STEPHENVILLE TEXAS  SPECIAL CITY COUNCIL MEETING City Hall Council Chambers, 298 West Washington Street Tuesday, September 17, 2024 at 5:30PM  MINUTES  The City Council of the City of Stephenville, Texas, convened on Tuesday, September 17, 2024, in the City Hall Council Chambers, 298 West Washington Street, for the purpose of a Special City Council Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the  following members present, to wit: COUNCIL PRESENT:  Mayor Doug Svien Council Member LeAnn Durfey Council Member Gerald Cook Council Member Lonn Reisman Council Member Dean Parr Council Member Maddie Smith Council Member David Baskett Council Member Alan Nix Council Member Brandon Greenhaw Jason M. King, City Manager Randy Thomas, City Attorney Sarah Lockenour, City Secretary  COUNCIL ABSENT: OTHERS ATTENDING:  CALL TO ORDER  Mayor Doug Svien called the Special City Council meeting to order at 6:45 PM.  PUBLIC WORKS COMMITTEE Alan Nix, Chair  1. Public Works Committee Report from September 17, 2024 Committee Chair Alan Nix presented this report to the Council.  Public Works Committee met September17, 2024, to discuss that 2024 Pavement Condition The city's street network includes approximately 87 centerline miles of local roadway, not including state highways, consisting primarily of asphalt surfaces as well as some concrete and brick paving. A pavement analysis captures data to classify existing pavement conditions and  Index Update.  Special City Council Meeting Minutes - September 17,2024  Page /1    helps to identify solutions for future pavement treatments and maintenance programs. The last Ap proposal from the firm of Eugene C. Calvert P.E., former Stephenville City Engineer, is attached to this memorandum. Mr. Calvert proposes to utilize the services of Transmap Corporation, as a sub-contractor, for pavement data collection. The scope of work includes the use of automated data collection technology whereby each street is photographed with camera-mounted vehicles using a laser crack measurement system, analyzed to determine the extent and severity of multiple types of distresses, and assigned a pavement condition score. Data is then loaded into MicroPAVER, a software developed by the US Army Corps of Engineers, for analysis where a multi- year workplan will be developed. Mr. Calvert proposes to complete the work within 90-days. Project funding for the $52,940.10 cost is available in the adopted FY23-24 budget. The Finance Department has confirmed ample funds exist to perform the full project scope. Staff supports approval of the professional services agreement with Eugene C. Calvert, P.E. for Pavement Management Services to update the Pavement Condition Index for the city's street The Committee voted unanimously to forward this to Council with a positive recommendation. MOTION by Alan Nix, second by David Baskett, to approve the proposal for the Pavement Condition Index Update with Eugene C. Calver, P.E. in the amount of $52,940.10 as presented. MOTION CARRIED  pavement analysis was performed in 2018.  network.  2. Consider Approval of Proposal for Pavement Condition Index Update  unanimously. FINANCE COMMITTEE David Baskett, Chair  3. Finance Committee Report from September 17, 2024  Committee Chair David Baskett presented this report to the Council.  The Finance Committee met September 17, 2024, to consider approval of budget amendments for Fiscal Year ending September 30, 2024. The amendments were a net zero to clean up accounts for The Committee voted unanimously to forward the amendments to Council with a positive  the end of the year. recommendation.  4. Consider Approval of Budget Amendments for Fiscal Year Ending September 30, 2024  MOTION by David Baskett, second by Maddie Smith, to approve budget amendments as presented. AMENDED MOTION by David Baskett, second by Maddie Smith, to approve Ordinance No. 2024-0-24 for Budget Amendments for Fiscal Year Ending September 30, 2024, as presented. MOTION CARRIED  unanimously. REGULAR AGENDA 5. PUBLICHEARING  Fiscal Year 2024-2025 Budget  Mayor Svien opened the Public Hearing at 6:47 PM1 for the consideration of the 2024-2025 budget.  