RDDD onuo  Est. 1870  Cilg of Mocrelate Breeges CLEVELAND, GEORGIA Cleveland City Council Meeting Minutes Monday, September 9, 2024-6 6:30 P.M. Oak Springs Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure  (Mayor Pro Tem), and C.J. McDonald Mayor Turner was in attendance virtually.  Also present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and 2. Invocation - Campus Pastor Jeff Groves, The Bridge Church, and White County  City Clerk Lisa Ritchie  Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to adopt the agenda with an amendment to remove item 18, Executive  Session. PRESENTATION  5. Georgia Reads Day Proclamation Ms. Ritchie read the Proclamation.  Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to approve the Georgia Reads Day Proclamation.    PUBLIC HEARINGS  6. Request for re-zoning for 1.2 acres from Tom Williams' resident located at West Mayor Turner stated the item. He said the request is to change the current lot from a B2 Highway Commercial loti to a Planned Urban Development (PUD). He defined PUD asa a community of homes with shared amenities and services operated by a Homeowner's Association. He said the specific tract is located at land lot 35, 2nd District, deed book 1597 on pages 525 and 526 with the nearest road intersection to Mayor Turner gave the public hearing instructions and proçess. He stated that ift the zoning is approved a zoning ordinance amending the zoning ordinance of Cleveland shall be signed by the Mayor and Council and filed as a part of the official record of the city and the city'sz zoning map shall be altered to reflect the amendment. Mayor Turner stated that if the request is denied, the same property will not be able to be considered for zoning until the expiration of at least 6 months following the Mayor Turner opened the Public Hearing. He stated that Mr. Williams has submitted the Disclosure of Campaign Contribution Certification that he had not, within the last 2 years, immediately preceding the application date made any contributions aggregating $250 or more to any local government official involved in the review or consideration of this application. Mayor Turner continued stating that additionally, the tax clerk has certified that all property taxes have been paid. He asked Mr. Williams if he acknowledge both statements. Mr. Williams stated, "yes". Economic Development and Planning Director Tom O'Bryant addressed the Mayor and Council Members. He stated that the Planning Commission met on August 22, 2024, regarding the rezoning request. He read portions of the minutes of the meeting Tom Williams, 175 North Mill Road, Sandy Springs, Ga, addressed the Mayor and  Jarrard Street  the parcel is located at Bell Street.  denial of the proposed zoning amendment.  and stated that the Commission recommended approval.  Council Members in favor of the items.  Mayor Turner asked those in favor of the item to raise their hand. Ms. Ritchie stated Mayor Turner asked those in opposition of the item to raise their hand. Mr. Ritchie  that there were none.  stated that there were none.    Andrea Evans, 92 WestJarrard Street, addressed the Mayor and Council Members, Council Member McClure verified the acreage with Mr. O'Bryant. Mr. O'Bryant stated Mayor Turner closed the Public Hearing. Mayor Turner clarified that the application is 1) Internal yard requirements - Project will provide a 30-foot grass or landscaped strip between all buildings and interior driveways and/or streets. The 6 units that front Jarrard Street will have a 20-foot setback, a 10-foot reduction for the 2) Minimum heated square foot per unit of 784 square feet, instead of the regular  not in favor or in opposition. She expressed traffic concerns.  that the size of the property is 1.2 acres. seeking the following 3 variances:  6units would be needed  requirement of 1,100 square feet 3) Density of 10 units per acre  Council Member McDonald asked to amend the rezoning request by making ita a condition that the project revert, back, from PUD to B2 Highway Commercial if the project hasn't begun within 18 months of today, September 9, 2024. Motion by Council Member Bowen, seconded by Council Member Sutton, and voted, unanimously by raising of hands, to approve the zoning application 2047 to zone the requested parcel to a planned urban development with the approval of the 3 variances as well as the condition of the 18 months commencement from today's date  or the zoning will revert, back, to commercial.  