Established 1692  envwsm  Richmond County Board of Supervisors 101 Court Circle P.O. Box 1000 Warsaw, Virginia 22572 (804)333-3415 FAX (804)333-3408 wwwco.richmondyaus  TO: FROM: DATE: RE:  Richmond County Board of Supervisors Hope D. Mothershead, County Administrator  October 4, 2024  October 10th Board of Supervisors Meeting  Dear Board Members:  Please find enclosed thei information needed for the October 10th Board of Supervisors Meeting, set to begin at 9:00. A.M. in the County Public Meeting Room. We do not have aj public hearing session for the October Richmond County is fortunate to have employees in place who truly care about the County and each other. In an effort to encourage high performance, increase employee engagement and retain top talent, a Department Recognition Program is in place. During the month of October, the District Court, Circuit Court and Commonwealth's Attorney will be our highlight. Individuals from these departments will be  meeting.  invited to the meeting to receive our thanks and appreciation.  AGENDA ITEMS  Home Occupations VS. Rezoning  Following concern and questions about home occupations in Richmond County, I felt like additional. information should be provided for clarification. Included in your packet are a summary sheet of Home Occupations VS. Rezoning, Code of Ordinance language for Home Occupations and an application necessary for permitting. I am open to discussion on how this allowance in Richmond County can be  improved.  Enterprise Zone Renewal Application  The Virginia Enterprise Zone program is aj partnership between state and local government in which both parties strive to improve economic conditions within targeted areas. Richmond County and the Town of Warsaw has been fortunate tol be aj part oft the Enterprise Zone: for many years and businesses have benefited from such along the way. An annual report is required yearly to identify strengths and benefits in the  Richard E. Thomas Election District1  J.David Parr Election District2  John) R. Fidler,Jr. Election District3  Robert B. Pemberton Election District4  Lee Sanders  Hopel D. Mothershead  Election District5 County Administrator    locality. We have come to the time wherein a renewal for the enterprise zone is required. I would like to publicly thank Joseph Quesenberry and his staffi from the Town of Warsaw: for their work on the application for renewal. I will update the Board when a determination is made on the application. Included in your packet for information purposes is a copy of the Enterprise Zone map and the Virginia Enterprise Zone  Management Manual which sets forth the types ofl local assistance available.  Patient Care Record for EMS Department  Currently the Virginia Office of EMS is absorbing the cost of the patient care record software that is used by the EMS Department. OEMS will offer these services through July 31, 2026 with a slightly different look. Included in your packet is a notice from OEMS alerting the Counties oft the change. Mitch Paulette  will offer further details to the Board at the October 10th meeting.  Tire Amnesty Day Discussion  Fors several years now. Richmond County has collected tires at each convenience center (4 per day) and have not held a separate Tire Amnesty Day. I've been asked about the possibility to hold another Tire Day for the folks who have more than 4 tires to dispose of. In addition, there is a need to collect large truck and tractor tires. Iwill present further information on tire possibilities at the regular monthly meeting.  ONGOING PROJECTS VDOT Recreational Trail Project  VDOT will be meeting with County staff within the next week to discuss certain requirements oft the right  ofway phase oft this project to meet both state and federal codes.  Coggin Building - Renovation  The path for the three-phase boring has been discussed and adjusted with Dominion Energy. Dates for possible construction have been submitted to Dominion throughout the remainderofOctober. Every effort will be made to make certain that construction will not interfere withl District or Circuit Courts.  EMS Station #2  A meeting was held on September 26th with the architect and engineer to review next steps on the EMS Station #2 project. We will meet onsite on October gth to discuss current electrical connections SO that the  systems for the new buildings can be designed in the most economical way.  Commerce Park EDA Grant  Revised plans have been received from ARM Group and submitted to VDOT for approval. Iwill be working with the Town of Warsaw on their review of the project within the next few weeks to be able to  give a full approval to EDA upon submittal.  2    Emergency Radio Infrastructure  An onsite meeting with JG Contracting was held this week. Chris Jett met individuals to confirm materials necessary for the grounding project. L3 Harris has notified that depending on material lead times, work  may be able to begin in late October/early November. DHCD - Community Development Block Grant (Scott Town)  Thej public comment period for the environmental review process oft the Scott' Town project is complete. A request for release off funds and certification has been submitted to DHCD as aj part oft the review process.  Courthouse Remodel  Following a meeting with circuit and district court clerks, sheriff's office, Commonwealth Attorney and all Judges, I will have ARM Group provide a task order on their work to facilitate the Courthouse Remodel  project. The architect will work through ARM Group to assist with aj plan.  Miscellaneous Information  $2,070.56- - Cigarette tax received for the month of August, 2024  The Household Hazardous Waste event is scheduled for October 19,2024 (flyerincluded inj packet) Flu clinics are being planned with the Virginia Department of] Health. A staff clinic will be held on October 30th in the public meeting room. Ifany board member wishes to get on the list for a flu shot, please let me know. In addition, Mitch will be working on a drive through flu shot clinic.  Board Appointments  Board ofZoning Appeals - District 1, existing term expires 11-30-24.  Planning Commission (Timika Croxton) - District 1, existing term expires 12-31-24, eligible for renewal. Planning Commission (Lynwood Pierson and Peyton Motley) - District: 3, existing term expires 12-31-24, Planning Commission (Stan Terhune) - District 4, existing term expires 12-31-24, eligible for renewal. Planning Commission (Glenn Bowen) - District 5, existing term expires 12-31-24, NOT eligible for  eligible for renewal.  renewal.  IDA (Deborah Bass) - District 1, existing term expires 12-31-24, eligible for renewal. IDA (Pamela Davis) - District 2, existing term expires 12-31-24, eligible for renewal. As always, please contact us ifyou have additional questions regarding the agenda.  3    Established 1692  enins  Richmond County Board of Supervisors 101 Court Circle P.O. Box 1000 Warsaw, Virginia 22572 (804)333-3415 FAX(804)333-3408 wwwcorichmondva.us  October 10, 2024 AGENDA 9:00 A.M.  RICHMOND COUNTY BOARD OF SUPERVISORS  1. Invocation and Pledge of Allegiance 2. County Department Recognition 3. Monthly Staff Reports  Richmond County Public Schools Sheriff/Animal Shelter/NNRJ ChiefofE Emergency Services  VDOT  Richmond County Volunteer Fire Department Commissioner oft the Revenue BuldingPlanning/Zoning/Land Use Solid Waste Report  Treasurer  4. Public Comment  AGENDA ITEMS  5. Home Occupations VS. Rezoning 6. Enterprise Zone Renewal Application 7. Patient Care Record for EMS Department 8. Tire Amnesty Day Discussion  (1) (2) (3)  Richard] E. Thomas Election District I  J.I David Parr Election District2  John) R. Fidler, Jr. Election) District 3  Robert B. Pemberton Election District4  Lee Sanders  Hope D. Mothershead  Election District5 County Administrator    ONGOING PROJECTS  9. VDOT Recreational Trail Project 10. Coggin Building - Renovation 11. EMS Station #2 12. Commerce Park EDA Grant 13. Emergency Radio Infrastructure  14. DHCD - Community Development Block Grant (Scott Town)  15. Courthouse Remodel 16. Miscellaneous Information 17. Board Appointments  (4)  18. Monthly Appropriations- Richmond County Department of Social Services 19. Monthly Appropriations- Richmond County School Board  20. Monthly Supplemental Appropriations 21.Approval ofl Minutes - September 12, 2024 22. Board Member Comments / Other Business  23. Adjourn  Next REGULAR Monthly Meeting: November 14, 2024    AGENDA DOCUMENTS    Home Occupations VS. Rezoning    Home Occupations Vs. Rezoning  Home Occupations have become a popular ask in Richmond County. Wec currently have businesses such as craft/jewelry stores, babysitting services, hair salons, welding shops, etc. Home Occupations, as described in the Richmond County Code ofOrdinances, allow us to permit businesses to be successful and benefit all citizens without having to rezone the parcel. As a citizen presents interest in a home occupation, County staff works with the applicant to understand what type of business is being proposed and the guidelines of a home occupation are reviewed. An application is completed by the applicant, thereafter all adjoining property owners are notified. The adjoining property owners have 30 days to approve or object to the proposed project. Conditions similar to that of a special exception or rezoning may be applied to a home occupation, however the decision for approval is made administratively and not by the Planning Commission and/or Board of Supervisors. The permits approved for home occupations are non-transferable and are subject to an annual review. At the time of the annual review, additional  conditions may be applied to the permit.  