CITY COUNCIL OF AMADOR CITY DRAFT, REGULAR MEETING AGENDA THURSDAY, 17 OCTOBER: 2024  7:00 PM  The agenda for this regular meeting is distributed to the City Council and posted in public locations in Amador City no less than 72 hours prior to the meeting. Any pertinent documents related to Regular Agenda Items will be distributed to Council Members no less than 72 hours prior to the meeting and In-person participation by the publici isy welcomed. City Council Meetings will also be broadcast on the Members of the public not attending in-person may submit written comments prior to the meeting by emailing their comment to the City Clerk at lycerk@amadorchy.com before 11:00 AM on the day of the meeting. Emailed public comments will be distributed to City Council and made part of the official Inc compliance with the Americans with Disabilities Act, individuals may request disability-related accommodations by contacting the City Clerk before 11:00 AM on the Monday before the Council  available at City Hall during City Hall hours.  City's YouTube channel at: nttps/www.youuupe.com/Qamadorcitycounci  record.  meeting. City Hall is wheelchair accessible.  1. 2.  MEETING CALLED TO ORDER  FLAG SALUTE/PLEDGE OF ALLEGIANCE -tba  The October break for the school district has disrupted local governance  anda a substitute will be needed to lead the Council andi the Community in the Pledge of  Allegiance. Council Members  3.  ROLL CALLESTABLISH A QUORUM  Nikko Ambroselli, Susan Bragstad, Bruce Sherrill, Anne Kel-Artinian, Sandy Staples APPROVAL OF CITY COUNCIL REGULAR MEETING AGENDA 17 OCT 2024 Under provisions of the California Code, citizens wishing to address the Council for any matter not on the agenda may do sO at this time. Comments are limited to five minutes or less. Under provisions of the California Government Code, the City Council cannot take PRESENTATIONS/PROCLAMATIONS/APPOINTMENTS/CORRESPONDENCE  4. 5.  PUBLIC COMMENT  action unless an urgent need arose after the posting of the agenda.  6.  City Council of Amador City  1    7.  CONSENT CALENDAR ITEMS  All matters listed under the Consent Calendar are to be considered routine by the City Council and will be enacted by one motion in the form listed. There will be no separate discussion of these items unless, before the City Council votes on the motion to adopt, members of the Council, staff or the public request specific items tol be removed from the  Consent Calendar for separate discussion and action. 7A. Regular Meeting Agenda Minutes of 19 September 2024  7B. Financial Report  8. 9.  ORDINANCES AND PUBLIC HEARINGS REGULAR AGENDA ITEMS  9A. Sewer Pond  discussion and possible action regarding a needed improvement to the sewer pond filter system  9B. Sutter Creek Elementary discussion and possible action that Amador City become a  sponsor at the Gold Level or higher for the 2024 Sutter Creek Elementary School Walk-a-Thon email from Holly Groth, parent 2024 Walk-a-Thon Business and Family Sponsor Form discussion of the decision regarding Amador City's application for grant funds letter, Local Early Action Planning (LEAP) Grants Program Award, Contract No. 24-LEAP-18505 Resolution No.613 approved on 23 May 2023 Proposed projects from application 2023  Attachments:  9C. Local Early Action Planning (LEAP) Grant Award  Attachment:  9D. Donation to Amador City discussion and possible action that Amador City establish a  Historical Preservation Oversight Committee to make determinations on the acceptance, distribution, and accounting of a $3,500.00 donation for historical preservaton/promotion causes from proceeds of Claudine Burnett's book, Amador City: A Haunting History  Attachment: 9E. Resolution No. 633  email from Claudine Burnett  discussion and possible action regarding priority project for transportation improvement and verification of eligibility for California Transportation Commission's Local Partnership Map of Amador City's City Limits and Sphere of Influence  Program Resolution 633  Attachment:  City Council of Amador City  2    10. ADMINISTRATIVE REPORTS AND COMMENTS 10A. CITY MANAGER'S REPORT