MEI  TOWN OF SUMMERVILLE PARKS & RECREATION DEPARTMENT  N  "Creating Sense of Place Through Parks & Play"  E    TO: CC: FROM: DATE: RE:  Beth Messervy, Town Clerk Scott Slatton, Town. Administrator Amy Evans, Parks & Recreation Director  October 8, 2024  October Parks & Recreation Committee Minutes  The Parks & Recreation Committee met on Monday, October 7, 2024 in the Council Chambers ofthe Town Hall Annex. Chairman Bob Jackson and committee members Tiffany Johnson-Wilson and Aaron Brown participated in the meeting. The meeting was called to order at Ms. Evans shared that the Leadership Dorchester Class has installed the play stage and wrapped benches. The main play piece, at turtle, is expected to arrive this week. Aribbon cutting has been Ms. Evans shared a conceptual design for the Sawmill Branch' Trail fitness stations. The Summerville Parks Foundation is coordinating the renovation oft two of the existing stations from: a corporate grant. The committee was favorable to move forward with the proposed equipment. Ms. Evans proposed a nine-hole disc golf course at Brown Family Park. The majority oft thel holes would bei installed in the wooded area surrounding the park. Thej project is estimated to cost $10,645: and would be contingent on: receiving PARD: funds from Berkeley County. Berkeley County is meeting October 28. 2024, and additional information regarding funding should be availablei then. Ms. Johson-Wilson made: a motion (seconded by Mr. Brown) to move this item to full council witha With no other business to discuss, Ms. johson-Wilson made a motion (seconded by Mr. Brown) to  5:30PM.  scheduled for December 6, 2024.  recommendation for approval. Motion passed unanimously.  adjourn. Motion passed unanimously and the meeting adjourned at! 5:341 PM.  Sincerely, Amy Evans Parks & Recreation Director Town of Summerville    PLANNING AND DEVELOPMENT COMMITTEE  REPORT for October7,2024 5:30PM  The Planning and Development Committee of Town Council met on October 7, 2024. The meeting was heldi int the Council Chambers of Town Hall, 200 S. Main Street, Summerville, SC. Committee members present included Richard Waring, Council District 4; Matt Halter, Council District 3; and Bob. Jackson, Council District6 6. Staff members presenti included Jessi Shuler, AICP, Director of Planning The meeting was called to order immediately following the Parks and Recreation Committee meeting at 5:34 PM by Mr. Waring, Ms. Shuler introduced the proposed amendment to the Summerville Unified Development Ordinance. Chapter 13, Section 13.3.4,T Tree Protection Board. Subsection B, Membership, toi increase the membership from five to seven and stated that the Planning Commission held a public hearing andr made ar recommendation for approval at their meeting on September 16, 2024. Mr., Jackson made ar motionto recommend approval tot full Council, andl Mr. Halter madei thes second. Mr. Halter asked ift this would help with a quorum, and Ms. Shuler stated thati ift the Town was ablet tot find qualified individuals tot fill thet two additional seats, itwould! help with a quorum. Mr. Waring called fort the vote, and thei motion passed unanimously. Mr. Halter then asked at follow-up question aboutt the Treel Protection Board's purview, Ms. Shuler then introduced the proposed amendment to the Summerville Unified Development Ordinance, Chapter 13. Section 13.3.6, Historic District/Board of Architectural Review, Subsection B. Membership toi increase the requirement for members living in the historic district from 3to5 and stated that the Planning Commission held a public hearing and made a recommendation for approval at their meeting on September 16, 2024. Mr. Jackson made ar motion to deny, and Mr. Halter madei the second. Mr. Halter then made ai motion to amend Mr. Jackson's motioni tos send thei item tof full Council with no recommendation, and Mr. Waring madet the second. Mr. Jackson explained that he felti thatt this change was counter toi the other changes that were made to make sure thata all Councimembers' districts had representation ont the citizen boards. Hel believes thatt the downtown, historic area of Towni isi important to all citizens, notj justt those thati live there andl having three members thata are citizens oft the! historic districti is sufficient, as only one other member would! be required for a quorum. Mr. Halter stated that he didi notr necessarily disagree butf feltt thati the decision should bel left upt toi full Council. Following Ms. Shuleri introduced they proposed amendment to the Sheep Island Development Agreement by and between HIC Land, LLC. and the Town of Summerville, for that property (known as Sheep Island) located off Drop Off Dr. in the Town of Summerville, South Carolina. Amendments include adding The Whitfield Company, LLC, to the agreement: removing the requirement for a master property owner's association; and removing the automatic renewal of the agreement. Ms. Shuler explained that this item does not require Planning Commission review, and the required public hearing will be held prior to second reading by Council. Mr. Halter