Rezoning for businesses in Richmond County requires a different path for approval. A rezoning application would move a parcel from one zoning designation to B-1 (Business, General). Typically, we would do a conditional rezoning to be aware of the exact business that is being proposed. This application would be reviewed by the Planning Commission and the Board of Supervisors for approval or denial. The rezoning allows for use ofthe property for the specific business identified but would remain the Business zoning designated even ift the business does not survive.  Home Occupations provide flexibility at the County level for citizens to try-on a business. If the business can be successful while following the guidelines of the Code of Ordinances and meeting the wishes of the adjoining neighborhoods, it can remain as is. However, we may find afterallowing a home occupation permit that a business outgrows itself and would require a rezoning to become a B-1 (Business,  General) parcel.    10/3/24, 5:17 PM  exportamlegal.comlaplexport-reguests7bi73n53.5ica-d0c-99lda7e8b.992al0/download  S 157.075 HOME OCCUPATIONS.  (A) Ahome occupation is an accessory use of any dwelling unit for gainful employment by the home occupant. It may involve the manufacture, provision or sale of goods and/or services; and be conducted in a dwelling unit or in an accessory building on the same lot as the dwelling unit by members of the family residing on the premises. Unless this chapter provides otherwise, all home  occupations shall:  (1) Only employ persons residing on the premises; (2) Be clearly incidental to the residential use of the property;  (3) Not cause a change in the outside appearance of the building or premises visible from the  street or adjacent properties;  (4) Not sell goods or materials to the general public;  (5) Not generate traffic, parking, sewerage, or water use in excess of that which is normal in the residential neighborhood or adversely affect the quality of life of adjacent landowners; (6) Not use mechanical or electrical equipment or flammable or toxic substances other than that which would customarily be utilized in the home in association with a hobby or avocation not (7) Not require extended alterations, or the outdoor storage or use of machinery or equipment that creates noise, odor, smoke, dust, or glare or is dangerous or otherwise detrimental to persons  conducted for gain or profit; and  residing in the home or on adjacent property.  (B) Home occupations permitted as a matter of right are as follows: (1) Artists, sculptors, authors, composers, and photographers;  (2) Dressmakers, seamstresses, tailors;  (3) Day care or babysitting for not more than four nonresident individuals;  (4) Home crafts such as model making, rug weaving, cabinet making, furniture refinishing, or (5) Office facility of a resident clergy, salesperson, sales representative, manufacturer's representative, accountant, architect, artist, broker, computer programmer, consultant, counselor, engineer, lawyer, insurance agent, real estate agent, or similar professionals where the principal (6) Tutoring, music, or voice lessons or similar services for not more than four persons at any  ceramics;  contact with clients and customers is off premises;  single time;  (7) Food preparation for catering purposes; (8) Telephone answering service; and  (9) Other activities and uses which the Land Use Administrator determines can be operated in (C) The approving authority may authorize, by administrative special use permit, the following and materially similar types of home occupations subject to the specified conditions. Once the conditions of the permit have been determined, the administrative special use permit may be issued provided all adjoining property owners including those directly across any street and any property within 100 feet of the applicant's property, consent to the intended use and determined conditions by a notarized written statement. The nontransferable administrative special use permit shall be issued to the  complete accordance with the intent and purpose of this chapter.  htps.lexportamlegal.cmlaplepot-requequests7bi73863.sican-d0e-91da7e8be.92a10ldownload)  1/3    10/3/24, 5:17 PM  putanegalcomaplexatrgus77ass1a-cePldarelbe2a0dowmiloa/  individual making the application and be subject to annual review to ensure all conditions specified on  the permit are being met.  (1) Home occupations with limited on-premises retail sales or personal services.  (a) Uses which may be authorized under this section shall include barber and beauty shops, hobbyists, day care and babysitting or preschool services for more than four but no more than 15 individuals, and other materially similar activities and land uses involving on-premises retail sales and (b) All public contact related to such use shall be limited to the period SO specified by permit as (c) Parking as required shall be provided in addition to that otherwise required for the (d) The type and extent of items to be displayed, stored, or sold, or personal services to be offered on the premises shall be specifically stipulated by the permit issued for the use.  personal services. issued.  residential use of the property.  (2) Small contracting businesses operated as home occupations.  (a) For the purpose of this section, small contracting businesses shall be deemed to include businesses engaged in: construction and/or repair of buildings; installation and servicing of heating, cooling, and electrical equipment, flooring, painting, plumbing, roofing, and tiling; landscaping; and other. such uses deemed to be sufficiently similar in terms of type, scale, and impact. (b) Not more than two vehicles and/or pieces of equipment associated with the operation of a business shall be operated from the site or stored there overnight. Small transportable equipment including: lawn mowers; chain saws; power hand tools; table, band, or radial arm saws; and similar (c) The areas covered by all structures, outside storage, and parking used primarily in  items shall not be included in such a determination.  connection with such businesses shall not exceed a total of 1,000 square feet. view from adjacent properties by landscaping and/or appropriate fencing materials.  (d) All parking, loading, and storage associated with such use shall be effectively screened from (e) The approving authority shall find and determine that the proposed small contracting business is not likely to generate traffic, including commercial delivery vehicles, in greater volume than (f) The approving authority shall find and determine that the proposed small contracting business is not likely to create noise, dust, vibration, odor, smoke, glare, electrical interference, fire hazard, or any other hazard or nuisance to any greater or more frequent extent than would normally  would normally be expected in the zoning district.  be expected in the zoning district.  (D) The following uses shall not be permitted as accessory home occupations: (1) Automotive vehicle repair, servicing, salvage, and storage;  (2) Funeral chapel or funeral homes; (4) Medical or dental clinic or hospital; (5) Restaurant or other eating establishments; (6) Commercial stable or commercial kennel;  (3) Gift shops;  (7) Veterinary clinic;  htps.lexportamlegal.cmaplepot-reguesta/bi7amsssica-a0c91da7eka.8b.99al0ldownload/  2/3    10/3/24, 5:17 PM  apotamegal.comhplewotrpt/b7ass9S1aacidarethod92at0ldowmioa.  (8) Commercial animal, fowl, livestock, or pet operations;  (9) Other activities and land uses which the approving authority determines to be materially  similar to the activities listed above; and (10) Automobile graveyard orj junkyard.  (Ord. passed 11-9-1995; Ord. passed 4-13-2006) Penalty, see S 157.999  htps.lexportamlegal.cmlaplepot-reguequesis7bo73863.5ica-d0e-9lda/-8la.e8b.992ai0ldownload)  3/3    ADMINISTRATIVE SPECIAL USE PERMIT FOR HOME OCCUPATIONS WITHLIMITED ON-PREMISE RETAIL SALES or PERSONAL SERVICES  Date: Property Owner: Mailing Address: Applicant Name: Mailing Address:  Tax Map:  Phone #:  Location of] Home Occupation: Type of Business:  Days/Hours of Operation:  #ofCustomers Served at One Time: List All Services Offered:  (Limited to 15)  #ofemployees (must reside on premises):  Retail Products Sold on Premises:  Ifadditional parking will be provided, give square footage  Will Sign Be Posted?  IfYes, your sign may require a building/zoning permit and is limited to:  On-premise . Single sign . Not to exceed 4 square feet and . no closer than 5 feet to any property line or public  right of way  List any changes to the outside appearance of the residence (or accessory building):  Property Owner Signature: Conditions of Approval: Approved:  Date:  Director of] Planning and Zoning  ADJACENT PROPERTY OWNER'S ACKNOWLEDGEMENT  The following properties are adjacent to or within 100: feet oft the proposed Special Exception Use. The Adjacent Property Owner's Acknowledgement Form on page 2 will be mailed to each oft the properties listed below, along  with a copy of this form, by the Richmond County Building and Zoning Office.  TAXI MAP # TAX MAP #  TAX: MAP # TAX: MAP #  TAX: MAP # TAXI MAP #  Page 1of2    ADJACENT PROPERTY OWNER'S ACKNOWLEDGEMENT FORM  Ihave reviewed the proposed Home Occupation of  on' Tax Map Parcel  which is adjacent to or within 100: feet ofi my property.  PLEASE CHECK (1)OF THE FOLLOWING AND SIGN BELOW:  IAPPROVE OF THE. PROJECT IOBJECTTO THE PROJECT  ADJACENT PROPERTYTAX MAP: PARCEL ADJACENT PROPERTY OWNER  ADJACENT PROPERTY OWNER SIGNATURE  Please return this form in the envelope provided within 30 days receipt of this document.  **FAILURE TO RETURN THIS FORM WILL BE: NOTED AS YOUR APPROVAL OF THIS PROJECT**  Page 2 of2    Enterprise Zone Renewal Application    9  G  8  @  e - n  2  - 3  @  @  @  @  0  @ IS vew a  @  PHIPAN 4qu5    Virginia Enterprise Zone Local Zone Administrator's Management Manual  VIRGINIA DHCD VIRGINIA DEPARTMENT OFH HOUSING AND COMMUNITY DEVELOPMENT Partners fork Better Communifies  600 E. Main Street, Suite 300 Richmond, VA23219 (804)371-7171 ZoNEPchdvrnasoy www.dhcdignla.goy    TABLEOFCONTENTS  VIRGINIA ENTERPRISE ZONE PROGRAM OVERVIEW ZONE ADMINISTRATION & OVERSIGHT LOCAL: ZONE. ADMINISTRATION State Incentive Qualification Provision of Local Incentives Maintaining Zone Boundaries Boundary Amendments Incentive Amendments TYPES OF LOCAL INCENTIVES  3 3 3 4 5 5 6 6 7 7 9 9 9 10 10 10 11 12 13 14 15 16 17  ENTERPRISE ZONE AMENDMENT REQUIREMENTS  Local Incentive Conditions & Eligibility Criteria Guidelines for Developing Local Enterprise Zone Incentives PARTNERSHIPS & PARTICIPATION PERFORMANCE EVALUATION & INCENTIVE MONITORING  Annual Reporting Considerations for Zone Evaluation Performance Measures Monitoring Local Incentives MARKETING ENTERPRISE ZONES  Guidelines for Developing a Successful Marketing Plan  ZONE RENEWAL ZONE TERMINATION QUESTIONS & ASSISTANCE    VIRGINIA ENTERPRISEZONE PROGRAM OVERVIEW  The Virginia Enterprise Zone (VEZ) program is a partnership between state and local government to promote economic development through job creation and real property investment. When used in conjunction with other local, state, and federal programs, enterprise zones can leverage private sector investment in targeted areas throughout Virginia. There are currently 45 designated Enterprise Zones in the Commonwealth; however, under the 2005 Enterprise Zone Grant Act the total number of zones is to be reduced to 30. The Governor has the power to designate new: zones as older zones expire. Under the 2005 Grant Act, each zone is designated for an initial 10-year period and is eligible for two consecutive 5-year extensions. Five-year extensions are based on the locality's performance of zone administration responsibilities, the continued need for such a zone, and the zone's effectiveness in creating jobs and capital investment. New legislation passed in 2019 allows for a third 5-year extension for each zone, The 2005 Act also replaced the former tax credit program with two grant-based incentives- the Real Property Investment Grant (RPIG) andi the. Job Creation Grant (JCG). In addition to supporting the overall policy shift of the program, the current incentives reflect changes in business best  effectively extending zone designations up to 25 years.  practices and development trends that have occurred over the past decade.  ZONE ADMINISTRATION AND OVERSIGHT  The Virginia Enterprise Zone program is guided byt the Code of Virginia andi the) Virginia Enterprise Zone Program Regulations. The Regulations establish specific criteria and procedures for zone administration, designation, and amendments, and also define the eligibility criteria for businesses and investors seeking qualification for state incentives. While the Department of Housing and Community Development (DHCD) administers the state-wide program, the day-to- day administration ofa a designated zone ist the responsibility of the participating jurisdiction. Each locality is required to designate al Local Zone. Administrator who is responsible for administering,  managing, and marketing the locality's Enterprise Zone.  LOCAL: ZONE ADMINISTRATION  AI Local Zone Administrator (LZA) is the chief executive of the participating jurisdiction in which the Enterprise Zone is located or his/her designee. DHCD recommends that LZAS develop at formal developing an instruction manual that includes detailed procedures on the provision of  process for managing their zone by:  local incentives,  marketing the zone (state & local incentives), establishing a process for zone evaluation,  maintaining an updated list of addresses and businesses within the zone boundaries, and  establishing procedures for meeting DHCD reporting requirements.  f HCD  Local Administrator's Management Manual  Page3    A formal process will help to ensure consistent zone administration throughout the life of the  zone.  STATE INCENTIVE QUALIFICATION  It is the responsibility of the LZA to identify and assist potential Enterprise Zone applicants with the state incentive qualification process. Eachyear, DHCDI holds "Howi to Qualify" "workshops sand provides LZAS with updated instruction manuals and application forms for state incentive qualification. These documents and additional information can always be found on the EZ Online DHCD strongly urges LZAS to attend the workshops for updated information on the state incentive eligibility requirements: sand qualification process. Iti isa also important for LZAs to market these workshops to the various stakeholders within theirzonesi including (but notl limited to) local businesses, property owners, real estate agents, and Certified Public Accountants.  Submission System site: ttps//dmzl.dhcd.virgina.gov/EZonePortal,  Real Property Investment Grant (RPIG) awards up to 20 percent oft the total amount of qualified real property investments made to a building or facility, not to exceed $100,000 within a five consecutive-year period for investments of less than $5 million. For qualified real property investments of $5 million or more, the grant is capped at $200,000 per building or facility. For rehabilitation and expansion projects, a zone investor must spend at least $100,000 in qualified real property investments to qualify for the RPIG. For new construction projects, a zone investor must spend at least $500,000 to qualify for the grant. The 20 percent grant is based on qualified investments made in excess of the $100,000 and $500,000 eligibility thresholds, respectively. Starting in 2019, solar projects of at least $50,000 may qualify for RPIG with a $0 threshold. If solar is part of a larger rehab, expansion, or new construction project, the applicable threshold Job Creation Grant (JCG) awards up to $500 per year for each net new, permanent full-time position created above a four-position threshold earning at least 175 percent of the federal minimum wage($ ($12.69/hour) with offered health benefits. Positions earning atl least 200 percent of the federal minimum wage ($14.50/hour) with offered health benefits are eligible for a grant of $800 per year for each qualified position over the threshold. Eligible firms can receive grants for up to 350 positions per year for a period off five years. Retail, food and beverage, and personal service positions are not eligible for the JCG. As of 2010, firms in High Unemployment Areas (HUAs)1 may qualify for the JCG at a reduced wage threshold. In such areas, the qualifying wage threshold is lowered to 150 percent of federal minimum wage ($10.88) to qualify for the $500 HUAS are localities with an unemployment rate 150 percent higher than the state average.  