MINUTES OF A SPECIAL MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS January 5, 1995  Mayor: Marshall:  Randy Gallier James Carrico Call to order 7:06 p.m. Invocation by Mayor Randy Gallier Accounts to be paid. Becky Ford & Kathie Tew bej paid. Becky Ford & Kathie Tew  Alderpersons: Rick Thomas, Becky Ford, Kathie Tew, Tommy LaRousse, Kaller Waller  M/M/2/C M/M/2/C  To transfer sufficient funds: from the Money. Market account to cover the accounts to Building Permits-Don T. & Karen! L. Etheridge would like to tear down their home and put a double wide mobile home on the property. They àre not restricted were the Motion is made to accept the permit of Mr. and Mrs. Ethridge toj put mobile home on Building and Grounds-Littleton Çlaims Sepviçe came out and took pictures of the building which contains City Hall. The building is not covered on flood. We are get-  property is.  M/M/2/C  their property. Tommy LaRousse & Beck Ford    ting flood insurance. It looks like we. are not going to get any money to redo the We: are going to have to rely on volunteers and buy the materials as we can. Smartt Environmental Service-Representative Kathy Smartt. Thel bid list the standard residential service, approved senior citizen's discount, commercial service, and service for non profit organizations. For pickup twice a week for residents the charge is $10.00 a1 month with aj payback to the city of $1.00 per month out of the $10.00 per month that each customer pays their company. Senior Citizens rate will be $9.25 per month with a payback of $1.00 per month out of the $9.25 that each customer pays. That is twice a week on designated days. The only holidays that are taken off are' Thanksgiving and Christmas and the citizens willl be notified of the day that the pickup will be on. Route will not start before 8:00 a.m.. Large Items-the customer needs to call first so Smartt can arrange pickup. Also there may be an additional charge. Smartt will let the cus- tomer know then, Smartt would like a three year contract with the 30 day out. Mayor Gallier submitted to the council to draw up thel letter to WMI and make Smartt an action item on the next agenda to except a final written offer from Kathy Smartt. Roads and Drainage-Marshal Carrico rode with the FEMA people. FEMA rejected our roads. They said that they were substandard roads to start with. Mayor Gallier was told from day one by the government and FEMA that we would not get anything for our roads. Mayor Gallier plans to appeal that decision. Alderman Waller mentioned the ditch that crosses Inwood between Sweetgum and Shipley.  building.    MINUTES OF A SPECIAL MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS January 5, 1995  Mayor: Marshall:  Randy Gallier James Carrico Call to order 7:06 p.m. Invocation by Mayor Randy Gallier Accounts to be paid. Becky Ford & Kathie Tew be paid. Becky Ford & Kathie' Tew  Alderpersons: Rick Thomas, Becky Ford, Kathie Tew, Tommy LaRousse, Kaller Waller  M/M/2/C M/M/2/C  To transfer sufficient funds from the Money Market account to cover the accounts to Building Permits-Don T. & Karen L. Etheridge would like to tear down their home and put a double wide mobile home on the property. They are not restricted were the Motion is made to accept the permit of! Mr. and Mrs. Ethridge to put mobile home on Building and Grounds-Littleton Claims Service came out and took pictures of the building which contains City Hall. The building is not covered on flood. We are get- ting flood insurance. It looks like we are not going to get any money to redo the We are going to have to rely on volunteers and buy the materials as we can. Smartt Environmental Service-Representative Kathy Smartt. The bid list the standard residential service, approved senior citizen's discount, commercial service, and service for non profit organizations. For pickup twice a week for residents the charge is $10.00 an month with aj payback to the city of $1.00 per month out of the $10.00 per month that each customer pays their company. Senior Citizens rate willl be $9.25 per month witha payback of $1.00 per month out of the $9.251 that each customer pays. That is twicea week on designated days. The only holidays that are taken off are Thanksgiving and Christmas and the citizens willl be notified of the day that the pickup will be on, Route will not start before 8:00 a.m.. Large Items-the Customer needs to call first so Smartt can arrange pickup. Also there may be an additional charge. Smartt will let the cus- tomer know then. Smartt would like a three year contract with the 30 day out. Mayor Gallier submitted to the council to draw up the letter to WMI and make Smartt an action item on the next agenda to except ai final written offer: from Kathy Smartt. Roads and Drainage-Marshal Carrico rode with the FEMA people. FEMA rejected our roads. They said that they were substandard roads to start with. Mayor Gallier was told: from day one by the government and FEMA that we would not get anything for our roads. Mayor Gallier plans to appeal that decision. Alderman Waller mentioned the ditch that crosses Inwood between Sweetgum and Shipley.  property is.  M/M/2/C  their property. Tommy LaRousse & Beck Ford  building.    Discussion of Grants-Mayor Gallier had thirteen people sign up for buyouts. Eight of those thirteen asked for elevations. Wel have packets that each home owner has to fill out which will be tied to 1362. All paper will be collected and sent tol FEMA for them Variance needs to be done to help out the citizens while their homes arel being worked  toj process and then we will do the 404 packages.  on.  Adjourn: 8:07 p.m.  Ronly helun Randy Galliet, Mayor  /  City Secretary    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS January 17, 1995  Mayor: Marshall:  Randy Gallier James Carrico Call to order 7:00p.m. Invocation by Rick' Thomas  Adlerpersons: Rick Thomas, John Holt, Kathie Tew, Tommy LaRousse, Kaller Waller (10 min. late)  M/M/2/C  Accounts to be paid. Kathie Tew &. John Holt  Discussion and or action concerning WMI contract-WM's Representatives present Council members have received several complaints on WMI's garbage pickup. Randy Searis says he has not received any complaints from Bevil Oaks. Randy Searis admits that there is aj problem because of all the debris still laying around. When WMI is cal- led for a miss pickup the dispatchers say it will be the next time before it could be picked up. WMI does not give notice of change int their schedule. Mayor Gallier says WMI's contract has a 90 day written notice of termination. We the City of Bevil Oaks has received a competitive bid. WMI would like to continue service. They want a chance to Tol keep the agreement with Rodney Tindel that agreed on in the meeting of November  Randy Searls, Rich, Gina.  correct problems.  M/M/2/C  15, ,1994. John Holt & Council Ice Cream Truck. Ronnie Richard did not show.  M/M/2/C  Toj pass Variance for mobile homes, travel trailers, & RV's. Rick Thomas & Tommy Marshal's! Report-Had complaints of scavengers. Had reports of thuree wheeler and four wheelers took boys to parents and let them handle the boys. Report of disturbance between ex family members when picking up children. Had one crime of burglary by habitation of Fishing Equipment of approximately $900.00 worth. Cleared by arrest. Patrol car still has problems of starting, brakes and brake drums are: rusted. Siren does not work properly. Radios will not keep their programs. Computer is still wet. Bakers apparently did not do thej job that they were: suppose to do. We need to get al bid on replace of our radios for thej patrol car. Mayor Gallier will call TML to send a adjuster  LaRousse.  back out to take al better look at the patrol car.    The church can get a two yard dumpster. Smartt can move them around to get to them. They will also, if needed pick up the dumpster behind the church. Toaccept Smartt Environmental Services contract to service the City of] Bevil Oaks. Service is to begin May 1, 1995. Tommy LaRousse & John Holt Motion approved with change. Change the thirty day out to ninety days. Council Consideration of and/or action concerning patrol car-The patrol car was. involved in a wreck in Lumberton, Texas. Thel brakes failed do to the flood damage to the car. Itis being stored at Jimmy's Wrecker Service in Lumberton, Texas. Marshal Carrico ex- plained how he was in heavy traffic and went to use thel brakes and they were not To give permission to Mayor Gallier and Marshal Carrico to purchase patrol vehicle. Building Permits-The beach house on River Bend has not been in to get and pay fora Building and Grounds-A work request was put in with the county to put slag in the driveway at city hall. Thel Boulevard-we are trying to get a work release crew to re- structure the Boulevard. The city has gotten two bids on the work that needs tol be done  M/M/2/C M/M/2/C  working.  M/M/2/C  Kathie Tew & Becky Ford. Karrel Waller opposed.  permit for building the house.  on thel building. We need to get one more bid on thel building.  Roads and drainage-none.  Comments by Citizens and Councimember-kathie Tew mentioned that we need to look more closely at our expenses, because the city does not have as much income coming in as it did before. There are some of the residents of Bevil Oaks that have paid WMI for a full year ofs service. WMI needs to reimburse these citizens their money. One citizen commented that we need a stop sign ati the intersection of Rolling Hills and Sweetgum Road. There havel been too many people speeding through there and there are too many children ini that area and one of them might get hurt.  Adjourn: 8:25p.m.  Gb -Daclir Randy Galliet, Mayor  dllw  City Secretary    MINUTES OF A SPECIAL MEETING OF CITY COUNCIL MEMBERS OF THE CITY OF BEVIL OAKS FEBRUARY - 2, 1995  Mayor:  Randy Gallier  Alderperson; Becky Ford, Kathie Tew, John Holt (late 3 min.), Tommy LaRousse, Karrel Waller (late  8min.), Rick Thomas (absent) James Carrico Call To order 7:00p.m. Invocation by Mayor Randy Gallier  Marshal:  M/M/2/C M/M/2/C  Consideration of and/or approval of Minutes-The only thing that needed to be added to Mayor Gallier went tol Houston Tuesday January 31, 1995 to meet with) FEMA and to sign papers sO we could get our reimbursement on the: flood damage. We will be get- ting our checks in about four to: six weeks. The checks will be for garbage collection of about $10,000,00. They are allowing about $2,400.00 to redo the Boulevard and we are getting about $1,800.00: for that, There is about $22,000.00 out-standing on the office, office equipment, building, and the patrol car combined. As soon as we can get insurance papers to. FEMA, Mayor Gallier can go back and sign DSR's toj put those Baker Auto Repair-Mayor Gallier will get with Mr. Baker when we. hire a city attorney and talk tol him about the charges that they charged the City of Bevil Oaks for aj job Discussion and/or action concerning Smartt Environmental Services contract-Kathy Smartt was here to present their contract to the city. Garbage pickup during the holidays Smartt would like to come to the council a month before the holiday and schedule a day for pickup on that holiday. Smartt Environmentai agrees to pay the City of Bevil Oaks $1:00 per month; per customer quarterly. The City of Bevil Oaks will receive the check fifteen days after each quarter ends. Smartt will provide the city with al list of customers that are sixty days past due. Smartt will contact those people and try to work something out with them to get their bill paid. Ifcustomers call in and say their garbage has not been picked up the list will help determine if they paid their bill or not. There is at thirty day out in the contract that. John Holt feels that it should be changed to ninety days. The county will no longer pick up storm debris as of January 26, 1995. Smartt has dumpsters that they are willing to bring out here, but Smartt says it will  Minutes was the date. Tommy LaRousse & Becky Ford Accounts to be paid. Becky. Ford & Tommy LaRousse  items through the process.  that was not done properly on the patrol car.  easier for them to pick it up at thel homes.    