MANCHESTER BOROUGH MEETING MINUTES  October 10,2022  The Manchester Borough Council meeting was called to order by President' Wade Witt. Those attending the meeting were led in the Pledge of Allegiance. President Wade Witt welcome newly appointed Secretary Tiffany Mays. Roll call was performed and the following officials were present:  Adam Bowman Ryan Neely Wade Witt Joseph Paniagua Engineer John Rae  Dennis Howell Bruce Almoney Larry' Weirich Solicitor Beth Kern Mayor Patty' Witt  Public Comments/Guests:  Ken Kennedy brought in a petition with signatures to rescind ordinance 2008-57 for Fenwick President Wade Witt apologized for the delay and asked for more time to rescind the ordinance due to advertising and the steps required to make this happen. Amotion wasi made byt to authorize Solicitor Beth Kern and Engineer. Jon Rea to review ordinance 2008-57, possibly perform at traffic study and to rescind and remove the streets noted. The motion was seconded by Joseph Paniagua. All were in favor. Dale Bennedick: was present to discuss the 30-day notice letter sent to him inr regard to his sidewalk section to be replaced to remove the tripping hazard at the curb where the crossing is located. The 30 day requirement has been postponed per the council untili iti is clear what The meeting minutes from the September 12, 2022 were reviewed, and corrections were noted Ar motion was made by Dennis Howell to approve the minutes with the corrections noted. It was seconded by Ryan Neely. All council members agreed.  Heights. (Malvern Drive, Covington Drive, and Fenwick Drive)  Columbia Gasi is going to do as well as the cemetery also.  by Engineer John Rea.  REPORTS  Treasurer's Report: Wendy Snyder  The General Checking Account (M &TE Bank) starting balance was $78,353.51. Receipts fori the month of September were $71,902.35, Disbursements were $71,902.35 leaving a total of $491,790.62 in the account. Members 1st Bank Money Market Account $454,375.59.Thel PLIGIT o Amotion was made to approve the accounts by. Joseph Paniagua. It was seconded by The bills were reviewed, and a motion was made by Dennis Howell to pay the bills as presented and it was seconded by Larry' Wierich. All council agreed. Wendy presented the Klugh Animal Control Retainer Contract for renewal of $50. A motion was made by Adam Bowman to continue with Klugh Animal Control to pay their retention fee. It was seconded by Bruce Almoney. All council agreed. Quick book training for PSAB of $25 for Wendy Smith to refresh on Quick Books.A A motion was made by Joseph Paniagua to approve the training. It was seconded by Bruce  accounts were also reviewed for the month of September. Larry Wierich. All council members agreed.  Almoney.        Mayor's Report: Patricia Witt  Reports from police, fire and EMS was handed out to council by the mayor There were 3 permits of October sO far, and all are paid. Quotes were completed and given for the carpet cleaning, fire alarms and painting. It was also asked by Dennis about the removal of the Muriel behind the council tables. The painting will be requoted by the two lowest bidders toi include satin paint and the The fire alarms quote also included the recreation center, and office. $8,500 fori install at the recreation center, and $11,5001 for the office. A1 total of $360 annually. Amotion was made by Joseph Paniagua to select and use. All Care for all carpet cleaning. Amotion was made by Adam Bowman to use ARPA funds, and Gettle to install fire protection at the Recreation center and the Borough office. It was seconded by Ryan Bernie Zielinski that resides on Walnut Street would like to sub divide his property and place a house on it. Bernie spoke with. John Rae to question ifi it was possible. Mayor Witt spoke to the fire department, and due to the only potential way to enter and leave the property would be Lightner Alley. The fire company' would not be able to access the home ift there would be an emergency issue. Bernie would need to present his subdivision request to the planning  removal of the Muriel which also will be painted.  Itwass seconded by Dennis Howell. All council agreed.  Neely. All council agreed.  commission.  Engineer's Report: John Rea  2022 Street Maintenance (0965.4.01.56)  Russell Standard performed curb line spraying for weeds. They plan to be back the week oft the 17th to complete more spraying and work. Borough maintenance to place signs Alli information was senti into PennDOT. Currently waiting on a response for approval. If approved by PennDOT current ordinances will need updated to reflect the change. This  ahead of time inc order to have the cars removed.  Roadway Study for Truck Restrictions - Pike, Slant, & Center Alleys(0965.463.00)  willi include Slant, Pike and Center Alley's. Mt. WolfVillage. Apartments (0965.3.13.12) No updates for the month No updates fort the month  Ordinance Review & Updates 03659020/0956590501 NEYCSA Sewer Work-F Fenwick/Malvern Drive/Manhaven Drive known but will be provided by John Rea when decided.  