STEPHENVILLE TEXAS  REGULAR CITY COUNCIL MEETING City Hall Council Chambers, 298 West Washington Street Tuesday, September 03, 2024 at 5:30PM  MINUTES  The City Council of the City of Stephenville, Texas, convened on Tuesday, September 03, 2024, in the City Hall Council Chambers, 298 West Washington Street, for the purpose of a Regular City Council Meeting, with the meeting being open to the public and notice of said meeting, giving the date, time, place and subject thereof, having been posted as prescribed by Chapter 551, Government Code, Vernon's Texas Codes Annotated, with the  following members present, to wit: COUNCIL PRESENT:  Mayor Doug Svien Council Member LeAnn Durfey Council Member Gerald Cook Council Member Lonn Reisman Council Member Maddie Smith Council Member David Baskett Council Member Brandon Greenhaw Council Member Alan Nix Council Member Dean Parr Jason King, City Manager Randy Thomas, City Attorney Sarah Lockenour, City Secretary  COUNCIL ABSENT: OTHERS ATTENDING:  CALLTOORDER  Mayor Svien called the Regular City Council Meeting to order at 5:36 PM.  PLEDGES OF ALLEGIANCE INVOCATION  Mayor Svien led the pledges to the flags oft the United States and the State of Texas. David Bearden, Graham Street Church of Christ voiced the invocation.  CITIZENS GENERAL DISCUSSION No one addressed the Council at this time.  Regular City Council Meeting Minutes- - September 03, 2024  Page I1    REGULAR AGENDA  1. Consider Approval of Resolution Approving a Negotiated Settlement Between the Atmos Cities Steering Committee ("ACSC") and Atmos Energy Corp., Mid-Tex Division Regarding the Company's City Manager. Jason King advised the Council that the City was notified by Atmos Cities Steering Committee that Atmos had filed a rate case with the state of Texas similar to Oncor's. After review, a Fair settlement with Atmos was negotiated for the cities that are in the group represented. Mr. King concluded with a request to Council to adopt the resolution that will support the settlement. MOTION by Maddie Smith, second by Brandon Greenhaw, to adopt Resolution No. 2024-R-10 approving a negotiated: settlement between the Atmos Cities Steering Committee ("ACSC')and  2024 Rate Review Mechanism Filing  Atmos Energy Corp., Mid-Tex Division. MOTION CARRIED unanimously.  2. Consider Approval of Administrative Services Agreement with SEDA  City Manager Jason King presented the Administrative Services Agreement with SEDA tot the Council. MOTION by Brandon Greenhaw, second by Alan Nix, to approve the Administrative Services  Agreement with SEDA as presented. MOTION CARRIED unanimously.  3. Consider Proposal from David Pettit Economic Development  City Manager Jason King presented the proposal from David Pettit Economic Development to the MOTION by David Baskett, second by Gerald Cook, to approve the proposal from David Pettit  Council.  Economic Development as presented. MOTION CARRIED unanimously.  PLANNING AND ZONING COMMISSION Steve Killen, Director of Development Services 4. Case No.: RZ2024-010  Applicant Ishmael Calvillo is Requesting al Rezone of Property Located at 1125 Alexander Rd, being Parcel R17553, Acres 1.380, A0196 DUPUY. JOHN B; & HOUSE of the City of Stephenville, Erath County, Texas from Single Family Residential (R-1)to One- and' Two-Family Residential District (R-2) Director of Development Services Steve Killen presented this item to the Council. The property has current and future zoning of Single Family Residential. The applicant is requesting the rezone to build duplex homes. R-2 zoning includes single-family and two-family dwellings as permitted uses. Duplex style housing will require 75x100 lot dimensions. Water and The Planning and Zoning Commission convened on August 21, 2024, and by unanimous vote,  sewer are available ini the vicinity.  recommended the City Council deny the rezone request.  