CITY OF CAMILLA AGENDA - COUNCIL MEETING LIVE STREAM-CITY OF CAMILLA WEBSITE (www.camillaga.net) MONDAY,OCIOBER 14, 2024 -6 6:00P.M.  VISIONARY,  OWARD  AW  1. CALL TO ORDER; ROLL CALL 2. OPENING PRAYER AND PLEDGE 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES:  SEPTEMBER 3, 2024 WORK SESSION SEPTEMBER 12, 2024 BUDGET HEARING #3  5. SPEAKER APPEARANCES  6. - PERFORMANCE STANDARDS - CERTIFICATE OF EXCELLENCE  PRESENTER: BARBARA REDDICK  7. ACTION ITEMS: a. b. C. d.  PROCLAMATION - RETIRED EDUCATORS DAY PROCLAMATION - RED RIBBON WEEK 2025 ALCOHOL LICENSE RENEWALS  TAX COMMISSIONER CONTRACT-2 2024 COLLECTIONS  8. CITY MANAGER'S REPORT 9. MAYOR'S ANNOUNCEMENTS  10. ADJOURN  Meeting willl bel heldi int the 4" Floor Conference! Room at City Hall. Seating is available ona ai first-come, first-serve basis.  City ofCamilla- - 301 East Broad Street- Camilla, Georgia 31730  Page lofl    MINUTES - ACTION ITEMS WORK SESSION CITY OF CAMILLA, GEORGIA SEPTEMBER: 3, 2024  The Mayor and City Council oft the City of Camilla held a Work Session at 6:25 p.m. immediately following adjournment of Budget Hearing #3 on Tuesday, September 3, 2024 in the Honorable Present: Councilman Burley, Councilman Morgan, Councilman Collins, and Councilman Palmer. City Manager Stroud, City Attorney Wiley (via phone) and Clerk Ford were also present.  Mary Jo Haywood Council Chambers.  CITIZENS AND GUESTS APPROVAL OF AGENDA  Sign-in Sheet Attached.  Mayor Owens asked for a motion to approve the Work Session Agenda. A motion was made by Councilman Morgan and seconded by Councilman Burley to approve the agenda. The motion  passed by a 4-0 vote. Bob Patel, Gary Patel  SPEAKERS ACTION. ITEMS  AMENDMENT NUMBER3TOFOWER PURCHASE CONTRACT (PINEVIEW SOLAR LLC) - MUNICIPAL ELECTRIC AUTHORITY OF GEORGIA/SOLAR PARTICI- Mayor Owens commented this was the third creation of the document and MEAG's position is they are still moving forward. He also recommends the City move forward with the latest agreement. A motion was made by Councilman Palmer and seconded by Councilman Collins to approve the latest amendment to the power purchase contract for solar participants. The motion  PANTS  passed by a 4-0 vote.  ADDITIONAL SPEAKERS  Airport Supervisor Nicholas Wright addressed the Mayor and Council regarding the perimeter fencing project at the Airport and concerns he and the airport consultant have with property lines. Michael Joseph, representing Passero and the City's airport consultant, commented GDOT issued at tentative allocation letter to let the City know what they will fund in the next fiscal year, which started July 15t. It is the security perimeter fencing and the City needs to apply to GDOT by September 23rd by signing the tentative allocation letter agreeing to move forward and to fund the City'ss share ofthe cost. The first part ofthe project will bet the site re-design due toi issues with the current design, which does not work with the Airport's property. GDOT has agreed to participate in funding the redesign at 90% with ai total project cost under $900,000. There is some flexibility and he suggests funding the entire project. The City's portion will be under $50,000 after thei re-  Page 1of3    ADDITIONAL SPEAKERS (cont.)  imbursement of the redesign. The timeline will be to accept bids around March 1St. There is no guarantee but GDOT has issued a tentative allocation letter. After further comments and discussion, a motion was made by Councilman Palmer and seconded by Councilman Morgan to authorize Passero to notify the Georgia Department of Transportation the City of Camilla will move forward with a $50,000 match for perimeter fencing at the Airport. The motion passed by a  4-0 vote.  