Minute Order 446.24 October 1, 2024 Agenda Item A.2  ELLIS COUNTY COMMISSIONERS COURT OFFICIAL MHUTS-SemMR17,2024  THE ELLIS COUNTY COMMISSIONERS COURTI MET ON1 TUESDAY, SEPTEMBER: 17, 2024, AT2:00P.M., INTHE HISTORIC ELLIS COUNTY COURTHOUSE, COMMISSIONERS COURTROOM (2NDFLOOR) 101 W. MAINSTREET, WAXAHACHIE, TEXASATV WHICH TIME THE FOLLOWING WAS DISCUSSED. AND CONSIDERED, TO-WIT:  MEMBERS PRESENT: COUNT/JUDGETODDLTTE COMMISSIONERS:  COUNTY CLERK: KRYSTALV VALDEZ  PAECINCTICOMMISSONER RANDY STINSON PRECINCT. 2 COMMISSIONER LANE GRAYSON PRECINCT 3 COMMISSIONER LOuIS PONDER PRECINCT4C COMMISSIONER KYLE BUTLER OPENING COURT: TO OPEN MEETINGS AcT.  COUNTYJUDGE CALLS MEETING1 TO ORDER, DECLARES QUORUM. ANDI DECLARES NOTICES LEGALLY POSTED PURSUANT MOTION TO OPEN COURT BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER: STINSON, MOTION CARRIED  INVOCATION. ANDI PLEDGE OF ALLEGIANCE: COUNTYJUDGE TODD LITTLE  CONSENT AGENDA: MINUTE ORDER 428.24  ADMINISTRATIVE:  A.1 APPROVING REGULAR BILLS, PAYROLL ANDO OFFICERSREPORTS.- COUNTYTREASURER CHERYL CHAMBERS A.2 APPROVING OF COMMISSIONERS COURT REGULAR MEETING MINUTES FROM SEPTEMBER! 3, 2024.- A.3 APPROVING OF COMMISSIONERS COURT REGULAR MEETING MINUTES FROM SEPTEMBER 10, 2024.- A.4 APPROVING OF THE. JUSTICE OF THE PEACE, PRECINCT1 MONTHLY REPORT FOR AUGUST 2024, PURSUANT TO TEXAS LOCAL GOVERNMENT CODE $114.044. = THE HONORABLE CHRIS MACON, JP, PcT. 1 A.5 ACCEPTING OF THE RESIGNATION OF BRIAN ALMAND FROM THE BOARD OF DIRECTORS OF EMERGENCY SERVICES DISTRICT# #7, EFFECTIVE IMMEDIATELY. - FIRE MARSHAL TIM BIRDWELL A.6 APPROVING TO APPOINT ERIC KEATHLY TO THE BOARD OF DIRECTORS OF EMERGENCY SERVICES DISTRICT #7 FORATERM ENDING DECEMBER. 315, 2025. - FIRE MARSHAL TIM BIRDWELL A.7 APPROVING FOR THE COUNTY & DISTRICT ATTORNEYTO SIGN GRANT AGREEMENT FROM" THE TEXAS COMPTROLLER UNDERS.B. 22, THE RURAL PROSECUTORSACT.- COUNTY & DSTRITATTORNEYANN A.8 APPROVING TO CANCEL THE SCHEDULED COMMISSIONERS COURT MEETING ON SEPTEMBER 24, 2024.-  COUNTY CLERK KRYSTAL VALDEZ COUNTYCLERK KRYSTAL VALDEZ  MONTGOMERY  COUNTYJUDGE TODD LITTLE  Ellis County Commissioner's Court Minutes- - September. 