TOWN OF  BEDFORD LIFE. LIBERTY. HAPPINESS. Regular Council Meeting AGENDA  October 8, 2024 Administrative  7:00 p.m,  Approval of Minutes Report ofTown Manager Appearances before Council Council Comments Report ofCouncil Committees Revisions to Agenda  Public Hearings Consent Agenda I-PICD-13-1-10-8 2-P/CD-13-2-10-8 3-P/CD-4-3-10-8 Old Business New Business 4-FIN-2-43-10-8 5-FIN-2-43-10-8 6-FIN-2-43-10-8 7-CC-15-1-10-8 8-CC-15-1-10-8  Appointment of Member- - Redevelopment and Housing Authority Appointment of Members Economic Development Authority Appointment of Member Planning Commission  Appropriation ofl Funds for Snowden Feasibility Study (roll call) Appropriation ofl Funds for Collision Repair (roll call) Appropriation ofl Funds for Police Projects (roll call) Wind Power Purchase (roll call) Speed Limit Changes (roll cal!)  Citizens may watch the meeting in real time via the" Town of Bedford Live Stream website: htps/rwyowtupecomm/Qtownolbediord  The Town wills strive to provide reasonable accommodations. and: services for persons who require. special assistance 10 participate ini this public involvement opportunity. Contact (540). 587-6001for more information.    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Consent Agenda  DATEOF COUNCIL MEETING: October 8, 2024  DATE: October 1,2040  RESENTATION:  Appointment of Member Redevelopment and Housing. Authority  Mr. Jim Messieri is currently serving on the Redevelopment and Housing Authority andl has expressed ani interesti int beingr reappointed tot the Authority. The position and have been advertised in the local newspaper, and no other citizens have volunteered to serve.  ACTION REQUESTED:  Council isi requested to reappoint Mr. Jim Messier tos serve on the Redevelopment and Housing Authority, said term to expire October 13,  2028.  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () ) () () () ENGINEERING () ) OTHER () () () FINANCE () () () FIRE DEPT. () () () () H.R.  () () )  ( ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Consent Agenda  DATE: OF COUNCIL MEETING: October 8. 2024  DATE: October 1.2024  PRESENTATION:  Appointment of Members- Economic Development Authority  Ms. Lynn Scott and Mr. David Sensenig are currently serving on thel Economic Development Authority and! have expressed ani interest in being reappointed tot the Authority. The positions havel been advertised in thel local newspaper, andi no other citizens have volunteeredi to  serve.  ACTION REQUESTED: November 30, 2028.  Council ist requested to reappoint Ms. Lynn Scott and Mr. David Sensenig to the Economic Development Authority, said terms to expire  YES NO OTHER  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING ( ) OTHER () () () FINANCE () () () FIRE DEPT. () () () () H.R.  () C) ()  APPROVED () FOREMAN  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Consent Agenda  DATE OF COUNCIL MEETING: October 8. 2024  DATE: October 1.2024  PRESENTATION:  Appointment of Member Planning Commission  A vacancy exists on the Planning Commission due to a member stepping down before the end of their term. Mr. Philip Thompson has expressed ani interest inl being: appointed. The vacancy has been advertisedi int the local newspaper, and no other citizens have volunteeredto  serve.  ACTION REQUESTED:  Council is requested to appoint Mr. Philip Thompson to serve on the Commission, said term to expire March: 31, 2025.  YES NO OTHER  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () LT. C) () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLICSERV. C) () () () ENGINEERING ( ) OTHER () () FINANCE C)) () FIREI DEPT. () ()() () H.R.  ) () )  APPROVED () FOREMAN  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION! FORM  ITEM: Appropriation of Funds for Snowden Feasibility Study DATE OF COUNCIL MEETING: October 8,2024  DATE: September 26, 2024  PRESENTATION:  On October 31,2023, the" Town entered into a contract with WSP fore engineering work to complete a feasibility study fori improving the efficiency and capacity of the Snowden facility within the Federal Energy Regulatory Commission (FERC) license parameters. WSP is ready tol begin thes study whichi requires budget funding tol be appropriated. Thel Electricl Departments receives funding for Renewablel Energy Credits (RECs) that are noti included int ther revenue budget adopted by Town Council due tot thei fluctuation ofther market price associated with these credits." The" Town" Treasurer'sOfice) processed: ac check receipt forl RECst totaling $272,500 on September 26, 2024. The Electric Department isi requesting that the: additional revenue received from the RECs be appropriated towards the Snowden Feasibility Study.  ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 190057-419204 590091-451101 Expenditure Increase 19989600-592018 59981940-581480  Recoveries & Rebates Transfer In - Electric Transfer tol Electric Cap. Proj. Hydro Facility Projects  $272,500 $272,500 $272,500 $272,500  YES NO OTHER () C) () TOWNATTY. () LT. () () () COMM. DEV. () POLICE () () () ELECTRIC () () () ENGINEERING ( ) OTHER () () () FINANÇE () () () FIRE DEPT. () () () () H.R.  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  - ()  () PUBLIC SERV. ()  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Appropriation of Funds for Collision Repair DATE OF COUNCIL MEETING: October 8, 2024  DATE: September27.2024  PRESENTATION:  The Town of Bedford has received reimbursement: from the Virginia Risk Sharing Association (VRSA)i int the amount of$5,902.50 fora claim made by the Fire Department for collision damage to vehiçle Utility 1 which occurred on September 3, 2024. The department is requesting forTown Council to considera appropriating the revenue receivedt towards the expenditure linei item which willp pay fort the vehicle  repair.  ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 100091-419204 Expenditure Increase 10033210-533134  Recoveries & Rebates Repairs Recovered from VML  $5,902 $5,902  YES NO OTHER  ROUTING  DATE: APPROVED DENIED DEFERREDTO:  BLACK CARSON FOREMAN ) HAILEY JOHANNESSEN STANLEY UPDIKE  () C) () TOWN. ATTY. () IT. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC! SERV. () () () () ENGINEERING ( - ) OTHER () () () FINANCE C)) () FIRE DEPT. () 0)0) () H.R.  )  ( ) ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Appropriation of Funds for Police Projects DATE OF COUNCIL MEETING: October 8,2024  DATE: October 1,2024  PRESENTATION:  The Town ofE Bedford has received reimbursement from Bedford Countyi int the amount of$23,621 forFY231 Motorola CAD1 fees billed." The department is requesting for Town Councilto consider appropriating thei refund received fromt the County towards the expenditure linei item for two police projects: $7,500 for Motorola data conversion from on-site servers to cloud-based servers and $16,121 towards the  renovations at thel Liberty Lake Park (LLP) building for police use.  ACTION REQUESTED:  Town Council is requested to approve the below budget amendment which will appropriate budget to the general ledger accounts  listed. Budget Entry: Revenue Increase 100091-419204 500091-451111 Expenditure Increase 10099600-592005 50033110-581313 50033110-581505  Recoveries & Rebates Transfer In General Fund Transfer to Capital Project Fd Body Camera/Mic Public Safety Building  $23,621 $23,621 $23,621 $7,500 $16,121  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC C) PUBLIC SERV. () () () () ENGINEERING ( ) OTHER () () () FINANCE () C) () FIRE DEPT. () () () () H.R.  ) () )  () ()    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Wind Power Purchase  DATE OF COUNCIL MEETING: October 8. 2024  DATE: October3 3.2024  PRESENTATION:  Asp part ofits overall purchased power portfolio (whichi is designed toj provide reliable electric power tot the Town'sd distribution system), the Town of Bedford purchases a significant amount ofwind-generated electricity through its membershipi in the American Municipal Power organization (otherwisel known: as AMP). The Town's current contract for purchase ofthis component ofour portfolio expires att thee end of the current year. Staffrecommends: entering into an agreement toj purchase power generated by thel Blue Creek wind farm! locatedi in Ohioas  offered through AMP. ACTION REQUESTED: PPA facility.  Town Council is requested to consider approval of the contract for purchase of wind-generated electricity from thel Blue Creek Wind  YES NO OTHER  ROUTING  DATE: APPROVED () FOREMAN DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWNATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLIC SERV. () () () () ENGINEERING () OTHER () () () FINANCE () () () FIREI DEPT. () () () () H.R.  () () ()  () ()    AMP Contract No. 2025-010387-SCHED  TOWN OF BEDFORD, VIRGINIA BLUE CREEK WIND SCHEDULE TO AMERICAN MUNICIPAL POWER, INC. TOWN OF BEDFORD, VIRGINIA  AND  MASTER SERVICES AGREEMENT (AMP CONTRACT NO. C-2-2006-4974) WHEREAS, the [Town of Bedford, Virginia "Municipality") and American Municipal Power, Inc., ("AMP") have entered into a Master Services Agreement ("MSA") under which certain services may be provided, pursuant to schedules entered into  between Municipality and AMP; and  WHEREAS, AMP will enter a power purchase agreement (the "Blue Creek Wind PPA") with Avangrid Renewables, LLC ("Developer) under the terms of which AMP is to purchase and Developer is to supply and sell up to approximately 254 MW of capacity and associated energy from the Blue Creek Wind project ("Project") located in the PJM  footprint for a period of five (5) years;  WHEREAS, the Blue Creek Wind PPA contemplates that AMP may prepay all or ap portion of AMP's obligations to purchase energy, capacity and environmental attributes at some point during the term of the PPA and would finance the prepayment on behalf of Municipalities to allow AMP to offer the capacity, energy and environmental attributes derived from the Blue Creek Wind PPA to Municipalities at an economical price; and WHEREAS, the Blue Creek Wind PPA provides, among other things, an opportunity for Municipality to receive from AMP reliable, economic, wind-generated capacity, energy and renewable attributes through this schedule to the MSA (the "Blue  Creek Wind Schedule").  SECTION1-1 TERM  The term of this Blue Creek Wind Schedule shall be effective as of the Delivery Start Date of January 1, 2025, as defined in the Blue Creek Wind PPA, and shall thereafter be coterminous with the same, for a five (5) year term ending on December 31, 2029 (the "Term"); provided, however, that Municipality's obligation to purchase and AMP's obligation to deliver capacity, energy and renewable attributes pursuant to this Blue Creek Wind Schedule are both contingent on Developer's performance pursuant to  the Blue Creek Wind PPA.    AMP Contract No. 2025-0108/-SCHED  SECTION2- SERVICES  AMP agrees to procure as Seller, pursuant to (and its obligations hereunder are specifically dependent upon) the Blue Creek Wind PPA, output up to approximately 180 megawatts ("MW") for the first contract year, 200 MW1 for the second contract year, and 254 MW for contract years three through five of capacity, associated energy ("MWh"), and renewable attributes for the benefit of certain of AMP's Members, including Municipality (the "Contract Amount"). Municipality agrees to take and pay for such capacity, energy and renewable attributes on a pro rata basis where and as available pursuant to the Blue Creek Wind PPA. Such pro rata amounts will be determined by multiplying Municipality's percentage Contract Amount, as set forth on Exhibit B hereto, times the actual capacity, energy and renewable attributes available from time to time under the Blue Creek Wind PPA (as sO determined, Municipality's "Share").  AMP is authorized and requested on behalf of Municipality to explore an arrangement whereby AMP may prepay all or a portion of AMP's obligations to purchase energy, capacity and environmental attributes at some point during the term of the Blue Creek Wind PPA and finance the prepayment on behalf of Municipality through the issuance of bonds in order to achieve additional savings on the capacity, energy and environmental attributes derived from the Blue Creek Wind PPA that AMP can pass through to Municipality ("Prepay Agreement"). In the event that AMP presents and Municipality directs AMP to enter into a Prepay Agreement, AMP may exercise the Limited Assignment Right in the Blue Creek Wind PPA, enter into a Prepay Agreement with a third party and finance the cost of any such prepayment amount through issuance of bonds. Upon authorizing AMP to enter into a Prepay Agreement, Municipality agrees to take such actions necessary to effectuate the Prepay Agreement and the economic benefit created thereby in a timely manner, which may include, but are not limited to:  A. Enter into a power sales contract that maintains the respective rights and obligations as set forth herein but also recognizes that in order to enter into a Prepay Agreement and finance the same, AMP must comply with the requirements of each Trust indenture, the Blue Creek Wind PPA, other related agreements and thus, Municipality agrees that such power sales contract will be made subject to the terms and provisions of each such AMP obligation; B. Obtain all approvals, consents or authorizations of, or registrations or filings with, any governmental or public agency, authority or person required in connection with the execution, delivery and performance of the Prepay C. Take all actions necessary to enable AMP to issue and maintain bonds as tax exempt obligations to finance the Prepay Agreement, including but not limited to (a) delivering, prior to issuance of any tax exempt obligations, executed  Agreement;  2    AMP Contract No. 2025-010387-SCHED  certificates relating to the tax requirements applicable to tax exempt