AGENDA AMENDMENT  Mayor Owens asked for a motion to amend the agenda to include voting on Passero notifying the Georgia Department of Transportation (GDOT) of the City's intent to move forward with a perimeter fencing project at the Airport with a front cost of $50,000. A motion was made by Councilman Palmer and seconded by Councilman Burley. The motion passed by a4 4-0 vote. AIRPORT PERIMETER FENCING PROJECT/GEORGIA DEPARTMENT OF An motion was made by Councilman Morgan and seconded by Councilman Burley to authorize Passero to: notify GDOT the City of Camilla will move: forward with the perimeter fencing project. The motion passed by a 4-0 vote. Mr.. Joseph stated they will prepare the letter ont the City's behalf  TRANSPORTATION  and forward for signature.  EXECUTIVE SESSION  A motion was made by Councilman Morgan and seconded by Councilman Burley to enter executive session to discuss a personnel matter. The motion passed by a 4-0 vote.  WORK SESSION RECONVENED  At the conclusion of the executive session, a motion was made by Councilman Burley and seconded by Councilman Morgan to reconvene the work session. The motion passed by a 4-Ovote. Amotion was made by Councilman Burley and seconded by Councilman Morgan to authorize the Mayor to sign the Executive Session Affidavit. The motion passed by a 4-0 vote.  AGENDA AMENDMENT  Ar motion was made by Councilman Morgan and seconded by Councilman Burley to amend the work session agenda to add the consideration of positions related to the City's position and  classification plan. The motion to amend the agenda passed by a 4-0 vote.  POSITION AND CLASSIFICATION PLAN  A motion was made by Councilman Morgan and seconded by Councilman Burley to remove from the position and classification plan the Administrative Operations Manager position located in the customer service department. Mayor Owens commented pursuant to discussions regarding SGGSA (responsible for managing CNSNext for our city and other member cities), discussions started ai fewr months ago. During last month's work session and/or council meeting it was decided, by unanimous vote, to accept the intergovernmental agreement to remove certain CNS operations  Page2of3    POSITION AND CLASSIFICATION PLAN (cont.)  from member cities to SGGSA control in Thomasville. As mentioned during the meetings, the result of that would probably have an impact on: member cities and Camilla. Tonight's vote, as it relates to this particular position, is ai result oft those months of negotiations and discussions related to SGGSA and the discussions and ultimate unanimous approval of the body to accept the intergovernmental agreement. He wants to make sure the public is aware of the foundation of where the decision came from. Itisnot a decision taken lightly nor have the discussions been taken lightly. They have been as careful and diligent as they could to go about this as fairly as possible. Voting in favor of the motion to remove from the City of Camilla position and classification plan the Administrative Operations Manager position in customer service: Councilmen Burley, Morgan, Collins and Palmer. The motion passed by a 4-0 vote. Mayor Owens stated he would retake the votet to assignas specific date ofthe removal. A motion wasi made by Councilman Morgan and seconded by Councilman Burley to set an effective date of October 1,2 2024 for the removal of the Administrative Operations Manager from the position and classification plan. The motion passed by a 4-0 vote. Additional positions related to the position and classification plan will be  discussed at the council meeting scheduled for September gth.  