17,2 2024    FINANCIAL CONSENT:  F.1 FY20241 LINE-ITEM' TRANSFER- - THE HONORABLE BOB CARROLL, 40" DISTRICTCOURTJUDGE F.2 FY2024 LINE-ITEM TRANSFER-1 TEXASA AGRILIFE EXTENSION SERVICE DIRECTOR MARK ARNOLD F.3 FY2024 LINE-ITEM TRANSFER-TONSAGUPE EXTENSION. SERVICE DIRECTOR MARK ARNOLD  DECREASE 001-0180-508020 (EQUIPMENT) BY $700.00 INCREASE 001-0180-506980 (LAW BOOS/DU)yS700.00 DECREASE 001-0050-508050 (CONFERENCE) BY $600.00 INCREASE 001-0050-508190: (COMPUTER EQUIPMENT) BY $600.00 DECREASE 001-0050-508030/FURNTURE/FXTURES) BY$ $400.00 INCREASE 001-0050-508010 (SUPPLIES) BY $400.00 F.4 FY2024 LINE-ITEM' TRANSFER- COUNTY CLERK KRYSTAL VALDEZ DECREASE 001-0320-508010 (SUPPLIES) BY$100.00 INCREASE 001-0320-506010 (MILEAGE REIMBURSEMENT) BY $100.00 F.5 FY20241 LINE-ITEM TRANSFER - TAXCOLLECTOR: RICHARD ROZIER DECREASE 001-0370-507030: (TELEPHONE) BY $6,500.00 DECREASE 001-0370-508880 (COMPUTER SERVICES) BY$2,650.00 DECREASE 001-0370-508090 (AUTO REPAIRS) BY $250.00 DECREASE 001-0370-508090 (AUTO REPAIRS) BY $210.00 DECREASE 001-0370-506010 (MILEAGE REIMBURSEMENT) BY$ $1,600.00 DECREASE 001-0370-508060 (OFFICIAL BOND/DUES) BY$1,475.00 INCREASE 001-0370-508010 (SUPPLIES) BY $6,500.00 INCREASE 001-0370-508350 (TRAINING) BYS $2,650.00 INCREASE AdPPSAMPANRGwOeS $250.00 INCREASE 001-0370-5080500 (CONFERENCE) BY$210.00 INCREASE 001-0370-508040 (POSTAGE) BY $1,600.00 INCREASE 001-0370-508040 (POSTAGE) BY $1,475.00 F.6 FY2024 LINE-ITEM' TRANSFER-TAXCOLECOR RICHARD ROZIER DECREASE 01.03705050205A5NES-F/D51949000 INCREASE 001-0370-508730 (MAINT/OFC EQUIP) )BY$2,400.00 INCREASE 001-0370-5080701 (CONFERENCE) BY $500.00 INCREASE 001-0370-508060 (BONDS/DUES) BY $30.00 INCREASE 001-0370-508350 (TRAINING) BY$ $500.00 INCREASE 001-0370-508010 SUPUE)BY516,00.00 F.7 FY2024 LINE-ITEM TRANSFER-COUNTYTREASURER CHERYL CHAMBERS DECREASE 001-0400-508350(TRAINING) BY$1,800.00 INCREASE 01-0400S08010Sumus) BY$300.00 INCREASE 01.0400-508050/COMFERENGJ#S150000 DECREASE 001-0430-5081001 (AUTOTIRES) BY $400.00 INCREASE 01-0A30-508110/AuTOPUROMS/NSUMNC, )BY $300.00 INCREASE 001-0430-508150 (UNIFORM EXPENSE) BY $100.00 F.9 FY2024 LINE-ITEM TRANSFER- - SHERIFF BRAD NORMAN DECREASE 001-0015-505020 (SALARIES) BY $538,000.00 Ellis County Commissioner's Court Minutes- - September. 17, 2024  F.8 FY2024 LINE-ITEM TRANSFER-EMERGENCYMAMAGEMENTCOORDINATOR MICHAELASANDEFER    INCREASE 001-0015-505022 (OVERTIME) BY$ $400,000.00 INCREASE 001-0015-505030 (CERTIFICATION! PAY)BY$6,400.00 INCREASE 001-0015-508010 (SUPPLIES) BY$25,000.00 INCREASE 001-0015-508030 (FURNITURE)! BY$ $5,000.00 INCREASE 001-0015-508120 (RADIO) BY $600.00 INCREASE 001-0015-508140 (INMATE FEEDING) BY $101,000.00 F.10 FY2024 LINE-ITEM TRANSFER- - SHERIFF BRAD NORMAN DECREASE 001-0010-505020 (SALARIES) BY$ $79,000.00 INCREASE 001-0010-506020 (STAFF TRAVEL & EXPENSE) BY$ $2,200.00 INCREASE 001-0010-507020 (REPAIRS) BY $2,500.00 INCREASE 001-0010-507040 (PEST CONTROL) BY$ $750.00 INCREASE 001-0010-508040 (SHIPPING) BY $1,000.00 INCREASE 001-0010-508090 (AUTOI REPAIRS) BY $35,000.00 INCREASE 001-0010-508100 (AUTOTIRES) BY $250.00 INCREASE 001-0010-508570 (PERIPHERAL) BY $5,000.00 INCREASE 001-0010-508890 (TRANSPORT EXPENSE) BY $20,000.00 INCREASE 001-0010-509020 (K9 SUPPLIES) BY $7,300.00 INCREASE 001-0010-509960/CO(CONTRACTISVC-RADO, AGREEMENT) )BY$5,000.00  MOTIONTOA APPROVE BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  REGULARAGENDA-DISCUSSION, CONSIDERATION. AND ACTION:  DEPARTMENTOFI DEVELOPMENT MINUTE ORDER429.24  (1.1)DENYING AV VARIANCE REQUEST TO VOLUME I, SECTION IV(A)OFTHE  SUBDIVISION & DEVELOPMENT STANDARDS REGARDING THE MINIMUM PUBLIC ROADI FRONTAGE REQUIREMENTS! FOR PARCEL ID 192089. THIS 27.391-ACRE: SITE ISI LOCATED: t 2,000 FEET NORTHO OF THE INTERSECTION OF FM 878 AND RIOS ROAD, PALMER, ROAD ANDI BRIDGE PRECINCT No.1. PUBLIC PARTICIPATION: MAGHANN HERNANDEZ, SELLERS REPRESENTATIVE  MOTION" TODENYE BY COMMISSIONER: STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED  MINUTE ORDER 430.24  (1.2) APPROVING TO AMEND THE CONDITIONS OF1 THE PREVIOUSLY. APPROVED  VARIANCE REQUEST FORI PARCEL ID No. 294695 FROM' VOLUME I, SECTION IV( (A)(2/RESIDENTIAL LoTs) OFTHE SUBDIVISION & DEVELOPMENT: STANDARDS. THE PROPERTY CONTAINS t 64.81 ACRES OFI LANDI LOCATED ON THE NORTH! SIDE OFI FM1181,: ,+1,475 FEETE EAST OF THE INTERSECTION OF FM 1181 AND ALLARD ROAD, ENNIS, ROAD AND BRIDGE PRECINCT No. 2, SUBJECTTOTHE FOLLOWING 1) ANY FURTHER SUBDIVISION OF THIS PROPERTY: SHALL REQUIRE. APLATI MEETING THOSE REGULATIONS IN APPROVAL OF THIS VARIANCE REQUEST DOESI NOT EXTEND TOI MULTI-TENANT, MULTI-UNIT, OR ANY OTHER COMMERCIAL STRUCTURES OR BUSINESSES WITHOUT MEETING THE REQUIREMENTS INI EFFECTAT  CONDITIONS:  EFFECT AT1 THE TIME OF PLATTING.  2)  Ellis County Commissioner's Court Minutes - September 17,2024    THATTIME. ANYTHING BEYOND' THE: SECONDI RESIDENTIAL STRUCTURE SHALLTRIGGER THE MULTI-  TENANT DEVELOPMENT CRITERIA INI EFFECT ATTHATTIME.  MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER STINSON, MOTION CARRIED  MINUTE ORDER 431.24  (1.3) RATIFYING! STAFF ACTION ONF PLAT OF LANGLEY ADDITION LOTS1&2,  BLOCK A. THE:0.858-ACRE: SITE ISI LOCATED. ATTHEI NORTHEAST INTERSECTION OF FM: 34 AND HEMPHILL STREET,SITUATED IN ELLIS COUNTYL LAND SO0OASUNR,AESTAC3S, AVALON, ROAD AND BRIDGE  PRECINCT No.2 2.  MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER: STINSON, MOTION CARRIED  MINUTE ORDER 432.24  (14)APPOVINGAPIAT OF AMERICASE BUSINESS PARK, LOTS 4A &4B, BEING  AREPLAT OF AMERICASE BUSINESS PARK, LOT 4. THE PROPERTY CONTAINS: + 6.06 ACRESOFL LAND, LOCATED. ATT THE NORTHWEST INTERSECTION OF PERIMETER ROAD ANDI HOYT ROAD, WAXAHACHIE, ROAD  AND BRIDGE PRECINCT No. 3, SUBJECTTO CONDITIONS: 1) UPDATE THE OSSF: STATEMENT TO MATCHTHE: SAMPLE PLATA ATTACHED 2) SHOW ROW FROM1 THE CENTERLINE ONE BOTH ROADS 3) LABELTHE ETJ CITYL LIMIT LINES.  MOTIONT TO APPROVE BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  PURCHASING MINUTE ORDER433.24  (2.1)APPROVING TO SURPLUS ANDI DONATE TWO OFFICE DESKS FROM THE  SHENIFFSOFRCETOTEXASDEPARIMENT OF PUBLIC SAFETY (1720EN MAIN, WAXAHACHIE).  MOTIONTOAPROVE: BY COMMISSIONER: STINSON, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  MINUTE ORDER 434.24  (2.2) APPROVING THE PURCHASE OF FIREARMS AND ACCESSORIES INA AN  AMOUNT OF $128,788.49 FROM GT DISTRIBUTORS, INC. USING THE BUYBOARD COOPERATIVE  CONTRACT #6 698-23, FOR1 THE ELLIS COUNTY SHERIFF's OFFICE.  MOTION TO APPROVE BY COMMISSIONER: STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED  MINUTE ORDER 435.24  (2.3)APPROVINGTO GRANT ANE EXEMPTION UNDER LOCAL GOVERNMENT CODE  5262.024(7)(THE: SOLES SOURCE EXEMPTION) FROM1 THE BIDDING REQUIREMENTS OF LOCAL  Ellis County Commissioner's Court Minutes- - September. 17, 2024    GOVERNMENT CODE $262.023 FOR THE MAINTENANCE OF PROPRIETARY EQUIPMENT WITH  EXPRESSVOTE BMD's.  MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED  MINUTE ORDER436.24  (2.4). AUTHORIZING TOI PURCHASE HARDWARE MAINTENANCE SERVICESFOR  350EXPRESSVOTE BMD'SFOR AN AMOUNT OF $47,250.00 FROM ELECTIONS! SYSTEMS & SOFTWARE USING THE APPROVED! SOLE SOURCE EXEMPTION (MINUTE ORDER #310.23)  MOTION TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED  MINUTE ORDER4 437.24  2.5)APPROVING OF AN INTERLOCAL AGREEMENT BETWEEN GRAYSON COUNTY  ANDI ELLIS COUNTY IN ACCORDANCE WITH THE INTERLOCAL COOPERATION. Acr, CHAPTER 791 OFTHE  TEXAS GOVERNMENT CODE.  MOTIONTOAPPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER STINSON, MOTION CARRIED  MINUTE ORDER 438.24  (2.6) APPROVING THE RENEWAL AGREEMENT WPAHEBSMALMAPONTNE  COMPREHENSIVE INSURANCE FOR ELLIS COUNTY. RENEWALTERM ISFROM OCTOBER 1, 2024  THROUGH! SEPTEMBER 30, 2025.  