Building Permits- There are no new building permits. There is al beach house at the end ofl River Bend and Hwy. 105 that does not have al building permit for new construction. They only have aj permit for redevelopment. Marshal Carrico will go by there and tell them that they need to get a new construction permit for $50,00. Also tell them that it Building and Grounds-We need to remodel our Council Room which is also City Hall. We probably not going to get any money to remodel. The city did not have flood insur- ance on thel building. The deductible on thel building is $10,000.00. The city does have flood insurance on the building now. The building has to be remodeled before it WMI-On the discussion early there were: more. negative than there were positive. The The motion was made to send WMI a certified letter giving them their 90 day notice of Bevil Oaks terminating the contract with WMI on. April 19,1995. Rick Thomas & Roads and Drainage-The county has been out here patching some of the roads. The council: felt that the county was not doing a good job on patching the roads. They felt that the first good rain that Bevil Oaks had would wash away the patch work. There was a work request put in: for some drainage work to be done. Also a work request for  has to be approved.  starts imposing a health hazard on the employees. council: feels that they need to take action concerning WMI.  M/M/2/C  Tommy LaRousse. John Holt opposed.  some slag to be put in the driveway of City Hall.  Adjourn: 9:09 p.m.  Cly Bacdi Randy Gallier, Mayor  fhe mpal  City Secretary    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS OF THE CITY OF BEVIL OAKS FEBRUARY21, 1995  Mayor:  Randy Gallier  Alderperson: Becky Ford, Tommy LaRousse, Karrel Waller, Kathie Tew (19 min. late), John Holt  (absent), Rick Thomas (1 hour 30: min. late)  Marshal:  James Carrico Call to order 7:02 p.m. Invocation' by Mayor Randy Gallier  M/M/2/C M/M/2/C M/M/2/C  Consideration and/or approval ofl Mimutes-Tommy LaRousse & Becky Ford Consideration and/or action of Accounts Payable- Accounts tol be paid-Becky Ford & Consideration and/or action concerning cash box: for City Hall-A $50,00 limit was set on the cash box. There will be al ledger to keep track of the money going in and out. There will also be records of all the receipts tol back every item up. Tommy LaRousse & Consideration and/ or action concerning hiring' Thad Heartfield as city attorney-Thad Heartfield is partners with Patrick McGinnis and their law firm is know as Heart- field and McGinnis. Thad Hearfield and Patrick McGinnis practice a General Civil Litigation. If Mr. Hearfield is out oft the office on another matter, Mr. McGinnis will bet there to answer any questions that the city may have. Heartfield and McGinnis is thinking of expanding their firms membership. They are looking at hiring another lawyer who does strictly an office practice. Mr. Heartfield has never represented. a city before. Alderman LaRousse questioned Mr. Heartfield about his fee to serviçe the city. Mr. Heartfield suggested a retainer of $500.00 a month and $125.00 an hour for special inquiries. Mr. Heartfield said that a later date he could present the city council with acontract. Mayor Gallier believes that in the best interest of the city that we do set the retainer at a comparable amount of $500,00 and put in the same writing that Mr. Heartfield would draft for us a six month period where we can look how many phone calls and activity as a city we had to see if the $500.00 is sufficient or more than we can bear as a city. Ift there is not that much activity the fee would be adjusted accordingly at the end of the six months. Ifthat was acceptable to Mr. Heartfield and the council. Stay with thel hourly rate: for special needs ifi it was to arise. Alderwoman Ford. asked ifthe retainer would cover him coming to meetings or is that considered special. Alderwoman Ford feels that the attorney does need to attend that council meetings, at least for awhile: in the beginning to get tol know the city and the council members. Mr. Heartfield stated that he and thel Mayor talked about that initial probation period.  Karrel Waller  Becky Ford    Then after the probation period, then evaluate and see if the attorney needs tol be present at every council meeting. IfMr. Heartfield could not be present at one of the meetings then let his partner Mr. McGinnis attend the meeting. Alderman LaRousse stated that we do not need a attorney at every meeting. He suggested that we look at the agenda and call the attorney if we need him. Mr. Heartfield asked how much notice that the council could give him that they would need him at a meeting. Mayor Gallier said the agenda is posted 72 hours before the meeting and Mr. Heartfield said that would be enough notice. Mayor Gallier said that they need tol keep in mind that you never know when you may need the attorney to answer a question ofa citizen. Ifyou answer them wrong you are putting yourself out for liabilities. There are reasons to have them here, but then we could evaluate that at a later date. Alderman LaRousse and citizen Carole Malone both said that there is no reason that if somebody asked the Mayor or the council a question that nobody could answer without any reservations, that they could always state that they needed to refer to the attorney and get back with them the next day. Citizen Mrs. Grady Shaffer stated that $500.00 seemed tol be alot of money since we do not know how often the city would need a attorney. Mr. Heartfield stated that a retainer was noti important to him, hej just thought that it would elevate the pressure when as for example the telephone calls-the city would not have to hurry with their questions andi feel like they were on the clock every time they needed the attorneys advice or himi to take care of something for the city. Alderwoman Ford stated there was ai time when she was coming to the council meetings to learn about what was going on, she: felt that there were times that the attorney needed to be there. There problems that came up that needed to be addressed by legal council. Alderman Waller stated that we needed one out in our city for at least the next three or four months. Marshal Carrico asked Mr. Hearifield if1 he would be comfortable in prosecuting class misdemeanors and Mr. Heartfield stated that he did not havea problem with that. Mayor stated that the retainer could be discussed after he makesa motion whether or not tol hire Mr. Heartfield and the discussion would be limited to Mayor Gallier asked ift there was ai motion to hire an attorney of] Heartfield and McGinnis- Alderman Waller made the motion. Alderman LaRousse seconded it with the condition that Mr. Heartfield would bel hired for $125.00 an hour. Mayor Gallier stated that the motion was tol hire an attorney. Alderman LaRousse withdrew his The council open for discussion on the fee for the attorney. It was limited to the council members only. Alderman LaRousse stated that they should hire Mr. Heartfield at a $125.00 an hour and pay for special needs as needed. Mayor Gallier stated that when he calls Mr. Heartfield ten times a week that Mr. Heartfield is to charge the city at an hourly rate, instead a set amount where he can call him anytime he needs to and not worry how long it takes for him to get to his point or to get his questions answered. Mayor Gallier also stated that the retainer was not important to Mr. Heartfield and he suggested. a retainer of $300.00 ai month. It was thrown out. Alderwoman asked Mr. Heartfield that ify we went with thel hourly fee, what happens if the city needed him to come to a meeting would that be $125.00 an hour plus expenses? Mr. Heartfield stated that is the way it would be. Mayor Gallier stated that ifthe meeting was three hours long, that it would be alot of money at $125.00. an hour. Mayor Gallier stated that there is good and bad in every business decision and that it would bei in the best interest ofthe city tol hire Mr. Heartfield with a retainer. Mayor Gallier asked ift there was any further discussion about hiring an attorney? The council passed it with no one opposed.  just the council.  M/M/2  second. Alderwoman Ford seconded the motion.    M/M M/M  Alderman LaRousse made a motion tol hire Mr. Heartfield at a $125.00 an hour as Alderman Waller made a motion to Hire Mr. Heartfield with the retainer fee of $500.00 with $125.00: an hour for special cases with revaluation in three to six months. There Mayor Gallier asked to table thei item until the council could come to some agreement. in af future meeting. Alderman LaRousse asked if there was a motion made tol hire the attorney? Alderman LaRousse also asked when we started to use him how would he bej paid? Mayor Gallier stated that it would have to be $125,00 an hour. Mayor Gallier stated that as far the motion made seconded and passed the city has an attorney Mr. Marshal's Report-Marshal Carrico stated that so far this month that we. had two more minor burglaries. One theft was the citizen was taking cable vision and not paying for it. The cable company declined toj press charges. The other theft was a gas drive off from thel Bevil Oaks Grocery. Marshal Carrico also stated that the older kids were buying beer and leaving it in an old refrigerator at the sewer plant for the younger kids and that had been taken care of. Marshal requested that the city get some no passing signs and 301 mile an hour speed limit signs and put them on the main road of Sweetgum coming into the city. The new patrol cari is ready to go to work with the exception of the siren. Citizen Mary Martin-Jorgensen asked Marshal Carrico ift there were any citations issued. Marshal Carrico replied that he did not issue any, but did issue a number of verbal warnings. Mrs. Grady Shaffer asked why not issue a citation and the Marshal replied that up until now we did not have patrol car and during the time we did have a patrol car the radar was not calibrated and he could not honestly state exactly what their speed was. Mrs. Grady Shaffer asked what kind of radar system the city had. Marshal Carrico stated that the radar system was a straight forward system. Alderman LaRousse asked if] Marshal Carrico had anybody for running stop signs. Marshal Carrico dida survey at Sweetgum and Leaning Oaks since the gentleman complained at the last meeting. There were twenty-three vehicles that rolled that stop sign and out of the twenty-three by. just looking at the cars that only seven were outside. Bevil Oaks. There were: no citations given during the survey. Mrs. Shaffer asked why no citation was given? Marshal Carrico stated that it was during a time of the survey to get the information. Mrs. Shaffer stated that it does not make any sense. Ifyour there anyway and you see a violation you are suppose to give a citation. Marshal Carrico stated that it was his duty to stop a criminal act ifthat can be done by a verbal warning or any other means it is exactly the same as a citation. Alderman LaRousse stated that the patrol car needed to be sitting outi ini front oft the building when the Marshal was not init. He said the mere sight of the car would slow people down. Auy tickets that would be generated will bes sent to thel Bevil Oaks Municipal Court when it is established Building Permits-There was one building permit that was submitted to the city by Dee Ann Booker 7090 Sweetgum Road. Alderman Waller made a motion to accept and  needed. There was no second.  was no second.  Thad Heartfield at $125.00 an hour.  as soon as] possible.  M/M/2/C  Alderwoman Ford seconded the motion.    M/M/2/C  Building and Grounds-There were twol bids to remodel the building. The second sheet is for new offices for the city clerk, marshal, and mayor. Wet the city need to turn the city council meeting room back into what iti is suppose tol be used for. The remodeling oft the building is critical to be done or it will cause al health hazard. Motion made by Alderwoman Roads and Drainage-The city needs to get a work release crew to clean up the Boulevard. Totransfer funds from thel Money Market Account to the Checking Account to pay the Accounts Payable. Also not to bring the Money Market Account below $2,500.00, Alderwoman Tew. made the motion and Alderwoman Ford seconded it.  Tew to table the item and Alderwoman Ford seconded the motion.  Comments by Citizens and Council Members  M/M/2/C  Adjourned at 9:08 p.m.  Renly facli Randy Galliel/Mayor  lunllos City Secretary    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS  Mayor:  Randy Gallier) LaRousse James Carrico Call to Order 7:00 p.m. Invocation by Alderman Holt  Alderperson: Rick Thomas (late 2 min.), Becky Ford, Kathie Tew, John Holt, Karrel Waller, Tommy  Marshal:  M/M/2/C M/M/2  Consideration of and/or approval of Minutes-The Minutes for February 21, 1995, March 2, 1995 and March 5, 1995 were approved. Motion made by Alderman Consideration of and/or approval of Accounts Payable-The. Accounts Payable were approved with the exception of the BFI bill for futher invstigation. The motion was made by Alderman Thomas and seconded by Alderwoman Tew. There was also question on why we were paying aj judges salary. Therefor the vote did not carry. Alderman LaRousse and Alderman Holt voted no to pay the. Accounts payablea as  LaRousse and seconded by Alderman' Thomas.  