A Regular Meeting of the Apalachicola City Commission was held on Tuesday, August 6, 2024, at 6:00 PM at the Former Apalachicola Municipal Library, 746 6th Street, Apalachicola, Florida. Present: Mayor Brenda Ash, Commissioner Adriane Elliott, Commissioner Despina George, City Manager Travis' Wade, City Clerk Sheneidra Cummings, Finance Director Leel Mathes Special meeting called to order by! Mayor Ashi followed by prayer and Pledge of Allegiance.  AGENDAADOPION  Motion to adopt agenda made by Commissioner Grove, seconded by Commissioner George with Discussion, Commissioner George commented on the amended agenda items that were added to this meeting's agenda and Rule 26 or prohibiting agenda amendments that are not considered an emergency, and requested that Unfinished! Business #2 bei removed. Commissioner Grove rescinded her motion to adopt the agenda and Commissioner George rescinded her seconded.  Motion to adopt the agenda with the addition under New Business #11adding approval for CEI Services, and the removal of Unfinished Business #2 made by Commissioner Grove and seconded  byc Commissioner George. No discussion. None opposed. Motion carried 5-0.  PUBLIC COMMENT Commission with al handout.  Xochitl Brevera commented on the progress of the Community garden and presented the William Zester requested a grace period for the removal of a structure erected on his property.  Noi further comments. NEW/BUSINESS BUDGET CALENDAB Discussion held.  Finance Director Leei Mathes presented the Commission with a 24-25 FYI Budget Calendar.  The Commission decided to add the fee Schedule discussion to the August 20th and August 27 A motion was made by Commissioner George to adopt the Budget Calendar, seconded by  Budget Workshop Meeting.  Commissioner Grove. None opposed. Motion carried 5-0.    8.6.24 CC RMI Meeting  Page2of5  Encroachment Agreement, AddendumApproval variance agreement modified. Discussion held.  Kristi Banks, on behalf of her client Mr. David Drew, requested to have an existing encroachment  Commissioner George was noti in support of the revised encroachmentrarance agreement. A motion to approve the proposed addendum to the existing Encroachment Agreement made by Commissioner Grove, seconded by Commissioner Elliott. No discussion. Motion carried 4-1,  Commissioner George opposed. 109M-kEncroachmentAgreement  Discussion held.  Motion to approve the request for an encroachment agreement fort thel building as it currently exists, extending 109ft into the City's alleyway was made by Commissioner Grove and seconded by  Commissioner Duncan. None opposed. Motion carried 5-0.  196 8Th Street Encroachment. Agreement  Mr. Dagenhart requested approval for an encroachment agreementi fort the! building, ar middlecanopy,  and water rain barrel, and sign that will project 13ft over the City's right-of-way.  Discussion held.  A motion was made by Commissioner Grove to approve the encroachment, seconded by Commissioner Elliott with discussion. Commissioner Elliott expressed concern regarding the stormwater mitigation. Discussion held. Motion failed, 1-4. Commissioner George, Commissioner Attorney Hartman recommended drafting an encroachment agreement that would include the specifications of thel building and depth of encroachment, as well as address the concerns aboutt the canopy, rain barrel, and sign fort the Commission's approval. The Commission concurred.  Duncan, Commissioner Elliott, and Mayor Ash opposed.  First Baptist Christian School- Varian Feel Refund  Mr. Strickland presented to the Commission requesting a refund for the $1600 Variance Fee paid to AMotion was made by Commissioner Grove and seconded by Commissioner George to approve the request for a refund for the Variance Application fee, for $1600 minus the costs of resources int the amount of $200. Discussion, Commissioner Elliott. Commissioner Elliott expressed concern in  BOA.    8.6.24 CCF RMI Meeting  Page 3of5  regard to the height restriction on fences within City limits. Not further discussion. Motion carried, 4-  1.Commissioner Elliottopposed.  Riverfront Part Fountain removed ifi it will not be repaired.  Donna Ingle commented on the condition of the water fountain and inquired if the City could have it An motion was made by Commissioner Duncan and seconded by Commissioner Elliott to accept  Statfsrecommendation and remove the fountain. Motion carried, 5-0.  1StE Reading: FWCI No Wake Ordinance 2024-04  The FWC No Wake Ordinance: 2024-04 was read oni record byt title by Attorney Hartman. A motion was made to approve 18t reading of Ordinance 2024-04 by Commissioner Grove and seconded by Commissioner George. None opposed. Motion carries 5-0.  