REGULAR MEETING OF THE BRECKENRIDGE CITY  COMMISSION  Tuesday, September 3, 2024 at 5:30 PM Breckenridge City Offices Commission Chambers  R  105 North Rose Avenue Breckenridge, Texas 76424  MINUTES  REGULAR CITY COMMISSION MEETING OF THE CITY OF BRECKENRIDGE, TEXAS, HELD ON THIS DATE  WITH THE FOLLOWING MEMBERS PRESENT.  PRESENT MAYOR  BOB: SIMS BLAKE HAMILTON VINCE MOORE GARY MERCER CYNTHIA NORTHROP JESSICA SUTTER BLAKE. JOHNSON STACY HARRISON MALCOLM BUFKIN DIANE LATHAM GREG AKERS  COMMISSIONER, PLACE1 1 MAYOR PROT TEM, PLACE3 COMMISSIONER, PLACE 4 CITY MANAGER CITY SECRETARY POLICE CHIEF PUBLIC SERVICES DIRECTOR CODE ENFORCEMENT/FIRE CHIEF FINANCE DIRECTOR NOT PRESENT COMMISSIONER, PLACE2 CALL1 TO ORDER  Mayor Sims called the meeting to order at 5:30 p.m. Invocation led by Cynthia Northrop PLEDGE OF ALLEGIANCE OPEN FORUM  Chris Hunnewell-1027 Royal Lane, Graham Tx, 76450  No Action Taken  Regular Meeting oft the Breckenridge City Commission September 3, 2024  1of6    STAFF REPORT  1. City Business  Public Works Employee oft the Month Gabe Hyatt Reschedule the October Commission meeting  Department Head reports  2. Upcoming Events  09/07 911 First Responder Benefit 09/19 Bulk Pickup 09/25 Homecoming Parade 10/01 National Night Out  No Action Taken CONSENT AGENDA  3. Consider approval of the August 6, 2024, regular commission meeting minutes as recorded. 4. Consider approval oft the August 20, 2024, special commission meeting minutes as recorded. 5. Consider approval ofthe August 27, 2024, special commission meeting minutes as recorded.  6. Consider approval of Resolution 2024-23 BISD Homecoming Parade.  7. Consider approval of Resolution 2024-22 for recommended Board of Director appointments 8. Consider approval of Interlocal agreement with Young County, Texas for the purpose of 9. Consider approval of Resolution 2024-25 confirming and accepting securities pledged for  to the BEDC.  funding a bond supervision officer.  municipal funds while acting as City Depository.  Agenda item number 7 was moved to action items. Mayor Pro Tem Moore made a motion to approve consent agenda items 3-6 and 8-9 as presented. Commissioner Mercer seconded  the motion. The motion passed 4-0.  Regular Meeting oft the Breckenridge City Commission. September 3, 2024  2of6    PUBLIC HEARING ITEMS  10. Public Hearing on proposed FY: 2024-2025 City of Breckenridge budget.  No speakers. No action taken. ACTION ITEMS  7. Consider approval of Resolution 2024-22 for recommended Board of Director appointments  to the BEDC.  This item was moved to action items from the consent agenda due to Mayor Pro Tem Moore having a conflict of interest on this item. One of the new directors to be appointed Virgil Commissioner Hamilton made a motion to approve Resolution 2024-22 as presented. Commissioner Mercer seconded the motion. The motion passed 3-1 with Mayor Pro-Tem  Moore Illi is his immediate family.  recusing himself from the vote.  11. Discussion and any necessary action regarding the BEDC FY2024-2025 Budget. Breckenridge Economic Director David Miller reviewed the FY: 2024-2025 budget. Commissioner Mercer made a motion to approve the BEDC FY 2024-2025 budget as presented. Commissioner Hamilton seconded the motion the motion passed 4-0. 12. Discussion and any necessary action approving Resolution 2024-26; BEDC's Vacant-to-  Vibrant grant program (first reading).  EDCI Director David Miller explained that the BEDC approved a project fori the repurposing of underutilized 2nd story spaces in the downtown districti to be used as short-term rentals. This program will reimburse building owners or business owners for capital improvements made. BEDC willi fund the project between $5,000-$10,000 per rentable unit based on the bedroom Commissioner Hamilton made a motion to approve the first reading of Resolution 2024-25 as presented. Mayor Pro Tem Vince Moore seconded the motion. The motion passed 4-0. 13. Discussion and any necessary action regarding the Chamber of Commerce annual report. Breckenridge Chamber of Commerce Executive Director Yuri Huntington presented the Mayor Pro Tem Vince Moore made a motion to approve the Chamber of Commerce Annual report as presented. Commissioner Mercer seconded the motion. The motion passed 4-0.  count.  annual report to commissioners including Hotel/Motel Fund report.  Regular Meeting oft the Breckenridge City Commission September 3, 2024  3of6    14. Discussion and any necessary action regarding awarding a construction contract related to  Phase 1 of2 2024 Paving Improvements.  City Manager Cynthia Northrop stated that as part oft the street improvement plan the city's engineers, eHT, were tasked with the design of the mid-term street projects. Request for Proposals for construction contract was advertised and two bids were received; JR West Texas Concrete, and Raydon Inc. Raydon, Inc. Engineers identified the lowest and best bid: Commissioner Hamilton made a motion to award the bid for phase 1 of the paving improvement to Raydon, Inc., the lowest and best bid. Mayor Pro Tem seconded the motion. 