Fenwick and Malvern Paving was delayed due to the rain. A specific date is not yet Manhaven Drive the sewer work is complete and the replacement work is complete. They have placed temporary paving on the entire trench. A water leak found believed to be the York' Water Company. York Water Company tested and informed it is not their line or their water. Their conclusion is that it is a natural water source like a spring. The sewer authority looking at other lines at Farm Lane and Sandy Circle for the "Big Dip". The sewer authority did camera the main and seen a sag. They will camera the lateral portion and see if there is an issue with it. Once completed running the camera through other pipelines, the borough and the authority will need to discuss future steps.        October Zoning Activity Report  Issued al letter to Mr. Bills in regard to his front porch. This issue has been resolved. Issued a letter to 288 N. Main Street. Converting apartments to a single occupancy home. Mr. Martin stopped in and spoke with Patty. There is no issue at this time. 303 waiting ont the owner's engineer to submit their storm water plan. Necessary  changes will be made once received back. Zoning was okay.  Solicitor's Report: (New appointed solicitor)  Has the animal control services contract been given a legal review for borough protective Beth Kern recommends legal review with any legal contract entered into with the 1Azalea Court has taken steps to trim their trees. No action needed for the borough at this Update on proposed Ordinance 2022 - 03 Authorizing the same person to hold the offices of Borough Building Security Camera Policy Resolution moved to new business section.  concerns?  borough.  time. Currently working on the large tree over the lines. Secretary and Treasurer moved to the new business section.  o Retention policy did not provide specific data for security camera footage retention timeline. Beth recommends a policy to be written and put into place that has a determined time period. Therefore, ifa right to know request is submitted after the 30-day retention period, we can' write al letter and provide a copy oft the policy Manchester borough will need to make a determination on who would have access tot those records. This willl be a resolution asi iti isa a policy. It does not need to be Could a committee be created to oversee the camera records? Who should be allowed access to view these records? Could the public be apart of the committee? When a committee is created to further the work of the borough is usually always the council members. It's a permissible an advisory committee with a different purpose. President Wade: suggests creating this committee to be ai technical This resolution will be tabled until it is determined who will have access. Action was taken to approve the sale of the spring rider horses as they have ai fair The resolution will be finalized as the cost has been determined. Amotion was made to approve Resolution 2022-13 by Adam Bowman. It was  stating the record has been written over.  advertised.  committee to also include the computers and such.  Sale of Personal Property of the Borough Resolution 2022-13  market value of less than $2,000.  seconded by Ryan Neely. All council agreed.  President's Report: Wade Witt  The Employee Handbook has been sent to solicitor Beth Kern to review suggested changes to make surei it is all legal. Once reviewed council will need to approve it. Wade Witt to provide a digital copy to all of council for suggested changes to the employee handbook.  O AI motion was made to authorize legal review oft the employee handbook by Solicitor Beth Kern to perform legal changes by. Joseph Paniagua. It was seconded by Dennis  Howell. All council agreed.  Dennis Howell asked if all members signed the Manchester Borough use of personal property policy. President Wade informed that all members who are on the payroll outi in the shop should        have signed the document and acknowledged they would not perform personal duties in the shop. Are job applications required for working in1 the shop? Gary Cardasso schedules the dutiesa as needed for who is working in the shop. Ify you are helping int the shop, you should be on payroll to ensure you are covered by the insurance in case an injury! has occurred. SPCA invoice for $1,423 fora a contract of all the SPCA: services. Do we continue this contract event though the costs have gone up. Iti is a service to our citizens to help keep the costs down as itp provides a discount. We have saved the citizens $9,707 with our discounted program. The discussion of the borough budget willl be moved to the next monthly council meeting. Wade Witt provide all oft the monies that were brought in as well as the forms needed. Council will Generai Code Estimate - We are not doing the E-Code as iti is being converted to digital for the borough web site. The code book needs updated as it has not been updated in 5 years. The cost  Ar motion was made to pay the SPCA for the $1,423 contract by Dennis Howell. It  was seconded by Ryan Neely. All council agreed.  need to meet by December to discuss and approve.  