Town ofOlney Springs  September Regular Meeting Regular Meeting Minutes 401 Warner Ave. September 10, 2024, At 6:00 pm  401 Warner Ave. OIney Springs. CO (119,267-5567  Callt to Order 6:00 pm regular meeting  Roll Call Board: Mayor Morin X  Trustee Cahill _X_Trustee Howells X Trustee Lester X  Trustee DeVore, X Trustee Seeley. X Trustee Shriver. X  Pledge of Allegiance to the Flag  Consent Agenda - Motion to approve-Trustee Seeley Second-Trustee Howells  Approval of August Minutes and finances Approval of updated job descriptions Water Tap application  Approval of safety manual (in conjunction with the safety handbook) Updated discipline section oft the employee handbook.  Old Business Completed old business  Continuing to clean up the properties of 311 Derby and 202 S. Lincoln - an invoice will be sent out andi if not paid before the end of 2024, it will be presented for tax lien. Need totals from Final reading and adoption oft the Muni-code was August 13th, 2024. Itwill officially take affect Itwas approved to hire on a part time code enforcement officer and sO the town has hired on Antuanette Haddad at $15.00 per hr., who will work 8 hours a month, not to exceed 16 hoursa The permit application process and costs need updated -Tabled - Trustee Shriver is still Discussion ofi implementation of a water schedule for Olney Springs Town Hall, and park across from post office - Trustee Seeley suggested looking into Timers for next year. Possibly finding solar powered. Clerk. Jennifer will get some quotes on different timers for the sprinkler systems. Water times will be Monday, Wednesday and Friday, 6:30am to 7:30am and 4:30pm  Maintenance and contractor. September 12th, 2024.  month providing code enforcement fori the Town of OIney Springs.  Pending old business  working on updating the process and costs  to5 5:30pm on those days.  New Business  Review and approval of 2025 Work Comp renewal  Motion: Trustee Seeley Second: Trustee Howells  Town Administrator accepted resignation by Giovanni DeVore oft the full time Maintenance  position and therefore ORC will not be in-house.  ORC Contract - Approve Giovanni DeVore for remainder year 2024  1 Of3    Motion: Trustee Seeley - PENDING review oft the contract from the attorney. Compare  tov what thei town had with Luke. James previously  Second: Trustee DeVore  The ability for elected officials to pay offi invoices from charges that are owed to the town. Payment plan or work it off- - procedures-T Trustee Seeley suggested it CAN be worked off so long as it is treated like useful public service. Work orders must be created, and hours logged. Ifthis is clear with the attorney, then all were ini favor ofv working off the Discussion oft the possibility of putting in an outdoor drinking fountain at town hall. - The clerk had researched cost of putting in a drinking fountain or even an ice machine. They are costly. Board suggested to review the possibility oft fitting that in the budget. Clerk will continue to gather more information and cost estimates. Itwas mentioned that the new senior center will Public Comment- = Pauline Shisler, Complaint of the camper on the lot across from her property "it is an eyesore and safety hazard. Ihave seen someone goingi in and out oft that camper". Board discussed the proper removal of the camper. A condemnation letter needs posted and a violation sent Mayor Report and' Trustees Reports- - Trustee Shriver requested a quote to get a dumpster for the tree dump to clean up the trash that was dumped there. Need to bill the Whitman's or the contractor they hired that dumped the trash. The Clerk will get a quote from Valley Trash. Trustee Seeley inquired on the maintenance department continuing to develop the inventory for maintenance to make sure parts are on hand and that they are not doing unnecessary running around finding parts and using up resources that are not necessary. Trustee Cahill reported the food truck will be here on the 14thf from 10am to 11am. Trustee DeVore reported that we: still need to inventory keys. He feels there may be others that have keys to the tree dump. Might looki into changing the lock at the tree Maintenance Report-C Gino mounted the eyewash station at the well house. It still needs to be plumbed. The beehive and bees were removed, and the covers and insulation need put back on the wellhouse extension where the bees were. Worked on inventory of the shop. Need to work on the CIRSA finding to include the bus stop awning repairs. Need to check to see ifthe fire cabinet is up to Clerks' Report - Updated thej job descriptions for Administrator, Clerk and Maintenance. Minor changes - The code enforcer has been inspecting the town and will have citations ready either for October or November court (must be able to give 30 days) - We will have 2 part time maintenance for Winter hours, will think of offering thet full-time position when it picks up - Giovanni resigned from maintenance - The CIRSA inspection was in August. There were some repeat findings that were not corrected last year but no major concerns. From the inspection, Ihave generated a safety manual, seatbelt policy, town hall safety inspection sheet, equipment service logs, and at few others. Staff will be watching annual safety videos and training videos that are mandatory for CIRSA Coverage. - Muni- code was adopted and approved and takes effect Sept. 12th. - 19 shut off notices were: sent out, shut offi is schedule for the 23"d. Trustee DeVore, Andrea McQueen and la attended. a CIRSA appreciation lunch - Attorney Nathan Shultz informed me hei is losing his para-pro, Andy and will be: struggling to keep up until he finds another assistant. He can't quit us, but the town might look into finding another attorney. -Ifeel it would be good for the town and possibly would generate some income if we purchased an ice machine and could sell bags of ice. Clerk will look for pricing for an industrial ice machine. - Clerk: still gathering pricing for a water machine for outside - End of Report  costs incurred by Employees or Board members.  have a drinking fountain with al bottle filler but it will be located inside.  out.  dump.  code. -End of Report  2 Of3    Adjourn Motion by Trustee Shriver, Second by Trustee Howells, all in favor-6 6:45pm  MINUTES ADOPTED AND APPROVED this Suday of October 2024.  Honin  OFTRUSTEES, TOWN OF OLNEY  TAIRS  SPRGS, STATE OF COLORADO By: Dan Morin, Mayor ATTEST: Towno ofOlney  SPL  3 Of3