read and Alderman Waller was abstained.    MINUTES OF A SPECIAL MEETING OF CITY COUNCIL MEMBERS OF THE CITY OF BEVIL OAKS MARCH 2, 1995  Mayor Pro-Tem: Rick Thomas  Adlerperson: Becky Ford, Kathie Tew, John Holt, Tommy LaRousse, Karrel Waller  Call to order 7:02 Invocation by John Holt. was noti int the minutes.  M/M M/M/2/C M/M/2/C  Consideration of and/or approval ofI Mimutes-Alderman LaRousse and Alderman Waller failed. The approval to buy the patrol car and the transfer funds from the money market The: motion was: made by Alderwoman Tew to tablei the minutes until they could be Consideration of and/or action of Accounts Payable-The motion was made by Alder- woman Ford to pay the accounts as read. Adlerwoman Tew seconded the motion. Consideration of and/or approval of purchasing legal binders and protectors for Ordinances-The motion was made to table this item by Alderwoman Ford and seconded Consideration of and/or action on the bids for remodeling the City Hall and building-It was stated that the city needs tol have threc bids, before the remodeling can be voted on. Alderman Waller stated that a notice should be posted in the newspaper that there arel bids being taken, Alderman Holt made a motion that the item be tabled until we can Discussion on building repairs-Alderman Waller suggested that there be a building committee. Alderman Holt stated that we: need to tell them exactly what the city wants done. Alderman Waller will be the chairman of the committee. Alderman Thomas, Alderman Holt, and. Alderman LaRousse willl be on the building committee. The motion was: made toj put the bids out to the committee and bring back three bids by  corrected. Adlerwoman Ford seconded the motion.  by Alderwoman Tew.  get three bids. Alderwoman Ford seconded the motion.  M/M/2/C  Alderman Waller and seconded by Alderwoman Tew. Building Permits-There were none. the mayor, marshal, and city clerk.  Building and Grounds-There was a discussion that the repairs needed to be done to the City Hall and thel building before anything eise was done about building new offices for There were two work request one is to install new culverts at 13575 Sweetgum and the There was also a discussion about the trash that is being put out by contractors and property owners. Alderman Holt stated that when the marshal made his rounds, he: is to contact these people and make them awarei the they are responsible to get the trash  other one was for 133501 Leaning Oaks to install new culverts.    cleared away.  Roads and Drainage-Marshal needs to make sure on his rounds that there is not anything int the ditches. There is a city ordinance that prohibits anything being in the ditches and also burning in them as well. Alderman LaRousse stated that the city needs the marshal to check and see where we need road signs put and where they need tobe Comments by Citizens and Council Members-Howard Bruce submitted a letter dated March 2, 1995 requesting minutes for thel last nine months. Don Smith requested af four-way stop sign at Rolling Hills and Sweetgum be put on the next agenda. Carole Malone requested to see thel liability insurance on Smartt Environmental Service. Mayor Pro-Tem stated that hel had contacted BFI to submit al bid for the city but they Mary. Martin-Jorgensen stated that she will help with the minutes ifiti is needed. Mayor Pro-Tem Rick Thomas stated that there needs to be on the next agenda that the patrol car needs to be parked when it is not in use. The marshal does not need to drive itback and forth to Silsbee. The marshal also needs to get his uniforms. The patrol car also needs toj park the patrol car at the road instead at the building. Alderman Holt stated that all complaints need to be brought before that mayor isi in charge of the city andi its employees. The city council is ai representative of the people and to make sure the mayor knows about what is going on in the city. Don Smith stated that thel Bounds house needs to be boarded up, because there are Request toj put on the next agenda ofl how much we spent on sand and where it was Alderman Holt requested that the counçil review that budget at the next meeting. Alderwoman Tew stated that the patrol vehicle has tol be paid on March 3, 1995. It was stated that the mayor would have to call a special meeting to take care of the check  replaced.  did not get it back toi the city int time.  children that are playing in the house.  put.  for thej patrol car. Also to transfer money from the CD's.  Adjourn 8:25 p.m.  RandAces Randy Gallie0 Mayor  /  ity Secretary    MINUTES OF A EMERGENCY MEETING OF CITY COUNCIL MEMBERS OF THE CITY OF BEVIL OAKS MARCH 5, 1995  Mayor:  Randy Gallier (absent) Call to Order 6:06 p.m. Invocation by Rick Thomas  Alderperson: Rick Thomas, Becky Ford, Kathie Tew, Tommy LaRousse, Karrel Waller, John Holt  M/M/2/C  Consideration of and/or action to transfer moneys to cover the purchase of the Marshal's Vehicle-The council discussed cashing in two CD's that are coming due on March 17, 1995 and March 20, 1995. Mayor Pro-Tem Thomas made the motion to cash the CD's in toj pay for thel Marshal's Vehicle and it was seconded by Secretary Ford. Consideration of and/or action to accept bid for remodeling Council Chambers-No action taken. It was done at the council meeting on March2, 1995. Comments by Citizens and Councimembers-There was a discussion of what the duties were. Also that the city employs could start getting paid twice a month instead  Marshal's  of once ai month. Adjourn 6:40p.m.  Canly Baclur Randy Gallér, Mayor  City Secretary  fhad    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS MARCH21, 1995  Mayor:  Randy Gallier LaRousse James Carrico Call to Order 7:00 p.m. Invocation by Alderman Holt  Alderperson: Rick Thomas (late 2 min.), Becky Ford, Kathie Tew, John Holt, Karrel Walier, Tommy  Marshal:  M/M/2/C M/M/2  Consideration of and/or approval of Minutes-The Minutes for February 21, 1995, March 2, 1995 and March 5, 1995 were approved. Motion made by Alderman Consideration of and/or approval of Accounts Payable-The Accounts Payabie were approved with the exception of thel BFI bill for further investigation. The motion was made by Alderman Thomas and seconded by. Alderwoman Tew. There was also question on why we were paying aj judges salary. Therefor the vote did not carry. Alderman LaRousse and. Alderman Holt voted noi toj pay the Accounts Payable as Bids for Remodeling City Hall and Civic Center-The item was tabled until the building committee could hoid the meeting and compare thel bids. The motion was made by Marshal's Report-Marshal Carrico reported that there was two burglary one of the. Bevil Oaks Grocery and one ofar motor vehiçle. There was also one animal abuse. There was nineteen citations with the revenue of approximately $1,400.00 to $1,500.00, Also there was twenty-six verbal warnings, one DPS assist, one. Parks and Marshal Carrico questioned Ordinance # 12. Dogs Running at Large-Does that mean vicious dogs or dogs that are causing ai muisance. There have numerous complaints about dogs getting into garbage and chasing children that on bicycles. That is not the dogs that are tied or behind a fence. They are the dogs that are running loose on the streets. The question toi the council is how to enforce Ordinance #12? The other question that was posed toi the council is on Peddlers and Solicitation per Ordinance #14. The Marshal has had people to come in wanting to buy permits to sell something in the city and wanting to know how the city can deny them aj permit when the city allows the people selling furniture to sit in the parking lot of the church, Alderwoman Ford stated that it was talked about not tol long ago and that the city did not want the public in the city soliciting. Mayor Gallier stated that Ordinance #14 needs to be addressed in a workshop and try to get a amendment that will satisfy and help the city. Mayor Gallier on Ordinance #12, we need to address the dogs activity not their breed. Ifiti is untagged and does not. have proof of recent rabies shots then we need to enforçe it that way. The only problem is that we. have no place to store the animal that  LaRousse and seconded by Alderman Thomas.  read and Alderman Waller was adstain.  M/M/2/C  Alderman Holt and seconded by Alderman LaRousse.  Wildlife assist, and one Jefferson County assist.    is picked up. Also when a vicious dog is about to attack aj person the Mayor and the Marshai has the authority to kill that dog then contact the owner of the animal. Closed-Executive eso-Peronnel-Pursuant to Vernon's Annotated Civil Statues, Article 6252-17, Section 341 of the Texas Local Government Code Timberlake Franchise Agreement-Mr. Copeland was here to address the complaints the council has be getting against the cable company. The citizens are complaining about being charged for the outlets that the citizens themselves were putting in. The Mayor stated that they the council understand from other entities that you can get one line to your house and what you do with it from there is your the citizens business. Mr. Copeland stated that the. FCC has asked that all the cable companies to go with an meltdown. Timberlake has decided not to go with the meltdown. Timberlake will service what they put in your home, but will not service outlets that the citizens have put in. Alderwoman Ford asked that ifthel line was broken at a citizens home, does the repairman repair the line just to the çorner of the home or does the repairman have to go into the home. Mr. Copeland stated that ifthe resident is home they like to goi in and check and seei if the signal on the television is as it is suppose to be. Alderwoman Ford questioned if that included going into the attic. Mr. Copeland stated no that all they need to check is the picture on the television. Alderwoman Ford stated that when she personally have had problems and that was only twice and they were strictly external that was what the repairman did was, go: into the attic, Mr. Copeland stated that the repairman shouid not have done this and that the citizen does not have to leta a repairman into your home. Mr. Copeland asked ift the City would like to: regulate. The Mayor stated that ifthere was any need: for more discussion that it would be put on a Current. Budget-There are several things that are way over budget, Marshal's dept., telephone, office expenses due to purchase oft the patrol vehicle and office equip. because of the flood. The Mayor read the March financial report. Alderman Waller stated that we can purchase office furniture for City) Hall from government surplus. The Mayor' asked Mr. Heartfield since we were over budget in some areas because of the flood do we need to submit an amended budget. Mr. Heartfield stated that the counçil needs to do that. Alderman Holt stated that we need toj put on1 the: financial report the expected revenues from month to month. Thel Mayor stated that we need to put an amended Building Permits-There were two permits to present to the council. One from Greg Johnson location is 7550 Village Lane and the second one from Sandra Graham location is 13475 River Oaks Blvd. The motion was made to approve the permits by Alderwoman, Ford and seconded by Alderman Waller. Building and Grounds-Installing aj phone line for the Fax Machine-The motion was made to table thei item by Alderwoman Ford and seconded by. Alderman LaRousse. Roads and Drainage-Mr. Hearfield has made a modification the contract and the main thing to be pointed out is the Indemnification Clause which states that Smartt Environmental Services agrees to: fully defend, protect, indemnify and hold harmless The City of Bevil Oaks and its representative officers, agents, and employees from and against all damages, claims, losses, demands, suits, judgments, pre and post judgment interest and costs, including reasonable attorneys' fees and expenses arising out of or resulting from the work, performed under this Residential Garbage Collection  agenda and Mr. Copeland would be contacted.  budget on the next meeting.  M/M/2/C    Agreement, any such damage, claim, loss, demand, suit,, judgment, pre and post  judgment interest, costs or expenses:  1. 2.  