5. PUBLIC HEARING Case No.: RZ2024-010  Mayor Svien opened the Public Hearing at 5:51 PM No one addressed the Council regarding 1125 Alexander Road. Mayor Svien closed the Public Hearing at 5:51:40 PM.  6. Consider Approval of Ordinance Rezoning of Property Located at 1125 Alexander Rd, being Parcel R17553, Acres 1.380, A0196 DUPUY. JOHN B; & HOUSE of the City of Stephenville, Erath County, Texas from Single Family Residential (R-1) to One- and Two-Family Residential District (R-2)  Regular City Council Meeting Minutes - September 03, 2024  Page I2    MOTION by David Baskett, second by Maddie Smith, to deny the rezone of property located at 1125  Alexander Road as presented. MOTION CARRIED unanimously.  7. Case No.: PD2021-001 UPDATE  Applicant Taylor Kanute of Harbin Street, LLC, Pursuant to the Requirements Set Forth by Section 154.08 of the City of Stephenville Zoning Ordinance, is Presenting an Update and Requesting an Extension of the Development Schedule for the Planned Development Located at 0 S. Harbin Drive, Parcel R73763, of SOUTH SIDE ADDITION, BLOCK: 19; LOT: 15 (PT OF) of the City of Stephenville, Erath  County, Texas  Director of Development Services Steve Killen presented this item to the Council.  The Planning and Zoning Commission convened on May 19, 2021, and voted 5/1t to recommend the City Council approve the Development Plana and rezone request. Subsequently, on June 1, 2021, the City Council approved Ordinance No. 2021-0-19, rezoning the property to Planned Development District. A prior update was provided, and Ordinance 2023-0-21 was approved August 1, 2023. The Planning and Zoning Commission convened on August 21, 2024, and by a unanimous vote, recommended the City Council approve the updated development schedule as presented. 8. Consider Approval of Ordinance Extending the Development Schedule for Planned Development District (PD) Located at 0S. Harbin Drive, Parcel R73763, of SOUTH! SIDE ADDITION, BLOCK: 19; LOT MOTION by David Baskett, second by Lonn Reisman, to approve Ordinance No. 2024-0-23 extending the Development Schedule for Planned Development District (PD) Located at OS. Harbin Drive, Parcel R73763, of SOUTH SIDE ADDITION, BLOCK 19; LOT1 15 (PTOF) of the City of Stephenville, Erath County,  15 (PT OF) of the City of Stephenville, Erath County, Texas  Texas  NOMINATIONS COMMITTEE Maddie Smith, Chair  9. Nominations Committee Report  Committee Chair Maddie Smith presented the Nominations Committee Report from June 18, 2024. The committee met on August 20, 2024, to review applications for Citizen Boards and Commissions with the discussion led by committee chair Maddie Smith. The Nominations Committee received following nominations: Electrical Board -J Jerrod Hancock Planning and Zoning Commission - Bruce Delater Library Advisory Board -L Lisa LaTouche and Mike. Jones The following recommendations were made:  Electrical Board  MOTION by Alan Nix, second by Lonn Reisman, to recommend to full Council Jerrod Hancock for Place 4 of the Electrical Board. MOTION CARRIED unanimously.  Planning and Zoning Commission  MOTION by Alan Nix, second by Lonn Reisman, to recommend to full Council appointing Bruce Delater to Alternate 2 ofthe Planning and Zoning Commission. MOTION CARRIED unanimously. Bruce will bei invited to the September 3 meeting for an interview.  Library Advisory Board  Regular City Council Meeting Minutes - September 03, 2024  Page 13    MOTION by Alan Nix, second by Lonn Reisman, to recommend to full Council appointing Mike. Jones to Place 3 oft the Library Advisory Board. MOTION CARRIED unanimously.  10. Consider Approval of Nominations to Citizen Boards and Commissions  Planning and Zoning Commission  Bruce Delater was in attendance and interviewed by the Council. Planning and Zoning Commission. MOTION CARRIED unanimously.  MOTION by Maddie Smith, second by Alan Nix, to approve Bruce Delater for Alternate 2 oft the  Electrical Board  MOTION by Maddie Smith, second by David Baskett, to approve. Jerrod Hancock for Place 4 oft the  Electrical Board. MOTION CARRIED unanimously.  