will be reduced by $50,000.  grant per eligible position.  VIRGINIA HCD  Local Administrator's Management Manual  Page4    PROVISION OFLOCAL INCENTIVES  Localities are responsible for providing local incentives to eligible Enterprise Zone businesses and investors. Local incentives are a critical component of the Enterprise Zone Program as they provide the opportunity for the locality to tailor assistance to the direct needs of their business community. Each locality is required to offer a package of local incentives to businesses and property owners within the Enterprise Zone. Incentives offered within the Enterprise Zone: should take into account locally and regionally adopted community and economic development priorities and strategies. Local incentives should complement the. Job Creationand Real Property Investment Grants but are not required to bei financial. Fast-track permitting, design assistance, and loan packaging assistance are examples of effective forms of local incentives that are appropriate for this program. However, funds foregone as the result of offering incentives with monetary value should be considered an investment that will strengthen the development potential of the zone by creating an enhanced business environment via job growth and improved real estate conditions. It is important to consider the associated benefits such as an DHCD recommends that LZAS develop a formal qualification process for each local incentive outlining the eligibility requirements and the roles and responsibilities of all parties involved in the qualification process (e.g., building department, assessor's office, department of revenue). The LZA and alli involved parties at the local level should bei familiar with the package of the local incentives. In addition, each administrator should monitor the use of local incentives to  increased tax base and the potential reduction in unemployment.  determine if they are having the intended impact.  MAINTAINING ZONE BOUNDARIES  Iti is the responsibility of the LZA to maintain information regarding the boundaries of the Enterprise Zone. The LZA should keep a listing of all addresses and businesses within the boundaries of the zone. Addresses should be used to verify business location and eligibility for state and local incentives. It is also a good idea to have a legal boundary description in addition The Virginia Employment Commission (VEC) can provide thel locality with a listing of alll businesses registered with the VEC, what type of business activity the business performs, the number of employees, and average wage paid in each business sector. With this information, the local administrator can compile a listing of Enterprise Zone businesses. There is a charge for this material and recipients are required to sign a confidentiality agreement. Not every business is required to file with the VEC, sO the list may not be all-inclusive. To request VEC information, contact the Labor Market Information Office in Richmond at (804) 786-7496. Local business license reports are another: source for determining thet type and numberc of businesses within the  toab boundary map.  zone.  VIRGINIA DHCD  Local Administrator's Management Manual  Page! 5    ENTERPRISE ZONE AMENDMENT REQUIREMENTS  An Enterprise Zone locality may amend the boundaries and/or package of local incentives once every twelve months from the date of the last amendment. Localities must make their request to amend their zone using CAMS. DHCD will not approve an amendment application unless the zone's local annual reports are current. Please contact the Enterprise Zone office to discuss any A draft of the amendment application and maps showing boundaryr revisions MUST be: submitted for DHCD's review prior tot the Public Hearing. This initial review will allow Enterprise! Zone staff toi identify anyi issues or concerns priort to the Public Hearing, reducing the possibilityofs significant Public Hearings are a required component for ALL amendment applications. The local governing body must hold a Public Hearing on the proposed amendment(s) prior to submitting the amendment application to DHCD. The Public Hearing must not be held more than six months Ar resolution from the local governing body approving the amendment must be submitted with the application. Int the case of aj joint zone, each locality participating int the joint zone (regardless ofv whether or not they are amending their portion of the zone) must pass an approval resolution and sign a Joint Application Agreement, Form EZ-2-JA. This form certifies that the other  potential amendments.  revisions to the final draft and the need for an additional Public Hearing.  prior to the amendment submission 13VAC5-112-490).  partdpatingunisdictions support the filing of the amendment request.  BOUNDARY AMENDMENTS  An Enterprise Zone boundary may be amended once every twelve months from the date of the last amendment application provided the jurisdiction stays within the acreage guidelinesoutined in Section 13VAC5-112-440 of the Program Regulations. Boundary amendments may include  additions, deletions, or the creation of non-contiguous areas.  ADDING ZONE. ACREAGE:  Localities may expand the boundaries of their zones up to the maximum size as outlined in Section 13VAC5-112-440 of the program regulations. The addition cannot consist of a single site for a single business firm and cannot be less than a total of 10 acres in size. In a joint zone, the portion of the zone in each locality must meet the minimum and maximum size requirements as  outlined in the Program Regulations. DELETING ZONE ACREAGE:  Ini the case of al boundary amendment that involves the removal of designated acreage, the local governing body must notify each individual property owner and business located within the boundaries of the proposed deletion two weeks prior to holding the Public Hearing. The Local  fmn DHCD  Local Administrator's Management Manual  Page 6    Zone Administrator must demonstrate thatt thel boundary deletion willi not have a negativei impact  on businesses and properties located within the area marked for deletion.  ADDING/REMOVING NON-CONTIGUOUS AREAS:  Each Enterprise Zone may have up to three non-contiguous areas. The total acreage of the combined zone areas cannot be greater than the maximum zone size as outlined in Section 13VAC5-112-440 of the Program Regulations. Each participating jurisdiction in a joint zone is  allowed to establish upi to three non-contiguousareas. Size Limits for Zones in Towns and Cities Minimum: one-quarter (1/4): square mile (160 acres). Maximum: one square mile (640 acres). Exception: may be larger than one: square mile provided ito does not exceed seven percent of the locality's land area ori it does not encompass more than seven percent  Size Limits for Zones in Counties Minimum: one-half (1/2) square mile (320acres). Maximum: six: square miles (approximately3 3,840 acres). Size Limits for Zones in Consolidated Cities  of the locality's total population. To calculate the Zones in cities where the present boundaries have been population exception, use the Weldon Cooper Centers' created through the consolidation of a city and county most recent final (not provisional) population estimates (Chesapeake, Hampton, Newport News, and Virginia for the locality. The following is a link to the Weldon Beach) or the consolidation of two cities (Suffolk and  Cooper Public: Service Center: population.estmates.  Richmond), must use the minimum and maximum size guidelines for zones in unincorporated areas of counties  nttpi//demographcs.coopercenter.org/virgina-  described above.  INCENTIVE AMENDMENTS  Localities should regularly monitor the usage and effectiveness of their local incentives. Localities should amend their incentive package if certain incentives are not being utilized or as conditions int the zone change. New incentives may be added to the package and existing incentives may be adjusted or replaced. Localities may remove a local incentive from the package ifa a replacement is offered. DHCD will only approve the deletion of a local incentive if the proposed replacement  is equal or superior to the incentives previously offered.  