ROCKINUHAM. NC 28379 I 910-997-4002    ROCKINCHAM ACIY GTEGIE LOOKINO FORWARD  Rockingham Police Department  W.D. Kelly, ChiefofPolice  To: Monty Crump From W. D. Kelly W Chief of Police Date: August 1, 2017, 2017 Ref: July Activity Report  On behalf of the Rockingham Police Department, Ia am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department.  Total Calls for the Month: Animal Control Calls: Alarm Calls Escorts: Unlock Vehicles: Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations:  1278 44 159 75 97 14 109 12 2 103 151 59 8 43 264  Accidents Reported/Investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest:  Our National Night Out was a great success! The weather was great and fun was had by all. The Cadets from Our Junior Police & Fire Academy were presented with  their certificates for a job well done!  311 E.. Franklin Street, Rockingham, N.C. 28379. Phor -17- '5-2468 Fax (910) 895-0899 mngorochnghompicom