AND COMMENTS 10B. CITY ATTORNEY'S REPORT AND COMMENTS 10C. CITY COUNCIL MEMBERS' REPORTS AND COMMENTS  10D. PERMIT LOG  11. REQUESTS FOR FUTURE AGENDAI ITEMS  12. CLOSED SESSION may be called for labor negotiations (pursuant to Government Code $54957.6), personnel matters (pursuant to Government Code $54957) real estate negotatonslacqusitions (pursuant to Government Code $54956.8), and/or pending or potential litigation (pursuant to Government Code $54956.9). Following Closed Session 12A.Conference with Legal Counsel: Regarding potential litigation pursuant to paragraph (4)  City Council will announce any action taken in Open Session.  of subdivision (d) of section 54956.9. Presenter: Pat Keene, City Attorney  13. Report of Closed Session 14. ADJOURNMENT  The next regular scheduled City Council meeting is Thursday, 21November. 2024 at 7:00PM  City Council of Amador City  3    7A    CITY OF AMADOR CITY  MINUTES OFT THE REGULAR MEETING OF1 THE CITY COUNCIL THURSDAY, SEPTEMBER 19, 2024,7:00P.M.  1. Meeting called to order 2. Pledge of Allglance-P..Groth  3. Roll Call- Staples, Kel-Artinian, Bragstad, Sherrill, Ambroselli  4. Approval of Agenda- -N Motion by Bragstad, 2nd by Sherrill approved with changes by Bragstad,  Sherrill, Staples, Kel-Artinian, Ambroselli  5. Public Comment-None  6. mPasdimstgpasCAmapeaNe A. Letter of Invitation to P.J. Groth, Sept. 12, 2024  B. Letter to City of Sutter Creek regarding sewer bill, dated Sept. 12, 2024 A. Agenda Minutes of August 15, 2024-Motion by Sherrill, 2nd by Bragstad, approved  7. Consent Calendar Items- unanimously B. Financial Report 8. Ordinances and Public Hearings 9. Regular Agenda Items  A Aces/Delta Container- - Rate adjustment not to exceed 8%1 for years 2025,26,27.Will be posted September 261 for 45 days for public review, with a public hearing on November 23, 2024. New rates to begin December 1, 2024. B. Cathy Castillo, CPA-I Introduced herself to the Council and informed Council that questionnaires would ber mailed to each council member to be filled out by them and returned by October 15, 2024, Heri firm would begin working with Treasurer Groth on the audit through November and al Financial Transaction report should be prepared by end of January. She plans to keep council informed of ongoing progress. C.Amador Water Agency request for easement for fire flowi improvement project. Resolution 630. Motion by Sherrill, 2nd by Bragstad, approved unanimously. D.Bicycle Path Advisory Committee (BPAC) Resolution 631 Multimodal Improvement. Motion by Bragstad, 2nd by Kel-Artinian, approved unanimously with understanding that E. Professional Services Agreement with Weber, Ghio & Assoc. engineering firm. Motion F.S Small Community Clean Water/Wastewater - Proposal to pursue SCWWfunding and establish an account. Motion by Ambrocelli, 2nd by Kel-Artinian, approved unanimously  there is noi financial commitment.  by Bragstad, 2nd by Ambroselli, approved unanimously    G. Domain acquisitioni for Amador City- This will build trust in our website. Ad change from. .com to. .org is free. Motion by Sherrill, 2nd by Kel-Artinian, approved unanimously H. Local Early Action Plan (LEAP) Grant - Discussion of 2023 application  A Amador City Conflict of Interest Code - Amador City needs to update its Conflict of Interest Code. This should be done every five years. This is in response to an e-mail J. Follow Up on Dissolution of Amador Regional Sanitation Agency (ARSA) - Motion by Kel-Artinian, 2nd by Ambroselli to approve Joint Exercise of Powers Agreement between the County of Amador, City of Sutter Creek and City of Amador City, approved by K.Follow. Up on Staff position titled City Manager- - There is al benefit to City Councilt to have a City Administrator depending on our budget. Mayor Staples asked for a motion to change Cityt to Council/Manager through Ordinance, nor motion. Motion to continue Cityi inj present form but change to Administrator made by Bragstad, 2nd byl Kel-Artinian,  received from the Fair Political Practice Commission.  Council with Bragstad abstaining.  approved unanimously.  