TYPESOFLOCAL INCENTIVES  Participating localities are to provide a variety of financial and non-financial incentives to further encourage economic growth and investment within their Enterprise Zones. For the purposes of the Virginia Enterprise Zone Program, an incentive is any type of regulatory reform, tax exemption, service improvement, resource commitment or other activity intended to stimulate private sector investment or revitalization. A locality may consider any type of incentive permissible under federal and state law, provided that the incentive is targeted to the zone. An  VIRGINIA DHCD  Local Administrator's Management Manual  Page 7    incentive that is available throughout a locality is not considered an Enterprise Zone incentive unless special affirmative conditions are provided to encourage greater use of the incentive within the boundaries of the zone than would otherwise be expected. The package of local Enterprise Zone incentives is to be determined by the local governing body. The following list is  a sample ofi frequently offered local Enterprise Zone incentives:  REALI PROPERTYTAXI EXEMPTION  Section 58.1-3221 of the Code of Virginia enables localities to defer the taxes on the increase in assessed value as a result of the rehabilitation of real estate for structures at least 15 years of  age in Enterprise Zones, and 20 years of age elsewhere int the jurisdiction.  MACHINERY, ANDTOOLTAXGRANTS  Grants based on the amount of machinery and tool tax paid to the locality are given to the business through the local IDA. Unlike the real property tax exemption, there isnostate-enabling legislation that allows localities to forgo the collection of this tax. The locality must collect the tax, but is allowed to work with thel local IDA to provide a grant to: zone businesses equivalent to  all or a portion of the machinery and tool tax they have paid.  LOCALTAXI REBATES int the Enterprise Zone. BUSINESSLOANS  Rebates on local sales tax on items purchasedi int the community for conduct and trade of business  Façade improvement loans for both commercial and industrial properties, lowi interest loani funds for start-up and expansion, revolving loan funds composed of local and private funding sources.  BUSINESS, AND PROFESSIONAL OCCUPATION LICENSE FEE EXEMPTION Exemption from local licensing fees for new: and existing firms. Waiver of permit fees, sewer and water tapi fees, utility fees.  FEE WAIVERS  PUBLICIMPROVEMENTS WORKFORCE SERVICES NON-FINANCIAL  Streets, sidewalks, water and sewer systems, signage or signals, etc.  Targeted training programs or other assistance programs designed to meet business needs. Fast track permitting process, loan packaging assistance, and design assistance.  FMn HCD  Local Administrator's Management Manual  Page 8    LOCALI INCENTIVE CONDITIONS & ELIGIBILITY CRITERIA  Strategically tailoring local incentive conditions and eligibility criteria is a way localities can encourage particular activities within the zone. Conditions may be placed on the period of time the incentive is made available (ex: during the first five years of zone operation), the period of time ini which a zone business can qualify to receive an incentive (ex: a three year exemption), and eligibility criteria to receive incentives (ex: investment and/or job creation thresholds). Eligibility requirements can be a key tool to guide development. For example, eligibility requirements can be used to target incentives to particular business sectors such as tourism, technology or businesses that pay wages above a certain rate. Generally, a locality is free to set whatever conditions it considers appropriate, provided there is no conflict with federal or state DHCD discourages using state incentive qualification as the eligibility criteria for local incentives. Abusiness or investor should not be required to qualify for state incentives to be eligible forl local  law.  incentives.  GUIDELINES FOR DEVELOPING LOCAL ENTERPRISE ZONE INCENTIVES  USEI INCENTIVESTOACCOMPLSHAPLAN: revitalization and development goals.  Incentives should be directly linked to actions that are consistent with local Enterprise Zone ESTABLISH PERFORMANCE BASELINES THATI PROVIDE. ATHRESHOLD FOR QUALIFICATION: Incentives should reward firms that make a commitment to invest in a zone by creating newj jobs,  investing in real property, or a combination of both. MONITOR INCENTIVES REGULARLY:  Incentives should be structured to facilitate the evaluation of their usage and return-on-  investment.  CONSIDER RETURN ONI INVESTMENT: Incentives should represent sound fiscal policy. CONSIDER DESIRED OUTCOMES:  Incentives should have reasonable eligibility criteria or limitations that support the localities  desired outcomes (e.g., attracting businesses that pay higher wages).  PARTNERSHIPS AND PARTICIPATION  Interagency partnerships and cooperation, as well as community participation are essential to the long-term success of the local Enterprise Zone Program. There are a number of departments  VIRGINIA DHCD  Local Administrator's Management Manual  Page 9    such as code enforcement, housing, planning, police, parks and recreation, and community development that may have activities and interests in the Enterprise Zone area. Localities may also have a number of private sector organizations (financial institutions, local Main Street organizations, chambers of commerce, business and merchant associations, utility companies, real estate agencies, CPAs), or quas-governmenta. agencies (housing authorities, industrial Organizing Enterprise Zone businesses around an association geared towards meeting zone needs and addressing zone interests is another element of an effective local program.  development authorities) that conduct activities in the Enterprise Zone area.  PERFORMANCE EVALUATION AND INCENTIVE MONITORING  Enterprise Zones provide a framework for the coordination of diverse activities to improve the community and economic conditions of distressed areas. The creation of an Enterprise Zone is an opportunity for localities to examine various programs and policies that focus on a host of economic and community development initiatives. Incentive monitoring and performance evaluations are valuable ways to assess the locality's progress toward achieving stated goals and improving local performance over the life of the zone. Regular evaluation helps the locality to determine if the program is having its intended impact, as the purpose of the program is to provide assistance in reaching established goals and objectives. Additionally, evaluation provides ar mechanism to examine the use of local incentives. Results of regular monitoring may indicate the need for amendments or other adjustments to ensure the ongoing effectiveness of the local  zone.  ANNUAL REPORTING  Localities are required to submit annual reports to DHCD fori the purpose of program monitoring and evaluation. Annual reports must be submitted to DHCD through CAMS by July 15th of every year, as required by Program Regulations. Current reports must be on file before a: zone may apply for boundary and/or incentive amendments. Report findings are forwarded to the Virginia General Assembly ini the Enterprise Zone Program's Annual Report. See 13VAC5-112-500 in the Program Regulations for more information abouti the reporting requirements.  CONSIDERATIONS FOR ZONE EVALUATION  FOCUS ON OUTCOMES:  This includes reviewing progress toward achieving local goals and objectives and examining the effectiveness of individual incentives as tools to overcome identified barriers within the zone. There are a variety of factors to review when evaluating the goals and objectives of your  Enterprise Zone. Things to consider include:  Ist the zone having the desired outcomes in terms of achieving local goals?  Are the goals and objectives realistic?  VIRGINIA HGD  Local Administrator's Management Manual  Page 10    Ist thei timeframe for achieving these goals realistic? Could other courses of action be pursued?  How well do they fit into the locality's overall community and economic development What progress has been made in pursuing opportunities and resolving high priority  strategy? problems?  INCLUDE NONTRADITIONAL DATASOURCES  Examples include business surveys, number of new utility connections, police data on reported criminal activity in the zone, and code violation activity by type and location within the zone. Not all impacts can be quantified, but these factors can still offer a compelling indication of the  INCLUDE QUALITATIVE FACTORS  success of the zone. Include a narrative discussion of these observations.  