attributable tol bodily injury, sickness, disease, or death or to injury to or de- struction of tangible property, including the loss of garbage collection services; caused in whole or inj part by any negligent act or omission of Smartt Environ- mental Services, any subcontractor, anyone directly or indirectly employed by anyone of them or anyone for whose acts any of them may be liable, regardless ofwhether or not The City of] Bevil Oaks may have. jointly caused or contributed to, by their own negligence, any such claim, demand, cause of Then the modification does cover the: insurance for Smartt Environmental Services. Ifthe council is in agreement with this contract and modification the city needs to get with Smartt and sign the agreement with witnesses. The Mayor got the councils WMI-Alderwoman Tew stated that she got all the information from the city clerk and tried to contact the general manager from WMI and they will not return the phone calis. Mayor Gallier suggested that Mr. Heartfield send a certified letter to the general Don Smith wanted a four way stop sign at Rolling Hills and Sweetgum. Alderman Thomas stated that the council agreed to put a stop sign there long before. That back then there was not enough materials to do both of the signs. The motion was madel by Alderman Thomas toj put up the stop sign at. Rolling Hills and Sweetgum and it was Also. Alderman Holt stated that the Bounds house needed to be boarded up. The Mayor stated that he and the Marshal will go and taik tol Mr. Bounds and tell him the situation and ask him to board up the home tol keep the children out of the home. Alderman Thomas stated that we need to see ifMr. Cokinos would do at least one more F.E.M.A. has turned down the 1362's and put the properties on the 404's. TheH.M.G. will be here on March 22, 1995 to be taken on ai tour of the properties. There was a committee formed: for River Oaks Blvd. which consist of Alderwoman Alderman Thomas questioned whether the. Judge's position was elected or appointed. The Mayor stated thati it was a appointed position. That whoever held thel Mayor's position also. holds the. Judge's position. Unless there is an ordinance put inj place Howard Bruce requested that the comments by citizens section be moved to the third item on the agenda sO that the citizens can comment on what is on the agenda and the  and  action, liability, cost, expense, damage or loss.  permission.  manager.  M/M/2/C  seconded by Alderwoman Ford.  garbage pick up.  Ford, Alderman Thomas, and Alderwoman Tew.  making the position an elected one.    council can hear the citizens views and comments about the items that are to be voted on. Also put it at the end. Mr. Bruce also requested that the council leave section #2 Howard Bruce also brought up Ordinance #101 on. Records Management to Alderwoman Ford. Alderwoman Ford stated that she did not know anything about the ordinance. The Mayor stated that wei the council could get the information needed: for  in Ordinance #14 when amending that ordinance.  Mr, Bruce. Adjourned 9:26 p.m.  HondyHaoar Randy Gallier, Mayor  Attest:  GtySecretary Treosurer Ptlclr    MINUTES OF A WORKSHOPISPECIAL MEETING OF  CITY COUNCIL MEMBERS OF THE CITY OF BEVIL OAKS APRIL 6, 1995  Mayor:  Randy Gallier Kathie Tew (absent) James Carrico Call to order 7:00 p.m. Invocation' by John Holt  Alderperson: Becky Ford, Tommy LaRousse, John Holt, Karrel Waller, Rick Thomas (late 30 min.),  Marshal:  M/M/2/C  Accounts Payable-To be paid as read. The motion was made by Alderman Holt and seconded by Alderwoman Ford. There was a discussion on the Office. Depot bill, Alderman Holt questioned why it was so much. The city clerk explained that most ofit was a phone for the marshal's office and that the city has not been credited for the other phone as of yet. The mayor also explained that this bill was: for setting up: for the court system. There was a discussion on the bill that Mr. Heartfield submitted to the city. Alderman Holt stated that he would like to see ifthat Mr. Heartfield would show us a statement with the same items on it at the retainer rate. That way the city could see what the difference would be. The mayor agreed that he would get with Mr. Hearfield and discussed the: matter. There was also a discussion on the mileage for the city clerk Order of Election-The ordinance calling for the election. The election judge shali be Shirley Collins and the alternate, judge will bei Maybel Matthews. The city willl be voting by paper ballots. Absentee voting will begin April 17th, 1995 and early voting will cease on May 2nd, 1995 and willl be held at the V.C. Hall Memorial Civic Center. The ordinance needs tol be modified and put the dates in for early voting. The election clerks will by Ann Amy and Helen Chesser. Alderman Holt made the motion to call for the election for May 6th, 1995 and Alderman Ford seconded the motion. Stop Signs/Yield Signs-The marshal needs to make his rounds in the city and make note of all stop signs and yield signs that need to be replaced. There was a citizen that requested that stop signs be put at all Wayside intersections. The city needs to make sure that there are enough materiais to do the job with. Alderman Waller stated that there was plenty of signs in the storage building. Thel Mayor stated that thel Marshal needs to get a map and highlight the area where the signs are needed. Variance-The variance that was passed on the 17th of. January 1995 is going to expire on April 16th, 1995 and needs tol be extended. There are still a number of the citizens still in the trailers and still need the variance to stay in place. It can be extended up to 180 days if needed. Thel Mayor stated that the variançe needs tol be extended to. July 16th, 1995. Alderman LaRousse made the motion to extend the variance and. Alderman  and for the mayor.  M/M/2/C  M/M/2/C  Holt seconded the motion.    Ordinances-Ordinance #12 which is conçerning dogs. The city needs to clarify what vicious means. Alderman Ford questioned about section "D" of the ordinance. The dogs does not need to chase orj jump at the citizens that are walking down the road. The Mayor stated that the counçil needs to split up the ordinances that need to be worked on. The Mayor stated that the city needs to write an amendment to ordinance #121 to include a dog that appears tol be threating to aj person that may be waiking or riding their bike down the road. The wording of the ordinance needs tol be spelled out better where the Marshal can go to the owner and warn them about their dog or have them put the dog up. The: fine on ordinance #12 needs to be adjusted. Also need to put a time frame in the ordinance. The dogs need tol have a collar with a visible tag on the collar. Alderwoman Ford question if the city could haveal leash law stating that the dog has to be on a leash or kept in the owners yard or the owner will be: fined? Thel Mayor stated that city may need tol have a public hearing on the leash law. Ordinance #14 concerning solicitors and peddlers needs to be amended and have a penalty clause put into the ordinance. Ordinance #77 concerning. junked cars needs to be modified. There are some things in this ordinance that needs tol be clarified. Ordinance #I01 concerning records management-The position was an appointed position and the person that was appointed resigned and no one was appointed again for that position. The Mayor stated that there is al lot involved in records management and that it is very costly. Alderwoman Ford stated that this program helps with disaster reçovery which the city does not have now. All important documents need tol be filmed and stored out oft the city at a safe and secure place. Alderwoman Ford stated that Mr. Heartfield offiçe could be our off sight storage. There willl be two people to work on: an ordinance. Ordinance #12 will have. Alderman Holt and. Alderwoman Ford working on it. Ordinance #14 will have. Alderman Thomas working oni it. Ordinance #77 will have. Alderwoman Tew and Alderman Waller working on it. Also section six needs to be changed. Ordinance #101 will have three people working on it. That will be Alderwoman Ford, Alderman There was a discussion on thel budget. The Mayor stated that the reason that the budget is SO out of line is because of the purchase of the Marshal's vehicle. The mayor also stated that once the attorney's fees is paid that the city will be over budget in that area Boulevard Cleanup-Alderwoman Ford has taiked to some of the of the people concerning the pipelines and there would be some representatives there when we work on1 the blvd. There cannot be any bull dozers on the blvd. H.M.G.-The Mayor went to Liberty and itl looks that the city will be denied any help in buying out the homes that want tol be bought out on the bayou. There is not a final word The Mayor asked the council if Kit the city clerk could go to the Municipal Court School on the 28th April 1995. Also there isas school in June: from the 20th thru 23rd 1995 for court cierk school. There is no charge for either school. There is no charge for the room on the school in. June. Alderman Holt questioned what the school was for. The council needs to vote on iti in the meeting for April 18th, 1995.  LaRousse, and citizen Howard Bruçe.  as well.  yet, but it does not look very good.    Adjourn 8:33 p.m.  Clenly aclin Randy Galliet, Mayor  k Molw Eity-Seeretary" Treosurer    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS APRIL 18, 1995  Mayor:  Randy Gallier  Alderperson: Rick Thomas (absent), Becky Ford (absent), Kathie Tew, John Holt, Tommy LaRousse,  Karrel Waller (10 min. late) James Carrico Call to order 7:00 p.m. Invocation by John Holt  Marshal:  Comments by Citizens and Council Members-Brad Jorgensen questioned if there was any word on the 404 program. The Mayor stated that it would be at least the middle of Sherry Adams questioned what the 404 program was and thel Mayor explained what it Approval of Minutes-Alderman Holt made the motion to approve the minutes for March 21, 1995 and April 6, 1995 as written and. Alderman LaRousse seconded the: motion. Accounts Payable- Thel Mayor read the list of accounts to be paid. Alderwoman Tew made the: motion toj pay the accounts as read and Alderman Holt seconded the motion. Marshal's Report- Thel Marshal had twenty-four calls total. Six of them being domestic. Three oft the six were children being pick-up. Two ofthe six were children being dropped off. One of the six was boyfriend and girifriend stopped on the side oft the road arguing. The Marshal had three calls for storm generated refuse on the side oft the road. There was one call for a four whecl drive cutting across the corner ofal lawn. There were three reports of strange vehicles in the neighborhood. Two checked out and the third unable to locate. There were: four speeding vehicles on Sweetgum. Two calls to unlock cars for the owners. There were two times that the Marshal had to dispatch the Fire Dept. when the phone lines were cut. There were a total of three citations written. Two for speeding and one for running a stop sign. There were ten Flashing Light warnings and six verbai warnings. Thc Marshal also reported that he is now ai resident of Bevil Oaks at 13340 Wayside Drive and listed his telephone number to be 753-2329. The Marshal also presented to the council a daily activity report form and weckly Expenscs for the Court Clerk Training-Alderman Holt made the motion: for the city to provide the: funding for the Court Clerk to go to school in Austin on April 28, 1995 and  May before the city would hear anything on that program.  was.  M/M/2/C M/M/2/C  activity report form that will be turned into thel Mayor.  June 20-23, 1995. Alderman LaRousse seconded the motion.    