BY:  ATTEST:  KELVIN M. OWENS, MAYOR  CHERYL FORD, CLERK  Page 3 of3    MINUTES-) BUDGET HEARING #3 CITY OF CAMILLA, GEORGIA SEPTEMBER 12, 2024  The Mayor and City Council of the City of Camilla held Budget Hearing #3 at 5:00 p.m. on Thursday, September 12, 2024 ini the Honorable Mary Jo Haywood Council Chambers. Present: Councilman Burley, Councilman Morgan, Councilman Collins, and Councilman Palmer. City Manager Stroud, CFO Hosford, City Attorney Wiley (via phone), and Clerk Ford were also  present.  OPENING PRAYER AND PLEDGE  City Manager Stroud gave the invocation and the Mayor and Council led thel Pledge of Allegiance  to the Flag.  APPROVAL OF AGENDA  Amotion was made by Councilman Morgan and seconded by Councilman Burley to approve the September 12, 2024 agenda. The motion passed by a 4-0 vote with Councilmen Burley, Morgan,  Collins and Palmer voting in favor oft the motion.  SPEAKER APPEARANCES  Chamber Executive Don Gray presented an outline of events and activities proposed for the upcoming holiday season and scheduled events/activities for the upcoming new year.  PUBLIC HEARING - FY 2024/2025 BUDGET  The Mayor, members of Council, CFO Hosford, and City Manager Stroud discussed in detail allocated departmental funds for each department for the 2024/2025 budget. After discussion and comments, Mayor Owens opened the last public hearing for the budget and asked for comments  from the public. There being none, the public hearing was closed.  RESOLUTION NO. 2024-09-12-1  Mayor Owens read Resolution No. 2024-09-12-1 adopting the 2024/2025 budget in the amount of $49,653,999: into the record and asked for a motion to approve the resolution. A motion was made by Councilman Morgan and seconded by Councilman Burley. Voting in favor of the motion via roll call: Councilmen Morgan and Burley. Voting in opposition: Councilmen Collins and Palmer. The motion to approve the resolution failed. Mayor Owens commented on October 1st they would  continue to operate under the 2023/2024 budget per the Charter. On motion by Councilman Morgan the meeting adjourned at 5:55 p.m.  ADJOURNMENT  BY:  ATTEST:  KELVIN M. OWENS, MAYOR  CHERYLFORD, CLERK  Page 1of1    AGENDA ITEM #7 - ACTION ITEMS  October 14, 2024  a.  PROCLAMATION- RETIRED EDUCATORS DAY  The Mayor and Council reviewed aj proclamation in recognition ofr retired educators in our community who remain dedicated and continue to perform hours of vital community service. Governor Brian Kemp has proclaimed Sunday, November 3, 2024 as Retired Educators Day in Georgia and the City of Camilla calls upon the citizens to observe this day in an appropriate manner honoring the retired educators in our midst. The Council recommends approval of the proclamation and proclaiming  November 3, 2024 as RETIRED EDUCATORS DAY: IN CAMILLA.  b.  PROCLAMATION-I RED RIBBON WEEK  The Mayor and Council reviewed at their October work session a proclamation for Red Ribbon Week tobe recognized the week of October 23-31. Red Ribbon Week is a national drug prevention and awareness campaign that began following the murder of DEA agent Enrique Camarena in 1985. The City of Camilla Youth Council is a proud supporter of this year's Red Ribbon Week and will be engaging with students and the community to encourage their personal commitment to a drug free lifestyle during the week-long recognition. The Council recommends approval of the Red Ribbon Week Proclamation and officially proclaiming October 23 -31, 2024 as Red Ribbon Week in Camilla.  C.  2025. ALCOHOLI LICENSE RENEWALS  The Council reviewed applicants for calendar year 2025 for on-premises and off-premises alcohol licenses Deer/wineliquorretail package store). Chief of Police Hendricks conducted required background checks and approved the applications as presented. Council recommends approval of the  applicants for calendar year 2025 on-premises and off-premises alcohol licenses.  