General Authority Minutes September 10, 2024  MINUTES OF A REGULAR MEETING OF THE GENERAL AUTHORITY OF THE CITY OF FRANKLIN  September 10, 2024  1.  Call to Order  The meeting was called to order at 6:00 p.m.  2.  Roll Call  Members in Attendance: John Eckel Fred Leyda Caleb Williams Timothy Dunkle Peter O'Polka Chad Ellis Excused: Jody Freni Others in Attendance: Kurt McFadden, City ofl Franklin Devin Hines, Water Treatment Plant Clint Hoffman, Water Network Harmony Motter, City of] Franklin Kyle Fritz, The EADS Group Josh Kalp, The EADS Group James Wetzel, City of Franklin Nathan Bell, Water Ireatment Plant Brian Spaid, Dale Woodard Gent McFate Alex Spaid, Dale Woodard Gent McFate T.J. Parks, Recording Secretary Helen Fielding, The Derrick Donna Fletcher, 827 Elk Street  Bob Spagnol and Molly Stahlman, 1409 Elk Street  1    General Authority Minutes September 10, 2024  3.  Adoption ofAgenda  Motion by Mr. Eckel and seconded by Mr. Freni to adopt the agenda as presented.  Motion passed unanimously. Approval ofMinutes  4.  Motion by Mr. Eckel and seconded by Mr. O'Polka to approve the minutes of August 13,  2024 as presented. Motion passed unanimously.  5.  Citizens' Inquiries  Molly Stahlman, new owner of the former armory building at 1280 Franklin Avenue, expressed concerns about the plans for the. A-108 project and how the plans, as presently drafted, will hinder the ability to add onto the building or add aj parking area. The plans call for installation of pipe within the already limited area of buildable land on the property. She explained that she has been in contact with Mr. Fritz ofThe EADS Group and they are working together to discuss a possibly comparable solution. Mr. Dunkle stated that the plans have been  years in the making, but will see ift there can be a compromise.  6.  Water  6.A. Operations/Project Reports 1. StaffUpdates Mr. Hines  Reported on a small leak at the 15th Street booster station. It has been fixed. Pump at Barrett Flats blew up, which is not allowing water to be pumped to Miller Hill. Mr. Kalpi interjected to discuss various options and recommended purchasing a vertical turbine pump and new variable frequency drive for roughly o Motion by Mr. Ellis and seconded by Mr. Eckel to approve the purchase ofa vertical turbine pump and new variable frequency drive to replace the existing Miller Hill pump for approximately $50,000. The motion passed  $50,000.  unanimously.  Corrected valve leaks on Front Street  Working on addressing items in the DEP inspection checklist  2    General Authority Minutes September 10, 2024  Mr. Hoffman  Started the waterline replacement work at Dale Avenue  Working with Sugarcreek Borough to coordinate waterline replacement and street paving. Mr. Hoffman shared potential costs to be considered in the 2025  budget.  2. EADS Group  Front Street Waterline and Allegheny Boulevard Waterline  Mr. Kalp reported that the Highway Occupancy Permit was received on. August 22. Thej project will be ready to be advertised for bids by November 12 and open bids on December 18. After a phone conference with PENNVEST in January of2025 and a PENNVEST settlement call in March, 2025, construction is expected to start in April,  2025. Dam Removal  Mr. Kalp advised that USG began cleaning the drain on August 26-28, but ran into an obstruction 270: feet into the line. Mr. Moore will contact al local excavator to see  ift there is equipment that can reach out to the middle of the dam.  Reno Water System  Mr. Kalp is assisting the solicitor as needed.  Barretts Flats Water Treatment Plant  Mr. Kalp informed that survey and base mapping are set tol be completed mid- August, followed by permit submission by April 2025. Assuming all goes according to plan, the PENNVEST application will be submitted by August, 2026. Al PENNVEST consultation meeting will be held on September 26, 2024 at 8:30 A.M.  15th Street Pump Station  Mr. Fritz reported that a leak was detected due tol loose bolts at ai fitting; Terra  Works replaced a gasket which will hopefully correct the problem.  Approval of] Engineering Proposal - Washington Crossing Control Valve Vault Mr. Kalp presented a proposal for engineering services to complete the design engineering services for the construction ofa a concrete vault and appurtenances along the existing 10" water distribution main on the northeast side of Washington Crossing. The cost for basic services is $30,000 and includes designing the project, preparation ofbid documents and completing the bid activities, and complete construction administration  3    General Authority Minutes September 10, 2024  activities. Additional services include base mapping, erosion and sediment control, and preparation ofI DEP Public Water Supply Permit for an additional $20,000.  Motion by Mr. Eckel and seconded by Mr. Leyda to enter into the Engineering Services Proposal, including the additional services, as presented. The motion passed  unanimously.  DEP Notice of Violation Response  Following a DEP inspection, it was noted that the Authority needs to address  following items:  Bulk Water Loading permit drawing on how to fix the problem  Pressure check valve is leaking excess polyphosphates. Requires a The EADS Group will prepare the required permit and the drawing for $3,000. Motion by Mr. Eckel and seconded by Mr. Ellis to approve The EADS Group to prepare the Bulk Water Loading Station permit and the drawing to remediate the pressure  check valve in the amount of$3,000. The motion passed unanimously.  