10. Administrative Reports and Comments  A. City Manager's Report- - Groth met with Sutter Creek concerning ARSA.A contract C. City Council Members' Reports Possibly a new battery is required at Monument. Council Person Kel-Artinian reported on LAFCO and status of Lockwood Fire  with Sutter Creek will be developed. B. City Attorney's Report -I None  District. Amador Fire District to include Lockwood.  D. Permit Log  11. Requests for Future Agenda Items - Grant Reynolds to make recommendations re: our Sewer System, Ceiling Fans for City Hall, Fire Insurance on City Hall building.    7B    9B    Gmail  Sandy Staples sandy23412346@gmail.com>  Request for sponsorship Holly Morris Groth rolymons2@gmaicom, To: Samd,tap-damaerdycm  1n message  Wed, Oct  2, 2024at4:38PM  Hi Sandy,  There are many kids from Amador City who attend Sutter Creek Elementary. The annual walk-a-thon raises the arts, music, PE, and creative writing enrichment programs at the school and our Amador City kids benefit money We would like toi invite the Amador City Council to vote to become a sponsor for the 2024 Sutter Creek Elementary Walk- a-thon, att the Gold Sponsor level or higher (see attached sponsor form), though any level of sponsorship would be  to fund greatly from  these programs. appreciated. Regards, Holly Groth  greatly  Sent from my iPhone 2017K  SCE Walk-a-thon Sponsor form.pdf    2024  non  Business & Family Sponsor Form  Sutter Creek Elementary: School's annual Walk-A-Thon is on Tuesday, November 26th. Students  physical fitness while having fun and raising money to help  will participate to improve their  Creative Writing. and students.  support the school enrichment programs such as: Art Music, PE, and  With your support, we hope to raise $20.0001 Wet thank) youinadvance for  your generous donation and support of our schools  Sponsorship Questions: Call SCEPTOR parent volunteer Taylor Kwoka (209): 304-7252 or mattwpeiwaagymatewn  Sponsorship Deadline: November 1st, 2024  SPONSORLEVELS  Friend oft the Walk-A-Thon: $25-$50 event during Thank You's" Water Station Sponsor: $100 Mile Marker Sponsor: $125 counter. Bronze Sponsor: $150 teachers year round. Silver Sponsor: $250 teachers year round. oft they year.  Namel listed on Thank) You Banner & Public Recognition at Golds sponsor:S500 Medium sized name  one event t-shirts worn by students and teachers  year round. Creek Medium Elementary Sponsor sticker they year. Listedi iny yearbook as Community Platinum Sponsor: $750 Large sized name or logo (your choice) on eventt t-shirts students and teachers round. Public Recognition' in announcements, year Creek Elementary! Sponsor sticker. Large sized name or logo (your choice) on banner sites for ther rest of they year. Listedi iny yearbook as Community Sponsor Diamond Sponsor: $1000 students andt teachers yearr round. Creek Elementary Sponsor sticker. schools sites for the rest oft the year. Listedi iny yearbook as Community Sponsor  Sponsor's logo on signage at they waters station. Public recognitioni in announcements. and ons socialr media Sponsor's name orl logo on signs placed ate each lap Public Recognition in announcements, social media, and Proud Sutter Creek Elementary! Sponsor sticker. X-Small name on event t-shirts worn bys students and Public Recognition in announcements, socialr media, and Proud: Sutter Creek Elementary Sponsor sticker. Small name on event t-shirts worn! by students and Public Recognition inc announcements, social media, and Proud Sutter Creek Elementary Sponsor sticker. Small name on banner displayed ons school sites for the rest  Public Recognition inc announcements; social media, and Proud Sutter sizedr name on! banner displayed ons school sites for the rest of  Sponsor  worn by and media, Proud Sutter displayed on  social  school by  X-Large sized name or logo (your choice) on event t-shirts worn Public Recognition! in announcements, socialr media, and Proud Sutter X-Large sized name orl logo (your choice) on banner displayed on  Business/Family Sponsor:  Sponsorship Level: Contact Name: Address: Website:  Donation: $  Business/Names as you would like it to appear:.  