Ms. Ritchie confirmed that all voted in favor of the motion. 7. Amendment to the Hotel/Motel Tax Allocation  Mr. Harris stated that an issue was identified earlier in the year. He said allocation allowances need to be broadened for the purpose of maximizing resources and being good stewards of the monies. He said to make this change, the item will need to go through the General Assembly later this year for 2025/2026 Legislative Session. Mr. Harris stated the upcoming hearing dates as October 7 and November 12.  PUBLIC COMMENTS  Ms. Judy Lovell, 341 West Kytle Street, addressed the Mayor and Council Members.  Ms. Lovell provided historical information from September 1948.    DEPARTMENT REPORTS  8. Economic Development and Planning - Director Tom O'Bryant  August 2024 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  August items:  Occupational Licenses-2 Building Permits- -7 O Building Inspections-24 O Sign Permits- - 2 O Plan Reviews-3  O Current Commercial Activity-5 O Development Inquiries-6 Grant Applications  The Economic Development Administration (EDA) will serve as a basic federal grant agency for Appalachian Assistance to firefighters' grant awarded to the city for an  Regional Commission (ARC) extractor in the amount of $34,400  O Infrastructure  New Well (Well #6) in approximately 80% complete Downtown Development Authority met and discussed Tom Williams Residential affordable housing project, the The Planning & Zoning Board held a hearing on the zoning request by Tom Williams Residential for PUD for The City Administrator and City Mayor met with Georgia DCA Commissioner, Assistant Commissioner, and staff on site at the proposed location for Tom Williams Residential Int the process of reviewing proposed plans and responding to Southern Company Gas for utility line Providing courtesy inspections for local businesses for compliance with building and construction codes related  RWHI and DCA/OneGA loan  affordable housing  affordable housing development  extension in downtown  to the Americans with disabilities Act Responded to an Open Records Request    Provided a zoning verification letter for 735 Helen  Highway (Badcock Furniture)  9. Finance = Director John Solmon  July 2024 Report  Mr. Solmon addressed the Mayor and Council Members. He reported the following  July items:  Comparison of July FY 2023 and FY 2024  General Fund Revenue is up LOST collections are down SPLOST collections are down General Fund Expenditures are down Public Safety is 52% of the total budget Water and Sewer Fund Revenues are up Water and Sewer Fund Expenditures are up SPLOST IV funds have been depleted  10. Fire Department - Chief Ricky Pruitt  August 2024 Report  Chief Pruitt addressed the Mayor and Council Members. He reported the following  August items:  Total of 124 Calls: 106 inside the city and 18 in the County White County Fire Services responded into the city 4 times  Chief Pruitt stated that he is in the process of getting bids for the extractor and accessories. He said there will be monies left over that will be utilized after approval  11. Police Department - Chief Jeff Shoemaker  August 2024 Report  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following August items:  0 Total occurrences-2,264 Public assists- - 529 Premise checks- - 1,307 Field interviews - 16 Incident reports - 42 Accident reports - 29    netgaleappemem-s Use of Force- -0 Citations Issued - 97 Warnings - 212 Warrants-3 Juvenile 6 Citations Marijuana-1 DUI-2  Shoplifting/Theft by Taking-2  Driver's license, Registration, & Insurance - 19 Moving violations, traffic control, etc. - 36 Equipment, seatbelt, etc. -3 37 Arrests Family Violence-0 Drug-1 Property-2 Disorderly Conduct-0 Traffic-4 City Warrant- 0 Arrests for other agencies-5  12. Public Works Department- Public Works Director Ricky Hunt  August 2024 Report  Mr. Hunt addressed the Mayor and Council Members. He reported the following  August items:  Inside New Water Cut-In & Sewer-2 Meter Change Out-10 City Hall Office Maintenance-6 Sewer Backup-1 Dumpster Replace/Repair-1 1 because the leak is on the city side Final Reading Do Not Lock-17 Garbage Request-13 Inspection -1  Check For Leak -1 18, 80% of which will be fixed by the city  Cut Off and Lock Meter - Non-Payment-19 Garbage