Village of Cedar Rock January 16, 2024.  Minutes  The regular meeting oft the Village of Cedar Rock was. held at Cedar Rock Country Club at 11:30 a.m. on  Call to Order: Mayor Bob Floyd called the meeting to order. and Ernie McAteer, and Daniel Odom with WPCOG.  Attendance: Present were Mayor) Bobl Floyd, Bill Griffin, Mike McClinton, Pamela. Mayberry, Mike Shows Adopt Agenda: Pam Mayberry asked that Speed Control be added under Old Business. Ernie McAteer Approval of Minutes: Bill Griffin made a motion to adopt the minutes; Mike McClinton seconded; Committee. Reports: Administrative: Pam. Mayberry reminded Council that the Village is required to adopt the 2024 Meeting Schedule. Ms. Mayberry made a motion to approve the 2024 Meeting Schedule; Mike McClinton seconded; 2024 Meeting Schedule adopted. Pam Mayberry will addi the schedule tot the Village website. Ms. Mayberry informed Council that she recently uploaded the 2024 Republic Services Recycling Schedule to the website. Ms. Mayberry told Council that the email system she has been using to send out group emails to Village residents isn't working like it should. She explained that the email regarding break-ins in the Village was scheduled to go out the' Thursday before Christmas, but only five residents received on Thursday, with the bulk of the residents receiving the following Tuesday. She mentioned that she did not feel comfortable using that system for emails going forward. Bill Griffin mentioned a group email option through Google. Ms. Mayberry will work on getting updated email addresses for residences for future purposes. Finance: Bill Griffin mentioned that Stephen Huntley CPA had been under the weather and wasn't able to get Financial Statements to Mr. Griffin prior to the meeting. Mr. Griffin will forward the Statements when available. Mr. Griffin stated that the Village has $572,321.36 in the bank currently. Transportation: Ernie McAteer recently contacted Zambelli Fireworks inquiring if Friday,July 5th was available for the Village fireworks and it was not, the 5th was the rain date for, July 4th scheduled displays. Mr. McAteer stated that the fireworks for last year was $8,500 for a 20-minute show and this year will be $9,000 for the same 20-minute show. Mr. McAteer will reach out to Zambelli to reserve Saturday July 6th with July 7th as the rain date. Mr. McAteer mentioned that Mike Willis recently noticed some erosion occurring near where the culvert wasi repaired on Mountain Circle Drive, Mr. Willis stated there was no danger of collapse of the road, and that he will do the necessary repairs in the Spring at no charge to the Village. Mr. Willis while he was in the neighborhood did notice an issue with a culvert between Randy Laws' property and the golf course that will need some attention. Mr. McAteer suggested that he and Mr. Willis locate and mark all culverts within the Village using the Powell Bill map. Ms. Mayberry asked if while Mr. Willis is locating and marking the culverts could he assess the condition of the culverts for future scheduled: maintenance and repair. Mr. McAteer: statedi that he and Mr. Willis alsol looked ata a culvert underi thei road atl DickMitchell's property that is full ofs silt and that he has contacted' Tyler Sime to clean out the culvert ini the next week ortwo. Code Enforcement Report: No report. Planning Board: Pamela. Mayberry informed Council that thel Planning Boardi is scheduled to meet January 3Istat 5:30. Staff Report: Daniel Odom's Administrative Old) Business: Speed Control: Pam Mayberry stated that since Ms. McCormick's comments! in last month's meeting she realized that the Villagel has for many, years installed: speed! bumps wheni thei issue concerning speeding within the Village is brought to the Council's attention, but the problem continues with each new speed bump, meaning speed bumps are not the answer. She discussed the possibility of issuing tickets; shei mentioned discussing the speed cameras that were discussed in previous meetings. Bob Floyd  made. a motion to adopt the agenda; Pam Mayberry seconded; agenda approved.  minutes approved.  Staff Report is attached to these minutes as he discussed ini the meeting.    suggested that Daniel pull the prior camera information for Council toi review again. Additional Security Cameras: Mayor Bob Floyd introduced Amaro Elwood with Turn-Key Audio to Council. Mr. Elwood explained to Council how thel NVR (Network Video Recorder) works that hei is suggesting to Council. He stated the additional cameras will require a 16-channel recorder and the cost for the additional equipment is $2,618.29. Bill Griffin asked if the system could check speeds, to which Mr. Elwood said that hel had already made ai notei to check on that and report back to Council. Mr. Elwood did: suggest that the Village schedule a quarterly service call to inspect the cameras and equipment, to clean lens, check New Business: Private Security Service: Bob Floyd introduced Britt Griffin with Griffith's Security and distributed Griffith's Proposal for Services. Mr. Griffith explained that the proposal is for a trial period sot that the Village can see if their service is a good fit for the Village (see attached proposal). Bill Griffin askedifMr. Griffith had an estimate fori the gas expense to which Mr. Griffith replied appropriately $250 a1 month. Mr. Griffith mentioned that thej patrol car stays on Village property when not used on patrols and that the Village can move the car around the Village for more exposure. Mr. Griffith explained the types of patrols they could provide fori the Village and that the Village could write up their own security plan if they wished to. Bill Griffin asked if Griffith's Security Services had workers comp to which Mr. Griffith confirmed that he is fully insured and would be happy to provide a Certificate of Insurance. Public Comment: Joyce McCormick: reminded Council oft thei recent break-ins within the Village andi the Village's lack of keeping residents informed about the break-ins. Mr. Floyd asked that Pam Mayberry address Ms. McCormick's concerns to which Ms. Mayberry replied that two days after, Justin Pennell's vehicle was broken into the Sheriffs Office contacted him to let him know that they had arrested two individuals that could have been related to thel break-ins, and Ms. Mayberry mentioned that she is not aware of any further break-ins since the arrest, and the other members of Council had no knowledge of further break-ins. Ms. McCormick asked why Mr. Pennell was notified and not Council, Ms. Mayberry stated that Justin was contacted because he was the victim of the crime. Ms. McCormick asked if she could contact the Sheriff's department for more information and Council told her that she could, and they would tell her what information is available to the public. Ms. McCormick asked if Council had made a decision regarding placing a speed bump where Ms. McCormick suggested in the last meeting. Ms. Mayberry stated that was why speed control is back on the agenda today. Ms. McCormick asked about the possibility of adding a mirror for the blind curve. Ms. McCormick then asked what Council was going to do about the large gap across the street from Sanders' property that a vehicle could drive through. Mr. McAteer asked Ms. McCormick if she had witnessed a vehicle driving through the gap. Mr. McAteer stated that hel had: looked at the area and the gap is not within the Village's right of way but on private property where the Village would have no authority to place a barrier. Mayor Floyd stated that hel believed the gap was caused by Duke Energy when they were servicing their power lines and that the gapi may be Duke Energy's access to their power lines. Mr. Floyd will reach out tol Duke Energy tos get Closed Session: A: motion wasi made byl Bill Griffin and seconded by Pam. Mayberry to enter closed session per NCGS 143-318.11(a) to discuss a personnel matter. The motion was passed unanimously.  water proofing etc., toi make sure the systems are working properly.  clarification.  Meeting adjourned at 1:35 p.m. Respectfully Submitted,  Pamh Mfny Pamela Mayberry, Village Clerk