Library Advisory Board  MOTION by Maddie Smith, second by Brandon Greenhaw, to approve Mike. Jones for Place 3of  the Library Advisory Board. MOTION CARRIED unanimously.  FINANCE COMMITTEE David Baskett, Chair  11. Finance Committee Report from August 20, 2024  Committee Chair David Baskett and Fire Chief Robert Isbell presented the Finance Committee Report The Finance Committee met on August 20th and considered an Interlocal agreement with the City of Midlothian for purchasing EMS supplies. Midlothian has let bids for specific EMS supplies and has awarded a multi-year contract. This contract has better discounts than we can receive Staff recommends approval of an Interlocal agreement with the City of Midlothian for purchasing The Committee voted unanimously to recommend moving forward with the agreement toi the  from August 20, 2024.  through our cooperative purchasing contract.  EMS: supplies. City Council Meeting.  12. Consider an Interlocal Agreement with the City of Midlothian for Purchasing EMS Supplies MOTION by David Baskett, second by LeAnn Durfey, to approve the Interlocal Agreement with the City of Midlothian for purchasing EMS: supplies as presented. MOTION CARRIED unanimously.  PUBLIC HEALTH AND: SAFETY COMMITTEE  Dean Parr, Chair  13. Public Health and Safety Committe Report from August 20, 2024  Committee Member Lonn Reisman and Fire Chief Robert Isbell presented the Public Health and Safety The Stephenville Fire Department has a Texas A&M Forest Service granted type 61 fire engine. This engine is 10 years old and is eligible for replacement through a Forest Service Grant. We currently operate under the same stipulations that are necessary for application. This is the engine thati is deployed on our TIFMAS responses across the state, as well as in our community. Staff recommends approval of a grant application for a Texas Forest Service grass fire truck.  Report from August 20, 2024.  Regular City Council Meeting Minutes - September 03, 2024  Page 14    The Committee voted unanimously to recommend moving forward with the agreement to the  City Council Meeting.  14. Consider Approval of a Texas A&M Forest Service Grant Application  MOTION by Alan Nix, second by Gerald Cook, to approve the Texas A&M Forest Service Grant  Application. MOTION CARRIED unanimously.  FINANCIAL REPORTS Monica Harris, Director of Finance  15. Monthly Budget Report for the Period Ending July 31, 2024  Director of Finance Monica Harris presented the monthly budget report as follows:  In reviewing the financial statements ending July 31, 2024, the financial indicators are Property Tax Collections: We received $27K in property taxes in the month of July, resulting in a $284K increase over the funds collected last fiscal year to date. The amount collected is 101% of the $7.3 million budget, which is $99K more than anticipated. Sales and Use Tax: We received $766K in sales tax in July, resulting in $205K or 3% more than the funds collected last fiscal year to date. The amount collected is 86% of the $9.4 million Revenue (by. fund): Of the $39 million revenue received to date, 55% was received in the General Fund, 26% was received in the Water/Wastewater Fund, 7% was received in the Revenue (budget VS. actual): We received 90% of the total budgeted revenues through July, which is $2.2 million more than anticipated due to taxes, intergovernmental, and interest Revenue (prior year comparison): We received $900k less revenue through July than last fiscal Expenditures (by fund): Of the $45 million spent to date, 46% was expended in the Water/Wastewater Fund, 40% was expended in the General Fund, 5% was expended in the Capital Projects Fund, 2% was expended in the Debt Service Fund, 2% was expended in the Expenditures (budget VS. actual): We have expended 58% of the total budgeted expenditures through July, which is $19 million less than anticipated due to personnel, contractual, Expenditures (prior year comparison): We spent $3.4 million less in expenditures through July  overall as or better than anticipated.  