MOTION" TO APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED  (TO AGENDA ITEM2.10) MINUTE ORDER 439.24  (2.10) APPROVING OF THE RENEWAL OF THE CIVIC PLUS CONTRACT FOR1 THE  COUNTY WEBSITE INTHE AMOUNT OF $29,179.41 FOR FISCAL YEAR: 2025.  MOTIONTO APPROVE BY COUNTYJUDGE LITTLE, SECONDEDI BY COMMISSIONER BUTLER, MOTION CARRIED  ADMINISTRATIVE MINUTEORDER4024  (3.1)APPROVING TO CLARIFY AND RATIFYTHE ADOPTED FISCAL' YEAR 2025T TAX M&0=0.245488 PERI HUNDRED DOLLARS OF TAXABLE' VALUE. 18S-0.009869 PERI HUNDREDI DOLLARS OF1 TAXABLE VALUE. FM=0.018635 PERI HUNDRED DOLLARS OF TAXABLE VALUE.  RATE:  TOTALTAXRATE-0273992 PERI HUNDRED DOLLARS OF TAXABLE' VALUE.  MOTION TO APPROVE BY COUNTY. JUDGE LITTLE, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED  Ellis County Commissioner's Court Minutes- - September 17,2024    MINUTE ORDER 441.24  (3.2)APPROVING TO RENEW THE TEXAS ASSOCIATION OF COUNTIES (TAC)  WORKERS' COMPENSATION PROGRAM FOR THE 2025 PLANY YEAR AND SUBMIT POLLI DOCUMENTATION NECESSARY FOR1 THE POOLTO PROPERLY UNDERWRITE THE RENEW/AL, INCLUDING APPROVALI FOR THE COUNTY JUDGE TO: SIGN ALL RENEWAL DOCUMENTATION. -HR DIRECTOR. SHARON MANCILLA  MOTION TO APPROVE BY COMMISSIONER: STINSON, SECONDEDI BY COMMISSIONER BUTLER, MOTION CARRIED  MINUTE ORDER442.24  (3.3). APPROVING TOI RENEW THE CURRENT COUNTYSILVERI RETIREE HEALTH  INSURANCE COVERAGE ANDI PREMIUMS THROUGH THE TEXAS ASSOCIATION OF COUNTESHEALTHAND EMPLOYEE BENEFITS POOL (TACHEBP) FOR CALENDAR YEAR 2025, AND APPROVING FOR THE COUNTYJUDGE TOSIGN1 THE RENEWAL. -HR DIRECTOR SHARON MANCILLA  MOTIONTOAPPROVE: BY COMMISSIONER STINSON, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  TABLED 3.4)DISCUSSION, CONSIDERATION, AND POALOFLOGICIw:TMeNT POOLASA ANA AUTHORIZED  INVESTMENT.-COUNTYTREASURER CHERYL CHAMBERS  TABLED (3.5) DISCUSSION, CONSIDERATION, AND APPROVAL OF APPLICATION OF PARTICIPATION IN LOCAL  GOVERNMENT INVESTMENT COOPERATIVE (LOGIC).-C COUNTYTREASURER CHERYL CHAMBERS  NOACTION (3.6) DISCUSSION, CONSIDERATION, AND ACTION REGARDING THE ONGOINGI BURNI BAN. - FIRE  MARSHAL TIM BIRDWELL  RECESSTO EXECUTIVE SESSION 3:00P.M.  MOTION TO RECESS BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  EXECUTIVE SESSION  THE COMMISSIONERS COURT OF ELLIS COUNTY RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION ATANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY OF THE MATTERS LISTED INT THIS AGENDA, IN THE ORDER DEEMED. APPROPRIATE, AS AUTHORIZED! BY TEXAS GOVERNMENT CODE 551, OR TO SEEKTHE ADVICE