Consideration and/or action of the Amended 1994-1995 Budget-The item was tabled do to1 thei fact that the city needs a ordinance to adopt the amended budget and the city Mary Martin-Jorgensen Budget-Mrs. Jorgensen had copied for the Texas Municipal League Page #32, and it is basically the statutory requirements from the Texas Uniform Budget Law. Mrs. Jorgensen stated that this basically covers all city budgets regardless how big or small a city is. Mrs. Jorgensen aiso had a formal complaint dated April 18, 19951 to the! Mayor, Council Members, and City Attorney of Bevil Oaks stating that according to the county clerk's office that there was no 1993-1994 or 1994-1995 City of Bevil Oaks Budget on file with the county. This is a statutory requirement oft the' Texas Uniform Budget Law, which governs every Texas city regardless of size. Also what date the notice published: in the local newspaper? Also the notice for public hearing for the adoption for the 1994-1995 city budget? This also a requirement for the' Texas Uniform Budget Law. Mrs. Jorgensen questioned if there could have been a mistake at the county clerk's office. Mayor Gallier stated that he did not know about the 1993-1994, but the city did make public notice in the three public places that we post our bulletins. Mrs.Jorgensen stated that she was speaking of #5 oft the statutory requirements, notice that the public hearing must be given in the newspaper of the general circulation oft the county not less than ten and not more than thirty days prior of the adoption oft the budget, Thel Mayor stated that at that time particular time in this city that the city hada attorney that took care of all the city's business including of notilications and ordinances, etc. The Mayor stated that the attorney was. no longer with us. The city is finding some things that were done haphazardly. Also it is very possible that the attorney did not forward a copy of the budget to the county clerk's office. Mrs. Jorgensen questioned whether or not that this attorney also handled all publications. The Mayor stated that yes this attorney did. The Mayor stated that it was aj practice that the council had bestowed on the attorney for years. The Mayor stated that there was no reason that the county clerk's office could not get a copy of the current budget nor a copy oft the 1993-1994 budget to meet the requirements with no problem. Thc Mayor stated that the notice in the newspaper, he did not know whether that was posted or not. The city did post notice of public hearings in the three public places that are: required. The council did discuss and made some changes and passed the budget. As far as the city was conçerned it had done everything that it was suppose to by the law. Consideration and/or action on Bids for Remodeling City Hall and the Civic Center- Item was tabled. The Mayor stated that the city needs three bids. Building Permits-The city had two permits that was presented to the council. One being from Van Vanover 7515 Riverbend Dr.. Mr. Vanover has already constructeda building to be used for his family tol live in when iti is flooding. The next one is for Bobby R. Pipcs 7020 Riverbend Dr.. Mr. Pipes built a house on eight foot pylons. The purpose is SO that his house won't: flood next time. Alderman Holt made the motion to accept. Bobby R. Pipes and to table Van Vanover until the city gets a copy of his deed  attorney was not able to do it on such short notice.  M/M/2/C  restrictions. Alderman Waller seconded the motion. Building and Grounds-There were: no items.  Roads and Drainage-The Mayor stated that the city still has some work to do. The city did scnd a work request for the county to fix the potholes. The city is having requests    come in to clean out the ditches. The Mayor asked the citizens or their neighbors would like to get thei front of their property cleaned up and: fixed please pick up a work request at city hall SO this can be done. Sherry. Adams questioned about thel Boulevard. The Mayor stated that the city has a committee being Alderwoman Tew, Alderwoman Ford, Alderman Thomas. The city did get conformation from the pipe line companies of how far down their lines are and what kind of equipment the city can use on the Boulevard. The pipe line companies also requested that they have representative of their company on sight when the clean up was taking place with the equipment that the city was going to use. All that needs to be done is that. Alderman Thomas needs to get with the marshal and schedule a time $O1 the marshal can get a work release crew out here to help us out. The Mayor stated that he was going to push to have this done before summer, There was a question of whether or not it was up to the companies to. keep the boulevard cleaned up and mowed. The Mayor stated that it has always been the individuals that have kept it mowed, but we would look: into that matter. There wasa question about the potholes and what about repaving the roads. The Mayor stated that last year we did repave Saddelwood to see how well it wouid hold up. The road held up well during and after the flood. That street was be used as a model street. The. Mayor stated that the city cannot afford to repave all the roads and that he was looking into maybe grant programs to help the city out with this problem. Thel Mayor stated that F.E.M.A would not pay for our streets due toi the flood. F.E.M.A. stated that they were substandard roads before flood. The question was posed toi the council is whether the county got funds to repair the roads ini the county and if he did why have the City of Bevil Oaks roads have not been repaired, Thel Mayor stated that he did not know ift the county did or did not get any funds, but he could question Mr. Cokinos about the matter. Alderman! LaRousse questioned about the mess that Don Belt Construction had left in our city. The Mayor did talk to Mr. Don Belt Sr. and he did not know everything that had happened in our city and stated that it would not happen again. The Mayor threaten to call Southwestern Bell and tell them what was happening. Mr. Belt asked thel Mayor not to do that, he. Mr. Belt would take care the situation. Mr. Quintin Tindel stated that the previous marshal was the one that was suppose to care of the security system at the church. He stated that last week his home go! five telephone calls concerning the security at the church. Thel Mayor stated that he did not know about the churches security system and thej problem would be taken care by  Marshal Carrico. Adjourn 8:01 p.m.  Camly Hani Randy Galliér, Mayor  Attest: BeckyF  hhtk    MINUTES OF A WORKSHOPISPECIAL MEETING OF  CITY COUNCIL MEMBERS CITY OF BEVIL OAKS MAY 4, 1995  Mayor:  Randy Gallier Thomas James Carrico  Alderperson: Becky Ford, John Holt, Tommy LaRousse, Karrel Waller, Kathie Tew (absent), Rick  Marshal:  City Attorney: Thad Heartfield  Call to Order 7:05 p.m. Invocation by Randy Gallier.  M/M/2  Accounts Payable- The Mayor read the accounts payable and asked for a motion to pay the accounts as read. Alderman Thomas made the motion to pay the accounts as read and Alderman Waller seconded the motion. Alderman Hoit and Alderman LaRousse Discussion on amending the Ordimances-Ordinance #12 which deals with vicious dogs. Alderwoman Ford stated that she call the City ofLumberton and got a copy oft their Ordinance. There needs tol be a definition of muisance in the ordinance. The Ordinance needs to have a clause on inhumane treatment. Alderwoman Ford checked with the veterinarian in Sour Lake and he does board dogs for a fee. They keep the animais for three days. The veterinarian fills out papers on every animal and sends it to the city council with the amount of the fee. There is also ai fee of $10.00 plus al boarding fee charged to the owner when they pick up their animal. They must present prooft that the animal has current vaccination and they do not have and do not want the vet to doit then they have to go post al bond at city hall prior toj picking up the animal and then go get the animal vaccinated then bring the proof back to city hall and then they will get their bond money back. The only problem is the city is responsible for the burial of the animals that the vet has to put to sleep. The vet also suggested that the city require a license to help with any expenses that the city would incur. Alderman Ford stated that the ordinance is for all animals. She also stated that there may need tol be a clause in the ordinance prohibiting the housing of any livestock within two hundred feet ofa residence. Alderman Hoit stated that section one is for definition only. It: also states what happens if the owner will not vaccinate the animal and what happens ift there is an accident. Alderman LaRousse asked about the residents that do not have the extral large lot, would there be a grandfather clause in the ordinance. Alderwoman stated that as long it was not being a nuisance to their neighbors then there will not be a problem. it goes back to what is a nuisance. The Mayor stated that we could incorporate the Ordinance to fit the City of Bevil Oaks. Alderman Holt stated that this Ordinance is very easy to read and the Marshal could interpret how the Ordinance could be enforced. He also stated that there is a section on what avenues the. Judge has when the residents  voted no.  to not comply with the Ordinance what can be done.    Ordinance #14-Alderman Thomas stated that the only thing that this Ordinance needs is aj penalty clause. Alderman Thomas also stated that the fine may need to be $200.00. The Mayor asked Alderman Thomas to have something to present to the council at the next workshop soi it could be typed up. Alderman LaRousse stated that there needs to be  a definition of what a solicitor/peddleri is. Ordinance #77-Tabled.  Thad Heartfield stated that on Ordinance #12 you do not need to attack al breed. Ordinance #14 State Law breaks it down to three classes of peddiers, solicitors, and hawkers. Junk Cars Research on taking junk cars out of the city.  Adjourn 7:40 p.m.  Gandydli Randy Gallier/Mayor  Attest:  Secretary  bhikk    MINUTES OF A SPECIAL MEETING OF] CITY COUNCIL MEMBERS CITY OF BEVIL OAKS MAY 9, 1995  Mayor:  Randy Gallier Thomas (absent). James Carrico  Alderperson: Becky Ford, Kathie Tew, John Hoit, Karrel Waller, Tommy LaRousse (absent), Rick  Marshal:  City. Attorney: Thad Heartfield  Call to Order 7:00p p.m. Invocation by John Holt.  M/M/2/C  Consideration of Canvassing the Votes of the City of Bevil Oaks General Election of May 6, 1995. Thel Mayor read the Ordinance to canvass the votes. Alderwoman Ford introduces a resolution to invoke the ordinance into the City of Bevil Oaks records. Alderwoman Tew seconded the motion. The vote carried. The Mayor read the Consideration of Approval of Resolution to Adopt an Amended Budget as necessitate Consideration and/or action of Amended Budget. The item was tabled.  resolution.  of"grave public necessity". The item was tabled.  Adjourn 7:06 p.m.  Bandy adln Randy Galligt, Mayor  Attest:  Becky Ford, Secretary behhod fity    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS MAY 16, 1995  Mayor:  Randy Gallier Rick' Thomas (absent) James Carrico  Alderperson: Becky. Ford, Kathie Tew, Tommy LaRousse, Karrel Waller, John Holt,  Marshal:  City Attorney: Thad Heartfield  Call to Order 7:05 p.m. Invocation by Becky Ford seconded the motion.  M/M/2/C M/M/2/C  Approval of Minutes- Alderman LaRousse made the motion to approve the Minutes of April 18, 1995, May 4, 1995, and May 9, 1995 as written and Alderman Waller Consider al Resolution-A payment of routine bills since last Regular Meeting and not expressly authorized or denied elsewhere on the agenda. The Council needs a list oft the routine bills. The motion was made by Alderwoman Tew made the motion to pay the Marshal's Report-Marshal Carrico reported that he had twenty-five calls total. Seven of the calls were to assist other agencies. Seven animal calls. There were two homes that needed to be checked on because the residents were on vacation. Three were for burglar alarms. Two were domestic disturbances. Two calls were ex-husband and ex-wife. One call was: for littering. There were two calls fors suspicious vehicles in the neighborhood. There was one call for a harassing phone call. There were fourteen (14) citations written. Eiglteen warnings were given. Thel Marshal also reported on the condition of River Bend Road and condition of] Drainage Ditches on Inwood and Thousand Oaks. The. Marshal also turned in his Traffic Control Device Survey. Smart Environmentai Services-Kathie Smartt came before the council to get a report on how their service was doing. The council had no complaints too report. As far as Comments by Citizens and Council Members-John Holt questioned whether the city was going to get the $29,000,00: from GSU: for franchise fees. The Mayor stated that yes the city should geti it. Mary Martin-Jorgensen read the letter from Mayor Gallier responding to her formal complaint in the regular meeting on April 18, 1995. It: stated that thel budget hearings had been published the Beaumont Enterprise as it should have been, The budgets for 1993-1994 and 1994-1995 were filed with the county clerks office on May 9. 1995. Betty Mosley stated that the comments section of the: agenda needs tol be last on the: agenda. Mayor elect Don Smith requested that Mayor Gallier put  bills and. Alderman LaRousse seconded the: motion.  they were concerned everything was going very well.  Amending the Budget ahead of the Oath ofOffice.    