MEASURE: ZONE CHANGES OVERTIME  The revitalization of an Enterprise Zone is incremental and the impacts may occur gradually throughout life of the zone. Tracking changes over time enables the locality to determine any long-term trends and subtle impacts. Public and private investment, sales tax revenues, housing activities, job creation and job losses, population, income, unemployment, job training, education, publicsafety,: and propertyvaluesare) just some oft the items that should ber monitored  over time.  DOCUMENTZONE CHANGES WITH BEFORE AND AFTER PHOTOGRAPHS  A picture is worth a thousand words and can often instantly communicate a sense of progress  that numbers alone cannot.  SHOWTHE BENEFITSTO THE COMMUNITYAS A WHOLE  Positive changes int the zone have an impact on the community as a whole. Improving conditions ini the zone have a multiplier effect as they ripple throughout the entire community. Be sure to  share achievements.  INCORPORATE THE WORK OF COMMUNITYGROUPS  There are a number of public and private efforts that contribute to the revitalization of a zone. AI locality should not limit the evaluation to its own activities, but should also document the contributions of nonprofit, religious, higher education, fraternal and professional service  organizations to the success of the zone as well.  PERFORMANCE MEASURES  Below is a list of suggested outcomes to track within the boundaries of your Enterprise Zone. This list is only an example of what could be measured and is not all-inclusive. Each locality may  choose any number of variables to evaluate success in the Enterprise Zone.  AMEEINA DHGD  Local Administrator's Management Manual  Page 11    JOB CREATION OUTCOMES  Track total new jobs added, jobs retained, types ofj jobs (industrial, commercial, service sectors), cost per job VS. cost of creating. jobs using other local, state and federal job programs.  BUSNESSDEVELOPMENT OUTCOMES  Track net new investment as a result of business expansion or relocation, micro-business creation; type and number of new start-up businesses, type and number ofr new jobs created. Track the kinds of businesses within the zone and, if possible, the skill levels they require of their  TYPE OF FIRM CAPITALVERSUSIABOR INTENSIVE)  employees.  LEVERAGE RATIOS OFI INVESTMENT  Determine foregone public revenue to private investment ratio.  IMPORTANCEOFINCENTIVESTOBUSINESSES  Survey businesses to determine the significance of local incentives in business retention,  expansion, or relocation. INFRASTRUCTURE MPROVEMENTS  Track thet type and amount ofimprovements made within the: zone: and compare iti toi the amount  and type of private investment occurring during the same time period.  NEWI PUBLICFACILITIES a user: survey.  Were any public facilities placed in service? What is the level of use and what is the importance oft the facility within the zone over time? The local zone administrator could document this with  IMPROVED. AMENITIES AND NEIGHBORHOOD BEAUTIFICATION undertook the activity. Measure the impact on the zone over time.  These types of improvements often relate to quality of life issues. It is important to track what activity has occurred and what individual, nonprofit, philanthropic, or public organization  MONITORING LOCAL INCENTIVES  Local incentives are essential tools in achieving goals and objectives for the zone. It is important to consistently review whether or not the incentives have produced the desired results and if not, why not? Zone administrators need to develop a process to regularly monitor the usage of incentives and are asked to discuss this in the annual report they submit to DHCD. In addition to monitoring usage, the effectiveness oft thei incentives should also be evaluated on a regular basis. Below: are basic categories of local incentives and suggestions for evaluating their effectiveness.  Local Administrator's Management Manual  12 Page  CaEn DHGD    INVESTMENTINCENTIVESSUCHASLOANS, TAXI EXEMPTIONS, AND GRANTS  What is the public to private investment ratio (for every dollar the locality has foregone, how much private investment was made)? Track the types of firms using these incentives and the CAPITAL FINANCING INCENTIVES SUCH AS LOW INTEREST DEVELOPMENT LOANS OR VENTURE What types of loans are applied for most often and by what types of zone businesses? Track job creation. Track the return on investment. For every loan dollar given out, how much investment  corresponding job creation levels.  CAPITALI FUNDS isg generated?  REGULATORY INCENTIVES SUCH ASRELAXEDI LOCAL REGULATION What regulations are most often requested for exceptions within the zone area? PERMITTING INCENTIVES! SUCH AS ONE-STOP-SHOP ORI FASTTRACK PERMITTING PUBLICSERVICE INCENTIVESSUCH, AS ENHANCED POLICING OR SECURITYAUDITS Compare the costs of enhanced policing to the changes in reported crime over time in the zone area. What types of businesses get security audits and where are they principally located in the zone? What is the level of the business's satisfaction after participating in a security audit? Has there been any change in the crime rate, or in the business's perception of crime, or both? What educational programs are used most often by businesses? What educational programs do businesses feel their workforce needs to assist them in being more competitive?  How often ist this incentive used by: zone businesses?  EDUCATION-RELATED INCENTIVES  MARKETING ENTERPRISE ZONES  An Enterprise Zone designation is a useful economic development tool only to the degree that businesses are aware of the program with an understanding of how to participate. Building awareness and participation requires marketing. Each locality is responsible for marketing its Enterprise Zone. There is a direct correlation between the level of marketing and the level of business participation. The most effective marketing efforts are, guided by a plan. Essential marketing tools include comprehensive program materials such as handouts and an up- to-date website, local workshops, and enlisting strategic partners to help market the program to targeted audiences. Banks, real estate firms, utility companies, CPA firms, and the local building  department are some oft the partners that should be engaged in the process.  F DHCD  Local Administrator's Management Manual  Page 13    GUIDELINES FOR DEVELOPING AS SUCCESSFUL MARKETINGI PLAN  A strong marketing plan should include long-term guidance outlining marketing objectives, stakeholders and facilitators, the necessary tools, how much money will be spent, and how marketing success will be evaluated. The marketing plan must be clear and specific about the local intent. The locality should not take the "shotgun approach," aiming at everything and hoping something lands in the zone. Marketing resources are limited; therefore, they should be targeted to businesses that arei in line with thel locality's economic development strategy. As you craft the plan, remember that marketing your: zone should be a part of regional and state- wide efforts. It is extremely difficult to market a zone as a stand-alone entity. Prospects are typically interested ini the attributes of the entire region rather than just those oft the zone.  GENERAL MARKETING PLAN OUTLINE  1. 2. e e e  Determine the objective. What is the locality trying to accomplish within the zone in  terms of community development, newj jobs, business ventures, and investment?  Collect data and take an inventory oft the zone:  Existing conditions Local and regional economy Trends in the marketplace Regional factors such as competition Available resources Assess the zone's environment: Assets and liabilities Strengths and weaknesses Key opportunities Demographics: Zone inventory: utilities, amenities. Business survey:  3.  4.  Develop the product and know what there is to sell: Who lives in the zone? Who works in the zone?  Vacant land and buildings, rents and square footage, development and rental costs, What kinds of businesses are in the zone? Who/where are their suppliers? Why is the  zone a good business location for them? Identify at target market: Geographic distribution:  5. e  fan DHGD  Local Administrator's Management Manual  Page 14    Why are businesses located there in the first place? Is it because of the site, suppliers, Consider existing businesses and look for complimentary value-added businesses, not  supply costs, or market opportunities? Industry types: businesses that will compete.  6.  Devise a marketing strategy Wide Net approach: Targeted approach: individual company. Amenities  Broad-based and general to establish an identity, offers a wide variety of benefits to all Targeted and: specific to sell an opportunity, focuses on specific business categories or an All strategies should include aspects of business retention, encouraging business start-  businesses.  