6.B. Water Financial Report  Total Unrestricted Water Funds Balance is $927,152. Motion by Mr. O'Polka and seconded by Mr. Ellis to accept the financial report for September. Motion passed  unanimously. passed unanimously.  Motion by Mr. Eckel and seconded by Mr. Ellis to pay the following bills. Motion  City of Franklin General Services Fee for September Dale Woodard Gent Law Firm for Water General The EADS Group for 15"h Street Pump Station Permit  $ 18,166.67 $  Matters  52.50 $ 2,375.00 $ 50.00 $ 34,890.00 $ 900.00  Anthony Parks for August Meeting USG for Franklin Reservoir Outlet Cleaning The EADS Group for Allegheny Blvd. Water Line  4    General. Authority Minutes September 10, 2024 $ 16,921.80 $4 41,851.85 $ 150,207.82  LB Water for Dale Avenue  Water Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed:  Pre-approved invoice and payroll reimbursements to General Fund  Pre-approved payroll for 8/09/24, and 8/23/24  8/31/24 YTD draft budgeti including a detail ofinvoices paid and revenue received.  7.  Sewer  8.A. Operations/Prolect Reports  1. Staff Mr. Bell  Digester project going well and should be finished by next week. In-house Power failure caused SCADA controller to fail, leaving only one (1) working. Storm controller sensor wiring is damaged. Cost to repair is $3,177.  grouting work tol be completed.  Mr. Moore Nothing further to report. 2. EADSGroup WWTP  Mr. Kalp is waiting for more: information from RAS and WAS pump  manufacturers on pump recommendations.  Mr. Kalp is waiting for a quote for the cost ofl labor from Whalen Contracting. Survey for the placement of the Wastewater Treatment Plant's emergency generator occurred in July and was followed by a design kick-off meeting on July 24th. The project is anticipated to bel bid out in. January 2025. As soon as the sludge removal project is complete, he can begin inventorying loads for dewatering building before  design can begin.  5    General Authority Minutes September 10, 2024  A-108 Phase I Sewer Replacement & CSO Elimination Project  Mr. Fritz reminded the authority of the following offer from PENNVEST:  Construction costs: $16,715,542 in grant funds and $3,194,458 loan at Professional fees: $2,090,000 loan at 1% interest for 20 years Monthly payments of $24,303, assuming all contingencies are used  1% interest for 20 years.  Request for bids were advertised on August 26 and September 2. Aj prebid meeting is scheduled for September 25 at 11 A.M. with the bid opening to bel held on October 8 at11 A.M. at' The EADS Group' 's office location in Johnstown, PA. Construction is expected to start in March, 2025. October 11hi is the final date for property owners to execute easement agreements; otherwise Eminent Domain  proceedings will begin. 7.B. Sewer Financial Report  Total Unrestricted Sewer Funds Balance of$(559,935).  Motion by Mr. Williams and seconded by Mr. Freni to accept the sewer financial Motion by Mr. Eckel and seconded by Mr. Williams to pay the following bills.  report for September. The motion passed unanimously.  The motion passed unanimously.  City of] Franklin General Services Fee for September Dale Woodard Gent McFate for Sewer General Matters Dale Woodard Gent McFate for A-108 Project  $ 18,166.67 $ 137.50 $ 412.50 $ 25.00 2,911.73 $ 3,875.00 $  Dale Woodard Gent McFate for Non-Disclosure Agreement & The EADS Group for UHMA Tributary Basins and Davy Gas  Hydrogen Gas Grant  meeting  The EADS Group for CSO Flow Monitoring Anthony Parks for August Meeting  50.00 $ 2,720.00  The EADS Group for WWTP Improvements Project S02-24A  6    General Authority Minutes September 10, 2024 $ 2,527.35 $ 17,545.44 $ 25,766.84 $ - 74,138.30  The EADS Group for WWTP Emergency Generator The EADS Group for A-108 Planning S03-21 Sewer Fund Monthly Invoices for Approval  Totals:  Additional items to be reviewed: Pre-approved payroll for 8/9/24 & 8/23/24  Pre-approved invoice and payroll reimbursements to General Fund  8/31/24 YTD draft budget including a detail ofinvoices paid and revenue received.  8. Reports A.Chair' 's Report:  Mr. Dunkle reminded oft the Surface Water Protection Plan review meeting on Monday,  September 16, 2024 at 10. A.M. at 150 Prospect Avenue.  B.City Manager' 's Report  Mr. Hines reported that Moreland Drive tank needs addressed as soon as possible, as do FEMA: noted a violation at the impound yard on Elk Street. The. Authority will be required to put together a corrective action plan to address the violation. Requested time in Executive Session for matters of negotiations Lead and copper pipe inventory submission due in October.  other tanks. He will obtain pricing for the 2025 budget.  Offered budget workshops  C.Public Utilities Director's Report:  D.Mapping Update: None ESolicitor' 's Report: 9. Executive Session  Requested time in Executive Session for matters of negotiations and potential litigation. The. Authority entered into Executive Session at 7:271 P.M. Executive Session ended at  8:09: P.M. with no additional action.  7    General Authority Minutes September 10, 2024  Meetings  The next committee meeting is September 26, 2024 at 10:00 A.M. The next regular meeting is October 8, 2024 at 6:00 P.M. at 150 Prospect. Avenue.  10. Adjournment:  There being no: further business, the meeting was adjourned at 8:12 P.M.  prépared by T.J. Parks  AhE  8