"Hamilton Economicl Development Corporation  Meeting Minutes  On this the 21st of August 2024 thel Hamilton Economic Development Corporation convened in regular session at 5:30 p.m. at the Hamilton Economic Development Corporation Office located at 108 North Bell Street, Hamilton, Texas 76531, with notice of meeting giving time, place, date, and subject having been posted as  described in Chapter 551 of the Texas Government Code.  HEDC Board Members Present: Heather August Debbie Grieve Brian Haile Richard Buchanan Riley Gardner City of Hamilton Ryan Polster Visitor(s): Justin Burgan Cindy  HEDC Board Members Absent:  President Vice-President Treasurer Secretary Board) Member City Administrator  HEDC Staff Present:  Kayla Schraub  Executive Director  8. CALLTOORDER AND ANNOUNCE. A QUORUM IS PRESENT. President Heather August called the  meeting to order and announced the presence of a quorum at 5:31 p.m.  9. CITIZENS COMMENTS. No comments. 10. CONSENT/ AGENDA.  a. Approval of the minutes of the. July 17, 2024 regular meeting b. Approval of the minutes of the August 6,2024 special meeting  Board member Richard Buchanan made: a motion at 5:32 p.m. to: approve the. July 17,2024 regular board meeting and August 6, 2024 special called meeting minutes. Board member Riley Gardner seconded the motion. The  meeting minutes were approved by a unanimous vote (5-0).  11. REGULARA AGENDA. SEPTEMBER 18, 2024MEETING  PAGE30F21    a. Discussion and Action on the. July 2024 financial reports. Board member Riley Gardner made a motion at 5:34p.m. to approve the. July 2024 financial reports. Board member Debbie Grieve seconded the motion. The  motion oft the. July 2024 financial reports were approved by a unanimous vote (5-0). b. Consideration and/or action approving grant application:  a. Hamilton Floral & Gifts  C Commercial Building Improvement Grant. Board member Riley Gardner made a motion at5:37 pm to deny the Commercial Building Improvement Grant.. Board member Brian Haile seconded the motion. The grant was denied by a unanimous vote (5-0).  C. Discussion, consideration, and/or action of approving recommendations for Board Members. Board member Brian Haile made a motion at 5:41 p.m. to table agenda item C. Board member Riley Gardner seconded the motion. The motion tot table agenda item C. was approved by a unanimous vote (5-0). d. Discussion, Consideration, and/or action of approving budget for Website. Board Member Brian Haile made a motion at 5:52 p.m. to table agenda item D. Board member Debbie Grieve seconded the motion. The motion table agenda item D was approved by a unanimous vote (5-0). e. Discussion, Consideration, and/or action of approving retail Coach. Board Member Debbie Grieve made ai motion at 5:58 p.m. tot table agenda item E. Board member Brian Haile seconded the motion. The motion table agenda item E was approved by a unanimous vote (5-0).  Consideration, and/or action approving Site Selectors (this FY: year). Board Member Brian Haile made ar motion at 6:08p.m. to table agenda item F. Board member Debbie Grieve seconded the motion. The motion table agenda item F was approved by a unanimous vote (5-0). Discussion, consideration, and/or action of approving the amended HEDC Bylaws. Board member Brian Haile made a motion at 6:11 p.m. to approve thel HEDCI Bylaws. Board member Debbie Grieve seconded the motion. The motion was approved by al unanimous vote (5-0). h. Discussion of the 2024-2025 projects and goals. Updates on VIA Real Estate Development, Transportation. Alternatives Grant, Downtown: Revitalization Grant. Grant Committee is continuing to work on the Grant rubric and looking for ideas for grants/loans. Hamilton General Hospital will vote on  donating van to HEDC. Main Street update  12. EXECUTIVE DIRECTOR'S REPORT. Kayla Schraub, Executive Director gave updates on: 6. FUTURE AGENDA REVIEW. The next regular meeting is. July 17, 2024. Agenda items will include:  Hamilton Chamber of Commerce request  b. Board Officers Annual Meeting d. Retail Coach Website Site Selectors SEPTEMBER 18, 2024.MEETING  PAGE40F21    Purchase ofland h. Ubereats, GrubHub, etc. C Committee Updates  7. ADJOURNMENT There being no further business to discuss, President Heather August moved to adjourn ther meeting. Board) Member Richard Buchanan: seconded the motion. The meeting was adjourned: at 6:25 p.m.  Meeting minutes completed by: Kayla Schraub, HEDC Executive Director PASSED. AND APPROVED this_ /3 day of SEPr DhBhn Richard Buchanan, Secretary  2024.  SEPTEMBER 18, 2024MEETING  PAGE5OF21