M/M/2  Consideration of Approval of Resolution to adopt an. Amended Budget as necessitate of "grave public necessity"-Building and Grounds needs be considered for the next fiscal year. Alderman Holt stated that he was concerned that the Municipal Court would not bring in the $6,000.001 that is listed on the Budget. Mayor Gallier stated the City won the Class Action Suit against Southwestern Bell and he did not know exactly when the city would receive this money. Alderman LaRousse stated that there needs to bea Budget Item for the. Judge's Office of $500.00 and the council needs ai itemized list of what the. Judge's Office spends and what it receives. Alderwoman Ford stated even though that everything comes out and goes into the general fund that the Judge's office needs a separate accounting of everything. Alderwoman Ford stated that on. Building and Grounds that it could be cut back some to allow for the Audit. The Council dropped the Building and Grounds from $10,000.00 to $5,000.00. The Council added separate item: for a Audit of $3,000.00. The council needs to possibly consider the retainer for Thad! Heartfield. Mayor Gallier read the amount of the bills that the city has gotten from) Heartfield and McGinnis. The council decided to leave the amount of $4,000.00 for the City Attorney the same. There is still a difference in the expected revenues and thel balance sheet. The council decided toj put the excess under miscellaneous. The motion was made by Alderwoman Tew to. Amend the Budget as proposed and Alderwoman Ford seconded the motion. Alderman LaRousse Voted no. Consideration of administering the "Oath ofOffice" to the newly elected members of the Board of Alderman-Alderwoman Ford administered the Oath ofOffice tol Mayor Elect Don Smith and Alderwoman Elect Mary Martin-Jorgensen. Mayor Don Smith took  office at this time.  Consideration of and/or action of Appointment of Ward I-Tabled  M/M/2/C  Consideration of and/or action of the Ordinance of Appointing a Judge-The Mayor Smith resigned the position of Judge. The Mayor read the ordinance of appointing: a Judge and Thad Heartfield stated that there needs to be a section in the ordinance were the! Mayor resigns the position of the. Judge. Alderwoman Tew made the motion toj pass the ordinance of appointing a Judge and Alderman Waller seconded the motion. Consideration of and/or action of appointing a Judge-The Mayor requested the appointment of Randy Gallier. Alderwoman Tew made the motion to accept the appointment of Randy Gallier for. Judge and Alderman Waller seconded the motion, Consideration of and/or action on a retainer for the City Attorney Thad Heartfield-Thad Heartfield requested that this be discussed at al later date. Alderman LaRousse made the motion to table this item and Alderwoman Ford seconded the motion. Consideration of and/or action of the Ordinance for Southwestern Bell-The City Attorney Mr. Heartfield stated that he recommended that the city take the settlement that Southwestern Bell offered. Mayor Don Smith read the Ordinance to the Council. The motion was: made by Alderman LaRousse that the city accept the settlement and Building Permits-Darrel and Karla Pipes at 7040 Riverbend was tabled, due no deed restrictions. Thomas Lyons at Riverbend was tabled, due to elevation certificate and current survey. Forrest Foster at 13252 Wayside was tabled, due to that it was already  Alderwoman Jorgensen abstained.  M/M/2/C  Alderwoman Jorgensen abstained.  M/M/2/C  Alderwoman Ford seconded the motion.  M/M/2/C    built without aj permit. Michelle Dickerson at 13350 Hwy. 105 Space 22 Vautrot's Trailer Park was approved. The motion was made to by Alderman LaRousse to approve Michelle Dickerson's permit and table the rest until the city has all the information that Building and Grounds-The council discussed the bids on mowing around the city hall. The Mayor stated that the council needs to discuss the mowing of city hall ina workshop meeting. The council will: also discuss the remodeling of city hall in a Roads and Drainage-The! Marshal reported that North River Bend is in bad shape with all the dump trucks running on it. The Marshal also questioned about the drainage ditches who is suppose to clean them out. The council responded that Drainage District Thad Heartfield requested that the council go: ahead and vote on the officers of the council. Mr. Heartfield stated that it really needed to be done since that council already had one vacant spot. The council decided to go ahead vote on the officers. The motion was made by Alderman LaRousse to appoint Alderwoman Kathie Tew treasurer and Alderwoman Jorgensen seconded the motion. The motion was made to appoint Alderwoman Becky Ford as Mayor Pro-Tem by Alderman LaRousse and seconded by Alderman Waller. The motion was madel by Alderman LaRousse to appoint Alderwoman Jorgensen as Secretary and seconded by Alderman Waller. Alderwoman Jorgensen declined. The motion was made by Alderwoman Becky Ford to appoint Alderman LaRousse as Secretary andi it was seconded by Alderwoman Tew.,  itneeds. Alderman Waller seconded the motion.  workshop meeting.  Six is suppose to take care of the drainage ditches.  M/M/2/C  Adjourn 9:16p p.m.  Don Smith, Mayor  abL  Attest:  Bua Tommy LaRousse, City Secretary    MINUTES OF A WORKSHOP/SPECIAL MEETING OF  CITY COUNCIL MEMBERS CITY OF BEVIL OAKS JUNE 1, 1995  Mayor:  Don Smith (absent) Karrel Waller (absent) James Carrico  Alderperson: Becky Ford, Tommy LaRousse, Kathie Tew, Mary Martin-Jorgensen,  Marshal;  City Attorney: Thad Heartfield  Call to Order 7:08 p.m. Invocation by Becky Ford  M/M/2/C  Consideration ofal Resolution on Accounts Payable-The motion was made by Alderman LaRousse to pay the accounts payable and Alderwoman Tew seconded the motion. The Council would like al list oft the routine bills. Also the City Clerk needs toj pick up thei fuel tickets from Bevil Oaks Grocery before the council meeting and present Other Business-Including Clerk and Marshal's salary tol be adjusted in Lieu of Insurance as originally quoted. Mayor Pro-Tem stated that at the time the Marshal was hired that the city would give him insurance inl lieu of $200.00: ift the city could get thei insurance. then the city hired a city clerk and that was the same arrangement that was made by Mayor Gallier. Mayor Pro-Tem stated that the City had gotten bids and there was not any way the City could provide the insurance. It would cost the City $1,000.00 per month per bidi from TML with just two employees. The $1,000.00 per month included dependents. Just for the employees was $242. 10 per employee. The $200.00 is the cheapest thing to do. The business is six months old and it needs to be done. Itisin the budget to do this and the city has just not paid it. The Mayor Pro-Tem stated that this was discussed in two closed sessions and the Mayor and Mayor Pro-Tem had the City Attorney open the closed sessions and see exactly what was discussed. It was promised twice, once when they where hired and also ini the closed session in March. The Council took a vote toj pay the arrears and pay the $200. 00a month from now on, Alderman LaRousse made the motion and Alderman Tew seconded the motion. Consideration and/or action creating position of] Environmental Health/Code Enforcement Coordinator-The Council discussed the coordinators position and what would be their responsibilities. The motion was made to table until August by Aldermari Larousse and seconded by Alderwoman Jorgensen. Discussion on. Amending Ordinances-Ordinance #12-The animal ordinance covers domesticated animals. Alderman Larousse stated that there needs tol be a grandfather clause inserted in the ordinance. The Council wanted also add a clause on the treatment ofanimais. Thel Marshal is going to check and see ift the humane society will take the animals that are picked up. The veterinarian will keep the animal for only three days.  them to the council along with the check toj pay this bill.  M/M/2/C    The animal will not be: release without it being vaccinated or the citizen can go post a bond and take the animal to get vaccinated and then show proof that this has been done and then they will get their bond money back. The Mayor Pro-Tem read in the ordinance what a nuisance was and that there had to be two signed complaints by two different households to warrant the animal in being a nuisance. The council discussed adding a clause of no farm animals within a 200 yard radius ofa resident. The council also discussed a $2.00 liçense fee to off set the boarding at the veterinarian. The council wants this ordinançe tol be voted on in the. June 21, 1995 meeting. The City needs to check intol having rabies clinic twice aj year. Ordinance #77-The council decided to1 table the junk car ordinance. Ordinance #14-The only thing that needs to be added to this ordinance is a penalty clause and exclude residents and local organizations. Building Permits-Mr. Odem, the Hickory Chip needs the deed restrictions. Catherine A. Davis Bevil Oaks' Trailer Park Space #14 was approved. Gloria M. Powell Bevil Oaks Trailer Park Space #18A was approved. Genevieve Cionek Bevil Oaks Trailer Park Space #6 was approved. Thomas N. Lyons 7975 North River Bend Dr. was approved. Darrel and Karla Pipes 7040 River Bend: Dr. was approved. Forrest J. Foster and Pat Herod were tabled. The council stated that you need to have aj permit to build anything The Mayor in riding with the Marshal he needs tol have a reverse radar. Also the Marshal needs a cellular phone so he can be contacted when patrolling, The Mayor wants the council to think about what holidays to declare the office will be Adjourn-The motion was made to adjourn by Alderman Larousse and seconded  int the City of Bevil Oaks.  ciosed and post the hours of City Hall. Alderwoman Tew. 9:04 p.m.  Bhe  Attest:  Tommy LaRousse, City TLR    NOTICE OF A REGULAR MEETING  THE STATE OF TEXAS COUNTY OF JEFFERSON  NOTICE IS HEREBY GIVEN that the Board of Alderman of the City of Bevil Oaks, Texas will meet in a REGULAR MEETING on' THURSDAY, JUNE 22, 1995 at' 7:00 p.m. at the City Hall located at 7390 Sweetgum. Road, Bevil Oaks, Texas to consider the following matters for discussion and/or action:  1. 2. 3. 4. 5. 6. 7. 8. 9.  Call to Order Invocation Approval of] Minutes  Consideration ofal Resolution-A payment of routine bills since last Regular Meeting and  not expressly authorized or denied elsewhere on the: agenda. Consideration and/or action of' Thad Heartfield on retainer. Position of] Environmental Health/Code Enforcement Coordinator  Court Report-Randy Gallier  Supply for City Marshal Bids for Audit  10, Discussion of Ordinance for Southwestern Bell  11. Amending Ordinances 12. Building Permits 13. Building and Grounds 14. Roads and Drainage  15. Comments by Council Members and Citizens  16. Adjourn  Don Smith, Mayor  B  I, the undersigned authority, do hereby certify that the above NOTICE OF Al REGULAR MEETING oft the governing body of the City of] Bevil Oaks, Texas is true and correct copy of said NOTICE and that I posted at true and correct of said NOTICE in the following places.  1. 2. 3.  Bulletin Board at the Civic Center, 7390 Sweetgum Road, Bevil Oaks, Texas  V.C. Hall Bulletin Board Bevil Oaks Grocery Bulletin Board  Amunst  en lu  guR  Mgeting    These places being convenient and readily accessible to the general public at all times, and said NOTICE was posted on the 19th day of June 1995 before 7:00 p.m. and remaining so] posted continuously forat  least 721 hours preceding the scheduled time of said meeting.  