OFITS ATTORNEY. AND/OR OTHER. ATTORNEYS REPRESENTING ELLIS COUNTY ON ANY MATTER IN WHICH THE DUTY OFTHE ATTORNEY TO THE COMMISSIONERS COURT UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCTOF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH TEXAS GOVERNMENT CODE CHAPTER 551 OR AS OTHERWISE 4.1 PURSUANT TO GOVERNMENT CODE $551.071(1), CONSULTATION WITHL LEGAL COUNSEL REGARDING PENDING OR CONTEMPLATED LITIGATION CONCERNING TCEQ MATTERS, SPECIFICALLY PENDING TEXAS POLLUTANT DISCHARGE ELIMINATION: SYSTEMS PERMITS (TPDES) ANDI PENDING PETITIONS FOR" THE  MAYI BE PERMITTED UNDER! 551.  CREATION OF MUNICIPAL UTILITY DISTRICTS (MUDS).  Ellis County Commissioner's Court Minutes- - September17,2024    4.2 PURSUANT TO GOVERNMENT CODE $551.074, DELIBERATION ONT THE DUTIES OF AF PUBLIC EMPLOYEE, SPECIFICALLYTHE PURCHASING DEPARTMENT AND THEIR DUTIES IN REGARDTO CONTRACTS.  RECONVENEDTOI REGULARSESSION 4:28P.M.  MOTION TO RECONVENE BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  (TOAGENDAITEM2.7) MINUTEORDER44324  (2.7)APPROVING TO AWARD! RFB-2024-011 HOURLY RATES FORI BRIDGE AND  HEADWALL REPAIR, TOJ&K ExCAVATION, LLCA AND SANDERS CREEK CONSTRUCTION, LLC.  MOTIONTOAPPROVE BY COMMISSIONER BUTLER, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED  MINUTE ORDER 444.24  (2.8) APPROVING TO AWARD RFB-2024-010PAVEMENT REHABILITATION  AND RESURFACING SERVICES TO ADVANCE PAVING ACQUISITION LTD.D D/B/AADVANCING PAVING  COMPANY AND TEXASI MATERIALS GROUP.  MOTIONTOA APPROVE BY COMMISSIONER PONDER, SECONDEDI BY COMMISSIONER BUTLER, MOTION CARRIED  MINUTE ORDER 445.24  (2.9). APPROVING TO AWARD RFB-2024-008 BEHAVIORAL HEALTH  ASSESSMENTS FOR1 THE VETERAN'STREATMENT COURT AND AUTHORIZING THE COUNTYJUDGETO EXECUTEACONTRACT WITH CARE STAR BEHAVIORAL HEALTH! SERVICESL LLC, SUBJECT TOLEGAL  REVIEW.  MOTIONTOAPPROVE: BY COUNTY. JUDGE LITTLE, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED  ADIOURNMENT  4:30P.M.  MOTIONTOADIOURNI BY COMMISSIONER: STINSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED  Ellis County Commissioner's Court Minutes - September 17, 2024    THE OFFICIAL MINUTES OF THE ELLISCOUNTYCOMMISSIONERS COURIOSEPEMEAI,0A  ARE HEREBY APPROVED. PRESIDINGOFFICER: 27  MACTIAPKCAMIONAA E  PCT2  KE  - PONDER, COMMISSIONER,PCT3  LOUIS  RK  KYEBUTLER, COMMISSIONER, PCT4  WITNESS MYHANDI AND OFFICIAL SEAL OF OFFICE THIS 1ST DAY OF OCTOBER 2024.  psunauk  MTYTEP  Ellis County Commissioner's Court Minutes- - September. 17, 2024