15. Discussion and any necessary action approving the Facility Use Agreement with Stephens County Humane Society for a city owned building located at 210 N. Live Oak Street, City Manager Cynthia Northrop explained that this agreement allows the Stephens County Humane Society (SCHS) the exclusive right and privilege to use the building located at 210N. Live Oak Street as a resale shop. Proceeds from sales support the SCHS. The city provides Commissioner Mercer made a motion to approve the Facility Use Agreement with Stephens County Humane Society as presented. Commissioner Hamilton seconded the motion. The 16. Discussion and any necessary action on approving Ordinance 2024-16 adopting al budget for thet fiscal year beginning October 1, 2024 and ending September 30, 2025 in accordance with the Laws of the State of Texas, appropriating the various amounts thereof, and repealing all City Manager Northrop explained that this action item is to approve the Fiscal Year 2024- Mayor Pro Tem Moore made a motion to approve Ordinance 2024-16 and set and approve the municipal budget for the 2024-2025 fiscal year. Commissioner Hamilton seconded the motion. City Secretary, Jessica Sutter took a roll call vote with Mayor Sims voting Aye, Commissionerk Hamilton voting Aye, Commissioner. Akers not present, Mayor Pro Tem Moore Aye, and Commissioner Mercer Aye. The motion passed on a vote of 4-0. 17. Discussion and any necessary action regarding approval of Resolution 2024-24 ratifying the tax revenue fori the tax year 2024 (FY 2024-2025) for the City of Breckenridge. City Manager Northrop reviewed the proposed Taxi rate of $1.04471.  Raydon, Inc.  The motion passed 4-0.  Breckenridge, previously known as the Sis Clark Building.  water, sewer, and solid waste services at no additional cost.  motion passed 4-0.  Ordinances in conflict therewith; and providing for an effective date.  2025 budget that was presented to commissioners.  Commissioner Hamilton made a motion to ratify the property tax increase reflected in the adopted annual budget for fiscal year 2024-2025. Commissioner Mercer seconded the motion. City Secretary, Jessica Sutter took a roll call vote with Mayor Sims voting Aye,  Regular Meeting of the Breckenridge City Commission September 3, 2024  4of6    Commissioner Hamilton voting Aye, Commissioner Akers not present, Mayor Pro Tem Moore 18. Discussion and any necessary action regarding Ordinance 2024-17 Levying Ad' Valorem Taxes for the Use and Support of the Municipal Government of the City of Breckenridge, Texas, and providing for the Interest and Sinking Fund for the Fiscal Year 2024-2025; Directing the collection thereof; and providing for the time of paying the Ad Valorem taxes levied and Commissioner Mercer made a motion to approve Ordinance 2024-17 and that the property tax rate be increased by the adoption of a tax rate of $1.04471 which is effectively a 3.91 percent increase in thet taxi rate. Mayor Pro Tem Moore seconded the motion. City Secretary, Jessica Suttert took a roll call vote with Mayor Sims voting Aye, Commissioner Hamilton voting Aye, Commissioner Akers not present, Mayor Pro Tem Moore Aye, and Commissioner 19. Discussion and any necessary action regarding Ordinance 2024-15 amending FY 2023-2024  Aye, and Commissioner Mercer Aye. The motion passed on a vote of4 4-0.  providing that taxes become delinquent if not paid.  Mercer Aye. The motion passed on a vote of 4-0. official budget adopted by Ordinance 2023-15.  Budget amendments are generally presented either bi-annually or quarterly when a need arises to revise the current year's approved fiscal budget. Amendments to the budget can Commissioner Hamilton made a motion to approve Ordinance 2024-15 amending fiscal year 2023-2024 official budget adopted by Ordinance 2023-15 as presented. Mayor Pro Tem 20. Discussion and any necessary action regarding approval of Ordinance 2024-13 updating  be found in the agenda packet for review.  Moore seconded the motion. The motion passed 4-0.  Schedule of Fees (Second Reading).  Mayor Pro Tem Mercer made a motion to approve the second reading of Ordinance 2024- 13 updating the schedule offees. Commissioner Hamilton seconded the motion. The motion  passed 4-0.  EXECUTIVE SESSION Personnel Matters  $551.074: Personnel: matters (to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee; or to hear a  complaint or charge against an officer or employee):  21. City Manager 22. Public Works RECONVENE INTO OPEN SESSION  Mayor Sims reconvened into open session at 6:55  Regular Meeting oft the Breckenridge City Commission September 3, 2024  5of6    Mayor Pro Tem Moore made a motion to renew the City Manager Contract for two years. RECEIVE REQUESTS FROM COMMISSION MEMBERS/STAFF FOR ITEMS TO BE PLACED ON NEXT  Commissioner Hamilton seconded the motion. The motion passed 4-0.  MEETING AGENDA No requests. ADJOURN  There being no further business, Mayor Sims adjourned the regular session at 6:56 p.m.  x Bob Sims, Mayor  Jessica OAA  Sutter, City Secretary  BRENN SEAL EXAS  Regular Meeting oft the Breckenridge City Commission September 3, 2024  6of6