Don Smith, Mayor  do    MINUTES OF A WORKSHOPSPECIAL MEETENG CITY COUNCIL MEMBERS OF THE CITY OF BEVIL OAKS JULY10, 1995  Mayor: Marshal:  Don Smith James Carrico  Alderperson: Becky Ford, Tommy LaRousse, Kaller Waller, Mary Martin-Jorgensen, Kathie Tew  City Attorney: Thad Heartfield  Call to Order 6:58 p.m. Invocation by John Holt  M/M/2/C  Consideration ofal Resolution-A payment of routine bills since last Regular Meeting and not expressly authorized or denied eisewhere on the agenda. The motion was made by Animal Ordinance- Mayor Smith stated that it has never been the intent of the council ora anybody in the community to get rid of any animals. There are some problems that have been addressed to the council. There are several people in the audience that have çoncerns. It was bought to the Mayors attention that the meeting on June 22, 1995 that the agenda stated Amending Ordinances. It should have stated Animal Ordinance. Since the Animal Ordinance was passed under Amending Ordinances iti is now mull and void. Thel Mayor stated that even though the Ordinance was passed it was never puti into effect. There is no enforcement date in the Ordinance. The reason why was that there were some things in the Ordinance that was not right and had to be corrected. There has been a committee of six citizens of the City created to help solve this Animal Ordinance. The six people are as follows Alderwoman Becky Ford, Alderman Karrel Waller, Kelby Bolts, Pam Barrington, Betty Mosely, John Holt. Kathie Bruce stated that she had taken the Ordinance and the highlighted areas are suggestions that she has come up with that may work. A citizen question the council to what the original intent was. Thel Mayor stated that the original intent was to solve problems with the strays. The Mayor stated that there have been some other problems odors that the animals in pens create. Linda White asked if there is a complaint does the City go to the citizen? Thel Mayor stated that yes we do. Patsy Bonin asked what are the guidelines in dealing with a complaint. Thel Mayor stated that the City is trying to put together some kind of guideline that the City can use to take care of the problems in the City. Tom Dooley stated that there are very few people in the City that do not take care of their animals. Helen Smith Stated that the citizens that do have dogs need to keep them under control sO they do not bother their neighbors. Dawn Gallier stated that there is aj problem with the dogs. The farm animals need tol be left alone. You do not see the farm animals running loose. Alderwoman Jorgensen asked the audience for anyone to raise their hands that contacted their alderman when they heard about the Bids for. Audit-The motion was made to advertise for and outside auditor by Alderman  Animal Ordinance. Only onc person raised their hand. LaRousse and seconded Alderwoman Ford.  M/M/2/C    M/M/2/C  Building Permits-Dr. James Gish had a Demolition Permit for 74101 Riverbend, Dr. James Gish also has al Building Permit for 7410 Riverbend, Brad Jorgensen hada Trailer Permit for Bevil Oaks Trailer Park, and Gerald Smith has al Building Permit for 7250 Sweetgum, The motion was made to approve the permits with the exception ofl Dr. James Gish Building Permit which needs the plans to go with the permit, by Alderman LaRousse and seconded by Alderwoman Ford. Alderwoman Jorgensen abstained. Building and Grounds-The city needs two more bids for the: flood insurance on the building. T.M.L. gave al bid for $1,700.00 with a deductible of $500.00. Thel Mayor stated he had al bid from' Tom Barras for $780.00 with a deductible $500.00. The city needs to go ahead and get this taken care so we can get our money from F.E.M.A. Roads and Drainage-Drainage District Six has been out in the City working on cleaning and mowing the ditches. The water department working putting in the city's new pipes. These department assured the Mayor that the mess would be cleaned up. The Mayor stated that the City has a chance to put in extra: firej plugs while everything is in such a The three worst roads in the City were. Alaskan, Chimney. Rock, and! Rolling Hills, not where the Mayor lives, but the other end. Thel Mayor stated that he and the county commissioner. Mr. Cokinos drove around the City and studied the streets. Lowery Place has requested that the speed limit which is 30 m.p.h. be dropped to 20 m.p.h.. This will be voted on: in the July 18, 1995 meeting, The council is looking into putting stop signs on Shipley and' Thousand Oaks, Shipley and Chimney Rock, Shipley and Wayside, and a stop sign at Blackgum and Sweetgum. This will be voted on int the. July 18, 1995 meeting.  mess. The fire plugs are al little over $700.00: aj piece.  Adjourn 8:15 p.m.  Don Smith,/Mayo  a  Attest:  Tommy LaRousse, City Secretary    MINUTES OF Al REGULAR MEETING OF CITY COUNCIL MEMBERS OF THE CITY OF BEVIL OAKS JULY1 18, 1995  Mayor:  Don Smith  Alderperson: Becky Ford, Tommy LaRousse, Kathie Tew, Karrel Waller, Mary Martin-Jorgensen  City Attorney: Thad Heartfield (absent)  Marshal:  James Carrico Call to Order 7:00p.m, Invocation by Jim Whitmeyer  M/M/2/C M/M/2/C M/M/2/C  Approval ofMimutes-Alderman LaRousse and Alderwoman Ford. Alderman Wallera Vote to Repeai Animal Ordimance-Aldernvoman Ford and Alderwoman Jorgensen Discussion and/or action in cashing CD #0904469311 toj pay bills for the rest ofthe Fiscal Year- Thel Mayor stated that he thought that the city should borrow $11,000.001 to cover the expenses of the city. Ken Barrington stated the council would be cutting it close on their money if they borrowed that amount. He suggested $12,000.00. The motion was made by Alderman LaRousse to borrow $12,000.00 against CD Consideration of al Resolution-A payment of routinel bills since last Workshop/Special Meeting and not expressly authorized or denied elsewhere on the agenda. Alderwoman Alderman Ward -Tabled-Alderwoman Jorgensen and Alderman LaRousse. Discussion and/or action on cellular phone for the Marshal and Mayor-The Mayor stated that the reason the city needed aj phone for the Marshal was SO that we could have some form of communication with thel Marshal other than having to page him and then he having to come all the way back to the office and then be sent back to where ne was.t to. answer a complaint. The Mayor aiso stated that the reason that he put himselfin there was that he worked long distant and it would be al long distant call every time he called. The suggestion was madei for the city to get a calling card for the Mayor. The council discussed the rates that Alderwoman Jorgensen and the rates that the Marshal presented - to the council on May 24, 1995, The motion was made by Alderwoman Tew to get phone for $70,00 or less and get the state rate to then get the phonei for thel Marshal. Seconded by Alderman LaRousse, Alderman Waller voted no. Discussion and/or action to send somebody to' Texas Municipal Clerks Certification Program-Legislative Update-The motion was made by Alderwoman Tew to send Alderwoman Jorgensen and pay for the seminar of $130,00 and seconded by Alderwoman Ford. Alderman' Walier and Alderwoman Jorgensen abstained.  abstained.  #0904469311 and seconded by Alderwoman Ford.  M/M/2/C M/M/2/C M/M/2/C  Ford and. Alderman LaRousse.  M/M/2/C    M/M/2/C M/M/2/C  Discussion and/or action on Reimbursement for Judge Gallier's expenses to the. Judge's school in Lubbock-Aldervoman Tew and seconded by Alderman Waller. Alderwoman Discussion and/or action on sending Judge Gallier to Texas Municipal Courts Education Center in Austin for Legislative Updates on August 7, 1995-Alderman Waller and seconded by Alderwoman Ford. Alderwoman Jorgensen and Alderman LaRousse voted Building Permits-Michael and Deborah Amy had aj permit for 7745 Riverbend, Clyde Elliott had aj permit for 13455 Alaskan, Walter and Patrica Quededeaux had aj permit for 13500 Hwy. 105 Space #8 Bevil Oaks Trailer Park and' Theodore Cone had: a demolition permit for 7320 Riverbend. Alderwoman Ford made the motion to Building and Grounds-The Mayor stated that he had two bids for the building. They are T.M.L. for $1,772.00 and' Tom Barras with Farmers Insurance for $780.00. The motion was made by Alderwoman Ford to purchase insurançe for no more than $780,00 and Roads and Drainage-Stop Signs-Sweetgum and Blackgum, Shipely and Wayside, Shipely and Chimney Rock, Shipely and' Thousand Oaks, and Riverbend and Wayside weret tabled. The motion was made by Alderman LaRousse to change the speed limit from 30 m.p.h. to 20 m.p.h. in Lowery Place and seconded by Alderwoman Ford,  Jorgensen and Alderman LaRousse voted no.  no.  M/M/2/C  approve the permits and seconded by Alderwoman Tew.  M/M/2/C  seconded by Alderwoman Tew.  M/M/2/C  Adjourned 9:23 p.m,  Don Smith, Mayor  &  Attest:  Tonny hR Tommy LaRouske, City Sccrclary    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS AUGUST 15, 1995  Mayor:  Don Smith  Alderperson: Becky Ford, Tommy LaRousse, Kathie Tew, Karrel Waller, Mary Martin-Jorgensen,  Alderman WardIvacant James Carrico  Marshal:  City Attorney: Thad Heartfield  Call to Order 7:11p.m, Invocation by John Holt Roll Call Marshal Carrico absent  M/M/2/C M/M2/C M/M/2/C  Approvai of Minutes-Alderman LaRousse and seconded by Alderman Waller Consideration of and or action of Appointment of Ward I-The motion was made by Alderman LaRousse to appoint Mrs. Neichoy to ward Tand seconded by Alderman Building Permits-Theodore Cone, 7320 Riverbend, Thomas K, Barry, 13350 Hwy 105 Space #3, B. Ched Engelhardt 13280 River Oaks Blvd., David L. Britt, 13350 Hwy 105 Space #11 motion made by Alderwoman Ford to approve and seconded by Alderman Building and Grounds-The Mayor stated that the city could not get anymore bids for the Flood Insurance on thel building. Therefore the city was accepting the bid from Tom Roads and Draimage-Consideration of and/or action of placing four-way stop signs at Sweetgum @ Blackgum The motion was made by Alderwoman Ford to leave as is and seconded by Alderman Waller. Shipley @ Wayside-The motion was made by Alderwoman Neichoy toj put up four-way stop sign and seçonded by Alderman LaRousse. Alderman Waller voted no. Shipley @ Chimney Rock-The motion was made by Alderman Waller to leave as is and seconded by Alderwoman Tew. Alderwoman Neichoy voted no. Shipely @ Thousand Oaks-The motion was by Alderwoman Tew to leave: as is and seconded by Alderwoman Ford. Riverbend @ Consideration of and/or action on replacing of crushed culvert at 7375 Sweetgum- Radio Frequency for Marshal-Alderman Waller stated that the Marshal had written a letter to thel Fire Department per Chief Mike Holland to request the use ofthe Fire  Waller, Mrs. Neichoy accepted the appoint.  LaRousse.  M/M/2/C M/M/2/C  Barras of $780.00 for the first years premium,  Wayside-Tabled. Tabled    Department Frequency to be able to assist thel Fire Department when it is needed. Alderman Waller said that there needs to be a letter from the city requesting this. The Mayor stated that the city attorney Mr. Hearfield wouid compose the letter. Jerry Hatton-Discussion of matter concerning services rendered of GSU Rate Case 1993- The motion was made by Alderman) LaRousse to pay Mr. Hatton and seconded by  M/M/2/C  Alderwoman Ford. Court Report-Tabled  Comments by Council Members and Citizens-Dixon Conn questioned ifthere was any kind of schedule tot the council meetings. The Mayor stated that yes there was a schedule and the Workshop was thei first' Tuesday of the month at 7:00 p.m. and the regular meeting was the third' Tuesday oft the month at' 7:00p.m.. The Mayor also stated that the workshopi is only ifthe city needs to have one. Howard Bruce stated first that the city needs the stop sign for thel kids. Mr. Bruce stated that the council needs to check prior minutes sO that the council will not be voting on things that have already been voted oni ini the past. John Gundolph questioned what was going on with the Livestock Ord.. The Mayor stated that since he formed the committee that he has had only brief contact with them and he cannot say anything about what the committee has done or not done, Ken Barrington questioned the council ift they were going toj put out a newsletter. Thel Mayor stated that the council will be getting a newsletter out by September. Alderman Waller stated that the city needs a recoil the city's generator, John Gundolph questioned if the city would bring in dumpsters to do ai fall clean-up in the city. The Mayor stated that he has already talked to Smartt Environmental Service about that and it would cost the city $376.001 for a twenty yard dumpster. Alderman Waller stated that the city needs a Civil Defense Radio. The Mayor stated that he did not know where the city would get the money, but to put on the agenda for the next workshop. Alderwoman Tew questioned the city attorney Mr, Heartfield about WMI. Mr, Heartfield stated that he is waiting on the further documentation that he has Adjourn-8:20; p.m, Alderman' LaRousse and Alderwoman Ford  requested from WMI.  Don Smith, Mayor hlo  Attest:  Tommy LaRoussc, Cily Sccrctary    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS AUGUST 21, 1995  Mayor: Marshal:  Don Smith James Carrico Call to Order 7:03 p.m. Invocation Don Smith  Alderperson: Becky Ford, Tommy LaRousse, Mary Martin-Jorgensen,  Roll Call Alderwoman Kathie Tew and Alderwoman Kay Neichoy absent. 