obligations, (b) providing to AMP periodic reports after the issuance of any tax exempt obligations regarding the covenants, and (c) represent that at least ninety percent (90%) of the energy delivered will be furnished to retail D. Provide a legal opinion that Municipality has the full legal right and authority to enter into a power sales contract and carry out its obligations thereunder; and, E. Agree that the power sales contract prohibits termination while any financing of prepayment obligations remains outstanding ori in a manner that requires AMP tos settle any mark-to-market obligations under the Blue Creek Wind PPA without passing the entire cost of such mark-to-market obligations to AMP's execution of a Prepay Agreement is contingent upon Municipality's  customers located in the service area of Municipality;  Municipalities.  completion of all actions required to effectuate the Prepay Agreement.  SECTION3-D DELIVERY POINTS  The Delivery Point(s) for this Blue Creek Wind Schedule shall be the "Delivery Point" as defined in the Blue Creek Wind PPA- unless the same is modified in writing by the parties. There may also be a Secondary Delivery Point, or Points of Delivery. Municipality may change the Secondary Delivery Point(s) set forth on Exhibit D with AMP'so consent, such consent not to be unveasonabywtnne.s, provided that transmission toany modified Secondary Delivery Point shall be pursuant to appropriate Federal Energy Regulatory Commission ("FERC") tariffs at Municipality's expense, including the costs of  anylall required ancillary services.  SECTON4-SCHEDUING  A. B.  AMP shall cooperate with Municipality to schedule the capacity and energy Notwithstanding any other provision of this Blue Creek Wind Schedule and SECTION5-D DEPENDENCE ON BLUE CREEK WINDPPA  toac delivery point as directed by the Municipality.  the MSA, Municipality shall, when available, take and pay for Municipality's Share.  Municipality recognizes that AMP's ability to supply wind-generated capacity, energy and renewable attributes under this Blue Creek' Wind Schedule is dependent upon AMP's ability to arrange fort the same pursuant to the Blue Creek Wind PPA. Additionally, Municipality recognizes that AMP entered into the Blue Creek Wind PPA primarily fori the benefit of Municipality and the other Members of AMP and that AMP, pursuant to the Blue Creek Wind PPA, has certain rights as well as certain obligations. Accordingly,  3    AMP Contract No. 2025-010387-SCHED  Municipality warrants to cooperate with AMP in such a manner as to facilitate AMP's performance of its obligations thereunder and releases AMP from any liability due to  Developer's failure to perform.  SECTIONG-RATES. .CHARGES AND BILLING  Municipality shall be charged and billed by AMP, in accordance with Section 7 of the Master Services Agreement, for all costs incurred in providing the energy, capacity and environmental attributes from the Blue Creek Project, including the following:  A.  Capacity, energy and renewable attributes made available pursuant to this  Blue Creek Wind Schedule shall be: 1) the base rates specified in the Blue Creek Wind PPA (such rate to be up to $59.00/MWh) for the Term, as shown on Exhibit A.  B. The net oft the following costs shall be included as a component ofa a uniform rate adjustment to be charged hereunder for energy delivered or made available to Municipality: any ancillary service, congestion and marginal loss charges by PJM or any other applicable Regional Transmission Organization ("RTO"), an appropriate allocation ofmetering and other common costs of AMP reasonably allocable to the Blue Creek' Wind  Schedule in the rates set forth on Exhibit A ("Rate Adjustment"). congestion or marginal loss charges toi its Secondary Delivery Point.  C. Municipality shall also be responsible for any additional ancillary service,  D.  In addition to the other compensation to be paid to AMP pursuant to this  Blue Creek Wind Schedule, Municipality shall also pay the AMP Energy Control Center Charge and the Service Fee B, as described in the MSA (currently at a rate of [$000058  /kWh) for Service Fee B).  SECTION7- INSTALLED CAPACITY CREDIT  Municipality will receive its Share of the net available Installed Capacity/RPM  credits/charges (if any) from PJM or its successor.  SECTONB-RENEWAELE ENERGY CREDITS  All Environmental Attributes available to AMP under the Blue Creek Wind PPAmay be monetized by AMP at Municipality's direction and credited pro rata, toi the Municipality. Such pro rata amounts to be determined by multiplying the Municipality's percentage Contract. Amount times the actual Environmental Attributes available to AMP from time to time under the Blue Creek Wind PPA. Alternatively, in the event that Municipality wishes to represent the energy supplied hereunder as "renewable, at the direction of Municipality, AMP will directly credit or retire the Environmental Attributes or like  environmental credits.  4    AMP Contract No. 2025-010387-SCHED  Municipality's election of actions to be taken in regard to Municipality's pro rata share of the Environmental Attributes shall be shown on Exhibit C. Municipality may change its election at any point during the Term by providing written notice to AMP. This Blue Creek Wind Schedule is signed below by each party's authorized  representative.  TOWN OF BEDFORD, VIRGINIA  AMERICAN MUNICIPAL POWER, INC.  BY: NAME: TITLE: DATE:  BY: Jolene M. Thompson President/CEO  DATE:  APPROVED AS TO FORM: Municipality's Legal Counsel  APPROVED AS TO FORM: BY: Lisa G. McAlister SVP and General Counsel  BY:  5    AMP Contract No. 2025-010387-SCHED  EXHIBITA  RATE SCHEDULE FORSOLARENERGY  2025 Example Rate'*  Base Energy, Capacity and Environmental Attributes Rate = $56.05/MWh  PJM Operating Reserves = [$0.37/MWh) AMP Energy Control Center charge = [$1.00/ MWh]  Service Fee B: = [$0.58/ MWh]  Final Project Energy Rate (example) -$ $58.00/ MWh  Information is for illustration only and subject to change.    AMP Contract No. 2025.010387-SCHED  EXHIBITE B  Member ContractAmounts  TOCOME] Contract Amount (in MW)  Start Date 2025 2026 2025 2026 2025 2025 2025 2025 2026 2025 2026 2027 2025 2025 2025 2026 2025 2026 2025 2026 2025 2026 2027 2026 2027 2026 2025 2027 2027 2026 2026  Member Amherst Arcadia Bedford Berlin-MD Bryan Carey Celina Cleveland Clinton Clyde Coldwater Columbus Custar CVEC Cygnet Danville DEMEC East Conemaugh Elmore Ephrata Front Royal Girard Haskins Hillsdale Holiday City Holiday City = Chase Brass Hudson Lebanon Lodi Lucas Marshall    AMP Contract No. 2025.01098/-SCHED  Martinsville Minster Monroeville Montpelier New Knoxville Niles Ohio City Orrville Painesville Perkasie Philippi Pioneer Richlands Seville St. Marys Summerhill Sycamore Tipp City Versailles Wadsworth Wapakoneta Westerville Wharton Woodsfield Yellow Springs Total  2026 2025 2025 2026 2026 2027 2026 2025 2027 2025 2027 2025 2025 2025 2026 2026 2025 2025 2025 2026 2025 2027 2025 2025 2026    AMP Contract No. 2025-010387-SCHED  EXHIBITC Environmental/ Attributes  For the years 2025 through 2029, Municipality elects the following actions be taken in regard of the Municipality's pro-rata share of Environmental Attributes available under the  Blue Creek Wind PPA:  Municipality requests that AMP sell Municipality's pro-rata share of Environmental  Attributes and return proceeds of sale to Municipality.  Municipality requests that AMP credit Municipality's pro-rata share of  Environmental Attributes to Municipality's PJM GATS account.  [MEMBER] BY: TITLE: DATE:    AMP Contract No. 2025-010387-SCHED  EXHIBITD  SECONDARY DELIVERY POINTS  [To come]  4885-8212-7498,V.4    TOWN OF BEDFORD, VIRGINIA TOWN COUNCIL ACTION FORM  ITEM: Speed Limit Changes  DATE OF COUNCIL MEETING: October 8. 2024  DATE: October3 3,2024  PRESENTATION:  The Public Safety Committee of Town Council met on September 24, 2024 to discuss speed limits of specific areas (Longwood Avenue, Oakwood Street, and Forest Road/Highway 221) in response to concerns expressed by citizens. The membership of the Committee  unanimously voted to recommend the following changes:  1. Application ofa 25 mile per hour speed limit to the entirety ofLongwood. Avenue within Town limits; 2. Reduction of thes speed limit on Oakwood Street from 30 miles per hour to 25 miles per houri int the area fromi its intersection with Longwood. Avenue to the current 25 mile per hour zone ini the viçinity ofl Bedford Memorial Hospital; and 3. Reduction of the speed limit from 45 miles per hour to 35 miles per hour on Forest Road/Highway 221 from the current 45 mile per hour zonej just east ofl McGhee Street toi the current Town limits. Note that this will necessitate coordination with the Virginia Department ofTransportation: regarding speed limits in the adjacent area outside oft the Town.  ACTION REQUESTED:  Town Council is requested to consider formally adopting the recommendations. of thel Public Safety Committee.  YES NO OTHER  ROUTING  DATE: DENIED DEFERREDTO:  BLACK CARSON () HAILEY JOHANNESSEN STANLEY UPDIKE  () () () TOWN ATTY. () I.T. () () () COMM. DEV. () POLICE () () () ELECTRIC () PUBLICS SERV. () () () () ENGINEERING ( ) OTHER () () FINANCE C) C) FIREI DEPT. () ()() () H.R.  ) () ()  APPROVED () FOREMAN  C) ()