to update the code book will be between $4,280 and $5,150.  The hardcopy oft the E-Code was already approved. 2022-02 to bei filed at1 the borough.  An updated PDF copy willl be sent from John Rea oft the storm water ordinance  Park and Recreation Report: Joseph Paniagua, Wade Witt  The tree at the Manchester Square was budgeted last year to be replaced this year. The tree itself costs $275. To have it delivered and planted in the ground will be $460. It will be brought There is a dead tree outside of the Manchester Park building. President Wade' Witt had an Arborist look ati it and the roots are rotted. Gary Cardasso will be taking down this tree. A new cement box was placed in the middle of the Manchester borough office parking lot. The original one was plastic and broke under the weight of one of the trucks. This was replaced  from Dover. Total cost will be $735. Christmas at the square on December 4th, 2022  Maintenance/Street Report: Gary Cardasso  10/08/22.  10/15/22 A wooden drain will be replaced as it is worn out. A6" drain spout to be routed toi the larger one and channel it properly. Allb batteries were changed in the exit lights in the Manchester Borough office building. Leaf pick up has been scheduled. Kinsley will no longer accept leaves at their facility behind Harley Davidson. The leaf trucks will now need to drive about an hour and al half round trip to drop off and come back. There is a hope of minimal down time due to the new change.  The gazebo needs painted in the Manchester Square.  Building Dennis Report Howell listed the Building Committee as thet following key members: Dennis Howell, President Wade Witt, Mayor Patty' Witt, Ryan Neely, Wendy Snyder, and Gary Cardasso. Created Building audits. Made changes toi the audit, amended and approved by council. July, New flags, pressure washing exterior main entrance, sign facing the street, quotes for new repair work, emergency lights, salt shed exposed electrical wiring (done), light bulb replacement and repair (done), rain spouts, and drain in parking lot, gutter cleaning, municipal building (exit)  August, September and October audits are finalized.        maps, leaking backhoe (Gary Cardasso informed), quotes for painting and cleaning, and fire  alarm installation are all worki in progress. 2newi items to discuss:  Push button for handicap access. John Rea suggested to use CDBG (Community Development Block Grant) funds to upgrade the building, with the knowledge that it would be a minimum of 2 years before it could be completed. We could do updates not and then when funds are received, we could use the grant money to install the handicap Wooden sign out front facing Debbie's Pizza needs fixed. It is rotted and falling apart. It  access. This will be tabled until grant applied and approved.  will be restored with paint and sealing  Counei/Miscelaneous Items: 1. Unfinished Business-  Discussion and if needed a motion to approve or reject a new Borough fee schedule York County CDBG Program Applications for 2021, 22, and 23 (0965.1.00.04) Refer to March 2021 Engineer's report fort further history  resolution for fees and borough services.  Application was submitted  Schedule of projects has been posted. Main Street work was slated for year three- Discussion at last month's meeting that we'll hold off on design until we are sure the  2023  money is available. Likely a late 2022 or early 2023 design. See September 2021 Engineer's report for additional history October 2022-1 No Update - Waiting on Gingrich  October 2022 - No Update  Manhaven Manor Stormwater Repairs (0965.5.10.03)  2. New Business  Larry Wierich presented a new Susquehanna Lion's Club sign to be placed on N. George Street. The Susquehanna Lion's club received permission to place the new sign and asked for permission to use "Manchester Boroughs" name on this sign. East Manchester Township stated they would like ownership of the sign as well as assume all financial obligation. They are requesting al letter of acceptance to place the Manchester Borough name on the sign. Amotion was made to allow al letter sent to The Susquehanna Lion's Club to include the Manchester Borough name on the sign and exempt Manchester Borough from anyf future financial responsibility by Dennis Howell. It was seconded byl Larry President Wade Witt asked the council to brainstorm on the usage of the ARPA funds ($287,000) to help others. Beth Kern informed the council has until Dec 31, 2024 to obligate the funds, and December 312 2026 to spend the funds. This money can be utilized for "Government Services" (improvements). Beth recommended it be decided and obligated  Wierich. All council agreed.  before the 2026 deadline.        Ordinance 2022-03. Authorizing the same person to hold the offices of Secretary and  Treasurer  Amotion was made to adopt Ordinance 2022-03 authorizing the same person to hold the offices of Secretary and Treasurer was made by Dennis Howell. It was  seconded by Ryan Neely. All council agreed.  **Enteri into Executive Session to discuss personnel **  **ADIOURNMENT":