ups, business recruitment, and the development of value-added products.  7. o  Develop an implementation plan: Specify projects and tasks Set deadlines for accomplishments Delineate responsibilities Define both short and long-term activities Follow-up and evaluate marketing activities: Follow-up on tasks and actions Review objectives and accomplishments Evaluate the results Identify gaps Redirect resources (if appropriate)  8. e e  ZONE RENEWAL  Enterprise zones designated pursuant to 13VAC5-112-460 are in effect for an initial 10-year period with up toi three five-yearrenewal periods, except as provided forini3VAG112510and 13VAC5-112-520. Recommendations for five-year renewals shall be based on the locality's performance ofi its enterprise zone responsibilities, the continued need for such a zone, and its In anticipation of the tenth, fifteenth, and twentieth anniversaries of an enterprise zone's designation, the locality(s) shall submit to the department on the prescribed form information regarding, but not limited to, (i) the area conditions; (ii) the continued need for the enterprise  effectiveness in creating. jobs and capital investment.  f DHGD  Local Administrator's Management Manual  Page 15    zone; (ii) its long-term effectiveness in creating jobs and capital investment. The department shall also consider the locality(s) long-term performance ofe enterprise zone responsibilities. DHCD will inform each zone when they will need to submit a renewal application. These  applications are non-competitive and will be submitted through CAMS.  ZONE TERMINATION  According to Statute (S 59.1-546) and Program Regulations 13VAC5-112-510 - 520), there are several circumstances under which DHCD may recommend an Enterprise Zone fori termination: Ifazonei fails to have any business firms qualify for state Enterprise Zone incentives within ai five- consecutive-year period, DHCD: shall recommend termination. Localities will not be able to rectify  FAILURE TO QUALIFY FORS STATE INCENTIVES:  the situation once the five years of inactivity has elapsed. FAILURE TO PROVIDE LOCAL PROGRAM INCENTIVES: Enterprise Zone incentives, the locality. must:  Ifal locality or an assigned agent is unable or unwilling to provide any of the approved local  1. 2.  Notify the Department in writing within 30 days of inability or unwillingness to provide Request an incentive amendment to the zone application within 60 days of sending the  approved local incentive(s). written notification.  Thezone will remain designated ift the amendment is approved. Ifal localityt failst to provide notice, does not offer replacement incentives, or has its incentive amendment denied, the Department will recommend to the Governor that the zone bet terminated. In the case ofa a joint zone, these procedures will apply if any participating locality or assigned agent is unable or unwilling to  provide approved local incentives.  TERMINATION EFFECT ON BUSINESS QUALIFICATION  Qualified business firms located in at terminated zone may continue to request tax credits and job creation grants for any remaining years in the qualification period for which they are eligible. After the date of zone termination, no additional business firms or zone investors may apply to  receive state Enterprise Zone incentives.  f DHCD  Local Administrator's Management Manual  Page 16    QUESTIONS AND ASSISTANCE  Contact DHCD with any questions or requests for assistance.  Virginia Department of Housing and Community Development  Community Revitalization Office Main Street Centre 600 East Main Street, Suite 300 Richmond, Virginia 23219 (804)371-7171 rone@ahcwignaor www.dhedwiginagoy  VIRGINIA DHGD  Local Administrator's Management Manual  Page 17    Patient Care Record for EMS Department    Subject: Announcement to Agencies currently utilizing a Patient Care Record (PCR) with costs covered by Announcement to Agencies currently utilizing a Patient Care Record (PCR) with costs covered by Iwanted to share that the Office of Emergency Medical Services (OEMS) and leadership at the Virginia Department of Health (VDH) are in the process of creating a formal plan to offer support to our non-profit and municipal based EMS agencies that rely on our covered PCR for an additional 12 months, until July 31, 2026. This support will look different than it has in the past, but it will offer a much-needed financial This is surely a significant time of change as we continue to work through the financial challenges at the Office of EMS. Last week we disclosed findings of the VDH internal audit as well as the external FITCH consultant report. It is clear from those reports that there will need to be changes. We acknowledge that commitments made by this Office in the past have had and continue to have a negative effect on your ability to provide the care to your citizens and your patients. It is our intent to soften any impact to you, Last week we shared an update with you in regard to the Patient Care Record (PCR) agreement. Beginning in 2020, OEMS committed to contracting on your behalf to provide a PCR system to any Agency in Virginia that would like to participate with all of the costs of that program free of charge to the Agency. This was unfortunately a commitment that was not realistic as it came with no projection on cost increases and no commitment from a dedicated funding source; the funds used to pay for this service previously were moved from other code-mandated funding sources. Though this model is not sustainable, we know that it would be a significant burden to many EMS agencies to take on this cost yourselves at this time. So, this past August OEMS was able to use funding that was allocated from VDH General Fund carry-over to secure a contract on your behalf to continue to provide services to you free To assist you in funding a PCR for your agency beginning in July 2025, OEMS intends to allocate a portion of Special Revenue from the Four-for-Life program that typically reverts to the General Fund, granted by the Legislature and Governor's office in this past year's budget, towards the Rescue Squad Assistance Fund (RSAF). This will be a Special Grant Initiative specifically: for PCR awards. We are working on the specific details of how the grants will be administered in collaboration with the Financial Assistance Review Committee (FARC) of the EMS. Advisory Board, and intend to share full details of the plan, including relevant funding caps, with all EMS Agencies on November 1st. This is two weeks prior to us formally requesting permission to use RSAF funds to support this initiative from the EMS Advisory Board at the regularly scheduled meeting on November 15th. We intend to open the grant portal to requests on December 1st, with a goal of having a Special FARC Review meeting in early January 2025 with funding notices sent out by February 14, 2025. This comes with no commitment to fund this type of Our goal is to ensure that those of you that will need to seek financial support will have ample time to work with the many Patient Care Record providers across the state to find a product that meets your Ithank you all for your dedication and commitment to our Commonwealth and to your communities, and Ihope to continue open and transparent dialogue as we navigate the many challenges ahead, as we  Virginia's Office of EMS Virginia's Office of EMS  lifeline to those agencies most impacted.  as EMS agency leaders and clinical providers, as much as we can.  of charge through July 2025.  project after 2026.  agency's needs in plenty of time fori the transition in July 2025.  work towards having a modernized and sustainable Office of EMS.  Rachel  Rachel Stradling JD, BS, REHS Office of the Commissioner Phone: (804)864-7011  Assistant Deputy Commissioner Public Health and Preparedness Interim Director of the Office of Emergency Medical Services    Cell: (804)690-8624  Fax:  (804)864-7022  Facebook I Twitter YouTube IL Linkedin Virginia Department of] Health 109 Governor Street Richmond, VA 23219  VIRGINIA OF HEALTH  VDH DEPARTMENT  Caution: This email originated outside of Virginia's Regional EMS Councils. Do not click links or open attachments unless you recognize the sender and know the content is safe. If  you are unsure, please forward this e-mail to tteam@vaems.org.  