Minesofthne. 1 TownofBedord  PLANNING COMMISSION  The Planning Commission held a regularly scheduled meeting on Thursday, September 5, 2024, at 5:30 Planning Commission members present: Jason Horne, Chair; Lonne R. Bailey, Vice Chair; Frances Coles, Secretary; C.G. Stanley, Town Council Representative; Cynthia Gunnoe; and Brock Malcolm  p.m. in the Town Municipal Building Council Hall.  Planning Commission members absent: One vacancy  Town Staff present: Mary Zirkle, Director ofl Planning and Community Development and Cathy. Johnson,  Clerk of the Commission Town Staff absent: None CALLTOORDER:  The Chairman called the meeting to order at 5:30 p.m. DETERMINATION OF QUORUM:  There was a quorum to conduct business with six members present and one vacancy.  REMARKSBY CHAIRMAN. &1 MEMBERS:  None.  APPROVAL OF MINUTES:  Upon a motion by Ms. Coles and seconded Mr. Malcolm, with six members voting aye the August 1,  2024, minutes were approved as presented. STAFF & COMMITTEE REPORTS:  Ms. Zirkle stated that due to the full agenda she would provide the zoning ordinance amendments discussed by the Commission at a previous meeting at the October meeting. She confirmed that the  amendments are on the Town website. PUBLICHEARINGS: limited to three minutes.  The Chair announced that only those on the sign-up sheet can speak. He stated that each speaker will be  9/5/24 Planning Commission Minutes Page 1of5    The Chair opened the public hearing to consider a rezoning request from R-1, Residential to R-3, High Density Residential by Ranbowellen, LLC for Governor's Hill Section 3 with up to 184 single family lots Mr. Jamey L. White of White Engineering & Design was present to speak on behalf of Ranbowellen, LLC. He discussed the reason for requesting a rezoning to change the zoning designation of land from Low Density Residential (R-1) to High Density Residential (R-3) for a single-family residential subdivision with the R-3 district minimum lot size. He described the lots proposed are an extension oft the existing adjoining development in regard to size. He stated that the subdivision streets will be public streets. He stated that the proposal is for a single-family residential subdivision with up to 184 single- family houses and open spaces. The minimum lot sizes will be reduced from the R-1 district 10,000 square feet with 100 feet of street frontage to 6,000 square feet with 50 feet of street frontage in the R-3 district. Mr. White stated how the minimum of 50 feet width and lots sizes will meet and exceeds the lots in Governor's Hill Sections 1 &2 2. He stated that the developer plans to extend the existing neighborhood characteristics. Mr. White shared that Crest Ridge Drive will serve as the primary ingress and egress into the new development. He explained how another access point onto Emerald View Court will only serve for emergency vehicles and not everyday use. He explained how the access point will be geogrid for fire trucks and appears as a grassy area. Mr. White explained that the Bedford Regional Water Authority will provide the sewer line. He also explained how the stormwater system and two detention ponds will be reviewed by the County and State and will meet all requirements. Mr. White stated that the developer will provide a 33-foot deep raised landscaped berm six-feet in height of mixed tree-types along the rear yard ofthe existing adjacent dwellings on Emerald Crest Drive. There were proffered conditions from the The Chair opened the floor for any citizens present to speak for or against the request. He reiterated the time limit and that each speaker needs to state his or her name and address for the record. The following Ms. Cindy Watson, President of Section 1 Governor's Hill HOA, at 1265 Emerald Crest Drive was concerned about traffic impact and water runoff. She wanted the developer to post a bond to ensure that covers the work not performed or completed. She wanted the developer to change the subdivision name because the proposed subdivision is not part of Governors Hill. She had emailed a written letter to staff Ms. Toni Orange, 1284 Emerald Crest Drive, recorded a traffic count of approximately 959 cars in 24 hours through the subdivision. She explained how the streets are congested with homes being about 25 feet from the street due to single car driveways and on-street parking. She stated that 95% of the homeowners are seniors that are attracted to the community and location. She was concerned about safety and expressed how many children play and families walk in the neighborhood. She stated that the developer should have held a community meeting prior to the request. In addition to the traffic and safety Mr. Dale Breunig, 1247 Emerald Crest Drive, was concerned about negative EPA impacts and traffic. Mr. Rhonda Miles, 1251 Emerald Crest Drive, stated how it is currently a quiet neighborhood but she is considering moving if the proposed development is approved. She was concerned about an increase in traffic. She added how people are currently parking on the street that's making it difficult for first responders. She explained how Governor'sHill: Section 2 does not have al HOA to enforce regulationsand  (Tax Parcels 251-A-1T &251-A-2T).  applicant on file.  citizens provided comments:  prior to the meeting for the record.  concerns, she was concerned about the noise from dump trucks.  problems.  9/5/24 Planning Commission Minutes Page 2of5    Ms. Gloria Pulkowski, 1103 Emerald Crest Drive, read from her concerns that she gave a copy to the Planning Commissioners prior to the meeting. She was concerned with flooding, mud slides, and Mr. William Pulkowski, 1103 Emerald Crest Drive, read his concerns that he gave a copy to the Planning Commissioners prior to the meeting. He suggested since the Planning Commission is updating its Comprehensive Plan to wait to vote on the rezoning until determining how the proposed development will Mr. Edward Dengel, 1310 Emerald View Court, shared similar concerns about the increase in traffic from the new development. He stated that the current streets are collapsing because ofe erosion. He stated how the current traffic problem and on street parking have not been addressed. He added with more traffica a Mr. Sean Morton, 1030 Woodhaven Drive, has young kids and is concerned with kids playing. He explained how Woodhaven Drive, a street in Town & Country the adjacent subdivision, is used as an egress or short cut to Burks Hill Road or 460 Bypass. He added how the new development will increase Mr. Martin Jones, 1005 Windy Ridge Drive, stated that traffic is the biggest concern. He was concerned how the new development will impact first responders and the hospital. He suggested that the developer  stormwater runoffs particularly from the proposed berm behind her house.  