City of West Point Council Work Session Agenda Tuesday, October 1, 2024 @5:30P PM City Hall Council Chambers  Watch the Meeting Live at:  ntpiwwow.ctyolwestontgacomgpvermentelected.aticalswatch.e.  MEETING CALLED TO ORDER  AGENDA REVIEWED IN ITS ENTIRETY BEFORE DISCUSSION PUBLIC COMMENT ON ANY ISSUE (5 MINUTE LIMIT)  MONTHLY REPORTS NEW BUSINESS  Historic Preservation Commission Appointment West Point for Project Site Development  Agreement between West Point Development Authority and the City of  ACTION ITEMS ADJOURNED  CONSIDER ITEMS FOR BUSINESS MEETING (Create Business Meeting Agenda) NEXT MEETING: Business Meeting Monday, October 14, 2024 @ 5:30PM    West Point Georgia  DNB-24-2024  Statement of Interest to Serve on a City Board, Authority or Commission  Contact Information  Name GAGSALL SAPR Address_ 401 MVENWE C City State Zip. WEST POiNT GA  7.  el  dhpo  31833  Primary Phone_ 706- S18- 1833 IcE. Secondary Phone_ 366" 643-7061 (BDEIDE) Are you a City of WestPoint Resident E Yes D No Company or Agency. RETIRED Availability - Board or Commission of Interest Second Choice: LES RRARY  E-Mail Address Current Job Title  Amso00 SUSS COM  RETIRGD  COMMISSION  First Choice: MISTORIC PRESENNTIDN CMMITEE  Interest Background and Qualifications: Lyeok Callege belsiness Most Experience and/or Profession: 22 HeAs Leny En Reason for Wanting to Serve:  Dac  2 yee 24 EAE  7 As  Lat Cepgia buer b nulloke  cinshuct s a DRAA  eoue my Ci Commus  andneighbos  You may submit al letter ofi interest along with references and/or resume in addition to or in lieu of the  interest section. City Policy  Itis our policy to provide equal opportunities without regard to race, color, religion, national origin,  gender, sexual preference, age, or disability. Please submit your Statement of Interest to:  Kristin Lester Assistant City Clerk/Manager City of West Point Georgia  PO Box 487 West Point, Georgia 31833 Kristinlester@ctyolwwestpointga.com  Updated May 2024    AGREEMENT REGARDING PROJECT SITE DEVELOPMENT  THIS AGREEMENT, made and entered this  day of  2024, by and between WEST POINT DEVELOPMENT AUTHORITY, a body corporate and politic (hereinafter referred to as "Authority"), and CITY OF WEST POINT, GEORGIA, a municipal corporation ofTroup County, Georgia (hereinafter referred to as "City").  WITNESSETH:  WHEREAS, the Authority owns approximately 7.31 acres of real property located South of East 10th Street near the intersection of East 10th Street and KIA Parkway (the Property"), a possible/potential site plan oft the Property being attached hereto as Exhibit "A":and  WHEREAS, the Authority and the City desire to work collaboratively to develop a portion oft the Property in order to make the site ready for future construction, sale and commercial and retail  development; and  WHEREAS, the. Authority has estimated the costs associated with the efforts contemplated WHEREAS, the Authority and the City desire to share the costs of the initial development oft the Property and wish to set forth the respective rights and obligations of each party in such regard;  herein, a list such cost estimates being attached hereto as Exhibit "B"and  and  WHEREAS, Authority and City have determined that such mutual agreements herein set forth will achieve valid public purposes and will promote and expand trade, commerce and the public good and welfare the stakeholders of the Authority and of the City of West Point and its citizens; NOW THEREFORE, for and in consideration of the mutual covenants and agreements hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby covenant and agree as follows:  1. 2.  IDENTIFICATIONOEI PROPERTY. ESTIMATEDI DEVELOPMENT COSTS.  The specific tract subject to this agreement is depicted Phase 1 on the attached Exhibit "A." The estimated tasks associated with the development of Phase 1 are shown on the attached Exhibit "B." The figures shown on Exhibit "B"are estimates only, but the parties agree that the total costs associated with this agreement shall not exceed the sum of$1,270,000.00. The parties may  amend this agreement if the development costs of Phase 1 exceed $1,270,000.00    3.  ALLOCATION OF DEVELOPMENT COSTS.  The Authority and the City agree to share equally the costs associated with the development  of Phase 1 of the Property.  4.  EFFECTIVE DATE OF COST SHARING.  This agreement will cover costs associated with the development of Phase 1 beginning  October 1,2024. 5.  PAYMENT/REIMBURSEMENTI PROCEDURE.  Upon receipt ofi invoices for work done at the site (whether such invoices are received by the Authority Or the City) the City will pay such invoice(s) and shall be reimbursed for one-half (1/2) of  the cost thereof by the. Authority.  6.  ADMINISTRATION/SUPERVISIONOPH WORK.  The Authority shall procure and administer the development/contracts associated with the work performed at the site, including, but not limited to, identifying contractor/construction personnel/firms; entering into any contracts necessary or desirable; overseeing such development,  construction and engineering efforts.  7. 8. 9.  COMPETITIVE BIDS. INSPECTIONEYTHE: CITY.  All odkycontacts/opeatont performed at the site shall be let by competitive bids. The City shall inspect all work during and after completion to assure quality and completion. Neither this Agreement, nor any part hereof, shall be assigned without the express written  ASSIGNMENT.  consent and agreement of the other party.  10. ALTERNATIVE DISPUTE RESOLUTION.  In the event either party believes the other has breached any provision in the Agreement, any and all disputes, claims and controversies between the parties hereto, whether individual, representative, joint in class, in nature, or otherwise, shall be first presented to non-binding mediation prior to the commencement of any formal judicial action. Both parties agree to use reasonable efforts to agree upon a mediator and in the even they cannot agree, the dispute will be presented to the Georgia Office for Dispute Resolution and assigned to a mediator with experience in the area of the  dispute.    Nothing herein contained shall be interpreted as precluding either party's right to pursue injunctive reliefin the event ofan alleged breach ofany oft the provisions oft this Agreement. However, ifi injunctive reliefi is sought and/or awarded the parties agree to mediate any related or further issues  as soon as is commercially reasonable thereafter.  11. ENTIRE AGREEMENT OF THE PARTIES.  This Agreement supersedes any and all agreements, both oral and written, between the parties with respect to the transaction described herein and contains all of the covenants and agreements between the parties with respect thereto in any manner whatsoever. Any modification to this Agreement will be effective only ifi in writing and signed by the party to be charged.  12. ADDITIONALACTS  Authority and City agree, to the extent required by law, to timely take any action reasonably INV WITNESS WHEREOF, the parties acting by and through their duly authorized officers have caused their effective names and seals to be hereunto affixed on day and year first above-written.  required to implement the terms oft this Agreement.  [SIGNATURE PAGETOFOLLOWI    WEST POINT DEVELOPMENT AUTHORITY  (SEAL)  BY: ATTEST:  CITY OF WEST POINT, GEORGIA  (SEAL)  BY: ATTEST:  Mayor City Clerk