d.  TAX COMMISSIONER CONTRACT-2024 COLLECTIONS  The Mayor and Council reviewed a contract submitted by Mitchell County Tax Commissioner Brian Brock for billing and collection of the City's 2024 ad valorem property taxes. The contract total is $5,909.75 and payable to Tax Commissioner Brian Brock in the amount of $2,954.88 and the Mitchell County Board of Commissioners in the amount of $2,954.87. Council recommends approval of the  contract for billing and collection oft the City's 2024 property taxes.    grodamation  ORetired Oducatons Oay  WHEREAS, the Governor of the State of Georgia has proclaimed the day of Sunday,  November 3, 2024 as Retired Educators Day in Georgia; and  WHEREAS, there are more than 145,000 retired educators in Georgia, 33,000 plus of whom are members of the Georgia Retired Educators Association; and  WHEREAS, the retired educators of Georgia donate thousands of hours of volunteer service and make invaluable contributions to the welfare of their  respective communities across the state; and  WHEREAS, it is appropriate that a day be designated for citizens to express their appreciation for the contributions that retired educators have made and continue  to make for the betterment of human lives and for society; and  WHEREAS, local churches will recognize those astingcontributions made by retired  educators in this community.  NOW, THEREFORE I, Kelvin Owens, Mayor of the City of Camilla and on behalf of the City Council do hereby proclaim November 3, 2024 as "RETIRED EDUCATORS DAY IN CAMILLA" and call upon the citizens of Camilla to observe this day in an  appropriate manner honoring retired educators.  Given unto my hand and seal at Camilla, Georgia, on this 14th day of October, in the  year of our Lord, 2024. CITY OF CAMILLA  ATTEST  Kelvin Owens, Mayor  Cheryl Ford, Clerk    gProclamation gedgRibbon Oleeb  WHEREAS, communities across America have been plagued by the numerous problems associated WHEREAS, there is hope in winning the war on drugs, and that hope lies in education and drug  with illicit drug use and those that traffic in them; and  demand reduction, coupled with the hard work and determination of civic engagement by members of the City of Camilla Youth Council to foster a healthy, drug-free  lifestyle; and  WHEREAS, governments and community leaders know that citizen support is one of the most WHEREAS, the red ribbon has been chosen as a symbol commemorating the work of Enrique  effective tools in the effort to reduce the use ofillicit drugs in our communities; and KiKi" Camarena, a Drug Enforcement Administration Agent who was murdered in the line of duty, and represents the belief that one person can make a difference; and free lifestyle and involvement in drug prevention and reduction efforts; and Americans to wear ai red ribbon to show their support for a drug-free environment;  WHEREAS, the Red Ribbon Campaign was established by Congress in 1988 to encourage a drug- WHEREAS, October 23-31 has been designated National Red Ribbon Week, which encourages NOW, THEREFORE, BE IT RESOLVED the Mayor and Council of the City of Camilla do officially proclaim October 23 -31, 2024 as RED RIBBON WEEK in Camilla, Georgia; and BE IT FURTHER RESOLVED the Mayor and Council of the City of Camilla encourage all  residents of Camilla to: make aj personal commitment for drug-free living.  