Phone:  Email:  Eatsancadarsasta. level withal lago- plegses emgil preferred! hpaiimistmsianymalen  Make checks payable to: SCEPTOR 340 SPANISH ST. SUTTER CREEK CA 95685  TAXI ID# 68-0447992 (Fiscally sponsored by Amador Community Foundation)  Sutter CreekElementary Home of the Wolverines    9C    STATE OF CALIFORNIA- BBPESCOAIMKEIEACERVCBANPHOUNGAGBNCL DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT  GAVIN NEWSOM. Govemor  DIVISION OF HOUSING POLICY DEVELOPMENT 651 Bannon Street, Suite 400, Sacramento, CA95811 (916) 2921/FAXP142857483 www.hcd.co.goy  October 1, 2024 Sandy Staples, Mayor Amador City P.O. Box 200 Amador, CA 95601 24-LEAP-18505 Dear Sandy Staples,  RE: Local Early Action Planning (LEAP) Grants Program Award, Contract No.  The California Department of Housing and Community Development (Department) is pleased to announce that the City of Amador has been approved for funding under the Local Early Action Planning Grants (LEAP) Program. The Department has determined that the application submitted in response to the Notice of Funding Availability released on January 27, 2020, meets LEAP Program requirements. This letter constitutes a The LEAP program reflects the state's commitment to work in partnership with local governments to address California's critical housing needs. Local governments are using the grant awards for the preparation and adoption of planning documents, process improvements that accelerate housing production, and to facilitate compliance ini implementing the sixth cycle of the regional housing needs assessment. Congratulations on your successful application. Staff will be contacting you shortly to initiate the process of the Standard Agreement for fund distribution. For further information, please contact Gerlinde Bernd, of our staff, at 916-820-1997, or at  conditional commitment of an award in the amount of $65,000.00.  Gerlinde. Bernd@hcd.ca.goy.  Sincerely, A& Megan Kirkeby Deputy Director    CITY OF AMADOR CITY RESOLUTION NO. 613  ARESOLUTION OF THE CITY COUNCIL OF AMADOR CITY AUTHORIZING APPLICATION FOR, AND RECEIPT OE, LOCAL WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department of Housing and Community Development (Department) is authorized toi issue al Notice of Funding Avallability (NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action  GOVERNMENT PLANNING SUPPORT GRANT PROGRAM FUNDS  Planning Grants program or LEAP); and  WHEREAS, the City Council of Amador desires to submit al LEAP grant application package "Application"), on the forms provided by the Department, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to  implement the sixth cycle of the regional housing need assessment; and $119,040,000 for assistance to all California Jurisdictions;  WHEREAS, the Department has issued a NOFA and Application on. January 27, 2020 in the amount of  Now, therefore, the City Council of Amador City ("Applicant") resolves as follows:  SECTION1. The Mayor is hereby authorized and directed to apply for and submit tot the Department the Application SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department, the  package;  of the  Amador Cityi is authorized to submit the Application, enteri into, execute, and deliver on behalf of the Mayor Applicant, a State City of ofCalifornia Agreement (Standard Agreement) for the amount of $65,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the Applicantsobligations related thereto, and SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the'NOFA, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application willl be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for uses and allowable expenditures in the manner presented and specifically identified in the approved Application. eligible  all amendments thereto; and  ADOPTED ON May23,2023, by the City Council of Amador City by the following vote count:  AYESKob AuByerd6  NOES:C- ABSTAINIE  ABSENT: Shanle ATTEST)  Clerk  P Daber  Annel Kel-Artir  layor  E    Local Early Action Planning Grant Application  COMIKUNET a  CALIFORNT  State of California Governor Gavin Newsom Alexis