Request Change-1    Meeting with Customer-5 Payment Agreement-2 Street Repair-5 Meter Inspection - 36 Residential Turn On - 25 Commercial Turn On-3 Residential Unlock Do Not Turn On-1 After Hours Work-2 City Property Maintenance-1 Street R-O-W Maintenance-4 Meter Readings - Monthly - 2,277 Meter Re-Reads - Monthly y-31 Utility Locates - 107  Final Read and Lock Meter-Disconnect-14  Inmates worked 0 of their scheduled workdays  Routine sewer lift stations dailyi Impectons-9ltsaton, 7 Sanitation - Residential & Commercial - 57 loads, 171.7 tons  days a week, 279 inspections  of waste was sent to the transfer station  13. Water Resources - Water Resources Director Andrea Smith  August 2024 Report  Ms. Smith addressed the Mayor and Council Members. She reported the following  August items:  Water Treatment  Water produced by the city wells was 14.5 MG Water purchased from the County was 10.9MG Flushed 5 hydrants for water quality Performed 195 laboratory tests  Collected and shipped required samples for the month Submitted monthly operating reports to EPD  to EPD's lab  Water loss was 29.7% Issued 2 boil water advisories  Submitted all boil water advisory paperwork to EPD Submitted the Lead and Copper service line inventory  toE EPD    Repaired the wood on the Faulkner Street well house  that was damaged by a falling tree  Water Reclamation  Discharged 11.2 MG of treated effluent into the  Tesnatee Creek  Performed 108 laboratory tests Weekly cleaning of UV channels and lamps Submitted the Discharge Monitoring Report to EPD Collected the annual PPL129 and duckweed samples Reviewed and filed monthly grease trap manifests Installed a new water hose bibb at the effluent Harvested 10 dump truck loads of duckweed out of Sprayed weeds around the pond dike and fence line Took the sludge depths in every zone of the pond Inspected the new grease traps at Scooter's Coffee and at Los Cerritos on Helen Highway Sized the two under the counter grease traps for the Tipsy Tomato on the square  and delivered them to the lab  the pond  Industrial Pretreatment  Reviewed Cobb-Vantress and NOK's self-monitoring Conducted annual walk-thru inspection and  reports  surveillance testing at NOK  OLD BUSINESS  14. 84 Underwood Street-Guaranteed Maximum Price consideration  Mr. Harris discussed the Guaranteed Maximum Price from Ron Cantrell Construction (RCCI). Mr. Harris stated that the Mayor and Council approved a Capital Improvement Budget which included an appropriation of $4,000,000 for a new facility. Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to approve the change order and authorize the City Administrator to proceed with the guaranteed maximum price of $3,995,411.33 for the construction of  the new fire station and public restrooms at 84 Underwood Street.    NEW BUSINESS  15. Approval of Meeting/Called Meeting Minutes  September 3, 2024 Called Meeting Minutes  Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to approve the September 3, 2024 Called Meeting Minutes.  16. Approval of Executive Session Minutes  September 3, 2024 Executive Session  Motion by Council Member Bowen, seconded by Council Member McDonald and voted, unanimously, to approve the September 3, 2024 Executive Session Minutes.  CITY ADMINISTRATOR KEVIN HARRIS  Mr. Harris stated that the department reports show the efforts of Cleveland concentrating on the future. He stated some items stated were a guaranteed maximum price for a new fire station, SPLOST IV has been depleted, new well for more affordable water, grant fori the extractor, and 3 new restaurants; Scooters, Los  Cerritos, and Tipsy Tomato. CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.  ANNOUNCEMENTS  Ms. Ritchie gave the announcement. 17. Upcoming Calendar items  The next Cleveland City Council Meeting is scheduled for Monday,  October 7, 2024, at 6:30 p.m.  EXECUTIVE SESSION  18D Diseussien-regardingReal-Estate  This item was removed from the agenda during its adoption.  ADJOURN  Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to adjourn the City Council Meeting of September 9,  2024, at 7:30 p.m.    Approved this Fyus day of Colober gha4  Josk Tar Josh Turner  HAE Jéremy McClure  Mayor  Council Member Ward3 Mayor Pro Tem Council Member Ward4  MONbAu  COMAV C.J. MEDonald  Nan Bowen  Council Member Ward 1  Caichza Annie Sutton'  Council Member Ward 2  Lisa A. Ritchie  City Clerk  226