LAR non I* RGINY  TOWN COUNCIL - REGULAR MEETING  Tuesday, September 03, 2024 at 7:00 PM  Council Chambers - 15000 Washington St., STE 100 Haymarket, VA 20169  tpiwww.townomnaymarket.or  MINUTES  CALL TO ORDER  A Regular Meeting oft the Mayor and Council of the Town of Haymarket, VA was held this evening in Ina accordance with Virginia State Code Section 2.2-3708.3(B) and the Town of Haymarket's adopted remote participation policy, MayorL Luersen attended the meeting remotely from his home through electronic communication means due to an illness preventing him from physically attending the  the Council Chambers, commencing at 7 pm.  meeting.  Vice Mayor TracyLynn Pater called the meeting to order.  PRESENT  Councilmember Alexander Beyene Councilmember Matthew Gallagher Mayor Ken Luersen Remote Attendance Councilmember Joe Pasanello Vice Mayor Tracylynn Pater Councilmember Mary Ramirez Councilmember Marchant Schneider  II. PLEDGE OF ALLEGIANCE  Vice Mayor Pater invited everyone to stand for the Pledge of Allegiance. III. INVOCATION: Pastor Mark Olson, Haymarket Baptist Church  Vice Mayor Pater introduced Pastor Mark Olson from Haymarket Baptist Church and invited him to  the podium to give the evening's invocation. IV. COMMUNITY SPOTLIGHT: Jenni Green - Alex's Army  Vice Mayor Pater invited Jenni Green from Alex's Army to the podium for the evening's Community Spotlight segment of the agenda. Mrs. Green thanked everyone fori inviting their foundation back to a meeting. She shared that this is the foundation's 10th anniversary and to share their mission. She stated that the gold ribbons throughout the Town was provided by them in awareness of childhood cancer month. She stated that this shows families that they are not alone in their fight when it comes too childhood cancer. Mrs. Green introduced Kendall, a survivor of childhood cancer. She stated that Kendall's mom spoke at a meeting in 2022 about Kendall's diagnosis as she was entering high school and during the Covid pandemic. Kendall shared her story and how Alex's Army helped her during treatment and recovery. Lastly, Mrs. Green thanked the Town Council for recognizing childhood cancer month and fort the support ofhelping the foundation to raise awareness. Mrs. Green opened the floor for questions. Councilmember Pasanello asked for an address in case    anyone int the audience would like to send donations. Mrs. Green provided several options on how to donate to thei foundation through social media, their website and physical address. Councilmember Schneider asked if the foundation had any other fund raising events that they would like to share. Mrs. Green shared the various fund raisers that they do, such as the spring golf tournament. She  also shared the Hearts of Gold gala scheduled in November.  V. CITIZENS TIME meeting. VI. CONSENT AGENDA  There were no citizens wishing to address the Town Council during citizens time at this evening's  Vice Mayor Pater asked if Council wanted to pull any reports. Councilmember Ramirez seconded the motion. The motion carried.  Councilmember Pasanello moved to adopt Consent Agenda Items A:1-2, B:1-5 and C:1-5. Motion made by Councilmember Pasanello, Seconded by Councilmember Ramirez. Voting Yea: Councilmember Beyene, Councilmember Gallagher, Councilmember Pasanello,  Councilmember Ramirez, Councilmember Schneider  A. Minute Approval  1. Mayor and Council - Public Hearing/work Session: July 29, 2024 2. Mayor and Council - Regular Meeting: August 5, 2024  B. Department Reports 1. Town Administration Report 2. Town Treasurer Report 3. Police Chief Report 4. Town Engineer Report 5. Town Attorney Report C. Liaison Reports 1. Finance Liaison Report 2. Business Liaison Report 3. Community Relations Liaison Report 4. Planning Commission Liaison Report 5. Architectural Review Board Liaison Report  VII. AGENDA ITEMS  1. Town Center Project RFP and Funding: Councimember Schneider  Councilmember Schneider gave a Powerpoint presentation on this item for the purpose of discussion at the upcoming strategic planning kick off meeting scheduled for later in September. He stated that at the August meeting, the Council had a presentation on credit benchmarks and capacity report. He stated that it had a good accounting on how the Town manages its finances and planning for the future. He stated that last year, the Town Council came up with three priorities; the Town Park, the Town Center master plan and the potential of acquiring a parcel for public parking. Councimember Schneider proceeded with his presentation. After his presentation, Councilmember Schneider opened the floori for discussion. Discussion followed on the topic of the strategic planning meeting, the town center site plan and timeline of expiration, staffi input and managing resources. There was a question about how Mr. Schneider's points can be heard at the strategic planning kick off meeting since he is unable to attend. Town    Manager Emily Kyriazi distributed a pre-activity workbook from the consultant that the Town  Council is to complete and return to the consultant. 