Podesta, Secretary  Business, Consumer Services and Housing Agency  Doug McCauley, Acting Director  Department of Housing and Community Development  Zachary Olmsted, Deputy Director Housing Policy Development  Department of Housing and Community Development  2020 West El Camino, Suite 500 Sacramento, CA 95833  Website: tp/www.ncd.cagowgrans-fundingactive-funding/leap.shtm  Email: rarvyActonPanning@ncd.ca.gov  January 27, 2020    C.F Project Description  Provide a description of the project and each activity using the method outlined below, and ensure the  arrative speaks to Attachment 1: Project Timeline and Budget. a. Summary of the Project and its impact on accelerating production b. Description of the tasks and major sub-tasks - Summary of the plans for adoption or implementation Please be succinct and use Appendix A or B if more room is needed.  While Amador City is the smallest city in California with an equally small budget, we still have to comply with all the necessary state regulations. The financial challenge to keeping compliant with current regulations is a constraint to housing and has the potential to become even more problematic. Staff has reviewed deficiencies in reporting and compliance and has identified three projects which would provide compliance with current regulations and/or reduce potential liabilities that could significantly impact the City S General Fund and thus ability to provide planning services for additional 1.Municipal Code Updates: The City is in the process of updating the Housing Element of the General Plani in compliance with the HCD S 6th Cycle. Thisupdate will mandate amendments to the Municipal Code to address current housing legislation and remove constraints to new housing development. The City will need to hire a planning consultant to perform the work. 2.A Accessibility Compliance: Accessibility to city facilities can be a housing constraint to those with disabilities. Additionally, potential lawsuits resulting from lack of accessibility could have a -evastating impact on the City s General Fund which could result the inability to provide planning arvices. The first step in addressing accessibility issues is to review facilities and outline a compliance plan. The City is in receipt of a proposal to review and prepare a plan for the City to be in compliance with both California State disabled access standards and the Federal ADA Standards for 3. Sewer System Master Plan (SSMP)Update: The State of California requires publicly owned sanitary sewer systems to develop and implement a Sewer System Management Plan SSMP),including. measures to control and mitigate sewer spills. Amador City is due for a comprenensive update in order to ensure compliance with state regulations. Non-compliance and insufficient maintenance of the City S sewer collection system could be a constraint to new housing development. The City Engineer has provided a proposal to update the City s SSMPas it has not undergone a  housing. Thethree projects are as follows:  Accessible Design.  comprehensive update since 2015.  Amador City is essentially staffed by consultants. For this reason, a small portion of the grant funds  will be utilized to pay for administration of the grant.  LEAPNOFA Application Rev. 6/1/2020  Page 5 of14    9D    From: Claudine E. Burnett claudineburnettehotmail.com Subject: Book money Date: October 4, 2024at9:15AM To: Sandy Staples Amador City sastaples@icloud.com Hi Sandy,  CB  Itlooksl like MI have $3,5001 to donate in November tot the city for whatever historic preservation causes the wants fund. We hadt talked aboutt thise earlier. Ididn't want to be the one to decide who the money should go to. city Just as an Fyi, the museum gets the books from me at $22 sot they geta an! $11 profit on any books that sell. Should the check be addressed to ap particular fund, ori isj just the city sufficient? MI be in Amador the 12th to 20th this  tol help  also charge any retailers that want to carryt the book, such as Kat. month, ify you'd like tos stop! byf for a glass of wine. chidhebmettoy com Get Outlock for Andivid  theys That's whatl  City  of  Claudine    9E    RESOLUTION #  Resolution of the City Council of Amador City  Regarding Passage of Measure K, a ballot measure that proposed a quarter percent (1/4%) sales tax for the period of ten years for the sole purpose of transportation improvements and qualified Amador City for eligibility for funding from the California Transportation Commission's Local Partnership Program  for the same period of ten years.  