1995-1996 Budget-The budget was discussed at great length. The city has $89,006.00i in liabilities and $53,078.00 in revenues. The council could not come up with a solution at this time tol bring the budget in line and it was tabled until the workshop/special meeting  on September 5, 1995, Adjourn 9:00 p.m,  Dob  Don Smith, Mayor  Attest:  Tommy LaRoussc, Cily Sccrctary    CITY OF BEVIL OAKS MUNICIPAL COURT 7390SWEETGUM ROAD BEAUMONI, TEXAS 77713 TELEPHONE: (409)753-1475 FAX: (409)753-1475  RANDY GALLIER JUDGE  KATHRYN FEA COURTCLERK  MONTHLY REPORT  REPORT PERIOD: 7/18/95 thru 8/15/95 TOTAL REVENUES COLLECTED COURT COST COLLECTED COURT COST PAID TOTHE STATE  $179.00 $74.00 $954.67 $150.00 $50.42  NET REVENUES DEPOSITED INTO GENERAL FUNDS  MONTHLY EXPENSES  YEAR TO DATE TOTALS COURT COST COLLECTED COURT COST PAID TO STATE NET REVENUES COLLECTED  $1,744.00 $1,359.67 $2,812.50 $3,588.50 $4,182.50 $311.08  NET REVENUES DEPOSITED INTO GENERAL FUNDS  TOTAL REVENUES COLLECTED MONTHLY EXPENSES    D 1 1ui  IFIB 09/05/95 NAME CITY OF BEVIL OAKS MAILING CITY OF BEVIL DAKS 7390 SWEETGUM BEAUMONT TX  *** CIF SYSTEM BALANCE INQUIRY ***  16:44133  CIF NO 0201463112  77713  PAGE 1  AP ACCOUNT NUMBER----- -APY : RATE : MATURITY -----BALANCE--- TY ST H  IC 050 8310300079-00 IM 000 0110026960 IM 000 4161000601 $T 000 00000903443912 ST 000 00000703905712 ST 000 00000904469311 ST 000 00001161002280 ST 000 00001161009392 TOTAL DEP= ENTER NEXT TRANSACTIONAEEHE)  6.670 12/03/95  12:000.00 31277.38 CK P1547,49 MF 28:450,95 CD Y 0.00 cn Y 22:070.90 CD Y 0.00 CD 20:867,10 CD Y  3.00 2.960 5.65 5,530 12/81/1995 4.05 3.990 03/20/1995 4.75 4.670 12/03/1995 1 3.75 3.700 03/17/1995 5.65 5.530 12/22/1995 TOTAL LOANE  77,213.82  12,000.00  PFi-FWI PF3-IFIA PF5-TOP PF6-IFM2 PF7-NXT MSG PF8-PRV MSG PAB-RETN SRCH  09/05/95 36:47:47 UP DATA PRINT HOST  V 10% CBE 2    MINUTES OF A WORKSHOPSPECIAL MEETING OF  CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS SEPTEMBER: 5, 1995  Mayor: Marshal:  Don Smith James Carriço Call to order 7:00p.m, Invocation by Don Smith  Alderperson: Becky Ford, Tommy LaRousse, Karrel Waller, Kay Neichoy  Roll Call Alderwoman Kathie Tew and Alderwoman Mary Martin_ Jorgensen absent.  Court report by Randy Gallier Building Permits-none  1995-1996 Budget tabled until later in the meeting.  Building and Grounds-Mayor stated that we are still waiting on the money from DPS. The city is going to try to get Citgo to get al backhoe to move sand that was left over from thei flood. SW Bell Telephone is to fix the rutsi in the ditches that they left. Roads and Draimage-Consideration and/or action on repairing the road in Lowery Place-  The road is on the list for the county to fix. Norman Lowry stated that the road needs to be resurfaced. Mayor Smith stated that the road willl be resurfaced, but the City of Bevil Oaks has to pay for Consideration and/or action on: a Fire Hydrant for Lowery Place- B.O.M.U.D. has plans of running a water line toLowery Place for aF Fire Hydrant. The Mayor stated that the city wanted toi install several more Fire Hydrants through out the city, but did not know where we would get the money for them, Thel Fire Hydrants are Consideration and or action on replacing a crushed culvert at 7375 sweetgum-The motion was made to replace the culvert by Alderwoman Ford and seconded by Alderman LaRousse.  the materials.  $700.00aj piece.  M/M/2/C    1995-1996 Budget The budget was discussed at great length and it was tabled until the Workshop/Special Meeting on September 11, 1995 at 7:00 p.m, The publiç hearing was  scheduled for September 26, 1995. Adjoined at 9:27 p.m,  Don Smith, Mayor  Qb  Attest;  Tommy LaRousse, City Sccrctary    MINUTES OF A WORKSHOPSPECIAL MEETING OF  CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS SEPTEMBER 11, 1995  Mayor: Marshal:  Don Smith  Alderpersons: Becky Ford, Tommy LaRousse, Mary Martin-Jorgensen, Karrel Waller, Kay Neichoy  James Carriço Call to order 7:05p.m. Invocation by Don Smith  Roll Call-Alderwoman Kathie Tew absent  1995-1996 Budget- Thel budget was discussed at great length and was submitted to the City Secretary and City Clerk as you see on Exhibit A attached thet these minutes.  Adjourned at 9:05 p.m.  Don Smith,Mayor  aE  Attest:  Tommy LaRoussc, City Sccrctary    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS SEPTEMBER 19, 1995  Mayor:  Don Smith Martin-)orgensen James Carrico  Alderpersons: Becky Ford, Tommy LaRousse, Kathie Tew, Karrel Waller, Kay Niechoy, and Mary  Marshal:  City Attorney: Thad Heartfield (absent)  Call to Order 7:02. p.m. Invocation by Don Smith. Roll call all present.  M/M/2/C M/M/2/C  Approval of minuntes-Alderman. LaRousse and Alderwoman Neichoy Court Report-Judge Gallier was not available to present the: report.  Consideration and/or action of transferring funds from the Money Market Account to the General Fund-The council discussed the: issue and decided to transfer $7,000.00 from the Money Market Account to the General Fund. Alderman LaRousse and Building Permits-Trailer Permit for Edward O. Perez III, 13350 Hwy 105 Lot 6 was approved. Remolding Permit for Tammy Prince, 7120 Riverbend Road was approved. Jeff] Franks was tabled until September 26, 1995. He was given the wrong permit.  Alderwoman Ford.  M/M/2/C  Alderwoman Ford and Alderman Waller. Building and Grounds-There was nothing to present.  Roads and Drainage-The Mayor stated that! Drainage District Six was checking into the water that stands over on Riverbend. There is some question of whether that is considered a wetland. There are two committees in Bevil Oaks that are trying toi find Comments by Council Members and Citizens-Dixon Conn stated that the city's roads needs tol be fixed. Dale Darby stated that the council needs to do something about an animal ordinance. Dogs running at large are a big problem. Mr. Darby had two calves  out what can be done to prevent the next flood.    attacked by dogs. The Mayor stated that there had been a committee form of counçil members and citizens and that they had completed a tentative ordinance, but it had to go to the city attorney before it could be presented before the counçil.  Adjourned 8:30p.m.  Don Smith, Mayor  Attest:  Tommy LaRoussc, Cily Sccretary    MINUTES OF A SPECIAL MEETING OF CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS SEPTEMBER 26, 1995  Mayor:  Don Smith Jorgensen James Carrico  Alderpersons: Becky Ford, Tommy LaRousse, Kathie Tew, Karrel Waller, Kay Niechoy, Mary Martin-  Marshal:  City Attorney: Thad Heartfield (absent)  Call to Order 7:00 p.m, Invocation by Don Smith.  Roll Call-Alderman Tommy LaRousse (absent).  M/M/2/C M/M/2/C  Consideration of adopting a Budget for the 1995/1996 Fiscal Year-Alderwoman. Ford Building Permits-Darrel B, Martin, 7610 Sweetgum Road was approved and Jeff Franks, 7750 Riverbend was approved. Alderwoman Jorgensen and Alderwoman Ford.  and Alderwoman Niechoy.  Adjourned 7:16 p.m,  Don Smith, Mayor  Attest:  Tommy LaRousse, City Sccrctary    PROPOSEDI BCAEPARKPCCCACTEN CITYOFBEVILOAKS  BUDGET IEM PAYROLL PAYROLLTAXES MARSHAL'SDEPT. INSURANCE &E BONDS ELECTRICTY(GSU) GAS (ENTEX) TELEPHONE (SW/BELL) ATTORNEYFEES FLECTIONEXPENSES OFFICE EXPENSES NEWSLETTER &F PERMIT TRAVELEXPENSES AUDIT MISCEULANEOUS BUILDING&G GROUNDS T.M.L. CMLDEFENSE ROADS & DRAINAGE MUNICIPALCQURT TOTAL EXPECTED F.E.MA. SALESTAX SMARTTENMRONMENTAL SWBELLFRANCHISE ENTEXFRANCHISE GSUFRANCHISE TIMBERLAREFPANCHSE UCONGTPALERPERMTS MCGENTEAPENTALFES AALALTPALERPAPKFES MUNICIPAL COURT MISCELLANEOUS CD.WITHDRAWL DMDENDINCOME TOTAL  CURRENT $31,200.00 $5,000.00 $25,000.00 $4,000.00 $5,500.00 $600.00 $1,500.00 $4,000.00 $606.00 $5,500.00 $500.00 $1,500.00 $3,000.00 $2,894.00 $5,000.00 $700.00 $1,000.00 $6,000.00 $500.00 $104,000.00  PROPOSED $26,640.00 $4,700.00 $2,500.00 $4,800.00 $5,000.00 $500.00 $1,200.00 $3,000.00 $606.00 $500.00 $100.00 $500.00 $2,000.00 $500.00 $5,000.00 $500.00 $500.00 $8,724.00 $1,000.00 $68,270.00  REVENUES  PAYROLL CITYCLERK MARSHAL JUDGE BALIFF TOTAL  $5,000.00 $6,030.00 $5,400.00 $4,470.00 $1,850.00 $27,000.00 $2,400.00 $270.00 $200.00 $450.00 $5,000.00 $200.00 $5,000.00 $5,000.00 $68,270.00  $9,000.00 $76,800.00 $240.00 $600.00 $26,640.00    OF A REGULAR MEETING  Stnd  TH CC  NOTICE IS nu- IBY GIVEN that the Board of Alderman of the  City of Bevil Oaks, Texas will meet in a REGULAR MEETING on Tuesday, October 17,1995 at 7:00 p.m. at the City Hall located at 7390 Sweetgum Road, Bevil Oaks, Texas to consider the following  matters for discussion and/or action:  1. 2. 3. 4. 5. 6. 7.  Call to Order Invocation. Roll Call  Consideration and/or approval of minutes.  Marshal's Report Judges Report  CLOSED-EXECUTIVE SESSION-PERSONNEL-Pursuant to Vernon's Annotated Civil Statues, Article 6252-17, Section 341 of Texas Local Government Code  (a) Marshal Accounts Payable  8. 9. 10. 11. 12. 13.  Building Permits and Variances Building and Grounds Roads and Drainage  Comments by Council Members and Citizens  Adjourn  Don Smith, Mayor dob  I, the undersigned authority, do hereby certify that the  above NOTICE OF A REGULAR MEETING of the governing body of the City of Bevil Oaks, Texas is true and correctcopy of said NOTICE and that I posted a true and correct of said NOTICE in the  following places;  1. 2. 3.  Bullentin Board at the Civic Center, 7390 Sweetgum,  Bevil Oaks, Texas V.C. Hall Bullentin Board Bevil Oaks Grocery Bullentin Board  AMcs gund lpr thu matng  KR    These places being convenient and readily accessible to  the general public at all times, and said Notice was posted on the 14th day of October 1995 before 7:00 p.m. and remaining so posted continuously for at least 72 hours preceding the  scheduled time of said meeting.  Mok Don Smith, Mayor    MINUTES OF A REGULAR MEETING OF CITY COUNCIL MEMBERS OF CITY OF BEVIL OAKS NOVEMBER 21, 1995  MAYOR:  DON SMITH  ALDERPERSON: TOMMY LAROUSSE, KATHIE TEW, KAY NEICHOY, BECKY  FORD, KARREL WALLER AND MARY HARTIN-JORGENSEN  MARSHAL: JUDGE:  JAMES CARRICO RANDY GALLIER  CALL TO ORDER 7:02 P.M. INVOCATION BY JOHN HOLT JUDGE'S REPORT: RANDY GALLIER  M/M/2/C M/M/2/C M/M/2/C M/M/2/C  TO ACCEPT JUDGE'S REPORT AND PAY d$ .30 PER MILE FOR JUDGE'S TRAVEL TO AND FROM SCHOOL DECEMBER 14 & 15, 1995. TOMMY LAROUSSE/KATHIE TEW. TO APPROVE MINUTES OF REGULAR MEETING OCTOBER 17, 1995. TOMMY LAROUSSE/KAY NEICHOY. TO PAY ALL BILLS AS PRESENTED. TOMMY LAROUSSE/BECKY FORD. KARREL WALLER AND MARY JORGENSEN DID NOT VOTE. TO APPROVE BUILDING PERMIT FOR DON GIBLIN ON ALASKAN DRIVE. BECKY FORD/TOMMY LAROUSSE. KARREL WALLER AND MARY JORGENSEN DID NOT VOTE. MAYOR REPORTED THAT COUNTY WAS REPAIRING STREETS. DOG ORDINANCE WAS, DISCUSSED. COMMITTEE REPORTED THAT" THE ORDINANCE HAS" NOT BEEN FINISHED. TO ADJOURN AT 8:00 P.M. TOMMY LAROUSSE/BECKY FORD  Seitt  M/M/2/C  raii ti    MINUTES OF REGULAR MEETING OF CITY COUNCIL MEMBERS CITY OF BEVIL OAKS December 19, 1995  MAYOR: Don Smith ALDERPERSONS:  PRESENT: Becky Ford, Kay Neichoy, Tommy LaRousse, Karrel Waller  ABSENT: Kathy Tcw  MARSHAL: AUDITOR:  James Carrico J.C Garland  Meeting called to order by Mayor Don Smith at 7:09 p.m.  Invocation by Mayor Don Smith  Mayor read letter oft resignation from City Council Member Mary Martin-  Jorgensen to be come effective immediately.  M/M/2/C To accept resignation ofMary Martin-Jorgensen. Neichoy/Lakousse AUDITOR'S REPORT: Budget received, and overview given by Mr. Garland. The Mayor and each Council member provided a copy oft the report. This is the first audit  since 1989. The Auditor recommended:  1. The use ofa double entry ledger  2. File payroll taxes monthly (to be deposited no later than the 15th off following  month). M/M/2/C  Minutes of21 Nov 1995 and 5 Dec 1995 be approved as corrected. That minutes be corrected to read " Council went into executive sessiqn  at' 7:15 P.M." LaRousse/Ford  BUILDING PERMITS: None  (1)    BUILDING AND GROUNDS:  Bids have been received for remodeling and repairs to City Hall, however we  must get a list otDisadvantages Bidder from Jefferson County. Must apply. for an  extension to include all bids. letter of extension.  Letter from Texas Department Safety on progress ofrepairs, etc. City will file a  Heater in building is not working.  Bill to repair roads (Pot holes) all over the city $967.00. There are limited funds available to repair roads. The Mayor is open to suggestion on how the City can generate  funds for such expenses.  M/M/2/D To pay all bills except Pagers. LaRousse/Ford M/M/2/C To pay all bills. LaRousse/Ford M/M/2/C To discontinue pagers. LaRousse/Ford  John Gundolfs stated that he was elected the new. Fire Chief, and would work  with the City.  ITEMS OF DISCUSSION:  Curfew for Bevil Oaks minors. No action taken.  Mayor read letter from Division of Emergency Management concerning money  tor repair building. Money should be approximately $4,000. We have not received  check to date. Adjourn: 8:07 p.m.  (2)