2. Park House Demolition RFP: Councimember Schneider  Councilmember Schneider proceeded with the presentation on the Park House demolition. He stated that currently there has only been one bid on the RFP. Councilmember Pasanello stated that, like the Town Center project, the time to move forward is now not to hold things back. Mr. Schneider stated that having more than one bid would be beneficial to the Town. He stated that he wanted to provide more information as the finance liaisons go into the consideration of the bid. Mr. Schneider continued on with his presentation. He thanked the Town Council for their time and asked that these elements be considered at the strategic planning kick off meeting. A discussion continued on management assets with the Town now having a maintenance supervisor and keeping track of a maintenance schedule. The discussion continued on the  subject.  VIII. COUNCILMEMBER TIME  1. Councilmember Beyene 2. Councilmember Pasanello  Councimember Beyene did not have anything to report.  Councilmember Pasanello thanked Jenni Green and Kendall from Alex's Army for attending the evening's meeting. Mr. Pasanello also stated that September is blood cancer awareness month. He shared that early voting for the elections starts on September 20th at the board of elections office. He also shared that early voting at the Galnes/lle/Haymarket library will start on October 13. He shared of the fall festival at Leopold's preserve. He also shared of a County Councimember Schneider encouraged the Town Council to take the strategic planning meeting and training seriously. He encouraged the candidates running for Town Council be Councilmember Ramirez thanked Kendall for coming to this evening's meeting and to Jenni Green from Alex's Army for all the work they do for childhood cancer. She also stated that September is suicide prevention awareness month. Councimember Ramirez stated that the application for the next Youth in Government program is out and encouraged middle school students to apply. She stated that the deadline to apply is September 20th. Councilmember Gallagher thanked the local high school Government class for attending this evening's meeting. He stated that he is very passionate about the topic of a communications plan that was discussed at the evening's Work Session earlier that evening. He stated that he is proud oft the efforts sO far to get good communication out to the residents in various forms. He stated that he would love to hear from any resident on ideas for Council to consider on Mayor Luersen gave a brief report on the Mayor's walk and other items such as the Flags for Heroes event at the Town Park on September 14th. Due to the sound issue with him attending Vice Mayor Pater also mentioned the Flags for Heroes event at the Town Park. Vice Mayor Pater also informed the Council that Senator Danica Roem will be attending the October regular monthly meeting to gather information from them that they feel would affect the Town that she could start addressing at the General Assembly Session in February. Vice Mayor  town hall meeting hosted by Board of Supervisor' Weir.  3. Councilmember Schneider invited to the meeting. 4. Councilmember Ramirez  5. Councilmember Gallagher  how to better communicate with them.  6. Mayor Luersen  via Zoom, he was not able to be heard during the recording of the meeting.  7. Vice Mayor Pater    Pater also recognized the Haymarket Police Department on a compliment made by other law enforcement agencies that were in Town for a training on their visibility at the school bus stops. She also shared information on the Solheim cup event that will be at the Trent Jones  golf course and the increase oft traffic in the area.  IX. ADJOURNMENT  With no further business before the Town Council, Councilmember Gallagher moved to adjourn with a second by Councilmember Ramirez. The motion carried. Motion made by Councilmember Gallagher, Seconded by Councilmember Ramirez. Voting Yea: Councilmember Beyene, Councilmember Gallagher, Councilmember Pasanello,  Councilmember Ramirez, Councilmember Schneider  Submitted By:  Approved By:  AMD  Kwhntpilng Kimbcrly Henry, Clerk of Council  Kenneth Luersen, Mayor