Whereas, the one-quarter (1/4%) percent sales tax revenue passed by the City of Amador City voters in March 2024 is dedicated toi transportation improvement. One hundred percent (100%) oft the revenues generated by the new tax are allocated to transportation improvement and cannot be borrowed against or otherwise allocated Whereas, the one-quarter percent (1/4%) sales tax measure passed in March, 2024 by more than 2/3 of the registered voters in Amador City, qualified the City for eligibility for the California Transportation Commission's Local Partnership Program, from which the City can anticipate an allocation of $200,000 per year for a period of Whereas, an independent auditor will complete a "Amador City Transactions and Use Tax Ordinance Report" annually to ensure that the one-quarter percent (1/4%) tax revenues are collected and managed properly and expended for the sole Whereas, the City Council has established the "City of Amador City Transactions and Use Tax Oversight Committee', which will review the collection and expenditure of funds generated by the tax and will make recommendations to the City Council as Whereas, the City spent $8,552.85 in street funds for the fiscal year 2023-24, and has budgeted $13,800 in street funds in the fiscal year 2024-25 for repair and maintenance. Current funding does not allow for any major street repair or reconstruction; and Whereas, a preliminary report, prepared in February 2023 by the engineering firm Weber Ghio and Associates (WGA), indicates that Amador City has a total deferred road repair and maintenance need of approximately $3.52 million for its eleven (11) Whereas, the Office of Emergency Services (OES) for Amador County, in the event of wildfire or other natural disaster, has identified a single evacuation route or egress, Old Hwy 49/Main Street, for residents of Amador City and those living just  to the General Fund.  ten years; and  purpose of transportation improvements; and  appropriate; and  streets; and  outside the City limits, and    Whereas, in 2023, the preliminary engineering report prepared by WGA, estimated Therefore, be it further resolved that the City Council of Amador City identifies Main Street/Old Hwy 49 as a priority for transportation improvement; and Therefore, be iti further resolved that the City Council of Amador City shall continue to pursue eligibility for California Transportation Commission's Local Partnership Program and, once eligibility is established, nominate its priority project for funding. The foregoing resolution was duly passed and adopted at a regular meeting of the  the total project cost to be approximately $1,077,000.00; and  Council of Amador City, on the 17th day of October, 2024.  City  AYES: NOES: ABSENT:  Sandra Staples, Mayor  ATTEST:  Joyce Davidson, City Clerk    Bunker Hill Rd  Rd  AcsrcE  -  Flehart  -  Amador City, California City Limits and Sphere of Influence  State Highway Road Sphere of Influence Parcel City Limits map by: Cindy Engel, GIS Coordinator Amador County Transportation Commission 117 Valley View Way, Sutter Creek CA9 95685 (209): 267-2282  A 1:8,000  0  0.25  0.5 Mile  TheA Amador Couty Transportation Commission: andA Amador! LocalA Agency Formation Commission assumer no responsibility: arisingf from the use of thisi information. THE MAPSA ANDASSOCIATED DATAARE PROVIDED WTHOUTV WARRANTY OF ANY KIND, expressed ori implied, including. butnot limitedto, thei impliedv warranties ofr merchantability andf fitnessf for aparticularg purpose. Donotn make anyt business decisions basedo on this datat before validatingy your decisionv witht thea appropriate County office.  Map date: February 3, 2021