This 14th day of October, 2024. CITY OF CAMILLA  NATIONALI FAMILY PARTNERSHIP PRESENTS  C  Kelvin Owens, Mayor  LFESA BMOVE FM DRUG FREL COMING SOON REDH RIBBONI WEEKO OCTOBER 23-31 WWW,REDRIBBON.ORG  Clerk  Cheryl Ford,    2025 Year-Alcohol Renewals (Beer, Wine, Liquor Pouring, Retail Package Store)  Pool Table & Game Machine Renewal License Applications  *ON/PREMISES Consumption (Pouring) License  Manager  1.)1 Mamarita's Mexican Kitchen (Beer/ Liquor Pouring/Wine) 43S. Scott St. Lauren Mandler  Mamarita's1,LLC  0277340027741400004  **OFF PREMISES (Packaged Sales) License  1.) AARTHI! Food Mart Neergja, LLC 2.). BOS Food Mart Lalji 122, LLC 3.) Camilla Exxon Chatha Corporation 4.) Camilla Food Mart Camilla 2015, Inc. 5.) Circle K #2745153 6.) Family Dollar #20348 7.) Hendricks & Hays IGA 8.) One Convenient Stopi #6 Shradha Enterprise, LLC 9.) SunStop #419 10.) Susie Q's# #70 AVAI Development, LLC 11.) Sweetly, Shealy 12.) Walgreens #12553 Walgreens Company 13.) Walmart Supercenter #843 (Beer & Wine) Walmart Stores East, LP  (Beer) #000157 (Beer & Wine) #000214, #000215 (Beer) #002615 (Beer) #002559 (Beer & Wine)  92, 94 W Broad St. 1221 N. Harney St. 181 US Hwy 19N. 701 N. Harney St. 195 S. Boulevard St.  Narayana R Beeram Jagdish Kumar DI Patel Farooq Ahmad Chatha Manjulaben Patel Sandra Kay Reveil  Circle K South Atlantic (Flash Foods, LLC) #002521, #002522 Family Dollar Stores of Georgia, LLC #000250,000251 Bob &. Jeff's IGA of Camilla, LLC #002783, #002784  (Beer & Wine) (Beer & Wine) (Beer & Wine) #002540, #002644 (Beer & Wine)  50N. Scott St. Tammy D. Jones  681 N. Scott St. 300 W. Broad St.  Charles Hanks Dixitkumar Patel  301 US Hwy 19S. Spencer Thomas  Southwest Georgia Oil Company, Inc. #002618, #002619  (Beer) #001834 (Wine) #002714  8US Hwy 19S. 19S. Scott St.  Toccar Fanshea Golden Frances Shealy Dixon Camellia Nicole Holloway Latoya LI Holloway  (Beer & Wine) 266 E. Broad St.  #001838, #001839 #001524, #001525  165 US Hwy 19N.    Retail Package Stores 1.) Camilla Snipes, LLC 2.) Camilla 19N, LLC **No Pool Tables/Game Machines License **No Game Machine Renewals Beacon FoodMart: Damillal, Didretrenn) néwal gamingmachimes Ourent2024Sore **) Henry Grocery Store (Beer & Wine) South Henry 79, Inc. Has chosen nottorenewalcohol. licenses for the 2025year.  Retail Package Store 9W Oakland Ave Manjulaben Patel Retail Package Store 129: Hwy 191 N, Suite 1 Falguniben Patel  #000337 #000349  Beer&Wine) 000192 000193 Ica onsDytnedeame. oiseptember  165.N. Harneyst  Beacon RoodMart ssIEsMithilesa  Micohci msesyore-Tfvants osellaicono  79-B N. Harney St Vaghela Pragneshsinh  #000277,#000280  ***Have not heard from the 3rd Entity that was awarded a Package Store License.***  Approved: Approved: By Mayor, & Council  Chief of] Police: 4oh M Hendhicl  09/18l2v24  City Clerk:  Date:  (SEAL)    CONTRACT FOR SERVICES TO BILL AND COLLECTAD VALOREM ROPEATYTAXKSFOR2024  City of Camilla Parcels- 2149 Fee per parcel $2.75  Total $5909.75  This contract is between the City of Camilla, Mitchell County Board of Commissioners and the Mitchell County Tax Commissioner. Either party may terminate this agreement by giving 90 days written notice to the other party. Ifnotice of other party is given bye either party during an active billing cycle in which the municipal taxes have already been applied to the county bills, then such termination will not occur  until January 1"oft the: succeeding year.  Please send $2954.88 to Brian Brock P.O. Box 373 Camilla, Ga. 31730  Please send $2954.87 to the Mitchell Co. Bd of Comm. 5201 US Hwy 195 S. Camilla, Ga. 31730  E BROW - OTAR) (SEAL) EXPIRES GEORGIA 14175 ELL CO  TAX COMMISSIONER OF MITCHELLCOUNTY  a  GBrek  BY: GBnin  (SEAL)  CHAIRMAN OF THE BOARD OF COMMISSIONERS ByBenfer Tagedt  SEAL) CHELL (SEAL)  Attest:  efu  CITY OF CAMILLA BY: