0  FLORIDA  QuNc  404 West Jefferson Street Quincy, Florida 32351  www.myquincy.net  Regular City Commission Meeting  Tuesday, October 8, 2024  6:00 PM  City Hall Commission Chamber  City Commissioners  Mayor Angela G. Sapp - District II Mayor Pro-Tem Ronte R. Harris - District III Commissioner Dr. Robin Wood - District I Commissioner Freida Bass-Prieto - District IV Commissioner Dr. Beverly A. Nash - District V  tn ot-omerican Gity in the Heart effleridas Future    QUNe City Commission Meeting Tuesday, October 8, 2024 6:00 PM City Hall Commission Chambers AGENDA  Call to Order Invocation Sylvester Robinson Pledge of Allegiance Roll Call Approval of Agenda Proclamation  1.Mayor's Proclamation Recognizing Breast Cancer Month 2. Mayor's Proclamation Recognizing Domestic Violence Month  Angela G. Sapp, Mayor Angela G. Sapp, Mayor  Special Presentation  3. Special Recognition, Pepperhill Community Day Committee  Angela G. Sapp, Mayor 4. Remembering Shanderika Kelly Items for Consent by the Commission  Dr. Robin Wood, Commissioner, District One  5. Approval oft the Special Meeting (Public Hearing) Minutes of September 12, 2024 6. Approval oft the Regular Commission Meeting Minutes of September 24, 2024  Janice Shackelford, City Clerk Janice Shackelford, City Clerk    COMMENTS FROM THE AUDIENCE (3 Minute Limif) Public Hearings and Ordinances as Scheduled or Agendaed  None  Public Opportunity to Speak on Commission Propositions = (Pursuant to Sec. 286.0114, Florida Statue and subject to the limitations ofSec. 286.0114(3)(a), Florida Statute)  Resolutions School  7. Resolution No. 1473-2024- - Request for Road Closure; Mega Reunion Gadsden County High  Robert Nixon, City Manager Carlos A. Hill, ChiefofPolice Robert Nixon, City Manager Carlos A. Hill, ChiefofPolice  8. Resolution No. 1474-2024- - Request for Road Closure; 2024 Homecoming Parade  Reports, Requests, and Communications by the City Manager  9. Amendment of Article 54, Section 54-57 Police Officers' & Firefighters' Retirement Plan  Robert Nixon, City Manager Anthony Baker, Fire Chief Robert Nixon, City Manager  10. City Appointment to the Fire & Police Pension Board  Reports by Boards and Committees  None  Other Items Requested to be Agendaed by Commission Member(s), the City  Manager and Other City Officials 11.Old Business Comments  Robert Nixon, City Manager  City Manager City Clerk City Attorney Commission Members    Adjournment  Title) XIX: PUBLICI BUSINESS- Chapter 286- PUBLICI BUSINESS: MISCELLANEOUSI PROVISIONS- SECTION 0105- Notices ofr meetings and hearings must: adviset that: a recordi is required to: appeal. 286.0105 Notices oft meetings and! hearings must adviset that arecordi isr requiredt to: appeal. Each board, commission, or agency ofthiss state or ofany politicals subdivisiont thereofs shalli includei int ther notice ofa any, meetingo ork hearingi ifnotice ofther meetingo orh hearingi isr required, ofsuch board, commission, or agency, conspicuously ons such notice, the advicet that,i ifaj person decidest to appeal any decision made by the board, agency, or commission with respect to: any matter considered: ats such meeting orl hearing.    Proclamations    Mayor's Proclamation  Recognizing Breast Cancer  Awareness Month    FLORIDA  QuNcr*  MAYOR'S PROCLAMATION  RECOGNIZING BREAST CANCER AWARENESS MONTH  WHEREAS, October 2024 is National Breast Cancer Awareness Month; and WHEREAS, National Breast Cancer Awareness Month (NBCAM) educates and brings awareness to women/men about early breast cancer detection, diagnosis and treatment; and WHEREAS, National Breast Cancer Awareness Month is dedicated to increasing public knowledge about the importance of early detection of breast cancer with national public service organizations, professional associations, and government agencies, who work together to ensure that the NBCAM message is heard by thousands of women/men and their families WHEREAS, mammograms are the best method to detect breast cancer early when it is easier to WHEREAS, death rates from breast cancer have been declining, and this change is believed to be the result of earlier detection through screening, increased awareness and improved treatment; WHEREAS, the City of Quincy recognizes that although many great strides have been made in breast cancer awareness and treatment, there remains much to be accomplished; and THEREFORE BE IT RESOLVED, I, Angela G. Sapp Mayor of the City of Quincy, Florida along with my colleagues, Mayor Pro-Tem Ronte R. Harris, District 3, Commissioner Dr. Robin Wood, District 1, Commissioner Freida Bass-Prieto, District 4, and Commissioner Dr. Beverly Nash, District 5 and all the citizens of City of Quincy, FL, hereby proclaim October 2024 as NATIONAL BREAST ÇANCER AWARENESS MONTH, and encourage the citizens of the City of Quincy, Florida to join in activities that will increase awareness  treat; and  and  of what Americans can do to prevent breast cancer.  Dated this gth day of October 2024  Angela G. Sapp MATOR  Robert Nixon, City Manager  Janice-Shackeford, City Clerk    Mayor's Proclamation Recognizing Domestic  Violence Awareness Month    FLORIDA  QuNc*  MAYOR'S PROCLAMATION Recognizing Domestic Violence Awareness Month  WHEREAS, domestic violence is a crime that is perpetrated against people of every age, race, sexual orientation and WHEREAS, the national Domestic Violence Hotline's Domestic Violence Awareness Month theme for 2024 is HEAL, WHEREAS, according to the U.S. Department of Justice, an estimated 10 million people are victims of domestic WHEREAS, the City of Qunicy City Commission places emphasis this month for the right of every person to live free WHEREAS, policymakers and communities must work together to transform the conditions that cause domestic WHEREAS, there is a need toj provide education, awareness and understanding of domestic violence and its causes; WHEREAS, there is a need to support and amplify prevention programs and community-based strategies to create healthy environments and decrease the likelihood of perpetration, thereby stopping domestic violence from occurring WHEREAS, Whereas, approximately 4 out of every 101 non-Hispanic Black women, 4 out of every 10. American Indian or Alaska Native women, and 1 in 2 multiracial non-Hispanic women have been the victim of rape, physical violence, and/or stalking by an intimate partner in their lifetime. These rates are 30%-50% higher than those experienced by WHEREAS, according to the American Psychological Association, women with disabilities have a 40 percent greater WHEREAS, 54% of transgender and gender non-conforming people have experienced domestic violence in their WHEREAS, domestic violence is the third leading cause of homelessness among families in the United States. NOW, THEREFORE, I, Mayor Angela G. Sapp of the City of Quincy, Florida, along with my colleagues, Mayor Pro- Tem Ronte R. Harris, District3, Commissioner Dr. Robin Wood, District 1, Commissioner Frieda Bass-Prieto, District 4, and Commissioner Dr. Beverly Nash, District 5 and all the citizens of the City of Quincy, Florida, do hereby proclaim the month of October 2024 DOMESTIC VIOLENCE. AWARENESS MONTH in the City of Quincy and calls on individuals and community leaders to take a personal pledge to help end domestic violence by not committing,  socioeconomic group: HOLD AND CENTER; and  violence each year, though many oft these crimes go unreported; and from violence in their homes and communities; and violence and wppotbsurvvor-cemtered solutions; and  and  in the first place;  Hispanic, White non-Hispanic women and Asian or Pacific non-Hispanic women; and  risk of intimate partner violence than women without disabilities.  lifetime; and  condoning, or remaining silent about violence. Robert Nixon, City Manager  Dated this gth day of October 2024 Angela Ç. Sapp, Mayor  Janice Shackelford, City Clerk    Special Presentations    Special Recognition  Pepperhill Community Day  Committee    Remembering Shanderika Kelly    Items for Consent by the  Commission    Approval of the Special Meeting (Public Hearing)  Minutes of  September 12, 2024    CITY COMMISSION Thursday, September 12, 2024 6:04 P.M. (Eastern)  SPECIAL MEETING QUINCY, FLORIDA 32351  CITY COMMISSION SPECIAL MEETING MINUTES (PUBLIC HEARING) The City of Quincy City Commission met in a special in-person meeting on Thursday, September 12, 2024, with Mayor Angela G. Sapp.opening the meeting up and the  following Commissioners present:  Mayor Angela G. Sapp Mayor Pro-Tem Ronte R. Harris Commissioner Dr. Robin Wood Commissioner Freida Bass-Prieto Commissioner Dr. Beverly A. Nash Robert Nixon, City Manager Gary A. Roberts, City Attorney Janice Shackelford, City Clerk Carlos Hill, Acting Police of Chief Georgette Daniels, Finance Director Reginald Bell, Public Works Director Anthony Baker, Fire Chief Richard Ash, Utilities Director Stephen Gauss, IT Contractor  City Staff and Guests:  Jim Southerland Sr., WQTN-13 Administrator  The special in-person meeting was recorded and held in accordance with Florida Sunshine Law. (Note: Digital formatted documents/media are public records.)  Called to Order requested ai roll call. Approval of Agenda  Mayor Sapp called the Special Commission meeting to order at 6:04 pm. Mayor Sapp  Mayor Pro-Tem Harris offered a motion to approve the agenda.  Commissioner Wood seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto  Vote Yes Yes Yes Yes  Page 10 of9    Commissioner Nash  Yes  The Motion Carried 5 to 0.  Public Hearings and Ordinances as Scheduled or Agendaed 1. Ordinance 1150-2024 - Millage Rate on First Reading  Robert Nixon, City Manager Georgette Daniels, Finance Director Robert Nixon, City Manager Georgette Daniels, Finance Director  2. Ordinance 1151-2024 - Fiscal Year 2024--2025 Budget on First Reading  Summary of the Presentation and Discussion by Staffa and the Commission  Agenda item #1 first reading.  Mayor Pro-Tem Harris offered a motion to read ordinance 1150-2024 by titled only on  Commissioner Wood seconded the motion.  Mayor Sapp directed the city clerk to poll the commission.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes  The Motion Carried 5 to 0.  City Clerk read by title only ordinance 1150-2024.  An Ordinance determining the amount and fixing the rate oft taxation and stating the annual levy for the City of Quincy for the Fiscal Year beginning October 1,2024 and ending September 30, 2025, and setting the percentage by which the millage rate is to Mayor Sapp stated that this is a public hearing to consider approval of Ordinance No 1150-2024 on First Reading, the City's proposing to set the percentage by which the  be levied on First Reading.  Millage Rate.  Page 2of9    Mayor Sapp stated that she would like to call on staff to provide a summary of the proposed percentage by which the Millage Rate is to be levied for the upcoming Fiscal City Manager Nixon stated that the gross taxable value for operating purposes not exempt from taxation within Gadsden County has been certified by the County City Manager Nixon stated that the City Commission voted on July 23, 2024, to City Manager Nixon stated that the FY 2024-25 operating millage rate is 6.8000 mills, Mayor Sapp opened the hearing to the public for comments or questions related to Mayor Sapp closed the hearing for public comments and turned over ordinance 1150- City Manager Nixon stated that there is a possibility to go back to the previous roll- City Manager Nixon stated that the recommendation is to proceed with the 6.8000 Mayor Pro-Tem Harris offered a motion to approve ordinance 1150-2024 on first  Year to be accomplished by adoption of Ordinance No. 1150-2024."  Property Appraiser to the City of Quincy as $330,471,393, establish a proposed operating millage rate of 6.8000 mills. which is greater that the rolled-back rate of 6.1433 mills by 10.69%.  ordinance 1150-2024.  2024 to the commission for consideration.  back rate. mills. reading.  Mayor Sapp seconded the motion.  Mayor Sapp directed the city clerk to poll the commission.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes No No  The Motion Carried 3 to 2.  Mayor Pro-Tem Harris requested an impact on staying at a millage rate of 6.1433  mills. Agenda item #2  Mayor Sapp asked is there a motion to read ordinance 1151-2024 by title only?" Commissioner Bass-Prieto offered a motion to read ordinance 1151-2024 by title only.  Commissioner Wood seconded the motion.  Page 3of9    Mayor Sapp directed the city clerk to poll the commission.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes  The Motion Carried 5 to 0.  City Clerk read by title only ordinance 1151-2024.  An Ordinance making appropriations for the expenditures and obligations of the City of Quincy for the fiscal year beginning on October 1, 2024, and ending September 30, 2025; adopting the tentative budget for fiscal year 2024-2025; designating the sources and revenues and said appropriations and providing an effective date. Mayor Sapp stated that this is a public hearing to consider approval of Ordinance No 1151-2024 on First Reading, the City's proposed budget for fiscal year 2024-2025. Mayor Sapp stated that she would like to call on staff to provide a summary of the City Manager Nixon stated that the appropriations and revenue estimate for the City Manager Nixon stated that less interfund transfers is $6,197,000 and total  proposed budget for FY 2024-2025.  Budget for Fiscal Year 2024-2025 is $38,072.00.  revenues is 31,885.000.  City Manager Nixon stated that the general fund total is 12,043,000.  City Manager Nixon stated that the total enterprise fund including business activity is Mayor Sapp opened the hearing to the public for comments or questions related to Michael Clary, 1003 Brumby Street stated that he was interested in the current City Manager Nixon stated that the business activity from customer service is 398,000 and for the business activity is 281,000 for the total activity of 679,000. City Manager Nixon stated his optimism about bringing more revenue to the city. Mayor Sapp stated that the commission is open to any ideas that can be explored.  23, 635.000.  ordinance 1151-2024. enterprise funds.  Derrick Elias stated the following.  Page 4 of9    The shortfall in the 2023-2024 budget and the desire to move forward with this Stated that with the potential shortfall in the 2024-25 budget there may be a Stated that the city doing his time had to many chiefs and not enough Indians. Stated that he saw a difference after he advocated for two code enforcement Stated that the current code enforcement officer is doing a great job. There will Asked was the budget tied to a strategic plan. If not, how can we measure our Stated he did not see a narrative on what the proposed budget set out to Asked did the commission plan on keeping the employees at 157?  proposed budget given the potential shortfall.  layoff.  Stated that he remembered having to layoff personnel.  officers. be new violators. success? accomplish.  City Manager Nixon stated that he does not anticipate the number of employees to  increase.  Asked about needs assessment for seniors.  City Manager Nixon stated that the recreation facility is under utilize by seniors and  there are many opportunities available to meet the needs of seniors. Stated that he likes the comradery with the commission. Stated that the city is fortunate to have the current finance director.  Mayor Sapp requested a narrative of the budget. 2024 to the commission for consideration.  Mayor Sapp closed the hearing for public comments and turned over ordinance 1151-  Mayor Pro-Tem Harris requested to see city investments separated.  Mayor Pro-Tem Harris stated that he submitted his budget recommendations to the Mayor Pro-Tem Harris stated that he looks forward in discussions about his Mayor Pro-Tem Harris stated that human resource department was operated by one Mayor Pro-Tem Harris stated that the city has not gain an abundance of employees to Mayor Pro-Tem Harris stated that he noticed that the budget list two assistant chiefs  city manager.  recommendations with his colleagues.  person.  warrant an increase in the HR department. which needs correcting by removing one.  Page! 50 of9    Mayor Pro-Tem Harris stated that parks and recreation department needs to be scale Mayor Pro-Tem Harris reminded the commission that the pool has been sold. Mayor Pro-Tem Harris stated that he would like to see the budgetreflects a scale back and as the department grows personnel should reflect the growth. Mayor Pro-Tem Harris stated that he would like to see a dedicated person to answer Mayor Pro-Tem Harris suggested one or two workshops before the second hearing. Mayor Sapp stated that it is time for the city to be ran like a business.  back.  the phone.  Commissioner Nash stated that there is a need for prioritization that HR assists in Commissioner Nash stated that HR needs to deal with mental health issues within the  finding skilled workers.  city.  Commissioner Nash stated that we need skilled workers.  Commissioner Nash stated that strategic plans and plan are needed to accomplish our  goals.  Commissioner Nash stated that plans need to be in writing.  Commissioner Bass-Prieto noted that the proposed budget amount changed. Finance Director Daniels stated that the budget for FY is 38,072.000 and not Commissioner Bass-Prieto offered a motion to amend the 2024-2025 budget to 38,082,000 and on page 4 to amend under general fund building and planning where  37,742,000.  itc currently has zero to 340,000.  Mayor Pro-Tem Harris seconded the motion.  Mayor Sapp directed the city clerk to poll the commission.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes No  The Motion Carried 4 to 1.  Page 6of9    Commissioner Bass-Prieto noted her concerns with the proposed budget is the Commissioner Bass-Prieto stated that consumption is down and that she would like to have an audit in the customer service department and see more money in the city  projected revenues. attorney line.  Commissioner Wood thanked the individuals for their public comments.  Commissioner Wood stated that she recommended needing a strategic plan and is  delighted to see. her colleagues welcomingi it.  Commissioner Wood stated that she would like to see the audit. Commissioner Wood stated that the audit gives information. Quincy business, she needs to be well informed.  Commissioner Wood stated that the audit is a tool needed for planning a budget.  Commissioner Wood stated that when she makes a decision concerning the city of Commissioner Wood stated that when things don't sit well with her, she has difficulty Commissioner Wood stated that since coming to the commission the conversation has  ini moving forward.  always been about revenue.  Commissioner Wood stated that the revenue hasn't changed. Commissioner Wood stated that no one wants to see layoffs.  Commissioner Wood stated that what was done 10 years ago is not working. Commissioner Wood stated that the commission must change the course. Commissioner Wood stated that there are people who depend on the commission. Commissioner Wood stated that a hard look at where the city is going needs to be Mayor Pro-Tem Harris stated that he agrees with his colleagues' comments. Mayor Pro-Tem Harris stated that since the belief is that the revenue presented in the  addressed.  proposed budget is at question.  Mayor Pro-Tem Harris stated that he's said that government was too big.  Mayor Pro-Tem Harris stated that if a 35-million-dollar budget is comfortable to the commission, then it might be necessary to go line by line and decide what needs to be Mayor Pro-Tem Harris stated that he is willing to cut back, however the commission  reduce.  must own their decision.  Mayor Sapp stated that the proposed budget is on the chopping block.  Page 7of9    Mayor Sapp asked her colleagues for workshop availability prior to the second budget Mayor Sapp stated that the commission needs at least two additional workshops Director Daniels reminded the commission about the statutory requirements related to  hearing.  before September 26.  advertisement of the budget in the newspaper.  Mayor Sapp suggested holding budget workshops on the 16 and 19.  Mayor Pro-Tem Harris offered a motion to approve ordinance 1151-2024 with the  changes to the budget discussed on first reading. Mayor Sapp seconded the motion.  Mayor Sapp directed the city clerk to poll the commission.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes No No No  The Motion Failed 3 to 2.  Mayor Sapp reiterated that there will be a budget workshop on September 16 and 19. Director Daniels recommended to pass the budget on first reading and make changes Mayor Pro-Tem Harris stated that staff has given the commission a balanced budget, The adjournment was motioned by Commissioner Bass-Prieto and seconded by Mayor Please Note: The City Commission places the official copies of Commission Meeting  to the budget before the second reading.  but iti is up to the commission to provide staff directions.  Pro-Tem Harris at 8:10pm.  Minutes on file with the City Clerk's Office upon approval. Submitted by Janice Shackelford, City Clerk  APPROVED:  Angela G. Sapp, Mayor, and Presiding Officer of the City Commission and of the City of Quincy, Florida  Page 8 of9    ATTEST:  Janice Shackelford, City Clerk per Clerk of the of Quincy, Florida Clerk of the City Commission thereof  Page 9 of9    Approval of the Regular Commission Meeting  Minutes of  September 24, 2024    CITY COMMISSION Tuesday, September 24, 2024 6:00 P.M. (Eastern)  REGULAR MEETING QUINCY, FLORIDA 32351  CITY COMMISSION REGULAR MIEETING MINUTES  The City of Quincy City Commission met in a regular in-person meeting on Tuesday, September 24, 2024, with Mayor Angela G. Sapp.opening the meeting up and the  following Commissioners: present:  Mayor Angela G. Sapp Mayor Pro-Tem Ronte R. Harris Commissioner Dr. Robin Wood Commissioner Freida Bass-Prieto  Commissioner Dr. Beverly A. Nash - appeared via zoom  City Staff and Guests:  Robert Nixon, City Manager Gary A. Roberts, City Attorney Janice Shackelford, City Clerk Carlos Hill, Chief of Police Georgette Daniels, Finance Director Reginald Bell, Public Works Director Anthony Baker, Fire Chief Richard Ash, Utilities Director Stephen Gauss, IT Contractor  Jim Southerland Sr., WQTN-13 Administrator  The regular in-person meeting was recorded and held in accordance with Florida Sunshine Law. (Note: Digital formatted documents/media are public records.)  Called to Order  Mayor Sapp called the Regular Commission meeting to order at 6:00 pm. Fire Chief Anthony Baker provided an invocation followed by the pledge of allegiance. Mayor  Sapp requested a roll call. Approval of Agenda  Commissioner Wood offered a motion to approve the agenda. Commissioner Bass-Prieto seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood  Vote Yes Yes Yes  Page 1 of11    Commissioner Bass-Prieto Commissioner Nash  Yes Yes  The Motion Carried 5 to 0. Proclamations None  Special Presentations  None  Items for Consent by the Commission Janice Shackelford, City Clerk Janice Shackelford, City Clerk  1. Approval of the Regular Commission Meeting Minutes of August 27, 2024 2. Approval of the Regular Commission Meeting Minutes of September 10, 2024  Summary of the Discussion the Commission  Commissioner Bass-Prieto offered a motion to approve the items for consent by the  commission.  Commissioner Wood seconded the motion.  Commissioner Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Vote Yes Yes Yes Yes Yes  The Motion Carried 5 to 0. COMMENTS FROM THE AUDIENCE  Edmund Campbell, Utilities department, made the following comments.  Stated that the utilities department assists all other departments which saves Stated that the utilities department has been called incompetent. Stated that the workers have been lied to and belittled. Stated that morale is down. Stated that they always get the job done.  the city money.  Page 2of11    Stated that for the 3rd year they have been told that there's no money for a  raise.  Stated that they are tired of the pep talks.  Stated that they work in harsh conditions and request a 15% raise.  Regina Davis, 315 W. Washington Street, Quincy, FL,32351, made the following Stated that she was born in Quincy and has invested hundreds of thousands of Stated that crimes that has been solved is missing from QPD report. Stated that she has had two break-ins within a year at Que-Dogs.  comments.  dollars in this city.  Stated that there was a shooting somewhere in the city and one of the shots Asked what is the city going to do? Tired of hearing see something say  came through her house. something.  Stated that the commission don't do anything.  Stated that something needs to be done for everyone's safety.  Denise Hannah, 714 S. 9th Street, Quincy, FL, 32351 made the following comments. Commended the Jett Group for doing an awesome job at an event held on the  track field.  Stated that the event was well organized and well executed.  Anthony Gainous, 631 S. 9th Street, Quincy, FL, 32351 made the following  comments.  Stated hear say, they say and what others say.  Stated that he was sitting on his back porch when he heard gun shots. Stated that he understands that the police cannot be every at every time. Stated that people have personal vendettas because they don't get their way. Stated that he understands things happen when they're supposed to happen. Stated that being buddy with an individual doesn't make it right for one to  Stated that he is not making personal attacks on anyone.  intervene.  Stated that elected officials must stand up for right.  Rolanda Jackson, property owner in the City of Quincy, made the following comments. Stated that she brought a matter before the commission concerning safety and Stated that no provisions have been made to apply for a city job online. Stated that her relative house got shot up on Inlet Street. Someone tried to accuse the homeowner's grandson of the shooting even though he was in the Stated that there had been no follow up and no calls from QPD since the Stated that the city manager and CRA manager are two different jobs.  that there is still no security.  house. shooting.  Stated that it was said the city is saving money.  Page 3 of11    Stated that all money isn't good money. Stated that you cannot merge certain things together.  Derrick Elias, 233 Cheeseborough Ave, Quincy, FL 32351 made the following  comments.  Requested an update on the storm preparations. Mayor Sapp thanked everyone for their comments.  Mayor Sapp stated that the commission may not be prepared to answer questions during public comments or there may be questions that cannot be answered, however,  thank you for your concerns.  Public Hearings and Ordinances as Scheduled or Agendaed  None Stat) None Resolutions  Public Opportunity to Speak on Commission Propositions - (Pursuant to Sec. 286.0114. Fla. Stat. and subject to the limitations of Sec. 286.011413lal. Fla.  3. Resolution no. 1472-2024 - Request for Road Closure -Mega Reunion Gadsden  County High School Robert Nixon, City Manager Carlos A. Hill, Chief of Police  Summary of the Presentation and Discussion by Staff and the Commission Chief Hill stated that before the commission is a request for a road closure for  September 28, 2024 pending the upcoming storm.  ChiefHill stated that the request is to temporarily close the intersection of Graves and West Washington Street. The intersection of West Washington and Main Street, West Washington Street adjacent to the Parks and recreation parking lot entrance, adjacent  to Gadsden Tomato.  Chief Hill stated that the road closure will occur from 3 pm until 8 pm. Chief Hill stated that QPD has provided an operational plan.  Mayor Pro-Tem Harris offered a motion to approve resolution 1472-2024.  Commissioner Wood seconded the motion.  Commissioner  Vote  Page 4 of11    Mayor Sapp Mayor Pro-Tem Harris Commissioner Wood Commissioner Bass-Prieto Commissioner Nash  Yes Yes Yes Yes Yes  The Motion Carried 5 to 0.  Reports. Requests.and Communications by the City Manager  4. QPD August 2024 Crime Statistical Report Robert Nixon, City Manager Carlos A. Hill, Chief of Police 5. Smart Grid/Fiber Update Robert Nixon, City Manager Carlos A. Hill, Acting Chief of Police  Summary of the Presentation and Discussion by Staff and the Commission Chief Hill made the following comments related to the crime rate fluctuation between  Agenda item #4 July and August.  Robbery: Increased from O to 1 (100% increase) Aggravated Assault: Increased from 6 to 14 (133.33% increase) Larceny-Thett: Increased from 17 to 23 (35.29% increase) Forgery and Counterfeiting: Increased from Oto 2 (1009increase) Sex Offenses: Increased from Oto 1 (100% increase) Trespassing: Increased from 14 to 17 (21.43% increase) ChiefHill stated that notable decreases for the month of] July to August are. Burglary: Decreased from 11 to 8 (27.27% decrease) Motor Vehicle Theft: Decreased from 3 to 1 (66.67% decrease) Arson: Decreased from 2 to O (100% decrease) Vandalism: Decreased from 13 to 2 (84.62% decrease) Disorderly Conduct: Decreased from 3 to 1 (66.67% decrease) Drug Violations: Decreased from 5 to 3 (40% decrease)  Chief Hill stated that QPD is actively investigating many cases which may take longer Chief Hill stated that investigators get tied down with following up on leads. ChiefH Hill stated that QPD will be putting things in place for citizens to follow.  than expected.  Chief Hill stated that better communication is needed.  Page 5of11    Commissioner Wood asked Chief Hill to elaborate on the process of following up with Chief Hill stated that QPD uses a combination of the victim advocate and the Mayor Sapp and Commissioner Bass-Prieto apologized to Ms. Davis regarding her Chief Hill stated that he is working on putting together ordinances that will address Commissioner Wood stated that there was an attempt to contact the family on Inlet Commissioner Wood stated that Commissioner Nash accompanied the two of them on Mayor Sapp stated that sometimes hinderance occur at crime scenes making it  families who are victims.  investigators that follows up on cases.  house being shot up. speed and test noise levels.  Street.  the district one walk.  difficult for the police department to conduct investigations.  Agenda item #5  City Manager Nixon provided an overview on the Smart Grid and Fiber update.  GPS coordinates have been imported into ADG for all Electric Meters. This will ADG is programming the Unified File Layout export function to send updated data to the Tantalus system for Electric, Gas and Water Meters (this includes ADG is working with Tantalus to configure a manual import function to bring all meter readings into ADG for billing purposes. They are setting up a: manual import for billing process now and will eventually create a daily or hourly import process to allow near real-time usage data for customers. Should be complete in October. Waiting on confirmation from the ADG programmer who The fiber vendor is repairing the fiber in four locations that have been damaged by either vehicle crashes or trees. These fiber cuts are affecting close to 469 The city is currently reading 2716 of3185 electric meters (Tantalus systems). The city is currently reading 2406 of 4103 combined water and electric meters The city has 20 new ONT devices to install as soon as Service Templates have been created for them. These will be installed on Utility poles at the recloser sites and where needed to backfill the other meters. These ONTS will support the addition of 4000 electric, 4000 water and 4000 gas meters. This should be We are contracting with Lightspeed Technologies to create the Service Templates for the new ONT devices. The model of ONT devices we have been installing are outdated and no longer sold as new. The Service Templates are  be used to map outages and identify areas of concern. the customer information and the GPS coordinates).  has had the files since last week.  electric meters that were being read before the damage.  (Orion systems).  more than enough to complete the system.  Page 60 of11    used to provision the different services and network configurations on the different model ONT devices. During the template programming process, the Lightspeed engineers will be delivering training on creating and updating the programming templates as well as verifying the new templates work as designed. Programming the Service Templates is considered high level specialized services, and we are contracting them in 20-hour blocks at $350  per hour.  Reports by Boards and Committees  None  Other Items Requested to Be Agendaed by Commission Member(s), the City  Manager, and Other City Officials Robert Nixon, City Manager  6. Old Business  Summary of the Presentation and Discussion by Staff and the Commission City Manager Nixon stated that there have been several requests regarding the sale of City Manager Nixon stated that the city attorney will provide an update on the sale of City Attorney Roberts provided details on the steps towards selling city owned  city owned property. city own property. property.  Commissioner Bass-Prieto stated that the city has a surplus policy.  Commissioner Bass-Prieto stated that former city attorney Scott Shirley drafted the  policy.  City Attorney Roberts stated the he would research the resolution.  City Manager Nixon provided the commission with copies of the city's fleet inventory.  Comments  City Manager, Robert Nixon  City Manager Nixon called on department directors to provide a brief update on storm  readiness.  Public Works Director Reggie Bell provided the following comments.  Stated that Waste Pro will work on normal schedule Wednesday and work until Encouraged citizens not to put out anymore items that need discarding.  winds reach 45 mph.  Asked citizens to pull back trash cans.  Page 7of11    Provided sandbag locations where citizens can pick up. Stated that persons with disabilities and seniors can call the public works Stated that citizens should be prepared to evacuate ifneeded. Utilities Director Richard Ash provided the following comments.  department if they need sandbags.  Stated that the lift stations are ready. Utilities crews are prepared to work. Stated that he is also tracking the storm. Police Chief Carlos Hill provided the following comments. Stated that he attended the 2:30 pm meeting at EOC.  Stated that QPD will initiate Alpha/Bravo rotations starting Thursday. Stated the QPD will attend all EOC meetings to provide citizens with updates.  Fire Chief Anthony Baker provided the following comments. Stated that the fire department is prepared.  Stated that when winds reach 35mph the fire department will not respond to Encourage citizens to evacuate ifnecessary and go to a state approve storm.  calls.  City Clerk, Janice Shackelford No comments. City Attorney Gary Roberts  Stated that he would be providing an update litigation report.  Commission  Commissioner Wood  Stated to everyone to be vigilant in watching the storm. Encourage citizens to participate in the budget process. Congratulations to all Gadsden County graduating seniors.  Stated that there are updates on the city's website and social media platform Stated that she heard all the concerns and some of the concerns are her Stated that the commission is pushing revenue sO that we can give raises, hire investigators, and take care of other needs of the city. Stated that it is the Stated that she is committed to getting more revenue in the city and to trim the Stated that if a position or contractor is not needed then that money should go  with helpful information.  concerns  commission responsibility to make it happen.  fat.  back into the budget.  Page 8 of11    Stated that her desire is to give everyone a raise, however that may not be Stated that she is also concern about the shootings and sympathized with all Stated to drivers to slow down and watch out for the children at play. Stated that she is compiling a list of wants and needs for districtone.  possible if the revenue is not there. Stated that there will be difficult decisions made. families affected by gun violence. Thank you for the smart grid update. Stated that online applications are needed.  Commissioner Bass-Prieto  Wished everyone a happy fall.  Encouraged citizens to get prepared for the storm.  Congratulated Chief Hill on the wonderful speech given at the blue mass. Thanked Shaw Quarters community group for the senior recognition banquet. Provided an update on project to pave sidewalks from DOT (grant funded). Asked citizens to secure trash cans or items that may propel in preparation of  the storm.  Caution citizens to be careful of power lines and gas.  Love where you live, don't litter.  Commissioner Nash emailed her comments due to audio difficulties.  Regarding the upcoming storm, it is extremely important that we have a plan for our sick and shut-in residents. There are many, many residents in the city who are unable to transport themselves and/or have difficulty leaving their homes. We need to check on these individuals and make sure they are safe. Please encourage neighbors to check on neighbors. IH have made a request (written and verbal) and have not received the information requested. I have not received the Arrears report = August/September: 2024. When will Ireceive this information? mly/Augus/September 2024 financial reports - When will the commission Thank you to those who spoke tonight. : : Our citizens and city employees' problems are our problems. When individuals who work for the city are potentially involved in alleged criminal activities and cover up : it is the commission's problem. Honest leadership is the cornerstone of government and the work of the commission. Before we said it is someone else's concern, Public safety and the communication to the public must be a priority. The commission needs to receive regular report from our victim advocate employee and issues that she is tasked and/or working on. What is her process in dealing with and communicating with crime victims in the city.  receive these reports?  we need to check the money, the facts, and the law.  The city of Quincy, please be safe!  Thank you.  Page 9of11    Commissioner Harris  Stated that very few updates are given on bargaining. Requested to workshop customer service.  Stated that budget recommendations have been made to management. Finance Director Georgette Daniels stated that we are still on schedule with passing a  budget.  Stated that Pepperhill community event was a huge success. Stated that he had a few recommendations for future events.  Urge his colleagues not to become distracted on things that are not city  business.  Stated that the commission has plenty to do.  Mayor Sapp  Stated that the city is taking directions from EOC regarding storm Stated that social and print media with tell you what to do to get storm  preparations. ready.  Thanked all department heads for their hard work. Stated that no department is in competition with another.  Stated that the commission will do everything in its power to move Stated that Pepperhill Community Event was a phenomenal event. Encourage citizens to speak up and attend meetings. Stated that there are several streetlights out. Will give list to the city  forward.  manager.  The adjournment was motioned by Commissioner Bass-Prieto and seconded by  Commissioner Wood at 8:07pm.  Please Note: The City Commission places the official copies of Commission Meeting  Minutes on file with the City Clerk's Office upon approval. Submitted by Janice Shackelford, City Clerk  APPROVED:  Angela G. Sapp, Mayor, and Presiding Officer of the City Commission and of the City of Quincy, Florida  ATTEST:  Page 10 of11    Janice Shackelford, City Clerk per Clerk of the of Quincy, Florida Clerk of the City Commission thereof  Page 11 of11    Resolution    Resolution No. 1473-2024 Request for Road Closure; Mega Reunion Gadsden  County High School    RESOLUTION No. 1473-2024  A RESOLUTION GRANTING THE REQUEST OFTHE GADSDEN COUNTY HIGH SCHOOL MEGA REUNION COMMITTEE FOR THE TEMPORARY ROAD CLOSURE FOR THE GADSDEN  COUNTY: HIGHSCHOOL MEGA REUNION  WHEREAS the Gadsden County High School Mega Reunion has requested the closing of certain roads for its class reunion to be held on Saturday, October  26, 2024, from 3:00 pm to 8:00 pm.  WHEREAS, the Gadsden County High School Mega Reunion Committee has determined that said road closings are necessary for the Mega Reunion to take place as planned and that such use will not interfere with the safe and efficient NOW THEREFORE BE IT RESOLVED by the City Commission of the City of Quincy, Florida, in lawful session assembled, that the city of Quincy does hereby authorize and permit the temporary closing of the following State Roads: The intersection of Graves and W Washington Street, The intersection of W Washington Street and Main Street, W Washington Street adjacent to the Parks and recreation parking lot entrance, Graves street, adjacent to the parking of Gadsden Tomato. for the Gadsden County High School Mega Reunion to begin PASSED inopen session oft the City Commission of the City of Quincy, Florida  movement of traffic or cause danger to the public.  on Saturday October 26, ,2024, from 3:00p.m. until 8:00 pm.  on the_ day of  ,A.0.,2024  Angela G. Sapp, Mayor and City of Quincy, Florida  Presiding Officer of the City Commission of the  ATTEST:    Janice Shackelford, Clerk of City ofQuincy and Clerk oft the City Commission thereof    Quincy Police Department  LI  LORID 828  Chief Carlos A. Hill 121 East. Jefferson Street Quincy, Florida Operational Plan  MEGA REUNION GADSDEN COUNTY HIGH SCHOOL  October 26, 2024 CORRY FIELD  GADSDEN COUNTY  HIGH SCHOOL  Page 1    PURPOSE:  The city of Quincy, Florida is a city that celebrates special events. From music festivals hosted by our CRA/Main Street organization to community-based festivals, parades, and athletic activities under the supervision of our Parks and Recreation Department. It is our goal to enhance the vitality, quality of life, and economic prosperity of the city of Quincy through the support of special events in Quincy, The following information has been developed as an operational plan for the 2024 All-Class Reunion Gadsden County High school scheduled to occur on October 26,  Florida.  2024 at Corry Field, in the City of Quincy.  Background:  The 2024 All Class Reunion will be held within the city limits of Quincy. This is the second-class reunion that Gadsden County High school has hosted. Gadsden County High School, known as East Gadsden High School (EGHS) until 2016, is a public high school in unincorporated Gadsden County, Florida, operated by Gadsden County School District. It is between Havana and Quincy, and it has a "Havana, Florida" postal address. Starting in fall 2017 it is the zoned high school of all of Gadsden County. It closed in 2018 and was succeeded by Gadsden County  High School  The City of Quincy Police Department will require a law enforcement contingent to assist with security and additional patrol operations near and around the venue.  Command and Control CHECK-ON TALK GROUPS EVENT BEGIN TIME EVENT END TIME  14:45 QPD 1 15:00 20:00  Page 2    Analysis:  The Quincy Police Department will oversee event security. Five (6) Sworn Quincy Police Department officers and four (4) Sworn Deputy Sheriff's from Gadsden County Sheriff's Office will be required to be hired and approved by the Mega Reunion committee at a rate of $45 and hours to staff all security assignments in/around the area of the event. Check-on will be at 2:45 pm and work until 8 pm. Below is an estimate for the total 5 hours. The estimate is  based on crowd control of approximately 1000 people.  Estimate  $45.00 X 6 officers X 5 hours (3pm to 8pm) = $1,350 The Total Cost will be approximately $1,350. OPERATIONAL PLAN - SECURITY  The Quincy Police Department/Cadsden County Sheriff's Office will oversee Ar minimum of four (4) officers will be required to be hired to staff traffic control points on Gaves Street, The intersection of Graves and W Washington, and W Washington and Main Street. A minimum of Six (6) After the event, all out-of-town vehicular traffic will utilize the normal traffic patterns. There should be a minimal issue with traffic due to major  Crowd Control and Event Security.  officers will provide security inside the event.  throughways not being blocked.  Police Officers will encourage vehicular and pedestrian traffic not to linger or loiter in and around the event's area after the conclusion of the event. All officers working road closure posts during the event will remain at their assigned post areas after the event for safety reasons until the crowd  disburses to a manageable level  The Quincy Police Department's dispatch will notify the Patrol Supervisor of all complaints emanating from the Event. These complaints will be immediately addressed by the Patrol Supervisor or his designee. This event will prohibit the presence of all pets and animals unless authorized as an approved animal for the blind as provided by the American  Disability Act.  Page 3    OPERATIONAL PLAN-ALCOHOL MANAGEMENT  This event will not permit the sale of alcoholic beverages.  OPERATIONAL PLAN- MEDICAL  Should emergency ambulance transport, or Advanced Life Support transport be needed at this event, the medical service provider is required to use the Gadsden County 9-1-1 system, and immediately notify on-site law enforcement. The medical service provider should be familiar with this requirement. Fire Department will respond to the event as needed.  All medical support personnel whether paid or volunteer shall have the appropriate licensing, certifications, and insurance to provide services at this event. The City of Quincy has final authority over event medical services requirements and will evaluate these requirements based on several factors  related to your event.  OPERATIONAL PLAN- TRANSPORTATION AND STREET  CLOSURES Transportation Plan: the event area.  0DAl1 traffic control in the public right-of-way will be altered to control access to The following roads will be temporarily closed, The intersection of Graves and W Washington Street, The intersection of W Washington Street and Main Street, W Washington Street adjacent to the Parks and recreation parking lot entrance,  Gaves street, adjacent to the parking of Gadsden Tomato.  Street Closure and Reopening:  Road Closure will start at 2:45 PM. All traffic inside of the event prior to the closure will be allowed to leave if desired or park in approved parking areas designated by event staff. Once the Parking Areas are full, the Traffic Control Point will not allow ant vehicle traffic to enter the area. All roads will be open at the end of the event, TCP's will stay in place until normal traffic flow is  restored.  SITE PLAN/ROUTE MAP  Page 4    Please see attached event maps for a visual representation of all the infrastructure and operational event elements for this event.  COMMUNITY OUTREACH  Local Businesses and homeowners in the immediate area of the event will be Advertisement of the event may be conducted via the Internet, television, and signage boards inside/outside the city indicating the dates of the event.  contacted and made aware of the event date and times.  EVENT INFRASTRUCTURE Safety Equipment, Signage, and Fencing:  Barricade will be placed at the designated Traffic control points.  Recycling and Trash:  Trash control will be handled by the event staff.  Animals:  This event will prohibit the presence of all pets or animals unless authorized as an approved animal for the blind as provided by the American Disability  Act.  POINT OF CONTACTS  Dominga Robinson Event Chair  850-743-9189  Prepared By: Lieutenant S Littlefield- 850-879-8953  3PM -9 PM 1. Sgt J Canceco 2. Inv. C Canceco 3. Officer M Copeland 4. Officer N Greene 5. Officer Mackey 6. Officer Smiley 7. GCSO 8. GCSO 9. GCSO 10.GCSO  Page! 5    APPROVING  DATE (o/u/2y  A. Hill, QPD  an  Page 6    EARU  Tent Tent Tent  Tent Tent  Tent Tent Tent Tent Tent Tent Tent Tent  Corry, Recently  eld  Backdrop  TnAEN    Pope 5V  7 Loufsianakitch  Page7 7    AreLeEES MainEvent Area  Wwrhngionss  WWhrgonst Wwesgonst.  Redbo WSaffersonst  Guylomao  Page 8    Resolution No. 1474-2024- Request for Road Closure; 2024 Homecoming Parade    RESOLUTION No. 1474-2024  A RESOLUTION GRANTING THE REQUEST OF GADSDEN COUNTY HIGH SCHOOL FOR THE TEMPORARY ROAD CLOSING FOR THE ANNUALJUNIORSENIOR PROM  WHEREAS, Gadsden County High school has requested the closing of Certain roads for its 2024 Gadsden County High School Homecoming Parade  to be held on Friday, Oct25, 2024.  WHEREAS, the City of Quincy has determined that said road closings are necessary for its Homecoming Parade to take place as planned and that such use will not interfere with the safe and efficient movement of traffic or cause  danger to the public.  NOW THEREFORE BE IT RESOLVED by the City Commission of the City of Quincy, Florida, in lawful session assembled, does hereby authorize, and permit the temporary closing of the following roads: Adams Street (State Road 267) between East King Street and East Jefferson Street, and the following city streets; king Street at the intersection of North Ward Street, West Franklin intersection of Ward Street, North Stewart at the intersection of King Street, Calhoun Street, Calhoun Street and kin Street, Jackson Street and King Street, Adams Street and Franklin Street, Washington Street and Monroe, Washington Street and Jackson Street, Washington Street and Calhoun Street, Washington and Stewart Street for the 2024 annual Gadsden County High School Homecoming Parade to begin at 4:00 P.M. on Friday, Octobert 25, 2024, which said event shall not exceed approx.. two hours in duration or until 6:00 P.M. on  Friday, October 25, 2024.  PASSED in open session of the City Commission of the City of Quincy, Florida  on the  day of October, A.D., 2024.    Angela G. Sapp, Mayor and City of Quincy, Florida  Presiding Officer of the City Commission of the  ATTEST:  Janice Shackelford Clerk of City of Quincy and Clerk of the City Commission thereof    Quincy Police Department  Operations Plan  2024 Homecoming Parade  October 25, 2024  Downtown Quincy Florida  LIC  ORIDE E4  Chief Carlos Hill 121 E. Jefferson Street Quincy, Florida 32351 850-627-7111  Prepared by: Assistant Chief Robinson    PURPOSE  The city of Quincy, Florida is a city that celebrates special events. From music festivals hosted by our CRA/Main Street organization, communty-Dased festivals, parades, and athletic activities under the supervision of our Parks and Recreation Department. It is our goal to enhance the vitality, quality of life, and economic prosperity of the city of Quincy through the support of special events in  Quincy, Florida.  The following information has been developed as an operational plan for the City of Quincy 2024 Gadsden County High School scheduled to occur on October 25, 2024, on and between the streets of E. King St., N. Adams St., East Washington St., Monroe St., Jackson St., Calhoun St., N. Madison St., Duval St., and N.  Stewart St.  Background  The 2024 Home Coming Parade will be held within the city limits of Quincy. The Gadsden County Schools will require a law enforcement contingent to assist with security and traffic control operations along the parade route.  Analysis  The Quincy Police Department will oversee event security and traffic control: fourteen (10) sworn Quincy Police Department officers will be required to be hired and approved by the Gadsden County Schools at a rate of $45 per hour to staff all security assignments in/around the area of the event. These officers will check  on at 2:00 pm. and work until 6:00 pm.  Estimate Cost  $45.00 X 10 officers X 4 hours (2 p.m. to 6 p.m.) 10 Oficer-$180.00X1 10 Officers Total cost: Approximatey-s1800.00  OPERATIONAL PLAN - SECURITY    The Quincy Police Department will oversee Traffic Control, Crowd Control and Event Security. The Quincy Police Department will be assisted by the Quincy Public Works department for 10 officers will be required to be hired to staff all traffic assignments and to secure the event There will be a minimum two (2) on duty patrol officers and a supervisor patrolling the streets At the conclusion of the event, all out of town vehicular traffic will utilize Hwy 90 eastbound towards Interstate 10, Hwy 90 westbound to Pat Thomas Pkwy then towards Interstate 10, and King Street westbound towards State Road 12. This will help reduce the influx on vehicular Police Officers will encourage vehicular and pedestrian traffic not to linger or loiter in and All officers working road closure posts during the event will remain at their assigned post areas at the conclusion of the event for safety reasons, until instructed otherwise by the event's The Quincy Police Department's dispatch will notify the Patrol Supervisor on duty of all complaints emanating from the Event. These complaints will be immediately addressed by the This event will prohibit the presence of all pets and animals, unless authorized as an approved  manning barricades.  of Quincy during the event.  traffic entering the downtown area of Quincy.  around the event's area after the conclusion of the event.  security supervisor.  Patrol Supervisor or his designee.  animal for the blind as provided by the American Disability Act.  OPERATIONAL PLAN--ALCOHOL MANAGEMENT  This event will not permit the use and sell of alcoholic beverages. OPERATIONAL PLAN--MEDICAL  Should emergency ambulance transport, or Advanced Life Support transport be needed at this event, the medical service provider is required to use the Gadsden County 9-1-1 system, and immediately notify on-site law enforcement. The medical service provider should be familiar  with this requirement.  The Fire Department will have personnel on site during this event    COMMUNITY OUTREACH  Local Business and homeowners in the immediate area of the event will be contacted and Advertisement of the event may be conducted via internet, television, and signage boards  made aware of the event date and times. inside the city indicating the dates of the event. EVENT NFRASTRUCTURE Safety Equipment, Signage and Fencing:  The Quincy Police Department along with the city of Quincy will provide safety equipment such as barricades, traffic cones, directional signage, fencing, lighting, etc. All equipment  must be free standing, unless otherwise authorized.  All signage and safety equipment must meet local, state, and federal laws.  Please see the attached event maps for locations of all safety equipment such as barricades  and signage used. Recycling and Trash:  There will be several recycling and trash containers throughout the event area, which will be  provided by the city of Quincy.  Animals:  This event will prohibit the presence of any and all pets or animals, unless authorized as an  approved animal for the blind as provided by the American Disability Act.  OPERATIONAL PLAN--IRANSPORTATION AND STREET  CLOSURES Transportation Plan: department.  All traffic control in the public right-of-way will be conducted by a representative of the police    Buses:  Buses will enter the area at the intersection of Ward Street and Washington Street. Once the students are dropped off at the bus staging area (Wards Lot) they will remain there until the parade All proposed street closures arei included int the permit application and was authorized by the police  has concluded.  department and City of Quincy Commission.  Street Closure and Reopening:  Street closures for this event will be from 3:00pm to 6:00pm on Friday October 25,2024. Please There will be no vehicular movement inside the interior area of the event during the designated times of the street closure, unless properly approved the event's security supervisor and properly All officers who are assigned to designated street closure posts will remain at their assigned post at the conclusion of the event for safety reasons. Street closures will not be reopened until it is  see attached street closure maps for the event and officers' assigned posts.  escorted by sworn law enforcement personnel.  safely to do and instructed by the event's security supervisor.  SITE PLAN/ROUTE MAP  Please see attached event maps for a visual representation of all the infrastructure and  operational event elements for this event.    2024 Home Coming Parade Post Assignments  OFFICER Ofc. Fox Ofc. Marshall Inv. Canceco Sgt. Canceco Ofc. Byrant Sgt. Shamar Ofc. Copeland Ofc. Mackey TBD TBD TBD TBD  LOCATION King/ Stewart King/ Jackson Washington/Monroe Washington/Calnoun Washington/Ward Adams/90 & Madison/90 King/ Madison, Franklin  ASSIGNMENT Supervisor Traffic Traffic Traffic Traffic Traffic Traffic Traffic Traffic Traffic Traffic Traffic Traffic  Adams/ King  Adams/ Franklin Traffic  POINT OF CONTACTS  Event Security: Assistant Chief Robinson 850-879-8315  APPROVING AUTHORITYE bdue DATE 10/4/94    Road Closures  Mymdowro CAaO 9 UP LNE WKingst WKingst  StPasfpiscops Chorch Quincy.L  Gadidencoonty V WKingst e WKingSt  mPeityleindrh 9 Poisytery KingSt  WKings  WKingSt - WKingst *  GadidenCounty Tm 9 TCcQungylisuse, N eiDedilopie Franklast fnlasl  WFimiss ENDOFPARADE OwadteIA Bus Staging Aia € * Quincyfire Dipabrens Sitonni, Quncyovya oydoyua  Wfinkinst  Wfrkinst Js: rsilagbitCch V  Frankle  OCAMICPA V TOSTelecom  SpaisitarDiyy 9  QuincyMansrt V Cagmotye Wshinglonsi 4 a Washigteast CO 6DLCOR WJelfersons St  wwashigtoast -  wwatMigesi WWadhingeast 6 washingsast €    Metecp ersonst  GogelshMeB  Red- Barriacades  Blue- Police Officers Post    THECITY OF QUINCY POLICE DEPARTMENT  121 East. Jefferson Street  Quincy, Florida 32351  Phone: (850) 875-7335  Fax: (850) 627-3979  PARADB/EVENT  PERMIT PERSON IN CHARGE  NAME OF ORGANIZATION Gadsden County High Schol ADDRESS OF ORGANIZATION 27001 Blue Star Memorial HWY Havana FL. 32333 TITLE OF EVENT Gadsden High School High School Parade  DATE October 1,2024 TELEPHONE NUMBER 850-662-2300  DATE OFI EVENT: ALTERNATE DATE: START TIME DURATION OF EVENT ENDING TIME EVENT LOCATION OR PARADE ROUTE: (ifPermiti is for parade, attachi mapi indicating route, starting point  October 25,2024 and ending point.) :  4:00 pm  2hours  6:001 PM  SEE ATTACHED MAP) FOR PARADE ROUTE;  SPECIAL CONDITIONS ORI NEEDS: (Any applicable rental fees, clean up fees, Utility fees, or other services The City ofQuincy Public Work) Department will be responsible for any and all clean up  requiredi mustl be: approved by the City Manager priort top permit approval.)  services for the Parade. Route.  LIABILITY INSURANCE IN THE. AMOUNT OF $1000,000.00 LISTING THE CITY OF QUINCY AS AN ADDITIONAL INSURED, WITH A HOLD HARMLESS AGREEMENT, MUST  BE OBTAINED AND. ATTACHEDTO PERMIT. Insurance and Agreement Attached: YES X NODI Parade / Event Permit Approved Depied Parade /Event Permit Approved Denied FDOTI Permit: Approved Denied X N/A  Police Chief Mayor  COMMENTS:    INDEMNIFICATION AND HOLD HARMLESS  AGREEMENT  WHEREAS, the SCHOOL BOARD OF GADSDEN COUNTY, FLORIDA has requested the CITY OF QUINCY, FLORIDA to permit the temporary closing of certain city streets for the annual Gadsden County High School Homecoming Parade to be held on Friday, October 25th2024  from 4:00 P. M. to 6:00 P.M., and,  WHEREAS, in order for such temporary closure to take place, the CITY OF QUINCY, FLORIDA requires that the requesting party agree to certain conditions and restrictions imposed by the City's policy for such parades including entering into this Hold Harmless Agreement.  NOW THEREFORE, THIS INDENTURE made and entered into this  day of October, A.D. 2024 by and between the SCHOOL BOARD OF GADSDEN COUNTY, FLORIDA, ofPost Office Box 1499, Quincy, Florida 32351, hereinafter called the PERMITTEE, and the CITY OF QUINCY, FLORIDA, of 404 West Jefferson Street, Quincy,  Florida 32351-2328, hereinafter called the CITY.  WITNESSETH:  That for and in consideration of the CITY'S granting permission for the temporary closure  ofcertain City Streets, the PERMITTEE does hereby agree as follows, to-wit:  1.  THAT the PERMITTEE will be issued a parade permit by the, CITY for the  Annual Gadsden County High School Homecoming Parade to be held Friday, October 25, 2024  4:001 P.M. to 6:00 P.M. (hereinafter called the PARADE).    2.  THAT the PERMITTEE will assume all responsibility for any liability claims  arising from or based upon all activities connected with the PARADE, and the CITY will not be held responsible for any loss, costs or expenses arising in any manner as a result ofthe  aforementioned event. 3.  THAT the PERMITTEE will purchase at its own expense a liability insurance  policy providing special events coverage for the PARADE with limits of at least $300,000 and showing the CITY OF QUINCY as an additional named insured, and a copy ofs said policy shall  be provided to the CITY prior to such event.  4.  THAT the PERMITTEE will indemnify and hold the CITY harmless from and  against any and all claims, losses, injuries, damages, liabilities or expenses of whatever kind or  nature, which may arise out of or result from the PARADE.  5.  THAT the PERMITTEE will not authorize or permit any commercial use ofthe  roadways involved or temporarily closed for the PARADE, except as may be otherwise  specifically allowed by law.  IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals the  day of  A.D.2 2009.  SIGNED, sealed and delivered In the presence of-  SCHOOL BOARD OF GADSDEN COUNTY,  FLORIDA BY: Its  Print Name Signature  CITY OF QUINCY, FLORIDA  BY: Its.  Print Name Signature    Reports, Requests, and  Communications by the City  Manager    Amendment of Article 54,  Section 54-57 Police Officers' & Firefighters'  Retirement Plan    CITY OF QUINCY CITY COMMISSION AGENDA REQUEST  MEETING DATE: DATE OF REQUEST:  October 8, 2024 October 2, 2024  TO: FROM:  Honorable Mayor and Members of the City Commission  Robert Nixon, City Manager Anthony Baker, Fire Chief  SUBJECT:  Amendment of Article 54, Section 54-57 Police Officers' & Firefighters' Retirement Plan  Statement of Issue:  An ordinance of the City of Quincy, Florida providing for the amendment of Chapter 54, Article III, of the Code of Ordinances of The City of Quincy, Florida, regarding to the City of Quincy Municipal Police Officers' and Firefighters' Retirement Plan; amending Section 54-57 to provide the terms under which certain plan participants shall be entitled to a one time opt-in and one time purchase of prior service credit; providing for the repeal of any ordinance or parts thereof in conflict herewith; providing for severability; and providing for an  effective date.  Background on the Issue:  Previously, participants of the Plan, were allowed a one time opt-out option and  would no longer be a contributing participant of the Plan.  Now, those participant(s) are asking to be allowed a one time opt-in to the Plan to  purchase service credit time.  Options:  Option 1: Move to approve the attached ordinance for Police or Fire individual(s)  to a one time opt-in option to purchase service credit.    Option 2:  Motion to deny approval of attached ordinance for Police or Fire individual(s) toa  one-time opt-in option to purchase service credit.  Staff Recommendation: Option 1 Attachments:  Copy of Police Officers' & Firefighters' Retirement Plan, amending Chapter 54,  Section 54-57 for a one time opt-in option to the Plan.    ORDINANCE NO.1154-2024  AN ORDINANCE OF THE CITY OF QUINCY, FLORIDA PROVIDING FOR THE. AMENDMENT OF CHAPTER54, ARTICLE III, OF THE CODE OF ORDINANCES OF THE CITY QUINCY, FLORIDA, REGARDNG TO THE CITY OF QUINCY MUNICIPAL POLICE OFFICERS' AND FIREFIGHTERS RETIREMENT PLAN; AMENDING SECTION 54-57 TO PROVIDE THE TERMS UNDER WHICH CERTAIN PLAN PARTICIPANTS SHALL BE ENTITLED TO. A ONE TIME OPT-IN AND ONE TIME PURCHASE OF PRIOR SERVICE CREDIT; PROVIDING FOR THE REPEAL OF ANY ORDINANCE OR PARTS THEREOF IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN WHEREAS, the City Commission oft the City of Quincy meet in regular sessions; WHEREAS, the City Commission is authorized and empowered to amend the City of  EFFECTIVE DATE.  Quincy Municipal Police Officers' and Firefighters' Retirement Plan (the "Plan"); and  WHEREAS, the City Commission desires to provide an additional one time opt-in and one time purchase of prior service credit opportunity to Police Officers and Firefighters who are  not current plan members; CITY OF QUINCY, FLORIDA:  NOW THEREFORL, BE IT ORDAINED BY THE CITY COMMISSION OF THE  Section 1. Amendment of Section 54-57  The City Commission hereby amends Section 54-57(b)(2) as follows:  Sec. 54-57(b)(2). - One time opt-in and one time purchase of prior service credit. Any currently employed firefighter or police officer who is was a nonmember and elected not to participate in the City of Quincy Florida Municipal Police Officers' and Firefighters' Retirement Fund pursuant to subsubsection 54-57(b)(1), or who was a nonvested member or vested member  NOTE: StHwek-rengl language is language proposed to be deleter, Underlined langnage is amended language,  and *** represen!s sections that have been skipped and that remain unchunged.    and elected to discontinue participation in the City of Quincy Florida Municipal Police Officers' and Firefighters' Retirement Fund pursuant to subsubsections 54-57(b)(2) may elect to participate int the City yofQuincy Florida Municipal Police Officers' and Firefighters' Retirement Fund by hand delivering a written request to participate, on a form provided by the board of trustees, to the chairman of the board of trustees. The election to participate under this subsection must be made within 90 days oft the effective date oft this Ordinance amending Section 54-57amendment or the After electing to participate undert thissubsection, noi firefightero or police officer will receive credit for years of service, or fractional parts of years ofs service, in conjunction with the City of Quincy Florida Municipal Police Officers' and Firefighters' Retirement Fund, for those years ofservice, or fractional parts of years ofs service, where the: firefighter or police officer did not participate in the City of Quincy Florida Municipal Police Officers' and Firefighters' Retirement Fund or where the firefighter or police officer did participate in the CityofQuincy Florida Municipal Police Officers' However, after electing to participate under this subsection, a firefighter or a police officer may upon cash payment of an amount determined by the administrator of the City of Quincy Florida Municipal Police Officers' and Firefighters' Retirement Fund, purchase credit for years ofservice, or fractional parts of years of service, in conjunction with the City of Quincy Florida Municipal Police Officers' and Firefighters' Retirement Fund, for those years ofs service, or fractional parts of years of service, where the firefighter or police officer was employed as a firefighter or aj police officer by the city but did not participate in the City ofQuincy Florida Municipal Police Officers' and Firefighters' Retirement Fund or where the firefighter or police officer was employed as a firefighterorap police officer by the city and did participate in the City ofQuincy Florida Municipal Police Officers' and Firefighters' Retirement Fund but discontinued participation. Such cash payment for the purchase of the above described prior years ofs service shall be made to the City of Quincy Florida Municipal Police Officers' and Firefighters' Retirement Fund. Provided, however, the purchase of the above described prior years of service shall be accepted only if the administrator ofthe City ofQuincy Florida Municipal Police Officers' and Firefighters' Retirement Fund has determined (I) that the cash payment for the purchase oft the above described prior years ofservice is actuarially reasonable in order to maintain the soundness oft thej plan (2) that the form  right to elect toj participate under this subsection shall lapse.  and Firefighters' Retirement Fund but discontinued participation.  2    and manner ofs such payment will not cause this plan to lose its status as a retirement plan qualified under Sections 401 and 501 of the Internal Revenue Code of 1986 as amended. and-(3)-that-the s-paymeN-s-eHfioearsEPaese-afiie mpleyefscoamtahautionsenaFa-faelereleaiermaepepusmteSeuliens* 91. The cash payment for any prior service credit obtained pursuant to this subsection must be made within 60 days after making the election to participate under this subsection or the right to  purchase prior service credit under this subsection shall lapse.  Section 2. Conflict/Repea!:  All ordinances of Code provisions in conflict herewith are hereby repealed.  Section 3. Severability. Ifany section, sentence, clause, phrase or provision ofthis Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not be construed as to render invalid or unconstitutional the remaining  provisions of this Ordinançe.  Section 4. Effective Date. This Ordinance shall take effect immediately upon adoption by the  City of Quincy, Florida.  PASSED FIRST READING ON: PASSED SECOND READING ON:  CITY OF QUINCY Angela G. Sapp, Mayor Presiding Officer oft the City Commission oft the City of Quincy, Florida  ATTEST: Janice Shackelford Clerk ofthe City ofQuincy  3    City Appointed Term Up for  Todd Pierce to the  Fire & Police Pension Board    CITY OF QUINCY CITY COMMISSION AGENDA REQUEST  MEETING DATE: DATE OF REQUEST:  October 8, 2024 October 4, 2024  TO: FROM:  Honorable Mayor and Members of the City Commission  Robert Nixon, City Manager  SUBJECT:  City Appointment to the Fire & Police Pension Board  Statement of Issue:  Todd Pierce city appointment to the fire & police pension board has ended. Mr. Pierce has served one term and is willing to continue serving on this board.  Recommendation:  Approve Todd Pierce to continue serving on the fire &police pension board.  Options:  Option 1: Approve Todd Pierce to continue serving on the fire & pension board. Option 2: Do not approve Todd Pierce to continue serving on the fire & pension  board.  Option 3: Staff direction Staff Recommendation: Option 1 Attachments:  Email from Tiffany Fair, Plan Administrator    City of Quincy 404 West Jefferson Street Quincy, FL32351 (850) 618-1884 Office QUNc  FLORIDA  From: Tiffany Fair <Iiffany.fair@foster-foster.com> Sent: Wednesday, August 14,20245:42PM To: Janice Shackelford lacelonemgunoner Subject: Quincy P&F- City Appointed Term up for Todd Pierce  Hi Janice,  Todd Pierce's city appointed position is up. Todd is interested in serving another term. Can you please include this on the agenda for the next City Commission meeting?  Thank You!  Tiffany Fair, Plan. Administrator  Cape Coral Office 2503 Del Pradol Blvd. S. Suite 502 Cape Coral, FL33904  Naperville Office 184 Shuman Blvd. Suite 305 Naperville, IL60563  239.333.4TPA (4872)  I239.333.0177 & .oster-foster.com  NOTICEOF CONFIDENTIALITY This transmission contains information that may! be confidential: and that may alsol bep privileged. 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Ify you have received this    Other Items Requested to be Agendaed by Commission  Member(s), the City  Manager and Other City  Officials    Old Business