rooplan-angement Ordinance: 2024-05  The Floodplain Management Ordinance 2024-04 was read on record by title by Attorney Hartman. A motion was made to approve 1st reading of Ordinance 2024-05 by Commissioner George and  seconded by Commissioner Grove. None opposed. Motion carries 5-0.  DEPTal.Cadmapiaton  Commission Grove presented" the Commission withi information to applyf fora a maintenance grant for cities who have parks that fall with the Florida Greenways Trail System further stating that Riverfront Park was on the list and would therefore be eligible under this grant opportunity. Commissioner informed the Commission and Staff that there was thirty-day to apply; however, no amount was provided. Commissioner Grove alsoi informed the Commission that therei is no matchrequirement. A motion was made by Commissioner George and seconded by Commissioner Discussion to authorize Staff to apply fori the DEP Trail-Go Grant up to $200,000.1 to make repairs to thel boardwalk  at Riverfront Park. No discussion. Motion Carried 5-0. CEIServices approvali for Urban Catalyst LLC  City! Manager Wade informed the Commission that her received the quote from Urban Catalyst int the amount of $18,000; and have not received a quote from Kimberly Horn, therefore making a    8.6.24 CCF RMI Meeting  Page 4of5  recommendation was to reward Urban Catalyst with the CEI services agreement for $18,000. Manager Wade informed the Commission that Urban Catalyst came in under budget and Motion was made by Commissioner George and seconded by Commissioner Grove. None opposed.  Motion carried 5-0. UNFINISHED BUSINESS  ndhnengAuar.somuatt Mitigation Grant Project  Cindy Clark presented the board action request to the Commission. A motion was made by Commissioner Grove and seconded by Commissioner George to authorize Staff to begin negotiations with Baskervlle-Donovan Engineers fort the engineering and constructionn management of the Stormwater and Mitigation Project #24SRP65. None opposed. Motion carried 5-0.  MAYORAND COMMISSIONERCOMMENTS storm and their response(s) after the storm.  Mayor Ash thanked Manager Wade, City Staff Chief Varnes for being proactive in preparation of the  Commissioner Grove commented on moving forward with the encroachment ordinance and addressing parking concerns throughout the City. Attorney Hartman informed the Commission that he would present them with a draft Encroachment Ordinance at an upcoming meeting. Commissioner Grove also expressed concerns about off-site advertising and that many signs placed on! Hwy 98 are not allowed further suggesting that Staff contact the owners of the signs to havet them removed. Commissioner Grove would also like to have schools included in the Fence Ordinance as one of the exceptions listed. Commissioner Grove recommended that Staff attend or designate an attendee to LMS meetings, and expressed concern about the grass and weeds that are overgrown at  City Parks namely, at Lafayette Park. Commissioner George, no comments. Commissioner Elliott, no comments.  Commissioner Duncan commended Chief and Officer Kevin Shuman for his professionalism and  leadership.  MANAGER COMMUNICAIONS  Manager Wade informed the Commission that in leu of Project Impact losing its funding, The NEST Program through the United Methodist Church was approved to accommodate all participating children, and employees that was hired through the Project Impact Program. Manager Wade stated that he was currently waiting on the agreement proposed by The Nest to be presented to the  Commission for approval.    8.6.24 CC RMI Meeting  Page 5of5  Commissioner Grove commended Mayor Ash, Manager Wade, Ms. Nadine Kahn, and Mrs. Barbara Floyd for their effort and hard work and dedication to establish partnership with the Nest Programt to Commissioner George inquired abouti the closing out thel Project Impact Grant. Mayor Ashconfirmed that Nadine Kahn, Barbara Floyd, and Cindy Summerhill will be working together to close out the  continue to serve the Community.  grant and satislyanyremainingrequirements.  ATTORNEY COMMUNICATIONS  Attorney Hartman updated the Commission on the Interlocal Agreement between the County and City stating that the County is needing to update its agreement with the City and will be presenting an amended agreement for their review and approval to allow for the surtax funds to also fund  ambulatory services. Discussion held. CONSENT AGENDA  A motion was made to adopt the consent agendas made by Commissioner Elliott, seconded by  Commissioner Grove. Nol Discussion. Motion carried, 5-0.  ADJOURNMENT  Amotion to adjourn the meeting made by Commissioner Elliott, seconded by Commissioner Grove.  None opposed. Motion carried, 5-0.  Meetinga adjourned.  Canh a BRENDAI ASH, MAYOR  SHENEIDRA CUMMINGS, CITYÇLERK  t