Jason King presented 2024-2025 budget for consideration by Council  Council Member Nix asked if there was room in this year's budget to address the cost-of-  living adjustment for retired City employees.  Special City Council Meeting Minutes - September 17, 2024  Page 12    City Manager stated there is not a recommendation for that in the 2024-2025 budget, but it isevaluated annually with TMRS. This year, there is not a recommendation for a cost-of-living Council Member Nix: stated he appreciates that is it considered and hopes it will continue to  adjustment, but it can be added at the pleasure of the Council.  be considered for future budgets.  No one from the public spoke in favor or opposition to the 2024-2025 budget.  Mayor Svien closed the Public Hearing at 6:56 PM.  6. Consider Adoption of Ordinance for Annual Operating Budget for Fiscal Year 2024-2025 MOTION by Alan Nix, second by David Baskett, to approve Ordinance No. 2024-0-25 adopting the annual operating budget for Fiscal Year 2024-2025. MOTION CARRIED unanimously through Roll Call  Vote as follows: For:  Council Member Place 1, LeAnn Durfey Council Member Place 2, Gerald Cook Council Member Place 3, Lonn Reisman Council Member Place 4, Dean Parr Council Member Place 5, Maddie Smith Council Member Place 6, David Baskett Council Member Place 8, Alan Nix  Against: None  7. Consider Ratifying the Property" Tax Increase Reflected int the FY 2024-2025 Annual Operating Budget MOTION by David Baskett, second by Dean Parr, Ratifying the Property Tax Increase Reflected in the FY 2024-2025 Annual Operating Budget. MOTION CARRIED unanimously through Roll Call Vote as follows:  For:  Council Member Place 1, LeAnn Durfey Council Member Place 2, Gerald Cook Council Member Place 3, Lonn Reisman Council Member Place 4, Dean Parr Council Member Place 5, Maddie Smith Council Member Place 6, David Baskett Council Member Place 8, Alan Nix  Against: None  8. Consider Adoption of Ordinance Setting Fee Schedule for Fiscal Year 2024-2025  Special City Council Meeting Minutes - September 17,2024  Page /3    MOTION by LeAnn Durfey, second by Gerald Cook, to approve Ordinance No. 2024-0-26 setting the Fee Schedule for Fiscal Year 2024-2025.MOTION CARRIED unanimously through Roll Call Vote as  follows: For:  Council Member Place 1, LeAnn Durfey Council Member Place 2, Gerald Cook Council Member Place 3, Lonn Reisman Council Member Place 4, Dean Parr Council Member Place 5, Maddie Smith Council Member Place 6, David Baskett Council Member Place 8, Alan Nix  Against: None  9. PUBLIC HEARING 2024 Tax Rate  Mayor Svien opened the Public Hearing at 7:00 PM for the consideration of the 2024 Tax Rate.  Jason King presented the2024 Tax Rate for consideration by Council No one from the public spoke in favor or opposition to the 2024 Tax Rate.  Mayor Svien closed the Public Hearing at 7:02 PM. 10. Consider Adoption of Ordinance Setting Tax Rate for 2024  MOTION by David Baskett, second by Maddie Smith, that the property tax rate be increased by the adoption of at tax rate of 0.3829, which is effectively a 4.62 percent increase ini the tax rate. MOTION  CARRIED unanimously through Roll Call Vote as follows:  For:  Council Member Place 1, LeAnn Durfey Council Member Place 2, Gerald Cook Council Member Place 3, Lonn Reisman Council Member Place 4, Dean Parr Council Member Place 5, Maddie Smith Council Member Place 6, David Baskett Council Member Place 8, Alan Nix  Against: None  ADJOURN  Mayor Svien adjourned the Special City Council Meeting at 7:03 PM.  Note: The. Stephenville City Council may convene into Executive Session on any matter related to any of the above agenda items for a purpose, such closed. session allowed under Chapter 551, Texas Government Code.  Special City Council Meeting Minutes - September 17,2024  Page 14    David Baskett, A S  Tem  Mayor Pro  ATTEST:  Sarah Lockenour,  SauhfaL  PORAT  Special City Council Meeting Minutes - September 17, 2024  Page 15