budget, which is $510K higher than anticipated.  Capital Projects Fund and 4% was received in the Landfill Fund.  income.  year to date due to debt proceeds received in the prior year.  Storm Fund and 2% was expended in the Landfill Fund.  capital outlay, and transfers.  than last fiscal year to date due to capital outlay.  Regular City Council Meeting Minutes - September 03, 2024  Page 15    SEDA Revenue Comparison: SEDA has received an overall 91% of budgeted revenue through. July, which is $26K more than last fiscal year to date and $87K more than anticipated due to taxes SEDA Revenue Comparison: SEDA has spent an overall 29% of budgeted expenditures through July, which is $267K less than last fiscal year to date due to grant disbursements and $931K less  and interest income.  than anticipated due to capital outlay and grant disbursements.  STEPHENVILLE ECONOMIC DEVELOPMENT AUTHORITY REPORT  Jeff Sandford, Executive Director CONSENT AGENDA  No report was given at this time.  16. Consider Approval of Minutes August 6, 2024 17. Consider Approval of Minutes August t7,2024 18. Consider Approval of Minutes August 20, 2024 19. Consider Approval of Municipal Court Bailiff Contract 20. Consider Approval of the 2024 Airport Apron Maintenance Project 21. Consider Approval of Contract Renewal with Bruner Motors 22. Consider Approval of Turf Maintenance Contract with Heritage Landscape  2024-R-11  23. PULLED ComiderAppovsloicomaRanalesaweerRascmiclwBAwithPakeRestCemtek 24. Consider Approval of Contract Renewal for Maintenance Uniforms with Coyote Designs 25. Consider Approval of Renewal of Contract for Pest Control with Timmons Exterminating 26. Consider Approval of Contract Renewal for SPARD Photography with TSS Photography 27. Consider Approval of Contract with Brad Hodges for Food Inspections Services for Fiscal Year 2024- MOTION by David Baskett, second by LeAnn Durfey, to approve Consent Agenda items as presented.  2025  MOTION CARRIED unanimously. COMMENTS BY CITY MANAGER COMMENTS BY COUNCIL MEMBERS EXECUTIVE SESSION 6:12 PM.  Mayor Doug Svien recessed the Regular City Council meeting at 6:10 PM and entered into Executive Session at Inc compliance with the provisions of the Texas Open Meetings Law, Subchapter D, Government Code, Vernon's 28. Section 551.072 Deliberation Regarding Real Property to deliberate the purchase, exchange, lease, 29. Section 551.071 Consultation with Attorney- to Consult Over a Pending or Contemplated Litigation  Texas Codes, Annotated, in accordance with  or value ofr real property, to wit: real property located in S2600 CITY ADDITION  Regular City Council Meeting Minutes - September 03, 2024  Page 16    Mayor Doug Svien adjourned Executive Session at 6:36 PM and reconvened the Regular City Council meeting at  6:38 PM.  ACTION TAKEN ON ITEMS DISCUSSED IN EXECUTIVE SESSION, IF NECESSARY  28. Section 551.072 Deliberation Regarding Real Property- to deliberate the purchase, exchange, lease, MOTION by Brandon Greenhaw, second by Alan Nix, to authorize the City Manager to negotiate the sale ofr real property as discussed in Executive Session. MOTION CARRIED unanimously.  orv value of real property, to wit: real property located in S2600 CITY ADDITION  ADJOURN  Mayor Doug Svien adjourned the Regular City Council meeting at 6:38 PM.  Note: The Stephenville City Council may convene into Executive. Session on any matter related to any of the above agenda items for a purpose, such closed: session allowed under Chapters 551, Texas Government Code.  OF  Baskett, Mayor Pro Tem 16  ATTEST:  City Secretary  Saahfsan  CORPORATE  In accordance with the Americans with Disabilities Act, persons who need accommodation to attend or participate in this meeting should contact City Hall at 254-918-1287 within 48 hours prior to the meeting to  request such assistance.  Regular City Council Meeting Minutes - September 03, 2024  Page 17