You're receiving this message because you're a member of the PEMS BOD group from Virginia Regional EMS  Councils. To take part in this conversation, reply all to this message. View group files I Leave group I Learn more about Microsoft 365 Groups    Miscellaneous Information    8 E  A  - 00  a 3 = a m - - e - 3 C 5 8 a E  V  IRGINT  TH  -  -  a 3 R  S    STAFF REPORTS    Department  VDOT VApapeae  Richmond County Board of Supervisors October 2024 VDOT Report  Maintenance Activity Highlights  Completed:  Slope repair (Rt 360)  Brush cutting (Rt 614 Folly Neck, Beaver Dam Rd and Rt 708 Cedar Point Rd) Beaver dam removal (Rt 603 Quinton Oak Rd, Rt 606 Simonson Rd, Rt3)  Mowing/litter pickup (secondary routes underway) Pipe replacement (Rt 613 Calvary Church Rd) Tree trimming (Rt 3 History Land Hwy) (underway)  Pothole patching countywide Work orders countywide Snow season preparation 642 Sharps Rd) Mowing/litter pickup (primary routes) Pipe cleaning (Rt3) Sweep curb and gutter countywide Grade gravel roads countywide Pothole patching countywide Work orders countywide Pavement Schedule Plant Mix Under Construction Rt 3WB (Totuskey Cr Bridge to bypass) Rt 360 WB (Downing Bridge to bypass) Construction Projects  Upcoming:  Brush cutting (Rt 603 Quinton Oak Rd, Rt 641 Hussey Creek, Rt 720 Bamboo Lane, Rt Ditching cleaning (Rt 642 Sharps Rd, Rt 614 Beaver Dam Rd, Rt 614 Suggett Pt. Rd)  Rt 360 EB (Rt 624 Sabine Hall Rd to bypass), (Downing Bridge to median)  LAP:  UPC 123026 Commerce Park Rd - Economic Development  UPC 117945 Multi-Use Trail Phase I  Bridge: Ad  UPC 123070 Rt 636 Havelock Rd over Scatesmill Stream Culvert replacement; February 2025    SmartScale: HSIP: SSYP: Contacts: David L. Beale, P.E Resident Engineer (804)333-7941 david.beale@vdot.virginia.gov Michael Parker (804)761-9248  UPC 119111 Rt 360/624 modified R-CUT and turn lanes; 2025 Construction UPC 124265 Rt 3/Rt 642 & Rt 360/Rt 620 intersection improvements; 2027 Construction Rt3 EB paved shoulder (Creekview Ln to Folly Neck Rd); 2025 Construction  UPC 119125 Rt 605 Edge Hill Rd; Under Construction VDOT Customer Service Center: -800-FOR-ROAD  Carter White Assistant Residency Administrator (804)333-7942 carter.whte@vdot.virgina.gov  Richmond County Area Headquarters Superintendent  michael.parker@vdotvirginia.gov    BUILDING/PLANNINGIZONING/LAND USE  Monthly Report-s September 2024  Building: Total Fees Collected Total Construction Cost Zoning Permits: 11 Land Disturbing Permits: 4 Planning Commission  $ 4,554.55 $800,483.14  The Planning Commission is scheduled to meet on October 7th. They will review a rezoning application from Virgina Electric and Power Company, a Virginia public service corporation d/b/a Dominion Energy Virginia. They propose to rezone approximately 2.601 acres (TM No. 24B(5)A&B and a portion ofTMNo. 24-33) located on Pocahontas Drive andI Indianfield Road from R-1 and A-1 to M-1, Industrial, General. This rezoning would allow for the footprint expansion ofthe existing Dominion Energy Substation at 819Indianfield Road, also  known as the "Northern Neck Substation."  Wetlands Board  The wetland board will meet on October 24th to review an application involving the removal  and replacement of 4 timber groins along a Rappahannock River shoreline.  Bookers Mill Solar  Portions of Bookers Mill Solar are still under review for stabilization and grass growth. Testing ofthe site continues as Strata prepares to turn the site over to Dominion.  Cerulean/Moon Corner Solar  As small amount ofs site work continues on both Cerulean and Moon Corner sites. Poles have been driven on a portion ofCerulean. Once all retention ponds and stabilization is complete,  the remaining poles will be driven. SelfI-1 Richmond Hill Road  Retention ponds and site work continue as poles are driven in areas that did not need grading.  Revolution Solar and SelfIV  Plan submissions and reviews of policies continue on these projects to move them closer to  permitting.    5 y    e  o o o 2 o 00 o 4 o N o 4 o 3 a 1 2  o N 4 1 3 o 1 o 2 4 o 1 3 2 2 o o 1 o 4 o 1 2 1 5 o o 3 3 1 o o 3 1 o o 3 o 2 2 o o 1 2 1  N  un 4 2 9 3 3  00 3 3 a 00o E 10 P 3 1 6 4 3 41 3 7 4 1 1 4 1 7 3 3 3 1 B 00 1 00 2 7 1 1 6 3 1 9 5 6 2 1 6 3 s 11 6 E 2 2 BA 3 4 1E 7 7 3 o 5?  1 5            Richmond County Department of Emergency Services 152 Community Park Dr. Warsaw, VA: 22572-1000 804-333-5089 Office 804-333-5099 Fax  L EMERGENCY SERVICES  1692  Richmond County Department of Emergency Services responded to 147 calls for service in September.  Total revenue recovery fort the month was $45,463.65.  September wasal busy month: for us while also preparing for our bi-annual Office of EMS: inspection. We continue toi move: forwardy with our medicationj program and are still currentlywaiting on our on-line orderingauthorization. We will start stocking the medications this month and training will start on our As everyone is aware, the Virginia Office ofEmergencyl Medical Serviceshas had some financial issues that have also caused hardships for localities. Iwas notified last week that as of] July 2025, the state will no longer be able to fund the statewide reporting system that is offered at no cost to us. They have advised us of a possible grant that could become available to localities that would fund the system through 2026, but no further. Ihave started to request pricing fromi the current vendor we use as well as  The inspection went well with no issues reported by the inspector.  dispensing and tracking software.  from others we have used in the past.    ORTHERN  DISTRICT  Northern Neck Planning District Commission Emergency Ambulance Service Revenue Recovery  POBOX70 Warsaw, VA 804-333-4593 mbaughanennpdc.ors  INVOICE FOR SERVICES Richmond County  Dates of Service: September 1, 2024 to! September 30, 2024  Total Collected 5%1 for Billing Service TOTAL DUE  $45463.65 $2273.19 $2273.19    FINANCIAL  INFORMATION    Established 1692  emsms  Richmond County Board of Supervisors 101 Court Circle P.O. Box 1000 Warsaw, Virginia 22572 (804)333-3415 FAX(804)333-3408 www.corichmondyaus  Monthly Financial Report September 2024  Cash Balance Previous Year  (9-30-2024) (9-30-2023)  $1,620,002 $2,704,125  General Fund Balance Previous Year  (9-30-2024) (9-30-2023)  ($1,949,804) ($2,238,324)  Monthly Sales Tax YTD Sales Tax  $ 98,509 $ 408,790 $ 45,463 $ 131,499 $ 800,483 $5,262,856 $ 4,554 $ 46,170  - 112,645 45,288 $7,098,673 $ 244,046 69,240  Monthly Ambulance Billing YTD Ambulance Billing  Monthly Building Permit Value YTD Building Permit Value Monthly Building Permit Fees YTD Permit Fees  General Property Taxes Collected YTD FY25 General Property Taxes Collected YTD FY24  Outstanding 2024 Taxes Outstanding 2023 Taxes Outstanding 2022 Taxes  Richard E. Thomas Election Districtl 1  J.David Parr Election District2  John) R. Fidler, Jr. Election District3  Robert B. Pemberton Election) District 4  Lee Sanders  Hopel D. Mothershead  Election District5 County Administrator    RICHMOND COUNTY, WARSAW, VIRGINIA OFFICE OF THE TREASURER KRISTIE S. BRANN,TREASURER TREASURER'S TRIAL BALANCE September 30, 2024  CASHINOFFICE:  700.00 163,374.29 1,427,039.85 24,003.37 5,585.78 26,163.29 0.00 16.20 27,492.11 93,011.75 723,247.81 30,420.70 1,435,443.03  Cash in Richmond County Checking Account Richmond County HiFi Account  LGIP Fund VIP Fund  Rich. Co. Special Welfare Fund Account Commonwealth Attorney. Asset Forfeiture Federal Commonwealth Attorney Asset Forfeiture State Richmond County Public Library Account N.N. Technical Center Acct. Checking N.N. Technical Center HiFi N.N. Regional Special Education Program Checking N.N. Regional Special Education Program HiFi GENERALI FUND: ASSIGNED FUND BALANCES: Reassessment Fund Capital Improvement Fund Bond Holding Ambulance Fund RCPS CIP Animal Shelter Fund RAN FY2024 EMS Donations Fund Opioid Abatement Fund Cigarette Tax Fund ARPA Tourism Fund Prepaid Taxes 2024 Prepaid Taxes 2025 Over & Short Account Courthouse Maintenance Fund E-Summons Fund Richmond Co. Special Welfare Fund Commonwealth Attorney Asset Forfeiture Federal Commonwealth Attorney Asset Forfeiture State Richmond County Public. Library. Account N.N. Technical Center Trust N.N. Regional Special Education Program Accounts  -1,949,804.89 46,570.36 280,405.40 160,589.00 63,623.00 120,000.00 631,568.92 40,289.35 2,000,000.00 5,644.19 60,015.80 18,244.01 10,702.50 102,303.01 83.30 15.74 19,528.87 10,924.73 26,163.29 0.00 16.20 27,492.11 816,259.56 1,465,863.73  Capital Improvement Fund - Central Accounting System    COUNTY TAXES: Uncollected Taxes 2024 Uncollected Taxes 2023 Uncollected Taxes 2022 Uncollected Taxes 2021 Uncollected Taxes 2020 Uncollected Taxes 2019 Reserve for Uncoll 2024 Reserve for Uncoll 2023 Reserve for Uncoll 2022 Reserve for Uncoll 2021 Reserve for Uncoll 2020 Reserve for Uncoll 2019 Reserve Prior  7,098,673.09 244,046.09 69,240.30 31,758.33 20,760.11 17,538.83 15,241.14  Prior  7,098,673.09 244,046.09 69,240.30 31,758.33 20,760.11 17,538.83 15,241.14 11,453,756.07  11,453,756.07