apply to the Comp Plan Vision Statement.  traffic light is needed on Burks Hill Road.  traffic.  consider the tract ofland in front ofl Lowes that has an existing traffic light. Since there were no more citizens to speak, the Chair closed the public hearing.  The Chair moved the related action item currently under New Business up on the agenda. The Chair asked for a motion to recommend or not recommend the request for a rezoning from R-1, Low Density to R-3, High Density by Ranbowellen for ai residential development with up to 184: single family lots (Tax Parcels Ms. Gunnoe motioned to table the rezoning request by Ranbowellen, LLC until October to obtain more information before deciding upon a recommendation to Town Council and Ms. Coles seconded. The Chair asked for a discussion. During this time the Chair allowed Mr. White to return to the podium Mr. White addressed comments from the speakers on behalf of the developer and clarified the following citizens' concerns. The retention pond will be on property owned by the developer. The stormwater will be captured within the development. He plans to keep the berm buffer as discussed. The road width will meet VDOT's guidelines. Currently, there is no Erosion' Sediment Control permit from the County. The owner/developer has al Forestry permit to clear the trees. Mr. White explained how the 184 homes will be built gradually in stages about 20-30 homes in ai five to seven years' time period. He stated regardless the developer will be moving forward with aj project even by-right. He stated that the developer is requesting R-3, High Density to increase the units per acre and reduce the lot width. He stated that the use will still be in line with single family dwellings and not multi-family dwellings. He stated that the access road would look like a grass covered yard. No one will use it except for the Fire Marshal. The overall appearance will be an extension oft the existing Governor's Hill neighborhoods. Mr. White stated that the  251-A-1T & 251-A-2T).  to answer questions raised' by the citizens and from the Planning Commissioners.  project has started and the goal is tol have all oft the infrastructure inj place.  9/5/24 Planning Commission Minutes Page 3of5    Commission members had questions for the engineer related to the price range ofl homes, was it still an option to sell land to the immediately adjoining homeowners, what other developments of this size have the developers and engineer done in the area, concern for only one entrance, and noted that the berm is The Planning Commission wanted the developer to have a neighborhood meeting with the neighbors to discuss their concerns, particularly related to thej proffered berm, and toj provide a detailed conceptual plan before the October meeting. The Commissioners were concerned about only having one entrance, the The Chair reiterated the motion to table action for more information and asked the Clerk for a roll call.  the only benefit to the community ift the R-1 zoning is done by-right.  stormwater retention pond location, and traffic impacts.  The votes are as follows:  Ms. Coles Mr. Malcolm Ms. Gunnoe Mr. Stanley Ms. Bailey Mr. Horne  Aye Aye Aye Aye Aye Aye  The Planning Commission voted 6-0, with one vacancy, to table its decision until its next meeting to get For the next item of business, the Chair opened the public hearing to consider a conditional use permit to provide an office in a future model home to serve sales at the proposed development withi related off-street parking located on the first two lots. The request is being made by Ranbowellen, LLC. Mr. Jamey L. White ofWhite Engineering & Design was present to speak on behalfof Ranbowellen. He stated as part of the rezoning request for the single-family residential development, the applicant is requesting to use a model home as a sales office. The office and off-street parking would be located on the first two lots oft the development. The model home would be sold as a single-family dwelling once  more information before making a recommendation to Town Council.  the office is no longer needed.  The Chair opened the floor for any citizens present to speak for or against the request.  Ms. Toni Orange stated that Governor's Hill Phase 2 does not have an HOA and the same developer but different engineer are doing the project. The Chair interjected that the public hearing is to speak about the  conditional use permit to provide an office after the development is rezoned R-3. There being no other citizens to speak, the Chair closed the public hearing.  The Chair asked for a motion. There was ai motion by Ms. Gunnoe and a second by Ms. Coles to table the decision because action was tabled on the related rezoning request. The Chair opened the floor for discussion, but there was none. The Chair asked the Clerk for ar roll call and the votes are as follows:  Ms. Coles Mr. Malcolm Ms. Gunnoe Mr. Stanley  Aye Aye Aye Aye  9/5/24 Planning Commission Minutes Page 40 of5    Ms. Bailey Mr. Horne  Aye Aye  The Planning Commission voted 6-0, with one vacancy, to table its decision for recommendation until its  October meeting.  UNFINISHED BUSINESS:  Ms. Zirkle gave an update on the Comprehensive Plan process. Ms. Zirkle asked the Commissioners if the survey questions meet the needs of the Vision Statement. The Commissioners reviewed the survey and offered suggestions. Ms. Zirkle stated that she will push out the survey at Centerfest. She stated that the Town of Bedford will have al booth at Centerfest on Saturday, September 21, 2024, from 10:00am to Ms. Zirkle stated that she will bring forth the text revisions from Town Council on the "Digital Signs"and Homestays" standards and changes from staff to the Planning Commission that were discussed in. June.  6:00pm. She invited any Commissioner that wanted to. join her.  Ms. Johnson left the meeting at 7:15pm. ADJOURNMENT: on Thursday, October 3, 2024. Respectfully submitted, Cathy Johnson, Clerk ofthe Commission Approved on October 3, 2024.  There being no further business, the meeting adjourned at 7:36pm. The next scheduled meeting will be  hans BCl Frances B. Coles, Secretary  9/5/24 Planning Commission Minutes Page 50 of5