asked Ms. Shuler to provide ane explanation oft the changes requested. She explained that the original DA was by and between HICI Land, LLC and the Town of Summerville; however, The Whitfield Company, LLC, is retaining ownership of the commercla/industral portion of the development, and as such, should be a party to the agreement. This amendment addresses that issue, while also removing the requirement for a master property owner's association, sincet there willl be two main property owners, and att the direction of the Town's Attorney, removing the automatic renewal of the DA, as an automatic renewal is not allowed by state statute. Mr. Jackson asked how traffic would be handled, andl Ms. Shuler explained thatt the process foru updating the TIA andi installing traffici improvements would noto change. She noted that staff does not have any remaining concerns with the proposed amendments since stormwater was specifically addressed. Mr. Jackson made a motion to recommend approval tot full Council, and Mr. Halter made thes second. Ther motion passed unanimously. Following no additional business or discussion, the meeting was adjourned at 5:42 PM on ar motion by Mr. Jackson and as second by  and other Town staff. Chairman. UDO Amendments:  which Ms. Shuler explained.  the discussion, Mr. Waring calledi fort the question, and the motion passed unanimously.  Development Agreement. Amendment:  Mr. Halter. Respectfully submitted, g-dAdk Jessi Shuler, AICP Director of Planning  October 8, 2024    TOWN of SUMMERVILLE, SC FINANCE COMMITTEE REPORT  October 7, 2024  The Finance Committee met on Monday, October 7, 2024. Present were Mayor Touchberry and Committee members Richard Waring, Aaron Brown, Matt Halter, Bob Jackson, and Tiffany Johnson-Wilson. Committee: member Kima Garten-Schmidt was absent. (Also present were' Town Administrator Scott Slatton, Town Attorney G.W. Parker, and Town Clerk Beth Messervy. Other staffr members, members ofthe press and: members oft the public were duly notified. The meeting was held in Council Chambers on the third floor oft the Annex Building at 200 S. Main Street and  livestreamed from the Town's web site.  Welcome Financial Statements of  Mayor Touchberry called the meeting to order at 5:43pm.  Presentation of Assistant Finance Director Dan Cabral presented the September 2024 Memorandum Mr. Brown made ai motion, seconded by Mr. Jackson, to authorize the Understanding Charleston County Sheriff's Office to allow sworn members ofthe  financial statements.  Town Administrator to sign a Memorandum ofUnderstanding with the Summerville Police Department to assist their agency with off-duty security coverage for the 2024 Coastal Carolina Fair. The motion carried Mr. Jackson made ai motion, seconded by Mr. Waring, to authorize stafft to appendix oft the budget ordinance to include the current ICC Building Valuation table (August 2024). The motion carried unanimously. A public hearing and two readings ofan ordinance to amend will be held at Mr. Halter made ai motion, seconded by Mr. Jackson, to authorize the Police Department to present Summerville Police Detective Stephen Platt with his service weapon upon retirement: Glock 9mm duty weapon, serial #BMWW916. The motion carried unanimously. Mr. Brown made ai motion, seconded by Mr. Jackson, to surplus Stormwater WM 92, a 1998 John Deere 160 excavator. The excavator has already been replaced with the purchase ofa 2024 Hyundai Excavator and the: funds will be deposited to Storm Water Fund Balance. Thei motion Mr. Waring made ai motion, seconded by Mr. Halter, to surplus the following Streets vehicleslequipment: SM1 130. John Deere 6120M/Year 2016/3545! hours; S90 Chevrolet C8500 Debris Truck/ Year 1999/ 213,812 Miles; S 101 Freightline Debris Truck/ Year 2011/135,106 There were no items for Executive Session at the October Finance  unanimously.  Proposed FY24-25 Budget  Amendment to move ahead with an amendment to the FY24-25 budget - updating the  al later date to officially incorporate the change.  Service Weapon Surplus Vehicles and Equipment  carried unanimously.  Miles. The motion carried unanimously.  Executive Session  Committee meeting.    Finance Committee Report October 7,2024 Page 2 Other Business N/A Town Report  Town Administrator Scott Slatton reported that in response to the security hardware and software to prevent another attack, as well asl hire a Network Security Administrator. Mr. Slatton explained that contingency funds in the Administration budget would be able tol be used to cover % ofthe salary and benefits for the: new position for the remainder of FY24-25, as well as purchase up to $30,000 ofhardwarelsoffware to get up and running. He stated that ideally, the Town would hire an additional Network Security Mr. Waring made ai motion, seconded by Mr. Brown, to adjourn the meeting. The motion carried unanimously, and thei meeting adjourned at  Administrator's breach and cyberattack, the IT Department will need toj purchase new  Administrator with the new budget cycle.  Adjourn  5:59pm.  Respectfully submitted, PMMLRRS Messervy, Town Clerk  Beth